HomeMy WebLinkAboutSpec Mtg. Minutes 5/28/198133
MINUTES of a Special Meeting held May 28, 1981 at 4:00 p.m. in the Village Hall.
IPRESENT: Trustees
Attorney
Mayor
Ronald Anderson
James Bennett
Shailer Philbrick
Jean Robinson
Roger Sovocool
F. G. Marcham
Police Chief Harlin McEwen
OTHERS PRESENT: Insurance Company representative, Bill Scott
At 4:30 p.m. Trustee Allee and Mrs. Matyas joined the meeting.
Moved by Trustee Robinson, seconded by Trustee Anderson:
RESOLUTION 3206 - APPROVE ABSTRACT OF AUDITED VOUCHERS
VOTED to approve Abstract of Audited Vouchers dated 5/28/81 in the following amounts:
General Fund - $3,462.61; Sewer Fund - $1,873.66. Unanimously passed.
The Trustees had before them a tentative proposal by Trustee Allee regarding the
by -laws governing the Cayuga Heights Community Center. Attorney Sovocool discussed
the legal options associated with the relations between the Village Board and the
Center and pointed to two possible modes of action.
The Village Board might appoint, as its agent in performing recreational and other
social services, a commission or commissions that would be responsible for providing
the activities the Center wished to perform. As an agency of the Village, the
Commission or Commissions would be employees of the Village. The agency would use
members of the Center to perform such duties as the Village Board specified; as an
alternative to this form of action, the Village Board might make a contract with
the Center to perform such services as the Board specified.
At this point Trustee Allee and Mrs. Matyas joined the discussion.
The Trustees and the Attorney saw as the first priority the need to negotiate a
lease for space in the Cayuga Heights School Building; a lease that would make
plain the responsibilties of the landlord and tenant, particularly concerning main-
tenance, security, and insurance.
Discussion arose whether it is legal to bar a Village taxpayer from use of the
Center's facilities if the taxpayer has not become a member of the Center and paid
the membership fee. The general opinion was that such a person might make use of
individual services on payment of a fee and that Center members might use such
services on payment of a reduced fee.
Discussion regarding the relation between the Village Board and the Center led to
the general opinion that a contract would best serve the interests of the Village
Center. The following language, though not offered in the form of a resolution,
was accepted as defining the contractual relation.
5/28/81
"The Village will contract from year to year with the Center for the Center to
provide recreational and other services for the Village. The contract shall
describe the specific services to be rendered by the Center and, in addition, shall
state that the Center shall:
a) be responsible for maintenance and security in the space rented to the
Village insofar as these duties are the responsibility of the Village as
tenant.
b) perform all necessary clerical and other administrative duties that are
associated with operation of the Center. Discussion of point (b) took
account of the fact that there should be some give and take regarding
clerical and administrative duties during the first weeks of the contrac-
tual relation, that is, until the Center has a telephone and an organized
office. In the meantime, the Center will establish points of contact
with the Villagers at large through committtee chairpersons and officers."
The question arose of Village insurance as it relates to buildings owned or leased
by the Village.
Moved by Trustee Anderson, seconded by Trustee Bennett:
RESOLUTION 3207 - EXTEND INSURANCE COVERAGE FOR THREE YEARS
ON BUILDINGS OWNED OR LEASED BY THE VILLAGE
VOTED to extend for a period of three years from June 1, 1981 the Village insurance
on buildings owned or leased by the Village and to raise the limit for liability to
$1,000,000.
Unanimously passed.
Meeting adjourned at 5:50 p.m.
F.G. Marcham
Mayor