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HomeMy WebLinkAboutOrganizational Mtg. Minutes 4/8/198120 MINUTES of the Annual Organization Meeting of the Board of Trustees of the Village of Cayuga Heights at 7:40 p.m. in the Village Hall, April 8, 1981 PRESENT: Mayor F.G. Marcham Trustees David Allee Ronald Anderson James Bennett Shailer Philbrick Jean Robinson Stanley Warren Engineer /Z.O. John Rogers Police Chief Harlin Mcliwen ABSENT: Treasurer Gordon Wheeler Attorney Roger Sovocool OTHERS PRESENT: Francis Miller, Christian Boissonnas, Mr. and Mrs. Donald Hayes, Nancy Frank, representatives from WHCU, WTKO, and Ithaca Journal. Motion made by Trustee Philbrick, seconded by Trustee Allee: VOTED to approve the minutes of a regular meeting held March 16, 1981, as previously furnished Trustees in mimeographed form. Unanimously passed. , Motion made by Trustee Anderson, seconded by Trustee Robinson: VOTED to approve the Abstract of Audited Vouchers dated April 8, 1981 in the following amounts: General Fund - $4,034.66; Sewer Fund - $8,398.18. Unanimously passed. Mayor Marcham gave his report and it is on file in the Village Office. Question arose as to the necessity for the Village to carry additional liability insurance coverage in connection with the renting of space in the Cayuga Heights School, and further, whether liability insurance would indeed be available if the program were conducted by volunteers and without Village supervision and control. The Treasurer and Attorney will be consulted on these points. Mayor Marcham announced that David imentel has consented to continue as Village Forester. Mayor Marcham read a report submitted by Trustee Warren regarding the Northeast Transit Service meeting held on March 24, 1981 and this is on file in the Village Office. , 4/8/81 1 rp o t Francis Miller presented'the report of the Fire Department and it is on file in the Village Office. Motion made by Trustee Anderson, seconded by Trustee Philbrick: RESOLUTION 3183 - APPROVE FIRE DEPARTMENT APPOINTMENTS VOTED to approve the appointments of Officers of the Cayuga Heights Fire Department as offered by the Company, elected on April T. 1981 for one official year, subject to further endorsement by the General Convention which will meet on April 9, 1981. These are as follows/ Chief Engineer First Assistant Chief Engineer Second Assistant Chief Engineer Third Assistant Chief Engineer First Lieutenant Second Lieutenant Third Lieutenant Fburth 'Lieutenant Unanimously passed. Francis L. Miller Edward C. Collins Warren Buck Daniel Rogers Christian Boissonnas John Milker David Hessen Richard Vorhis Police Chief McEwen gave his report and it is on file in the Village Office. Engineer Rogers gave his report and it is on file. Motion made by Trustee Anderson, seconded by Trustee Allee: RESOLUTION 3.184 - SEWER BACKCHARGES FOR MULTIPLE RESIDENCE AND COMMERCIAL DISTRICTS BASED ON DATE OF CERTIFICATE OF OCCUPANCY VOTED that sewer backcharges for buildings constructed in the Multiple Residence and Commercial Districts shall be calculated from the date of issuance of a Certificate of Occupancy on a pro rata basis prior to the beginning of the next fiscal year. Unanimously passed. Motion made by Trustee Warren, seconded by Trustee Anderson: RESOLUTION 3185 - APPOINT MICHAEL COYLE TO FULL TIME POSITION VOTED to authorize the appointment of Michael Coyle as a permant, full -time laborer at his present rate of salary beginning May 1, 1981. Unanimously passed. x t r +r Engineer Rogers reported that he is still engaged in his study of the flooding Problem in the neighborhood of the Charles Treman, Jr. house at 876 Highland Road and will report his recommendations to the Board in the near future. It was brought to the attention of .the Board that the wood fence in front of the Burchard property on Hanshaw Road is broken and Police Chief McEwen and Engineer Rogers are instructed to examine the feasibility of extending the guardrail further to the north. They will report on this at the May meeting. 4/8/81 Trustee Philbrick, a Village representative to the S.C.L.I.W.C. expressed at great length his concern regarding the construction of the sewer system which is presently being'performed in the Village of Lansing under the direction of Hung Engineers. He stated that the Water Commission has written to Mayor SMidt regarding the Commission's concerns about the problems occurring at the several proposed crossings of the Village and Bolton Point water lines, and in particular, the crossing of the Bolton Point transmission line near the south access road to Pyramid Mall. The letter stated further that the Commission will permit the sewer line to cross over the transmission line with provision that a new design showing the exact method and materials of construction of the new sewer line at this crossing of the trans- mission line be provided by the Village of Lansing and that no construction of the sewer line at this crossing be undertaken until this method of crossing shall have been approved by the Water Commission and its engineers and Department of Health. The Clerk presented the Canvass of Election for the recent Village Election as follows: There were 497 ballots voted including three absentee. Three were elected to office of Trustee for a total of 1491 votes convassed. These were as follows: Village Party: Ronald Anderson received 271 votes Shailer Philbrick received 271 votes David Pimentel received 235 votes Heights Party: James Bennett received 246 votes Robert MacDougall received 218 votes Richard Salerno received 213 votes There were 37 blank votes. , Mayor Marcham appointed Ronald Anderson as his Deputy Mayor for the 1981 -82 official year. Notion made by Trustee Robinson, seconded by Trustee Philbrick: RESOLUTION 3186 - APPOINTMENTS VOTED that the Board approve the following appointments: a. John Rogers, Engineer for one official year at an annual salary of $8,100. b. John Rogers, Zoning Officer for one official year. c. Roger Sovocool, Attorney for one official year at an annual salary of $5,400. d. David Allee, Acting Treasurer for one official year. e. David Pimentel, Village Forester for one official year. f. Warren Blye, Acting Village Justice for one official year at $15.00 per week of service. Unanimously passed. Motion made by Trustee Philbrick, seconded by Trustee Allee: RESOLUTION 3187 - OFFICIAL DEPOSITORIES VOTED that the First Bank Ithaca and the Tompkins County Trust•Company, both of Ithaca, New York, be designated as the official depositories for the Village funds for the 1981 -82 fiscal year. Unanimously passed. 4/8/81 23 Motion made by Trustee Philbrick, seconded by Trustee Allee: RESOLUTION 3188 - OFFICIAL CHECK SIGNATURES VOTED that the Clerk be authorized to notify the official banks of the following names to be honored on checks for the fiscal year 1981 -82 with two signatures required: 1) F.G. Marcham, Mayor, or Ronald E. Anderson, Deputy Mayor 2) Gordon B. Wheeler, Treasurer, or David J. Allee, Acting Treasurer 3) Anne M. Krohto, Clerk Unanimously passed. Motion made by Trustee Philbrick, seconded by Trustee Allee: RESOLUTION 3189 - OFFICIAL NEWSPAPER VOTED that the Ithaca Journal News be designated the official newspaper for the 1981 -82 fiscal year. Unanimously passed. Motion made by Trustee Philbrick, seconded by Trustee Alleeq RESOLUTION 3190 - LEVY AND EXTEND TAXES, SPECIAL ASSESSMENTS, AND SEWER RENTS VOTED resolved that the amount of $278,792 be levied upon the taxable real property of the Village for the 1981 -82 fiscal year as real property taxes. Also-VOTED resolved to authorize and direct the Clerk to extend and carry out upon the Assessment Roll the amount to be levied against each parcel of real property shown thereon, according to the total levy of $278,792. Also VOTED resolved that the amount of $20,177.53 be levied upon the beneiited properties in the Village for the 1981 -82 fiscal year as special assessment on sewer lines. Also VOTED resolved that the amount of $7,132.04 be levied upon the benefited properties in the Village for the 19$1 -82 fiscal year as special assessment on water improvements. Also VOTED resolved that the amount of $51,499.25 be levied upon the benefited proper- ties in the Village for the 1981 -82 fiscal year as special assessment on water district. Also VOTED resolved to authorize and direct the Clerk to extend and carry out upon the Assessment Rolls the amount to be charged against each benefited property shown thereon according to total levies as follows: For Special Assessment - Sewer Lines $20,177.53 Fbr Special Assessment - Water Improvements 7,132.04 For Special Assessment - Water District 51,499.25 4/8/81 24 Also VOTED resolved that amount of $261,924 be levied upon the benefited properites connected to the Village Sewer System for the 1981 -82 fiscal year. Also VOTED resolved to authorize and direct the Clerk to extend and carry out upon the Sewer Rent Assessment Roll the amount to be charged against each benefited property according to the total levy of $261,924. Unanimously passed. Motion made byj bustee Anderson, seconded by Trustee Philbrick: RESOLUTION.3191 - .ESTABLISH RATES VOTED to establish rates for taxes, special assessments, and sewer rents for the fiscal year 1981 -82 as follows: Real Property Tax Sewer Plant Disposal and Maintenance 1299 Units in Village 173 Units for Cornell /Airport (Village rate 2696.5 x l;j rates = 4044.75 Units Outside Village $ 3.56 per M $48.00 per unit 48.00 per unit 72.00 per unit Special Assessment - Sewer Lines 7, 1,911 - Land Assessment in Village $ .512 per M 81,525 ft. - Average Width of Lot in Village .198 per ft. Secial Assessment - Water Improvements 1 ,3 0, 00 Total Assessment in Village g $ .131 per M 221792 ft. - Average Width of Lot inVillage .219 per Special Assessment - Water District $33.37 per unit Unanimously passed. * * * Motion made by Trustee Robinson, seconded by Trustee Warren: RESOLUTION 3192 - ADOPT BUDGET VOTED to adopt the Budget and appended salary and wage schedule for the fiscal year of 1981 -82 as incorporated in the Minutes of the Meeting. (Copy to be inserted in Minute.Book). Unanimously passed. * * * Motion made by Trustee Anderson, seconded by Trustee Robinson: RESOLUTION 3193 - ADD DELINQUENT WATER BILLS AND ACCOUNTS RECEIVABLE TO 1981 -82 TAX ROLL VOTED to authorize the Clerk to add to the Village tax bills the amount of $4444.95 in delinquent water usage bills and $131.36 in overdue accounts receivable. Unanimously passed. * * * 4/8/81 25 Motion made by Trustee Philbrick, seconded by Trustee Warren: RESOLUTION 3194 - REGULAR MEETING DATE VOTED to set the date for the regular meeting of the Board of Trustees of the Village of Cayuga Heights for the 1981 -82 official year as the third Monday in each month, except the April Organization Meeting. Unanimously passed. The next regular meeting of the Board of Trustees shall be held on Monday, May 18, 1981 at 7:30 p.m. in the Village Hall. Trustee Allee, in his capacity as Chairman of the Committee appointed to consider possible uses of the Cayuga Heights School Building, gave a recap on the proposals made at preliminAry meetings. Various kinds of programs had been discussed and he touched briefly on several of these programs. He announeed ci "forthcoming meeting at the School on Sunday, April 12, at 4:00 p.m. at which progress reports from working committees -will be given and a proposed set of bylaws will be drafted. Also at this meeting, he stated, focus will be made on the points of 1) building management and 2) activities coordination. He anticipated further that a proposal for uses of the building will be drawn up at this time which the Mayor will be authorized to present to the School Administration. Motion made by Trustee Bennett, seconded by Trustee Allee: RESOLUTION 3195 - AUTHORIZE MAYOR TO NEGOTIATE LEASE WITH SCHOOL DISTRICT FOR COMMUNITY USE OF THE CAYUGA HEIGHTS SCHOOL VOTED to authorize the Mayor to negotiate an agreement for the use of the Cayuga Heights School taking into account the following: (Copy of Resolution attached to Minute Book.) Unanimously passed. It was brought to the attention of the Board that the infestation of tent caterpillars at Sunset Park is severe. Mayor Marcham will contact Forester Pimentel and ask his recommendation. Trustee Anderson reported that the Fire Council had accepted the application fmom Daniel Rogers to become resident in the apartment at the Fire House. He stated also that there are two applications to rent the house at 825 Hanshaw Road which will be vacated by Mr. Rogers and a decision will be made after consulting with the Attorney concerning the nature of certain provisions in the existing lease. Meeting adjourned at 10:00 p.m. Anne Krohto Clerk