HomeMy WebLinkAboutReg Mtg. Minutes 9/16/1974�- VILLAGE OF CAYUGA HEIGHTS
836 Hanshaw Road
• MINUTES of a regular meeting of the Board of Trustees of the Village of Cayuga
Heights held at 7:30 p.m. Monday, September 16, 1974 in the Village Hall.
PRESENT: Mayor F. G. Marcham; Trustees David J. Allee, Verne A. Fogg, Dooley S.
Kiefer, Shailer S. Philbrick, Rune F. Randolph; Treasurer Gordon B. Wheeler;
Attorney Roger B. Sovocool; Engineer and Zoning Officer John B. Rogers; Police
Chief Harlin R. McEwren; Fire Chief Lowell T. George.
ABSENT: Trustee Ronald E. Anderson
OTHERS PRESENT: (tick Jensen, representative of the Ithaca Journal; Mrs. Irene
Homa and Mr. and Mrs. Robert Petrillose,and one other person.
VOTED to .approve the minutes of the regular meeting held August 192 1974 with
the following changes:
1) RESOLUTION 2306 - O&M MANUAL - remove the last sentence beginning,
"Engineer reported....." from the resolution and have it become part of
the minutes after the end of the resolution.
2) RESOLUTION 2308 - CAPITAL EQUIPMENT NOTE - add, after the words, "not
to exceed $8,000 ", "as a partial payment for the dump truck referred to
in Resolution 2307."
Also approved the minutes of a Special Meeting held August 305 1974s, both sets
of minutes having been previously furnished Trustees in mimeographed form.
Trustee Kiefer voted NO for approval; all other Trustees voted YES.
VOTED to approve the Abstract of Audited Vouchers dated September 16, 1974 except
a Voucher for $100 from Benjamin J. Bucko Attorney Savocool wishes to check
into this expense before it is paid. Amounts approved are: General Fund -
$38,555.41; Sewer Fund - $7,905.40; Capital Fund - $86,374.28; Fire Department
Equipment Fund transfer to General Fund - $34,851; Federal Revenue Sharing
Fund - $152000.
Mayor Marcham gave his report and it is on file in the Village Office.
Mr. Fay Hewitt has accepted the Village's offer to purchase the property at
825 Hanshaw Road for $33,200, in behalf of the executors of the Hewitt Estate.
Motion made by Trustee Fogg and seconded by Trustee Philbrick:
RESOLUTION 2318- PURCHASE 825 HANSHAW ROAD
VOTED to authorize the payment from General Fund Surplus of $33,200 plus any
pro -rated taxes to the Estate of Bertha E. Hewitt for the property at 825
Hanshaw Road.
• The Board discussed at length many options that might become part of a lease for
renting the house at 825 Hanshaw Road, Trustee Fogg urged that some work be
started as soon as possible on the corner for traffic control and esked if any
Etudy had begun. Engineer Rogers explained that the flow of traffic might be
greatly changed after the completion of the Route 13 overpass and foresees a
wait before we can study the type of intersection, circle, lights, or other
method that should be considered at this intersection.
MINUTES - September 16, 1974 Regular Meeting page 2
• RESOLUTION 2319 - RENT 825 HANSHAW ROAD
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VOTED to authorize the Mayor, Engineer, and Attorney to negotiate a lease to
rent the house at 825 Hanshaw Road not to exceed one year to one family subject
to the right of the Village to make such alterations in the eastern portion of
the lot as may be necessary for traffic purposes.
Trustee Allee spoke concerning a light at the intersection of Winthrop Drive
with North Triphammer Road. More traffic counts need to be made in the future.
After a very lengthy discussion regarding the Youth Program and the Restoration
of Sunset Park - by Village work force - by Youths supervised by adults - getting
Hold Harmless documents signed by parents /guardians of children who might parti-
cipate in the work - liability of Village, etc., - the following motion was made
by Trustee Fogg and seconded by Trustee Randolph.
RESOLUTION 2320 - SUNSET PARK RESTORATION - YOUTHS
VOTED to authorize a program of restoration at Sunset Park to utilize the Village
work forces and Youths providing the Village can obtain sufficient liability in-
surance to cover the Youths and other volunteers of the work program.
Mayor Marcham reported on the progress of a contract with the S.P.C.A. regarding
dog control as it relates to the Dog Ordinance.
Motioned by Trustee Philbrick and seconded by Trustee Randolph:
RESOLUTION 2321 - PUBLIC WORKS COMMITTEE AND ENGINEER
CONSULT ON SUNSET PARK WORK
VOTED to authorize the Engineer, after consultation with the Public Works Com-
mittee, to undertake work of restoration at Sunset Park as may be deemed necessary.
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Trustee Allee suggested we have an ongoing Youth Program. Attorney Sovocool
thought this might have an effect on the availability of insurance to cover
liability of the Village in areas involving persons other than Village employees.
Motion made by Trustee Philbrick and seconded by Trustee Randolph:
RESOLUTION 2322 - STATEMENT FOR ONGOING COMMUNITY BETTERMENT
VOTED to authorize Mayor Marcham to formulate a Statement which will welcome
young and old to participate in an ongoing program for the betterment of their
community.
MINUTES - September 16, 1974 Regular Meeting page 3
• Mayor Marcham asked Attorney Sovocool how the Freedom of Information Law concerns
the Village. The Attorney said the Village must display a list of categories of
documents available for public inspection and show where they are and who is re-
sponsible for them. These and other provisions of the Law, he will report on
at the October meeting.
The Board of Trustees dissolved itself to sit as a Planning Board.
After reconstituting itself as a Board of Trustees, the Mayor continued his
report. He read g letter from Robert W. Bhlluffi requesting the Village to sell
him a 25 -foot right of way bordering his property at 380 The Parkway for the
purpose of making a more suitable lot for the construction of his residence.
Mayor Marcham answered his request by stating that he would bring the request
before the Board.
RESOLUTION 2323 - RIGHT OF WAY STATUS
VOTED to authorize Attorney Sovocool to inquire into the circumstances under
which the Village holds this 25 -foot right of way located between The Parkway
and Hanshaw Road on the north boundary of the Cayuga Heights School property and
to say what function it now serves.
Mayor Marcham had attended a meeting at which about 120 persona from Cornell
University, Trustees and Officers from Ithaca College and Tompkins Cortland
S Community College, the local banks, the Chamber of Commerce, and the municipali-
ties from the County, Towns, and Village were present. Walter Schwann spoke
for the Town and Mayor Marcham for the Village. Walter Schwann pointed out the
approaching crises for the municipalities in the increasing costs they were
called on to bear to support services for the exempt institutions. Mayor Marcbam
said that good will generated from such a large gathering, now to become an. .
annual affair, was appreciated by all. Mayor Marebam suggested a monthly meeting
of five or six key figures who would make plain the actions that were impending
and the planning that they called for from different elements of the community.
Mayor Marcham reported the discussion at the last formal meeting as to what form
the minutes should take, whether they were too brief or whether they were ade-
quate as a record of action taken and that this was enough. Does the Board wish
to re -open the discussion? Two Trustees spoke approving the present form; one
spoke against it.
At 9:25, Mayor Marcham turned the meeting over to the Deputy Mayor Rene Randolph.
Fire Chief Lowell T. George gave his report and it is on file in the Village
Office. The new ladder truck is now here, and the fire department is very
pleased with it. There were a few minor adjustments to be made here at the Ford
g aarge, but it is accepted and ready for payment to be made.
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MINUTES - September 16, 1974 page 4
Treasurer Gordon B. Wheeler gave his three months report which is on file in the
Village Office. It showed the following balances:
General Fund
$25 ,301.73
Sewer Fund
17,070.84
S.A. Sewer Lines
212262.30
S.A. Water Improvements
1,610.38
S.A. Sidewalk District
5023.55
Federal Revenue Sharing
25,078.17
Tax Stabilization Fund
1,750.69
Capital Reserve Fund - Streets
82012.41
Capital Reserve Fund -
A1990.0
Water & Sewer Lines
43314.73
Capital Fund - Fire Dept. Equip.
43,134.27
Capital Fund - Sewer Plant
821,654.91
Trust & Agency Account
12,589.76
The following are Temporary Investments in Certificate of Deposits:
First National Bank to October 15 @ 10.25%
First National Bank to September 16 @ 5
First National Bank to September 16 @ 5%
Tompkins County Trust Co. to Sept. 16 @ 8%
Tompkins County Trust Co. to Sept. 16 @ 8%
Moved by Trustee Fogg and seconded by Trustee Philbrick:
$228,123,39 General Fund
24,966.18 Fed Rev Shar
10,125.00 Trust /Agency
816,968.99 Capital Fund
Sewer
202,021.60 Sewer and
General Fund
RESOLUTION 2324 - LADDER TRUCK PAYMENT
VOTED to pay to Pierce Manufacturing, Inc., the a= of $49,851.00 for the 45 -foot
aerial ladder truck as per bid dated 2/15/73. $342851.00 to come out of the Fire
Department Equipment Fund and $15,000 to come out of the Federal Revenue Sharing
Fund.
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VOTED to approve the following transfer of funds:
Moved by Trustee Allee and seconded by Trustee Fogg:
RESOLUTION 2325 - RENEW BAN
• VOTED to confirm the renewal of Bond Anticipation Note No. 4, dated 9/4/73,
in the amount of $500,000 to BAN No. 8, dated 9/15/74 in the amount of $483,000
for one year at the rate of 71 percent of interest per annum in connection with
the construction of addition to and reconstruction of the Wastewater Treatment
Plant pursuant to Section 5 of Bond Resolution No. 1876, dated 9/20/71.
TO
FROM
A5110.4 -
Streets Contract Service
A1990.0
- Contingency
$ 500.00
A5110.51
- Streets Supplies
A1990.0
- Contingency
2,000.00
A5142.2 -
Snow Removal Equip Purchase
A1990.0
- Contingency
823.00
G9040.0 -
Sewer Fund - Workmen
Comp Ins
G1990.0
- Contingency
500.00
Moved by Trustee Allee and seconded by Trustee Fogg:
RESOLUTION 2325 - RENEW BAN
• VOTED to confirm the renewal of Bond Anticipation Note No. 4, dated 9/4/73,
in the amount of $500,000 to BAN No. 8, dated 9/15/74 in the amount of $483,000
for one year at the rate of 71 percent of interest per annum in connection with
the construction of addition to and reconstruction of the Wastewater Treatment
Plant pursuant to Section 5 of Bond Resolution No. 1876, dated 9/20/71.
MINUTES - September 16, 1974 Regular Meeting page 5
Engineer J. B. Rogers gave his report and it is on file in the Village Office.
He mentioned that with all the replacement of leaking sewer lines there hag
been a noticeable drop in the flow at the treatmentduringg•recent.heavy rainfall.
Trustee Allee spoke of a meeting of the Commissioners of Tompkins County Sewer
District No. 1. He reported that T. G. Miller has been asked to do a feasibility
study on the extension of the interceptor sewer line into the Town of Lansing.
Questions were: Where it should be? Cost of the line? Who would be the
beneficiaries?
Treasurer Wheeler, also one of the Commissioners, alerted the Board that we only
have two votes on the Commission and there is a possibility we may be included
in the cost of this interceptor extending into the Town of Lansing.
Trustee Allee spoke of a Transit Meeting September 19th about intermunicipal bus
service and a Town Planning Board meeting September 18th on road planning. There
will be a meeting in the Village Hall on Friday, September 20th at 1:30 p.m.
concerning Route 13 overpass and sidewalks. Anyone is welcome to attend.
Deputy Mayor Randolph asked Mrs. Homa and Mr. and Mrs. Petrillose if they had
a matter of concern to the Village. Mrs. Petrillose spoke of the dangerous
speeding conditions on Pleasant Grove Road and asked for an extension of the
shoulders, especially on the east aide. She thought that perhaps a good, hard -
surface shoulder where pedestrians, baby carriages, bicycles, and runners could
move and be off the pavement might be less dangerous. She praised the Village
Police and said it was thought they were doing everything possible to reduce
the speeding but that, with all the apartments just over the Village line and
Cornell's parking lot, it was almost futile to attempt to eliminate the speeding.
After more discussion, Trustee Philbrick made a motion which was seconded by
Trustee Allee:
RESOLUTION 2326 - ESTIMATES TO RAISE PLEASANT GROVE ROAD
AND INSTALL SIDEWALKS
VOTED to authorize and direct the Engineer to prepare estimated coats and pre-
liminary plans to raise Pleasant Grove Road from the Pleasant Grove Cemetery area,
south to the Village Line, to a reasonable level for more uniform grade and pro-
vide shoulders on both sides and a sidewalk on the east side to the level of the
present and the proposed grade.
Moved by Trustee Fogg and seconded by Trustee Allee:
RESOLUTION 2327 - CONTROL SPEED ON PLEASANT GROVE ROAD
VOTED to request Police Chief McEwen to study and report at what cost and how
speed may be controlled on Pleasant Grove Road.
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MINUTES - September 163 1974 Regular Meeting page 6
• Motion was made by Trustee Fogg and seconded by Trustee Allee:
RESOLUTION 2328 - STREET LIGHTING COST
VOTED to approve an increase in the cost of the new coach type street lights to
be installed on Hanshaw Road and described in Resolution 2315 of the minutes of
August 19, 1974. This increase to be $91.25 per year for the twenty -five lights.
# # #
The Attorney said that the Village might now arrange a new contract with NYSE&G
Corporation.
Trustee Philbrick, who is a Commissioner for the Southern Cayuga Lake Intermuni-
cipal Water Commission, reported that bids were to be opened on September 27th
for the construction necessary to the progress of the Intermunicipal Water System.
Zoning Officer J. B. Rogers gave his report and it is on file in the Village
Office.
After lengthy discussion of the matters mentioned in the report concerning an
antenna pole at the residence of Robert 14. Sprole, 630 Highland Road, particularly
as they relate to the idea of a prior use, the Zoning Officer was requested to
consult with the Attorney to determine if this pole has a retroactive use.
The Zoning Officer presented a drawing of a professional sign for Dr. Patrick
to be placed on a pole at 1001 Hanshaw Road. Since there are two definitions
pertaining to such a sign in the Ordinances, the Zoning Officer is instructed
to consult with the Attorney before making a determination.
Attorney Roger B. Sovocool gave his report. On a matter of Zoning, the Village
lost its appeal on the case to prevent Dr. Patrick from having a dentist office
in a residential zone. Alfred User appealed the decision of the Zoning Board
of Appeals to deny a division of property known as 106 Highgate Road. The
Court ruled in favor of the Village.
The Attorney said that since we have passed a Dog Ordinance, his opinion is that
we may amend it.and need not pass a local law. He asked for a Public Hearing.
RESOLUTION 2329 - PUBLIC HEARING - AMEND DOG ORDINANCE
VCPED to authorize the Clerk to advertise for a Public Hearing to be held at
7:00 p.m. October 21, 1974 to consider amendment of ARTICLE XV - DOG ORDINANCE,
Sections 9 and 10.
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MINUTES - September 16, 1974 Regular Meeting
page 7
The Attorney advised the Trustees that any action on Flood Insurance program
should be held up since he has been advised we will be receiving more complete
information from HUD.
Police Chief Harlin R. McEaren gave his report and it is on file in the Village
Office.
Moved by Trustee Allee and seconded by Trustee Fogg:
RESOLUTION 2330 - PREPAY FOR PURCHASE
VOTED to approve the payment of $10.00 plus $1.50 shipping and handling charge
for 4 cans of Mark Remover at the time of the order. This removal material to
be used to facilitate the elimination of graffiti in Sunset Park.
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RESOLUTION 2331 - SALARY - SCHOOL CROSSING GUARD - MELTON
VOTED to approve a salary increase for Richard W. Melton, School Crossing Guard,
from $1,300 to $1,500 annually, effective September 1, 1974.
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After discussion, it was determined that Engineer Rogers contact the mason con-
cerning the repair of stone work in Sunset Park and arrange for the work to be
performed on the basis of Resolution 2310 adopted at the meeting of Aug. 19, 1974.
The Police Chief related details of the accident which involved a Police car.
After a discussion, the following resolutions were adopted:
RESOLUTION 2332 - PURCHASE - ELECTRONIC SIREN
VOTED to authorize the purchase of an electronic siren for the Police Department
for the sum of $188.40.
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RESOLUTION 2333 - INSURANCE RECOVERY
VOTED to authorize Attorney Sovocool to negotiate with the Travelers Insurance
Company, the insurance company of the person causing damage to a Village Police
car, for a settlement of the claim within three days. The settlement to include
the repair of the damaged 1974 police car plus payment for approximately two
months time the car will be out of service. The 1973 Plymouth police car is
to be reinstated into service until such time as the 1974 car is repaired and
ready for service.
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MINUTES - SEPTEMBER 162 1974 Regular Meeting page 8
RESOLUTION 2334 - PURCHASE TIRES
price
VOTED to authorize the purchase of five standard tires at State Contract, if
necessary, for the 1973 Police car to be reinstated into service.
The Clerk gave her report and it is on file in the Village Office.
Moved by Trustee Fogg and seconded by Trustee Allee:
RESOLUTION 2335 - SALARY INCREASE - LAVERTY
VOTED to authorize an increase in the salary of Jean L. Laverty from $4,800 to
$5,070 annually, effective September 1, 1974.
::s:s::
Trustee Kiefer mentioned the lateness of the hour prevented discussions on
many subjects she was prepared to bring up. She did state that the NYSEBG gave
her some computer printouts from which names of new residents could be extracted
in order to send them information on Village services and a welcome. After a
discussion, Deputy Mayor Randolph asked Trustee Kiefer if she would be willing
• to time how long it would take to extract Village residents' names from the
printouts? She agreed to do this this one time.
Other subjects mentioned but not discussed were possible county beverage - container
deposit legislation; lids on garbago cans; and a substitute resolution on the
Youth Program.
Meeting adjourned at 11:45 P.M.
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