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HomeMy WebLinkAboutReg Mtg. Minutes 11/20/1978r_ VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES MINUTES of a regular mooting of the Board of Trustees of the Village of Cayuga S Heights hold November 20, 1978 at 7:30 p.m. in the Village Hall. PRESENT: Mayor F.G. Marcham, Trustees Ronald E. Anderson, Shaller S. Phiibrick, David Plmentei, Rane F. Randolph, Stanley W. Warren; Treasurer Gordon B. Wheeler; Engineer /Zoning Officer John B. Rogers; Attorney Roger B. Sovocool; Police Chief Harlin R. McEwen; Fire Chief Lowell T. George. ABSENT: Trustee David J. Allee OTHERS PRESENT: Texas Lane residents, Otto Schoenfeld, Michael King, Attorney Shirley Egan, Rocco Lucente. Mayor Marcham opened the meeting by making reference to a letter which he had written to Noel Desch, Town Supervisor, and Mr. Desch's reply to the Mayor concern - ing possible development of property by Ivar Johnson in the Village of Cayuga Hgts. and Town of Ithaca in the area of Texas Lane. Several Texas Lane property owners expressed their concerns of matters relating to traffic and drainage problems which may arise if development takes place in this area. The Mayor assured them that this has been a primary matter of concern to the Board and said it will work closely with the Town on these matters. Mayor Marcham referred to a letter from Shirley Egan, Attorney for Rocco Lucente, regarding the manner in which the number of sewer units Is arrived at for Mr. Lucente's properties. Attorney Egan made the statement that her client believed is that the rules for charging by the Village were not being uniformly applied to all owners of multiple dwellings which use the sewer system. The Board stated that it will begin a new survey of persons served by the Village sewer system who live in multiple dwellings. It will use this information in computing Its new records for the year beginning 1/1/79, in an effort to determine what charges will be arrived at for owners of multiple dwellings. Ms Egan was informed by Mayor Marcham that the Village records are available for her perusal at any time. Motion made by Trustee Philbrick, seconded by Trustee Anderson: VOTED to approve the minutes of a regular meeting held October 16, 1978 as previously furnished Trustees in mimeographed form. Unan. passed. *it* Motion made by Trustee Pimentel, seconded by Trustee Warren: VOTED to approve the Abstract of Audited Vouchers dated November 20, 1978 in the following amounts: General Fund $29,220.97; Sewer Fund $12,529.24. Unan. passed. # #tt Mayor Marcham gave his report and it is on file in the Village office. Mayor Marcham read the following recommendations of the Committee to Study Employee • Sick Leave Policy: a. Absence for reasons of sickness shall be handled on an individual basis. b. Any Workmen's Compensation or disability payment received by an employee while he is being paid by the Village shall be returned to the Village. c. Any employee absent for reason of sickness or Injury, or requiring limited , i4INUTES of regular mooting Novembor 20, 1978 page 2 work assignment, may be required to submit a docfor•'s statement. • d. Each supervisor shall report immediately to the Mayor on the circtimsldncos of any employee with an extended absence. After discussion, the Board instructed the Treasurer to investigate the cost of disability Insurance for Village employees. Motion made by Trustee Randolph, seconded by Trustee Warren: RESOLUTION 2882 - EMPLOYEE SICK LEAVE POLICY VOTED to adopt the new sick leave policy as. recommended by the Committee, on a temporary basis. Unan. passed. �t it Motion made by Trustee Anderson, seconded by Trustee Randolph: RESOLUTION 2883 - DESIG14ATING OFFICES TO BE FILLED AND TERMS OF OFFICE FOR MARCH 1979 ELECTIONS WHEREAS the next general Village election for Officers will be held on March 20, 1979, and WHEREAS the Board of Trustees must designate by resolution and publish the offices which are to be filled in such election and the terms thereof, • NOW THEREFORE BE IT RESOLVED: • Section I. That the Board of Trustees designates the following offices as vacant at the end of the current official year, to be filled at the Village election to be held on March 20, 1979 for the following terms: Trustee - two years; Trustee - two years; Trustee - two years. Section 2. The Village Clerk is hereby directed to publish this resolution in full in the Ithaca Journal, a newspaper of general circulation within the Village. Section 3. This resolution shall take effect Immediately. Unan. passed. After discussion of the Mayor's proposed letter to Villagers, it was agreed that a paragraph should be added regarding burglaries in the Village and measures that might be taken to help the police. The Mayor, with Chief McEwen, will put this paragraph in final form and send it out as part of the letter. Fire Chief Lowell T. George gave his report and it is on file in the Village office. Fire Chief George reported that the Village was recently visited by a representative of the Insurance Services Office for the purpose of gathering information needed to determine a fire Insurance classification which may be used to develop fire Insurance rates. The Village received a good rating. The representative suggested that the ladder truck be inspected for safety by an experienced mechanic. MINUTES of regular meeting November 20, 1978 page 3 Motion made by Trustee Pimentel, seconded by Trustee Randolph: • RESOLUTION 2884 - APPROVE TRANSFERS VOTED to approve the following transfers: TO FROM $'S AI620.5 V.H. Other Expense A1990.0 Contingency 200.00 AI640.4 C.G. Contract Servic as A1990.0 Contingency 100.00 AI964.0 Refund of Real Prop Tax A1990.0 Contingency 13.36 G8130.2 Sewer Plant Equip. G1990.0 Contingency 3,000.00 G8130.21 S /P. Equip Main. G1990.0 Contingency 1,500.00 A3126.51 Police Supplies A1990.0 Contingency 500.00 Unan. passed: # Treasurer Wheeler reported that at the present time there is an unpaid tax roll listing in the amount of $4647.94. A sum of $450,000 is still due from Federal and State combined grants for the sewer plant, the Treasurer reported. He stated further, that the Village has expended $2,775,366 for the sewer plant, together with the interest on the B.A.N. at approxi- mately $300,000. The long term Village obligation of the total expenditures is the bond issue of $650,000 (issued in Dec. 1977). Treasurer Wheeler advised the Board that he and Trustee Randolph will meet to discuss plans for an independent audit to be conducted of financial statements of revenue sharing funds. After meeting with Electric and Gas Corp. officials regarding underground wiring, Attorney Sovocool reported that he had additional information on the subject. He stated that the Village could, with the formulation of new policy, require the developer to put in the foundation for overhead lights, the conduit and post at the developer's expense. After NYSEG has run wiring through the conduit Into the posts and has installed luminaires at Village expense, the developer would then turn the pole over to the Village. The Attorney is instructed to inquire of NYSEdG what the annual charge difference would be to the Village if this policy Is adopted. Also, the Attorney with the Engineer will work out the necessary specifications for the new policy, if adopted. After a lengthy explanation by Attorney Sovocool concerning the question of the definitions of water main versus water lateral as it applies in the Wimsatt- Briggs case, Attorney Sovocool states that after examination of the deed, it is his conclu- sion that the original arrangement between Blood and Upton in 1926 was the act of the developer and there is no showing that Blood ever intended that such line would constitute a Village main. Mayor Marcham is instructed to write to Professor Wimsatt to Inform him of the Attorney's findings. Mayor Marcham turned the meeting over to Deputy Mayor Rane Randolph at 9:30 p.m. Motion made by Trustee Pimentel, seconded by Trustee Warren: . RESOLUTION 2885 - APPROVE FINAL PAYMENT TO STEWART d BENNETT VOTED to authorize final payment to Stewart and Bennett, contractors for the Sewage Treatment Plant, in the amount of $18,650.82 and to add this to the list of approved audited vouchers dated November 20, 1978. Unan. passed. •MINUTES of regular meeting November 20, 1978 page 4 After much discussion concerning bid for tho operation and maintenance of the Sewage . Treatment Plant, it was the Engineer's opinion that Gary Gleason is the bolt man for the Job. It is the Attorney's opinion that Village law does not require bidding for ti- this type of professional service. Motion made by Trustee Philbrick, seconded by Trustee Warren: RESOLUTION 2886 - 0 8 M SEWAGE TREATMENT CONTRACT NOT BE PUT TO BID VOTED that the contract for operation and maintenance of the Sewage Treatment Plant not be put out to bid and that the Engineer seek to renew the contract with Gary Gleason. Unan. passed. *nit After discussion by the Board and Otto Schoenfeld, concerning the water drainage problem which exists in the Cambridge Place subdivision and in particular, across Mr. Michael King's property, the Board instructed the Engineer and the Attorney to continue negotiations with Mr. Scheonfeld and Mr. King In an effort to get the problem resolved. Motion made by Trustee Philbrick, seconded by Trustee Pimentei: RESOLUTION 2887 - ACCEPT DEED TO CAMBRIDGE PLACE VOTED to accept the deed to Cambridge Place roadway upon receipt' "of a letter of credit in the amount of $2,000 from Otto Schoenfeld, to be used to correct the water drainage problem across Michael King's land by June 30, 1979. Any sum In excess of one -half the cost of the project is to be refunded to Mr. Scheonfeld. Unan. passed. Engineer Rogers gave his report and it is on file in the Village Office. Motion made by Trustee Pimentel, seconded by Trustee Warren: RESOLUTION 2888 - APPROVE PURCHASE AND INSTALLATION OF SPACE HEATER IN CENTRAL GARAGE VOTED to approve the purchase and installation of a space heater in the Village Garage not to exceed $600.00. Unan. passed. The Board recommended that sewer unit records be updated for multiple housing with more than four dwelling units, both Inside and outside the Village. This is to be accomplished after the Mayor, Treasurer and Engineer have decided on whether or not to revise the questionnaire which Is presently in use. Police Chief McEwen gave his report and it is on file in the Village office. Motion made by Trustee Pimentel, seconded by Trustee Anderson: 0 RESOLUTION 2889 - APPROVE PURCHASE OF ELECTRONIC DETECTION SYSTEM VOTED to authorize the purchase by the Police Department of an electronic detection system not to exceed $600, one -half this amount to be paid at this time. Unan. passed. ` MINUTES of a regular mooting Novomber 20, 1978 page 5 Regarding ambulance service, the Board ngrood that the Town of Ithaca should repre- sent the Village as part of the Town In the discussions, and that any subsidy that would be requested be paid by the Town for the complole Town Including the Village rather than the Village paying a separate subsidy. Meeting adjourned at 10:58 p.m. 0 40 Anne Krohto Village Clerk