HomeMy WebLinkAboutReg Mtg. Minutes 1/21/1974VILLAGES 61' CAYUGA HEIG?llc
MINUTES of a regular meeting of the Board of Trustees held Monday, January 21, 1974
at 7:30 P.M. in the Village Hall.
PRESENT: Mayor F. G. Marcham; Trustees David J. Allee, Verne A. Fogg, Rane F.
Randolph, Robert L. VonBerg; Treasurer Gordon B. Wheeler, Attorney Roger B. Sovocool;
Engineer John B. Rogers; Police Chief Harlin R. McEwen.
ABSENT: Trustees Claire C. Nulle and Shailer S. Philbrick, Fire Chief Ned G. Boice.
OTHERS PRESENT: Attorney Buyoucos, Walter W. Culligan and associate from NYSE&G,
Dooley Kiefer and friend, Professor Bauer and neighbors.
Mayor Marcham brought to mind the discussion of the sale of 211 Forest Drive, a
Village owned parcel of property which is a suitable building lot. After more
discussion it was decided that the best interest of all was to hold a public auction.
RESOLUTION # 2193 - SALE OF 211 FOREST DRIVE BY AUCTION
VOTED to authorize the sale of Village owned property at 211 Forest Drive by auction
with an upset price included in the announcement and the Attorney, Treasurer and
Clerk to work out the details and notify the paper and neighbors.
The Village retained a professional appraiser for this parcel of property who set
the value at $13,500.
Professor Bauer protested that the Village had cut some trees on the property. The
• Engineer explained that they were diseased elms.
RESOLUTION # 2194 - ACCEPT SHARP SUBDIVISION MAP
VOTED that the Board of Trustees acting as the Planning Board approve the Sub-
division Map - Sharp Property - Highland, Remington and Cayuga Heights Roads,
Village of Cayuga Heights, Town of Ithaca, Tompkins County, New York, dated 4/11/71,
11/8/73 and amended December 26, 1973 to show the internal parcel as part of Lot E.
After a discussion of the NYSE&G street lighting proposal among Mr. Culligan, his
associate, Trustees and Village officers, it was decided to take the recommendation
of the Engineer.
RESOLUTION # 2195 - STUDY STREET LIGHTING
VOTED for the Mayor to appoint the Public Works Committee, Engineer and Police
Chief to study alternative street lighting systems in the Village and bring back
to the Board recommendations and some comments on the question of costs.
VOTED to approve the minutes of the Special Meetings held 11/11/73, 11/26/73 and
1/7/74; the Regular Meetings held 11/19/73 and 12/17/73 postponed to 12/20/73 with
an amendment to Resolution 2188 - Purchase Pump & Hose to read "not to exceed
• $1,200" instead of $1,142. All minutes having been previously furnished Trustees
in mimeographed form.
Minutes 1/21/74
Page 2
VOTED to approve the Abstract of Audited Vouchers dated January 21, 1973 with the
addition of one invoice to Finger Lakes Construction for $1,666.00 in the following
amounts: General Fund - $13,611.88, Sewer Fund - $6,807.79, Capital Sewer Fund -
145,412.04, Trust and Agency Account - $4,634.49, Federal Revenue Sharing Fund -
33.00.
Mayor Marebam gave his report and it is on file in the Village Office. He reported
that Ronald E. Anderson had accepted the position as Representative of the Village
on the Tompkins County Planning Board. Also that Professor Rossi had declined
the position as Acting Village Justice because of other commitments.
RESOLUTION # 2196 - INSPECTORS OF ELECTION
VOTED to approve the Mayor's appointments of Inspectors of Election as follows:
Irene Roma as Chairman and Shirley Gates as the other Inspector.
RESOLUTION # 2197 - NOMINATING COMMITTEE
VOTED to instruct the Mayor to appoint a Nominating Committee for the positions
of three Trustees and one Mayor. They are to report to the Board at the Annual
Meeting which shall be set for Tuesday, February 26, 1974.
Vice President Mackesey told the Mayor that a month ago he had seen in New York
City a model of the proposed student housing center which is proposed for the Old
• Country Club property. When it comes to Ithaca the Mayor will be able to have a
look at it.
Mayor Marcham spoke about questions that had arisen in formulating a Dog Ordinance.
He said he hopes to have a tentative draft for the next Board meeting.
He also hopes to have a provisional statement to present to the Board at its next
meeting concerning Village police authority as it affects the Student Housing
Project.
Mayor Marcham spoke of sending a letter to Village residents concerning many
subjects - the sales tax allocation, lighting, water and sewer discussions, to
name a few.
One letter received and read by Mayor Marcham from Dooley Kiefer suggested the
Village get the Information Leaflet and other pertinent information concerning
the Village to new residents within a month of their moving into the Village,
whether through purchase or renting. A discussion of this followed and no
decisions were made.
The second letter read from Dooley Kiefer was a protest of the Board action to
charge $1.00 for each copy made on our copy machine. This matter was put over.
Mrs. Kiefer attended the meeting for yet another matter but the Mayor suggested
she mention it but the Board would not discuss anymore spontaneous matters as the
time was getting well along. Her protest concerned the two resolutions of the
• Board on the Route 13 and North Triphammer Road Overpass.
Trustee Allee's report on a Village Youth and Recreation Commission was discussed
at great length but any decisions were put over to the next meeting.
Minutes 1/21/74 Page 3
VOTED to accept the Treasurer's Six Month's Report which included the following
amounts:
General Fund
$197097.28
• Sewer Plant Fund
145,996.80
Sewer Lines Fund
23,007.56
Water Lines Fund
11743.88
Sidewalk Fund
-20.07
Capital Fund - Sewer
307,846.71
Trust & Agency Fund
11,871.59
RESOLUTION # 2198 - APPROVE TRANSFERS
•
VOTED to approve the following transfer of funds:
To
From
$ Reason
A1420.5 Attorney - other exp.
A1990.0
Contingency
5,000.00 Liberman suit costs
A1640.1 Garage - Salaries
A5110.1
Streets - Salaries
1,000.00 Work at garage
A3120.21 Police -Eq. Main.
A1990.0
Contingency
500.00 Overspent
A5110.51 Streets- Supplies
A5710.4
Streets- Cont.Serv.
1,000.00 Overspent
The Treasurer returned his 1973 Tax Warrant and Account of Uncollected Taxes and
filed same with the Clerk as required by Real Property Tax Law. The Trustees
certified the list of unpaid taxes as presented by the Certificate of the Treasurer
and filed same with the Clerk showing a balance of $1,912.54 without penalties.
The Trustees returned the account of unpaid taxes to -the Treasurer for collection
as required by Real Property Tax Law in the amount of $1,912.54.
RESOLUTION # 2199 - UNPAID TAXES
VOTED that the Trustees of the Village of Cayuga Heights do credit the Treasurer
with the amount of $1,912.54 unpaid taxes according to the provisions of Real
Property Tax Law.
RESOLUTION # 2200 - TAX SALE
VOTED that the unpaid taxes on properties on LIST OF OVERDUE TAXES AS OF
JANUARY 13 1974 be advertised for sale in issues of the official newspaper on
February 9, 16, and 23, 1974 to recover unpaid taxes in the amount of $1,912.54
as listed. The Tax Sale to be held at 10:00 A.M. on Saturday, March 2, 1974 at
the Village Hall.
The Board suggested a preliminary budget meeting be held Saturday, February 16, 1974
at 2:00 P.M.
Engineer John B. Rogers gave his report and it is on file in the Village Office.
Minutes 1/21/74 Page 4
RESOLUTION # 2201 - CHANGE ORDERS & EXTRAS
VOTED to approve Change Orders and Extras for the Wastewater Facility Construction
Program NY605 as follows:
Install "T" in Grit Chamber 524.00
Install under- drains on slope 431.00
Two sleeves $578.00 & $1,617.00 21195.00
Adjustment on underestimate of rock excavation 4,050.00
(used 225 cu, yd. more Q $18.00)
Credit Due (Bar Progress Chart used as - 1,500,00
substitute)
5,700.00
Questions were raised concerning alleged mistakes made by the Consulting Engineers
and why the Village should pay for these mistakes. After a long discussion the
Attorney cited cases where the usual procedure is to keep a record of grievances
and when the final review is held, before final payment is made, to negotiate a
settlement of differences with the Engineers.
The Engineer was asked to put on notice the Consulting Engineers that the Trustees
were discussing the changes and extras.
The Engineer reported that the requirement for an Operation and Maintenance Manual
for the treatment plant is dictated by the State Department of Environmental
Conservation. Teetor- Dobbins will do the "Preparation of Operation and Maintenance
eManual for the treatment plant and operator training program" in the amount of
$25,000, This amount will include a draft copy.of the manual to be submitted to
NYSDEC by no later than Aigust 15, 1974, which will be prior to the 90% payment
request per the approved construction schedule. Five (5) copies of the accepted
manual will be forwarded to the appropriate governmental agencies and two (2)
copies to the Village.
After discussion, action was deferred until the Engineer inquired as to details
on what was planned "for the treatment plant and operator training program ".
The Engineer told the Board of Mr. Gary Gleason's suggestions to Teetor- Dobbins
regarding scum accumulations and the work of the comminutors. Teetor - Dobbins
thought the suggestions showed merit and have looked into the matter.
There was a discussion on the lot lines of 211 Forest Drive and the Engineer is
to find as many stakes showing the boundaries as possible and the Attorney will
write up a description of the boundaries for the sale of the property.
The Zoning Officer gave his report and it is on file in the Village Office. No
action was taken on the request from Ned Boice on an interpretation of the Village
Zoning Ordinance on whether a repair garage only could be located in the Commercial
District.
Attorney Roger Bti Sovocool reported on the present status of the Bolton Point
Water Agreement. The Clerk is to have reproduced copies of the agreement for
• study by the Trustees and other officers. The Attorney wishes to check with the
Bonding Attorneys on matters of finance and appointment of a finance officer in
the joint bonding venture. He will report back as soon as he has word.
Minutes 1/21/74 Pa$e 5
The Interim Water Agreement with the Town of Lanbing gab discussed and points
of reserve capacity and a standby pump, etc, were brought up. Attorney will
write up a Memorandum of Understanding on these points.
The Clerk is to contact our Insurance Agent concerning the No -Fault Insurance.
In the absence of Fire Chief Ned G. Boice his report was noted and placed on
file in the Village Office.
Police Chief Harlin R. McEwen gave his report and it is on file in the Village
Office.
RESOLUTION # 2202 - RABIN RESIGNATION
VOTED to accept the resignation of Patrolman Lawrence H. Rabin as of January 22,
1974 and instruct the Mayor to convey the appreciation of the Trustees for his
fine work and to wish him well in his new position with the State Troopers.
�t �t
RESOLUTION # 2203 - DAVID J. WALL - PERMANENT POSITION
VOTED to appoint David J. Wall to a permanent full time Police Patrolman at an
annual salary of $8,300 beginning January 24, 1974•
# *at
Police Chief McEwen related the confusions caused by the lack of appropriate
house numbering within the Village. Mail boxes are not always even close to the
house and then sometimes have no numbers on them. The Trustees thought this
matter could be another subject for the Mayor to include in his letter to Villagers.
The Clerk gave her report and it is on file in the Village Office.
Meeting adjourned at 10:45 P.M.
•
Rose M. Tierney
Village Clerk