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HomeMy WebLinkAboutPublic Hearing 10/19/1981; Spec Mtg. Minutes 10/26/19815 hffNUTES of a PUBLIC HEARING duly published and posted held October 19, 1981 at 7:00 P.M. in the Village Hall to consider the adoption of a Local Law relating to the purchase of Public Officials Liability Insurance covering Village Officialq, Police Officers, and employees of the Village. PRESENT: Mayor F.G. Marcham Trustees David Allee Ronald Anderson James Bennett Shailer Philbrick Jean Robinson Stanley Warren Attorney Treasurer Engineer /Z.O. Police Chief Fire Chief Roger Sovocool Gordon Wheeler John Rogers Harlin McEwen Francis Miller ABSENT: None , OTHERS PRESENT: Mr. and Mrs. Bob Schmitt, Mr. Robert Mueller, Mr. Joseph Ciaschi, Mr. Charles Cochran. Mayor Marcham opened the Public Hearing by referring to the drafted Local Law pre- pared by Attorney George Pfann, copies of which had been.distributed to Board members. Attorney Sovocool explained that this type of insurance offers protection to Trustees and Officials as well as regular employees of the Village if they should become sued for liability on an individual basis for actions of omission while performing their duties. He stated also that in order to avoid duplication of coverage it would be best to purchase all insurance from one broker. Since Bill Scott of Ithaca Agency is currently compiling insurance quotes, it was the Board's decision that when these figures become available, action will be taken regarding the adoption of the Local Law. After some discussion the Public Hearing was declared closed. Mayor Marcham called for action on the proposed Local Law Ito. 1 of 1981 to supersede Traffic Ordinance Article IV enacted February 14, 1972, for which Public Hearing had been held the previous month. He cited once again the changes proposed by Police Chief McEwen, pointing out also the proposed effective date of the Local Law as December 1, 1981. Motion made by Trustee Anderson, seconded by Trustee Philbrick: , RESOLUTION 3243 - LOCAL LAW NO. 1 of 1981 - TO SUPERSEDE TRAFFIC ORDINANCE ARTICLE IV ENACTED FEBRUARY 14, 1972 VOTED to adopt the following Local Law No. 1 of 1981 to supersede Traffic Ordinance Article IV enacted February 14, 1972: (Copy attached in Minute)Book): 10/19/81 0 ® Trustee Aee Trustee Anderson Trustee Bennett Trustee Philbrick Trustee Robinson Trustee Warren voting Yes voting Yes voting Yes voting Yes voting Yes voting Yes MINUTES of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held October 19, 1981 in the Village Hall immediately following the Public Hearing. PRESENT: Mayor F. G. Marcham Trustees David Allee Ronald Anderson James Bennett Shailer Fhilbrick Jean Robinson Stanley Warren Attorney Roger Sovocool Treasurer Gordon Wheeler Engineer /Z.O. John Rogers Police Chief Harlin McEwen Fire Chief Francis Miller ABSENT: None OTHERS PRESENT: Mr. and Mrs. Ron Schmitt, Mr. Robert Mueller, Mr. Joseph Ciaschi, Mr. Charles Cochran. Mr. Robert Mueller, Architect with Fred H. Thomas Associates, presented to the Board: 1) proposal for landscaping at First Bank - Community Corners and 2:),preliminary plans for possible expansion of Community Corners. Copies of the proposed plans as described above were distributed to Board members earlier. In referring to the bank landscaping drawing, Mr. Mueller stated that the proposed plan is to eliminate the present parking to the north of the First Bank and to landscape the area with ground cover, trees, and hedges. Questions arose concerning changes in traffic flow and traffic bottlenecks which would be created if the area were to be closed off to through traffic. A Special Meeting is scheduled for Monday, October 26, 4 p.m, in the Village Hall to settle these issues. Mr. Charles Cochran, representing Tommy Oil Co., Inc., appeared before the Board in connection with a request to occupy the space at the former Mobil Station. He distributed copies of a proposed site plan stating that the present building would be demolished and a new building erected in its place. The Zoning Officer stated that the proposed building is in compliance with the Zoning Ordinance except for setback dis- tances on one side and at the rear, for which application for variance would have to be made to the Zoning Board of Appeals. After questions relating to traffic flow, hours of operation, lighting, etc., had been answered satisfactorily, the Board decided to consider the need for such a facility and Mr. Cochran will be notified of their decision. Motion made by Trustee Philbrick, seconded by Trustee Bennett: VOTED to approve the minutes of a Public Hearing and of a regular meeting held September 21, 1981 as previously furnished Trustees in Xerox form. Unanimously passed. Motion made by Trustee Robinson, seconded by Trustee Bennett: VOTED to approve the Abstract of Audited Vouchers dated October 19, 1981 in the following amounts: General Fund - $17,025.60; Sewer Fund - $25,204.88. Unanimously passed. Mayor Marcham gave his report and it is on file in the Village Office. As a result of the Village of Lansing's plan to control the issuance of permits for sewer connections to the newly installed trunk sewer in the Village, all correspondence relating to the matter and a copy of their own sewer ordinance have been given to the Attorney for his perusal. The Attorney stated his belief that it involves more than working out some wording and will contact Mr. Dubow, Attorney for the Village of Lansing, to find out what their concerns are. He suggested a possible solution of having one inspector acting on behalf of both sides in enforcing the ordinances of both Villages. A meeting will be scheduled between the Mayor, Engineer Rogers, and the Attorney and members of the Village of Lansing Board. Mr. Marcham read a letter from David Pimentel in which he offers his resignation as Cayuga Heights representative on the Environmental Management Council of Tompkins County due to a conflict between the meeting time and a class he teaches and that of the EMC. Motion made by Trustee Bennett, seconded by Trustee Anderson: RESOLUTION 3244 - THANK DAVID PIMENTEL FOR YEARS OF SERVICE VOTED to thank David Pimentel for representing the Village of Cayuga Heights on the Environmental Management Council of Tompkins County and also for his many years of dedicated service to the Board of Trustees. Unanimously passed. It was reported that $4,000 estimate from Pickard and Anderson for the purpose of preparing an engineering report and permit for land application of sludege removal and disposal at the Village Treatment Plant had been exceeded by $6,553.28 due to the following as per correspondence from David Petruccelli: " additoonal New York State Department of Environmental Conservation requirements, additional work required due to lack of information available from the Village, complexity and limitations of site." The Board has instructed the Attorney to review all correspondence from Pickard and Anderson and offer his advice at the November meeting. David Allee presented his report on the progress of the Cayuga Heights Community Center stating that a budget is currently being prepardd and will be presented to the , Board upon its completion. He stated it would be unreasonable to expect dues to cover all costs such as insurance and rental payments to the School District and the Village will be asked to help defray some of these costs. Mr. Allee reported a membershship of approximately 260 with dues set at $5.00 per indivudal membership and $10.00 per family membership. Attorney Sovocool stated that the "Incorporation" process is nearing completion - a few signatures need to be obtained and then it will 57 simply be a matter of filing. Mayor Marcbam said that it is possible for the Village ® to hire the Center to perform services for which payment will be made but that it will be treated as an independent agency and not as an arm of the Village. A meeting has been scheduled for November 4 at 4 :00 p.m. between the Mayor, Attorney, David Allee, and Chief McEaen to work out the details of a lease agreement between the Village and the School District. Fire Chief Francis Miller gave his report and it is on file in the Village Office. Motion made by Trustee Bennett, seconded by Trustee Allee: RESOLUTION 3245 - APPROVE TRANSFERS VOTED to approve the transfers as attached to Minute Book. Unanimously passed. Treasurer Wheeler brought up the point that insurance costs would be lower if the Village opted to become self- insured with an umbrella policy for Workmen's Compensation. He stated that a fund of $10,000 could be set up which would take about three years to accumulate. He will work this out and present it to the Board at a later time. Motion made by Trustee Allee, seconded by Trustee Robinson: RESOLUTION 3246 - CONFIRM AUTHORIZATION FOR $50,000 NOTE ® VOTED to confirm the authorization to the Treasurer for taking out a 12 -day $50,000 note to cover an overdraft at First Bank prior to maturation of Certificate of Deposit, with the interest amounting to $176. Unanimously passed. Treasurer Wheeler reported that he has received notice from Tompkins County that they have adopted a Local Law permitting the County to collect delinquent Village taxes within Tompkins County if certification of such unpaid taxes is received by the County Administrator no later than the 15th day of November following the levy of taxes. Motion made by Trustee Anderson, seconded by Trustee Philbrick: RESOLUTION 3247 - VILLAGE OF CAYUGA HEIGHTS REQUESTS TOMPKINS COUNTY TO COLLECT DELINQUENT VILLAGE TAXES VOTED to authorize the Village of Cayuga Heights to request the County of Tompkins to collect delinquent Village taxes upon certification of correctness of such unpaid taxes by the Village authorities. Unanimously passed. Police Chief McEwen gave his report and it is on file in the Village Office. Engineer Rogers presented his report and it is on file in the Village Office. In connection with a letter from the Warren Bucks to the Engineer and several Trustees concerning numerous repairs to the property at 825 Hanshaw Road which they indicate are imperative in order to improve living conditions, the Engineer is in- structed to visit the property and draw up a list of the necessary repairs, which in his judgment will make the premises habitable. He will report his findings at the Special Meeting on Monday. Question arose concerning the Board's intention for the future use of this property in regard to plans for changing the traffic pattern and streets at this five- corner intersection. It is the Board's decision to review the plans which were drawn up by the County Planning Department and also those which had 10/19/81 58 been prepared by a Cornell graduate student in connection with a thesis, which the Engineer presently has in his possession. , Trustee Philbrick was excused from the meeting at 9:30 p.m. Attorney Sovocool reported that Robert &alter of The Wordpro requests the inclusion of a clause in his rental lease with the Village stating an option to lease for one additional year. The Board decided that a two -year lease would be more appropriate if this meets with Mr. Kalter's approval. The Board, with a show of hands, voted unanimouly to install the sidewalk on E. Upland Road on the east side of the road. The Engineer is instructed to get an estimate on the cost of removing trees and also of the installation of a guardrail along the curve. Meeting adjourned at 9:55 P.m. Anne Krohto Clerk MINUTES of a Special Meeting duly published and posted held October 26, 1981 at 4 p.m. in the Village'Hall. PRESENT: ! Mayor F.G. Marcham Trustees David Allee Ronald Anderson James Bennett Shailer Philbrick Stanley Warren Attorney Roger Sovocool Engineer /Z.O. John Rogers Police Chief Harlin McEwen Fire Chief Francis Miller ABSENT: Trustee Jean Robinson Treasurer Gordon Wheeler OTHERS PRESENT: Robert Mueller; representative of WTKO. 59 Motion made by Trustee Bennett, seconded by'Trustee Warren: RESOLUTION 3248 - RETURN OF TAX WARRANT TO VILLAGE BOARD OF TRUSTEES VOTED resolved that the Treasurer has returned the Tax Warrant and Account of Uncollected Taxes £o the Board of Trustees as required by Real Property Tax Law. The Trustees have certified the list of unpaid taxes as presented by the Certificate of the Treasurer showing a balance of $7,153.00 including 7 percentum of the amount of principal and interest. The Trustees returned the account of unpaid taxes to the Treasurer and authorized transfer to Tompkins County of the account and certifi- cation of delinquent Village taxes as provided in Section 1436 of the Real Property Tax Law in the amount of $7,153.00 for collection by the Cciurty under the terms of the County of Tompkins Local Law No. 7 of 1981. Unanimously passed. Motion made by Trustee Philbrick, seconded by Trustee Anderson: RESOLUTION 3249 - GRANT REQUEST BY TOMMY OIL CO., INC., FOR BUILDING PERMIT SUBJECT TO COMPLIANCE WITH ZONING LAWS The Board.wac concerned about the exterior lighting, hours of operation, and with the sale of goods,if any, among other things. The Mayor is instructed to write to Mr. Cochran concerning these issues. Motion made by Trustee Allee, seconded by Trustee Anderson: RESOLUTION 3250 - AUTHORIZE ADDITIONAL $1500 FOR REPAIRS TO VILLAGE PROPERTY VOTED to authorize expenditure of the sum not to exceed $1500 in addition to the $1500 already allocated for the repairs to Village property at 825 Hanshaw Road. Unanimisouly passed. In the course of putting this before the Board, the Engineer talked about the following: he touched upon the eaves troughs which need to be moved, the exterior painting and foundation crack which our work force can correct, and the replacement of about 60 to 100 feet of galvanized pipes, replacement of the water heater, new gasket for the toilet tank in the bathroom, new gasket for the internal flushing mechanism, and 20 sq. ft. of tiling for the bathroom floor, the molding on the ceiling the tenants had agreed to take care of, the kitchen oven now registers incorrectly but this is not the major problem - 2 burners on the stove need to be replaced, carpenter ants to be dealt with by Acme Pest Control at a cost of about $50.00 according the the Engineer, roof repairs in the amount of about $500.00. 10/26/81 VOTED to accept the request from Tommy Oil Co., Inc., for a permit to construct the gas station on the site of the existing gas station at 910 Hanshaw Road, Ithaca, Y. This request is accompanied by a site plan dated 10/13/81 and a building plan dated 10/3177 on two sheets. The permit is granted subject to the applicant's compliance with the Village Zoning Laws or a variance secured from the Zoning Board of Appeals and further, subject to the submission by Mr. Cochran, representative of the company, of a letter, satisfactory to the Board, which describes the nature of his operation. Unanimously passed. The Board.wac concerned about the exterior lighting, hours of operation, and with the sale of goods,if any, among other things. The Mayor is instructed to write to Mr. Cochran concerning these issues. Motion made by Trustee Allee, seconded by Trustee Anderson: RESOLUTION 3250 - AUTHORIZE ADDITIONAL $1500 FOR REPAIRS TO VILLAGE PROPERTY VOTED to authorize expenditure of the sum not to exceed $1500 in addition to the $1500 already allocated for the repairs to Village property at 825 Hanshaw Road. Unanimisouly passed. In the course of putting this before the Board, the Engineer talked about the following: he touched upon the eaves troughs which need to be moved, the exterior painting and foundation crack which our work force can correct, and the replacement of about 60 to 100 feet of galvanized pipes, replacement of the water heater, new gasket for the toilet tank in the bathroom, new gasket for the internal flushing mechanism, and 20 sq. ft. of tiling for the bathroom floor, the molding on the ceiling the tenants had agreed to take care of, the kitchen oven now registers incorrectly but this is not the major problem - 2 burners on the stove need to be replaced, carpenter ants to be dealt with by Acme Pest Control at a cost of about $50.00 according the the Engineer, roof repairs in the amount of about $500.00. 10/26/81 60 The Board took part in extensive discussion of the proposed rearrangement of traffic flows, parking, and the possible building of new buildings in the Community Corners area. Mr. Mueller, Police Chief McEwen, and Fire Chief Miller also joined in these discussions. Members of the Board and the Police Chief spoke vigorously about the need to keep open the traffic way between the bank and the mailboxes. The Fire Chief explained that if this traffic way were shut and the exit /entrance from and to the Corners by the existing opening to the west of the mailboxes were narrowed to 30 feet as had been proposed by Mr. Mueller, two important handicaps would arise: 1) the longest hose could not reach from the fire hydrant on the north side of Hanshaw Road to the IGA store; and 2) the Fire Department equipment could not make a turn into the proposed narrower entry way. Some general discussion concerning the possibility of erecting a new building to the north of the Carriage House,Apartments and parallel to them gave rise to further objections from the Fire khief who said that such a building would block access by the fire truck to the apartments from the north. Meeting adjourned at 5:50 p.m. F.G. Marcham