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HomeMy WebLinkAboutReg Mtg. Minutes 7/16/197972 MINUTES of a regular meeting of the Board of Trustees of the Village of Cayuga ' Heights held July 16, 1979 at 7:30 p.m. in the Village Hall. PRESENT: Mayor F. G. Marcham Trustees David J. Allee Ronald E. Anderson Shailer S. Philbrick David Pimentel Rane F. Randolph Stanley W. Warren Treasurer Gordon B. Wheeler Attorney Roger B. Sovocool Engineer /Z.O. John B. Rogers Police Chief Harlin R. MCEWen. Fire Chief, Lowell T. George OTHERS PRESENT: Mrs. Molly Shoemaker and WHCU representative. Mayor Marcham introduced Mrs. Molly Shoemaker, Village resident, who has been , active in the affairs of the School Board as they relate to Cayuga Heights School and the total reorganization plan. Mrs. Shoemaker stated that her purpose in appearing before the Board was to explain what the recent School Board decision to keep Cayuga Heights School open for the next school year means in respect to the quality of life in the Village. Mrs. Shoemaker explained further that the educa- tional programs at Cayuga Heights School are being seriously disrupted. The Mayor invited Board members to raise questions about Mrs. Shoemaker's statements. Trustee Allee stated that Mrs. Shoemaker was correct in that the position of the School Board is still uncertain and is sensitive to demands for closing schools in the near future; hence, Cayuga Heights School remains vulnerable. Mayor Marcham paid tribute to the efforts Mrs. Shoemaker has taken to maintain a thorough study of the situation and to keep him informed. He thanked her publicly for her dedication, diligence, and perserverance. Motion made by Trustee Allee, seconded by Trustee Randolph: VOTED to approve the minutes of a Public Hearing and the regular meeting held June 18, 1979 as previously furnished Trustees in mimeographed form. Unanimously passed. * x r Motion made by Trustee Pimentel, seconded by Trustee Anderson: VOTED to approve the Abstract of Audited Vouchers dated July 16, 1979 in the , following amounts: General Fund - $20,057.92; Sewer Fund - $26,037.21. Unanimously passed. 7/16/79 73 Mayor Marcham gave his report and it is on file in the Village Office. A Mayor Marcham referred to the recent letter he had sent to Villagers and com- mented on their replies to some of the points raised in the letter. These replies are on file in the Village Office with other correspondence that the Mayor's letter generated. 1 Mayor Marcham read a letter from Noel Desch concerning information the Mayor re- quested in respect to the Town's contribution to the Northeast Transportation Program. The Mayor turned the letter over to Treasurer Wheeler for study and further comment at next month's meeting. Mayor Marcham read a letter from Mayor Smidt in which he states that discussions of a legal nature regarding rights -of -way would be most fruitful when the Village of Lansing reaches the stage of preparing the detailed design phase of the sewer project. Mayor Marcham again referred to a letter from the Tompkins County Office for the Aging regarding the changes in the law which would permit municipalities to set income eligibility at the $8,000 level, thereby enabling those who qualify to receive a 50% exemption on their real property tax. Since the Board expressed interest in adopting this, Attorney Sovocool will inquire as to what form this must take; e.g., resolution, local law, etc. Mr. Marcham referred to a letter from Mr. Gilroy of Challenge Industries in which he quotes a fee of $6,672 which the Village of Cayuga Heights would be required to pay if decision is made by the Board to have Challenge Industries collect glass in the Village. Motion made by Trustee Philbrick, seconded by Trustee Pimentel: RESOLUTION 2949 - ADOPT SUPPLEMENTAL AGREEMENT WITH S.C.L.I.W.C. VOTED to adopt the Amended, Supplemental, Restated, and Consolidated Agreement of Municipal Cooperation for Construction, Financing, and Operation of An Intermunici- pal Water Supply and Transmission System, dated 6/5/79. Unanimously passed. * * r Motion made by Trustee Philbrick, seconded by Trustee Anderson: RESOLUTION 2950 -.HOLD PUBLIC HEARING TO CONSIDER WATER SAMPLING AND CROSS CONNECTION CONTROL BY S.C.L.I.W.C. VOTED to hold a Public Hearing at 7:00 p.m., August 20, 1979, in the Village Hall to consider the following: 1) A consecutive water system agreement with respect to sampling of water under the provisions of the Federal Safe Drinking Water Act and the Public Health Law of New York; and 2) cross - connection control by S.C.L.I.W.C. Unanimously passed. � r • 7/16/79 1-4. 4 Fire Chief Lowell T. George gave his report and it is on file in the Village Office. Motion made by Trustee Warren, seconded by Trustee Anderson: ' RESOLUTION 2951 - APPROVE FIRE DEPARTMENT PURCHASE VOTED to approve the purchase by the Fire Department of an antenna, the price of which is not to exceed $300.00. Unanimously passed. Fire Chief George reported to the Board that he had written to the Insurance Services Office regarding the points raised at the July Board meeting in respect to the need for a new pumper engine and requirements for the number of trucks, etc. He read the letter which he had received from the Insurance Services Office in which they answered each of the points raised. Motion made by Trustee Randolph, seconded by Trustee Anderson: RESOLUTION 2952 - AUTHORIZE FIRE DEPARTMENT TO SEEK BIDS FOR PROPOSED NEW PUMPER ENGINE VOTED to authorize the Fire Department to prepare specifications and to seek bids for a proposed new pumper engine. Unanimously passed. Motion made by Trustee Pimental - seconded by Trustee Allee: RESOLUTION 2953 - APPROVE TRANSFERS VOTED to approve the following transfers: 7/16/79 TO FROM $'S A1410.5 Clerk -Other Expense A1420.5 Attorney -Other Expense 56.00 A1440.5 Engineer -Other Expense A1420.5 Attorney -Other Expense 105.00 A1620.4 V.H.- Contract Service A1620.5 V.H. Other Expense 167.00 A1640.2 Central Garage Equipment A164o.1 C.G. Salary 28.06 A164o.51 C.G. Supplies A164o.1 C.G. Salary 192.81 A3120.51 Police Supplies A3120.1 Police Salary 418.58 A3410.2 F.D. Equipment A3410.1 F.D. Salary 1,067.97 A3410.21 F.D. Equip Maintenance A3410.1 F.D. Salary 38.36 A5110.21 Streets Equip Maint A3410.51 F.D. Supplies 25.58 A5110.4 Streets Contr Sery A34lo -51 F.D. Supplies 11.00 A5110.51 Streets Supplies A3410.51 F.D. Supplies 388.23 A8160.2 Refuse Coll Equipment A8160.1 Refuse Coll Salary 32.63 A8160.21 Refuse Coll Equipment Maint A8160.1 Refuse Coll Salary 91.53 A9995.52 Miscellaneous A8350.4 Water Sys Contr Service 217.36 G8130.21 S.P. Equip Maint G1990.0 Contingency 93.49 Unanimously passed. , 7/16/79 75 Treasurer Wheeler presented his Twelve Months Report, copies of which had been ® furnished to Trustees and Officers, and stated that pages 2 through 8 would need to be redone due to revisions in balances in the General Fund and Sewer Fund to include encumbrances. The revised pages will be sent to all Board members. Police Chief Harlin R. McEwen gave his report and it is on file in the Village Office. Chief McEwen pointed out that because of the change in the bookkeeping method mandated by the State of New York, the schedule for purchase of a new police car in the spring will be affected. The current year's budget does not provide for the purchase of a police car, and it was intended that a new one would be ordered the first Tuesday in April, 1980 for delivery and payment in the next budget year, 1980 -81. With the double -entry bookkeeping system, this would require encumbrance of the money from this year's budget and therefore a special appropriation for this purpose will need to be considered. Due to the recently experienced long delay for delivery from date of order, Chief McEwen recommended that consideration be given to ordering the car in late February rather than early April. Chief McEwen reported that he had met with William Banner, Assistant Superintendent for Business, and. Tom Valentine, Director of Transportation for the Ithaca City School District, concerning the change in busing policy for sixth grade students and the intention to send sixth graders from Cayuga Heights District to DeWitt Junior High School this fall. A number of concerns were expressed by the Police Chief regarding the anticipated increase in the number of students walking to school and the possibility of a number of sixth graders having to walk through the Community Corners area. Further discussions will be held between the Police Chief and members of the school administration as the school district's plans become more firm, in an attempt to solve these problems. Attorney Sovocool reported that he will review the Sewage Treatment Plant Contract and also the agreement with Dr. Rubenstein in regard to Village parking privileges with the Engineer and will report on these isuses at the next meeting of the Board of Trustees. Attorney Sovocool referred to a letter which he had received from the Department of State, a copy of which was furnished each Board member, in response to his request for information concerning coterminous town /villages. Three basic methods by which a coterminous town /village may be created were listed in the letter and also an outline for procedure by which these approaches may be ac- complished without special state legislation. Attorney Sovocool was instructed by the Board to investigate the matter further. Trustee Randolph withdrew from the meeting at 9:45 P.m. Engineer /Z.O. Rogers gave his report and it is on file in the Village Office. In regard to Harry Cornwall's interest in trading the 12 -f6ot strip of land along the northwest part of his property for a similar piece of land on the southeast part of his property, it was stated by Attorney Sovocool that the title to the ' property is not clear and he will write to Otto Schoenfeld regarding title to same. Engineer Rogers read the bids for paving the Village parking area and common drive and adjoining parking areas and they are as follows: 7/16/79 76 Common drive Parking area between common drive and Hanshaw Rd. and two parking areas to northwest of common drive one on each side of apple tree D & J Cortland Paving Paving $2,835 $3,700 1,472 1,875 Estimated cost of weep pipe, installed by Village forces 500 500 $4 807 $6,075 Village of Cayuga Heights (1/2 cost) 2P404 3,038 Parking area in front of Flavin's (100% V.C.H.) 403 494 Total cost for V.C.H. $2,807 $3,532 Motion made by Trustee Philbrick, seconded by Trustee Warren: RESOLUTION 2954 - ACCEPT BID FOR COMMON DRIVE AND ADJOINING PARKING AREAS FROM D & J OR CORTLAND PAVING CO. VOTED to authorize the Engineer to enter into the most cost advantageous bid with two bidders for the paving of the common drive and adjoining parking areas of the Village Green; an agreement is to be executed between Dr. Rubenstein and the Village when details have been completed. 'Unanimously passed. x Motion made by Trustee Allee, seconded by Trustee Anderson: RESOLUTION 2955 - AUTHORIZE INCREASE OF 10% FOR SEWAGE TREATMENT PLANT CONTRACT WITH GARY GLEASON VOTED to authorize the increase in remuneration to Gary Gleason in Sewage Treatment Plant contract by 10% for the coming year, 1979 -80, effective August 1, 1979. Unanimously passed. * * x Motion made by Trustee Pimentel, seconded by Trustee Allee: RESOLUTION 2956 - APPOINTMENT OF TIME DUPUY TO PERMANENT, FULL -TIME LABORER VOTED to authorize the appointment of Timmie DuPuy to permanent, full -time position of laborer in the Public Works Department effective July 16, 1979, at an annual salary of $6,550, the amount allocated in the 1979 -80 budget for that line item. Unanimously passed. 7/16/79 * x 1 77 Motion made by Trustee Warren, seconded by Trustee Anderson: RESOLUTION 2957 - AUTHORIZE PURCHASE OF MAGNETIC LOCATOR AND RAILROAD TIES VOTED to authorize the Engineer to purchase a magnetic locator for finding sewer manholes and other metal objects below the surface at a cost of $525.; and also, to purchase 250 railroad ties at a cost of $4.00 each to be used for a guard rail along Remington Road. Unanimously passed. The Board authorized the Engineer to proceed with his and Otto Schoenfeld's plan to build a system of ditches and earth berms to protect Mr. Conneman's property from water run -off from the Cambridge sub - division and also to approach Mr. Michael King once again and for the last time in regard to the installation of a swale as opposed to a culvert pipe on his property. In regard to a request by the Allstate Insurance Company for a sign to be located in front of their place of business, the Board denied this request because it ex- ceeds the square footage allowed for in the ordinances. Motion made by Trustee Pimentel, seconded by Trustee Anderson: RESOLUTION 2958 - PURCHASE OF ENVELOPES VOTED to authorize the purchase of 1000 regular, government stamped envelopes at a cost of $16.00 per 1000. Unanimously passed. Motion made by Trustee Philbrick, seconded by Trustee Warren: RESOLUTION 2959 - APPROVE REFUND TO GEORGE McLELLAN FOR WATER USAGE VOTED to authorize refund to George McLellan in the amount of $109.38 due to incorrect water meter reading by Bolton Point. Unanimously passed. Motion made by Trustee Philbrick, seconded by Trustee Allee: RESOLUTION 2960 - APPROVE REFUND TO L.F. RANDOLPH FOR WATER USAGE VOTED to authorize refund of $49.40 to L.F. Randolph for water usage - the dif- ference between a minimum bill for 100 cu. ft. of water on a 3/4" meter (16.59) and the minimum bill for 100 cu. ft. of water on a 1'Y" meter (65.99) per Trustee Philbrick's request. Unanimously passed. ' Meeting adjourned at 10:45 P.M. C Anne Kro to t� O Clerk 7/16/79