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HomeMy WebLinkAboutReg Mtg. Minutes 12/21/1970' VILLAGE OF CAYUGA HEIGHTS MINUTES of a regular meeting of the Board of Trustees held Monday, December 212 1970 at 7:30 P.M. in the Village Hall. PRESENT: Mayor F. G. Marcham; Trustees Ronald E. Anderson, Harold R. Fisher, Verne A. Fogg, Carl H. Nelson, Virginia Powers; Treasurer Gordon B. Wheeler; Engineer John B. Rogers; Attorney Roger B. Sovocool; Fire Chief Ned G. Boice. ABSENT: Trustee Rane F. Randolph and Police Chief Jack W. McGraw, Sr. OTHERS PRESENT: Judith Horstman representing The Ithaca Journal and Mr. Tallman of Architects Tallman and Thomas. Mayor Marcham asked the Clerk to read the bids received for the additions to the Fire Station. They were as follows: Contractor Base Bid Foster - Staples, Inc. P.O. Box 126 Auburn, New York 13021 $58,340.00 A. Friederich & Sons, Inc. P.O. Box 96 Dryden Road Ithaca, New York 14850 56,317.00 • V. Giordano Construction Co. 602 Hancock Street Ithaca, New York 14850 64,486.00 McCarthy Builders 633 North Triphammer Road Ithaca, New York 14850 513920.00 McElwee & Sons 129 West Falls Street Ithaca, New York 14850 56,787.00 McPherson Builders Savings Bank Building Ithaca, New York 14850 553733.00 Mayor Marcham then asked Mr. Tallman to give the Board his views and recommendations. Mr. Tallman, after much discussion, recommended the Village accept the bid of McCarthy builders who was the lowest bidder. In the event McCarthy Builders are unable to get a Performance Bond then award the next lowest bidder the contract. Mr. Tallman answered questions put to him by members of the Board. His answers were that as Architects for the Village on this job they would maintain on site inspections as the work progresses at least twice a week, that they would be continuously present during the three or four critical periods in construction to • oversee the performance of the work and would verify the bills as they are presented in a scheduled manner which is determined before work begins. Both low bidders gave a starting date of April 1 and completion date of October 1, 1971. The Board asked that the Architect closely follow the progress and to report to the Board periodically on the performance of the contractor. Minutes 12/21f70 RESOLUTION # 1759 - FIRE STATION BOND Page 2 At a regular meeting of the Board of Trustees of the Village of Cayuga Heights, • Tompkins County, New York, held at 836 Hanshaw Road, Ithaca, New York in said Village, on the 21st day of December, 1970, at 7:30 o'clock P.M., Eastern Standard Time. The meeting was called to order by Frederick G. Marcham and upon roll being called, the following were PRESENT: RONALD E. ANDERSON, HAROLD R. FISHER, VERNE A FOGG, CARL H. NELSON, VIRGINIA POWERS ABSENT: BANE F. RANDOLPH The following resolution was offered by Trustee Verne A. Fogg, who moved its adoption, seconded by Trustee Ronald E. Anderson, to wit: BOND RESOLUTION DATED DECEMBER 210 1970. A RESOLUTION AUTHORIZING THE CONSTRUCTION OF AN ADDITION TO THE VILLAGE FIRE STATION OF THE VILLAGE OF CAYUGA HEIGHTS, TOMPKINS COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF $71,0003 AND AUTHORIZING THE ISSUANCE OF $67,000 SERIAL BONDS OF SAID VILLAGE TO PAY PART OF THE COST THEREOF. BE IT RESOLVED, by the Board of Trustees of the Village of Cayuga Heights, Tompkins County, New York, as follows: • Section 1. The construction of an addition to the Village fire station of the Village of Cayuga Heights, Tompkins County, New York, located on Pleasant Grove Road adjacent to the Corners Community Center in said Village, including grading or site improvement and original furnishings, equipment, machinery or apparatus required for the purposes for which such addition is to be used, is hereby authorized at a maximum estimated cost of $71,000. Section 2. The plan for the financing of such maximum estimated cost is as follows: (a) By the issuance of $67,000 serial bonds of said Village, hereby authorized to be issued therefor pursuant to the Local Finance Law; and (b) By the expenditure of $4,000 hereby appropriated from the Capital Fund - Fire Department Fund. It is hereby determined that said $4,000 shall constitute the down payment required by Section 107.00 of the Local Finance Law. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is fifteen years, pursuant to subdivision 12(a)(2) of paragraph (a) of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will exceed five years. Zection 4. The faith and credit of said Village of Cayuga Heights, Tompkins County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of said Village, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Minutes 12/21/70 Page 3 Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of • the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Village Treasurer, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Village Treasurer, consistent with the provisions of the Local Finance Law. Section 6. The validity of such bonds may be contested only if: (1) Such bonds are authorized for an object or purpose for which said Village is not authorized to expend money, or (2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or (3) Such bonds are authorized in violation of the provisions of the Constitution. Section 7. Upon this resolution taking effect, the same shall be published in full in the Ithaca Journal, the official newspaper, together with a notice of the Village Clerk in substantially the form provided in Section 81.00 of the Local Finance Law. Section 8. This resolution is adopted subject to permissive referendum in accordance • with Section 36.00 of the Local Finance Law, and Article 7 of the Village Law. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: Verne A. Fogg voting aye Harold R. Fisher voting aye Carl H. Nelson voting aye Virginia Powers voting aye Ronald E. Anderson voting aye The resolution was thereupon declared duly adopted. RESOLUTION # 1760 - PUBLISH BOND RESOLUTION VOTED to authorize the Clerk to publish and post the Bond Resolution for the financing of the Fire Station Addition. Trustee Nelson thanked the Board for the flowers sent to him while he was hospitalized recently. They were greatly appreciated. • VOTED to approve the minutes of a regular meeting of the Board of Trustees held November 16, 1970 as previously furnished Trustees in mimeographed form. VOTED to approve the Abstract of Audited Vouchers dated December 21, 1970 in the following amounts: General Fund - $9,707.82, Sewer Fund - $3,879.95 with the addition of vouchers from T. G. Miller for work connected with the Sewer Plant Minutes 12/21/70 Page 4 expansion program. The amount is $1,757 and is approved to be taken from the Sewer •Plant Surplus Fund to be transfered later when the money is available from the financing of the complete expansion program. It is also approved to withdraw $22949.61 from the Street Improvement Capital Reserve Fund for the purpose of paying for the large culvert pipe installed under Cayuga Heights Road. Mayor Marcham gave his report and it is on file in the Village Office. He asked the Board to express their views on the composition of the Board of Managers to be created for the County Sewer Agency. The Board agreed that a majority of the members of the Board of Managers for the County Sewer Agency should be representatives of the municipalities to be served by the district. On the question from the Tompkins County Board of Representatives regarding partici- pation in a conservation advisory program, Mr. Fogg explained its purpose. The Board did not appoint anyone to serve on a committee at this time. Mayor Marcham is to relate the Board's views to the County Board. The Fire Chief gave his report and it is on file in the Village Office. The Fire Protection District of Lansing, namely all lands located in the Town of Lansing lying south of Route 13, will not be protected by the Village Fire Department after December 31, 1970. The Board of Fire Commissioners has notified the Clerk in writing that they have decided not to renew the fire protection contract. Trustee Nelson stressed the need to notify the people in that area that the Village can no longer answer their calls, they must call a Lansing Fire Department. Cayuga Heights Fire Department will, of course, answer Mutural Aid calls. Chief Boice said he will notify the Fire Underwriters Rating Organization. Fire Chief also •asked the Board for determination on issuing permits to burn. He said he recommends he be able to issue burning permits only after the party has obtained a permit from the County Board of Health. Mayor Marcham said he should stand firm on this procedure. Trustee Nelson related the problems connected with getting the fire hydrants flushed and pressure tested. Flushing was discontinued two years ago and the last pressure tests performed were in 1966. These tests were not complete, just a blanket test. After discussion it was decided to have the Attorney go over the water contract with the City of Ithaca and report back at the next meeting on what he found and make recommendations. The mimeographed report of the Police Chief was accepted in his absence and put on file in the Village Office. The Engineer gave his report and it is on file in the Village Office. After a discussion of sick leaves the determination was that the supervisor should decide time and salary on an individual basis. Mayor Marcham will meet with the Engineer and Mr. Tyrrell on the matter of Paul Gardner's sick time and settle it as best they can. The Engineer will report the results at the next meeting. The Engineer has requested the installation of three valves, one each on the two radiators in the Chief's Office and one on the heating unit in the main police office, to allow the regulation of the heat from these radiators. As required by the insurance company a 3/4 relief valve is to be installed on the boiler at the .same time. If this doesn't correct the heat problem in the Village Hall we may have to go to a separate zone in the Police Department. Delbert Grover has received his High School Equivalency Certificate which is another step in his receiving his Grade II Sewage Treatment Plant Operators License. 0' Minutes 12/21/70 Page 5 During the drawing up of next years budget the following two items should be considered. • 1. Diseased elm tree removal and whether we should continue to pick up private elm wood for disposal. 2. Having available an extra man for emergency in order to keep current if an emergency arises such as the Cayuga Heights Road culvert job. The Attorney gave his report stating that the Judge has ruled to uphold the Village position in the matter of the Condemnation Proceedings for the land adjacent to the Sewage Treatment Plant owned by Leonard B. Liberman. He is preparing an Order now and it should be signed by the Judge within a week then we will have possession. After a period of 30 days in which time there could be an appeal, we can move forward in our sewer plant expansion program. we will next have to settle on the price for the land through a regular prescribed procedure. The Attorney has applied for a new permit to remove diseased elm wood from private property through neglect of the owner. The Attorney and Engineer will go over the Lucente matter and report back. Attorney said he would suggest the policing of the outside sewer districts be done by the zoning officer of the respective townships. Mayor Marcham agreed and said he would write a letter of request to this effect. •Treasurer Wheeler gave his six months report and it is on file in the Village Office. RESOLUTION # 1761 - TREASURER'S REPORT AND TRANSFERS VOTED to accept the six month's Treasurer's Report as filed and previously furnished Trustees in mimeographed form and to approve the following transfers: To From $ Reason A 1640.2 A 1640.4 300.00 More equipment Garage Equipment Garage - Contract A 1990.0 A 1640.4 2,000.00 Return to Contingency Garage - Contract Contingency A 1950.5 A 1990.0 50.00 Cover taxes Taxes on Village Prop. Contingency A 8160.2 A 1990.0 250.00 Part of truck Refuse - Equipment Contingency equip. A 8560.4 A 1990.0 2,000.00 Additional Shade trees Contingency tree work A 3120.51 A 3120.5 Police - supplies Police - Other Expenses 1,200.00 To correct budget • allocations The Clerk gave her report and it is on file in the Village Office. Minutes 12/21/70 Page 6 Trustee Fogg spoke of being approached concerning the Village providing a skating rink. The Engineer presented the request of Mr. Stephen W. Jacobs for acceptance of his development in the Northwest corner of the Village between Cayuga Heights Road and Route 13. He presented a plan for the area and indicated that Mr. Jacobs intended to place all utilities underground and wished the Village to approve this and bear all or part of the expense, as it related to electric lighting. The Board advised the Engineer to inquire further what the cost to the Village would be for instal- lation and maintenance. The Board also wished to learn whether Mr. Jacobs will grant to the Board a right of way from south to north at the extreme northwest corner of his lot for use by the Village in future installation of the so called Railroad Trunk Sewers to serve the Town of Lansing. Meeting adjourned at 10 :30 P.M. • Rose M. Tierney Village Clerk