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HomeMy WebLinkAboutReg Mtg. Minutes 5/12/1969• VILLAGE OF CAYUGA HEIGHTS MINUTES of a Regular Meeting of the Board of Trustees held May 12, 1969 at 7:30 P.M. in the Village Hall, 194 Pleasant Grove Road. PRESENT: Mayor F. G. Marcham; Trustees Ronald E. Anderson, Harold R. Fisher, Verne A. Fogg, Margaret M. McElwee, Carl H. Nelson and Rane F. Randolph; Engineer John B. Rogers; Treasurer Gordon B. Wheeler; Police Chief Jack W. McGraw, Sr. and Fire Chief Richard A. Vorhis. OTHERS PRESENT: Representatives of The Ithaca Journal, Radio Stations WTKO and WHCU. VOTED to approve the minutes of a special meeting of March 15, the Organization Meeting of April 7 with correction to Resolution 1449 changing amount to $103,436 and Resolution 1450 changing Units in Village to 1227. Also approved are minutes of Special Meetings of April 11 and 25, 1969 with a change in Resolution 1461, changing the size of the rectangular area in the center of the sign to be no more than 6' x 3. Mimeographed copies of all these minutes were previously furnished to Trustees. VOTED to approve Abstract of Audited Vouchers dated May 12, 1969 in the following amounts: General Fund - $12,978.26; Sewer Fund - $3,132.30; Capital Fund- $1,350.00. Mayor Marcham reported the Village now owns the Stone House at 836 Hanshaw Road. Ownership was gained on April 30, 1969. • Mr. Flavin's lease of the garage of the Stone House raises difficulties which Attorney Sovocool pointed out in a letter. We are not to accept any rent until negotiations of a new lease or some agreement has been reached. RESOLUTION #1467 - VERA W. SNYDER RESIGNATION VOTED resolved to accept the resignation of Mrs. Vera W. Snyder as Village Clerk as of May 31, 1969. RESOLUTION #1468 - THANK VERA W. SNYDER VOTED resolved to give Mrs. Vera W. Snyder the warmest thanks of the Board of Trustees and through them of the Villagers on the.occasion of her retirement as Village Clerk after a long period of service faithfully and efficiently done. The Board hopes that she will recover her health. It instructs the Mayor to have prepared a scroll suitably describing Mrs. Snyder's contribution to the orderly development of the Village and of the services the Village Clerk affords for Villagers. Mayor reported he has been asked to join in discussions with Mayor Kiely of the City of Ithaca. He assumes the topic will be consolidation. e Mr. Gabbard, Chairman of the Zoning Board of Appeals requested Mayor Marcham to consider the zoning regulations as it relates to the Maxwell School for Girls during the summer school period. Fraternities and Sororities shall be informed to keep in mind the Village Ordinances if they consider renting to the School this summer. Minutes 5/12/69 Page 2 Mayor Marcham met recently with the Pleasant Grove Cemetery Association and Mr. Lovell Randolph whose land lies adjacent to the Cemetery. Both parties had legal counsel in attendance. Mr. Coons from the State was also here in an advisory capacity. The dispute concerns a set back of fifteen feet for graves? - can • Mr. Randolph's trees be trimmed back on the Cemetery side? Both parties parted willing to try to come to some adjustment. Mayor Marcham suggested the Board arrange at once for a study of the necessary steps to be taken to make the newly purchased "Stone House" available as a Village Hall. He suggested a committee be appointed and charged as follows: To consult with proper persons regarding the - needed renovation and repair necessary changes in lighting and heating structural changes needed to accommodate Police Department landscaping building of parking lot furniture and furnishings necessary to make the building available for offices and Justice Court and to make recommendations to the Board. The Treasurer reported he would have his transfers ready for a special meeting May 292 1969 at 4:00 P.M. RESOLUTION #1469 - ACCOUNTS RECEIVABLE TO TAX ROLL VOTED resolved to authorize the Treasurer to add the unpaid accounts receivable for mowing charges of $56.00 to the 1969-70 Assessment Roll against Tax Map No. 14 -6 -3, Cayuga Beta Corporation. RESOLUTION #1470 - SURPLUS FUNDS VOTED resolved to authorize Treasurer Wheeler to invest any surplus funds in Certificates of Deposit or Treasury Bills. RESOLUTION #1471 - CORNELL AGREEMENT PAYMENT VOTED resolved that the Board regards as acceptable the proposed payment of the balance of $36.000.01 by Cornell University as per the Agreement dated October 18, 1965 in connection with the Sewer Plant Expansion, provided the University decides to follow this course. �t �t Mr. Wheeler stated he intended to attend the Conference of Mayors annual meeting for a couple of days. Engineer Rogers gave his report and it is on file in the Village Office. RESOLUTION #1472 - CONTRACT DRIVLVAYS - SIDEWALK DISTRICT • VOTED resolved to authorize the Engineer to draw up specifications and the Deputy Clerk to advertise for bids for repairing the blacktop driveways on North Triphammer Road that were damaged by the installation of the sidewalk, the cost not to exceed $2,000 and to be borne by the Sidewalk District. Minutes 5/12/69 Page 3 Engineer Rogers reported Teetor - Dobbins, consulting Engineers, filed plans with the • State by May 1st in compliance with the requirement. A copy of the plans are in the Village Office for inspection. He also reported on the flow meter readings and how the infiltration study is progressing. A report from Teetor- Dobbins will be forthcoming soon. The sewer connection charge was again discussed. Mayor Marcham was advised to confer with Trustee Randolph, Mr. Dates, Supervisor of Lansing and Mr. Kerr, Supervisor of Ithaca concerning this matter and report his findings at the regular meeting in June. The City of Ithaca has agreed to having their water meter readers inspect, during the first part of June, properties in the Village to ascertain if there are any illegal connections to our sewer system. They will do this at the same time they read meters. The Trustees advised that a letter be sent soon to residents connected to the sewer system in the Village. A copy should be sent to Supervisor Kerr to show how we have handled the matter. It was suggested a little publicity in the Ithaca Journal would be helpful. The Finger Takes Construction Company in conjunction with the City of Ithaca Water Department started today to install the new 8" water line about 450 feet long from Pleasant Grove Road to the center of the parking of the New York Telephone Company building. This line will facilitate a new fire hydrant. A new position must be created for the Public Works Foreman we intend to employ. • RESOLUTION #1473 - PUBLIC WORKS FOREMAN VOTED resolved to authorize the Engineer to report to the County Personnel Officer the wish of the Board to support an employee capable of discharging the duties he recommends. The Engineer reported the First Congregational Church, 309 Highland Road, suggested the Village accept a road to the north of their property as a Village road. After a discussion the Board decided to delay decision until further requests may be made perhaps from Mr. Indelicato who owns connecting property. RESOLUTION #1474 - GEORGE ABBOTT CHARGE VOTED resolved to authorize the Clerk to send a bill to George Abbott for $1,965.11 for his share of the installation of a water line on Iroquois Road to service a fire hydrant, and to serve as a connection for the Abbott property. RESOLUTION #1475 - TRACTOR MOWER VOTED to authorize the Engineer to draw up the specifications and the Clerk to advertise for bids for a new tractor mower with the necessary sickle bars. MINUTES 5/12/69 Page 4 RESOLUTION #1476 - HATFIELD LATERAL VOTED to authorize the Engineer to excavate at 231 North Triphammer Road to make possible the relocation of Mr. Hatfield's sewer lateral. Mr. Hatfield will be responsible for the cost of the relocation and the Village for the excavating, backfilling and finishing of the road. RESOLUTION #1477 - TELEPHONE COMPANY SIGN VOTED to authorize the Zoning Officer to permit the New York Telephone Company to erect the sign as they requested with the exception of size. They may erect a sign whose surface is no more than 18 square feet, excluding the posts. Engineer Rogers reported Frank Haskins is retiring after 37 years of service with the Village. RESOLUTION #1478 - RESIGNATION OF FRANK HASKINS VOTED resolved to acknowledge the retirement of Frank J. Haskins on June 14, 1969 after 37 years of service and to express to him the thanks of the Village for long and devoted service. To instruct the Mayor to prepare a suitable scroll recording his faithful service and the thanks of the Villagers. Engineer Rogers reported Mrs. Herman very disturbed over matters of parking, etc. and may seek a court decision on these matters. He read a letter he wishes to send asking for a meeting the week of May 19th with Mrs. Herman, her lawyer, Attorney Sovocool and himself. The Board agreed. RESOLUTION #1479 - PUBLIC HEARING - ZONING CHANGE VOTED to hold a Public Hearing on May 29th at 5:00 P.M, to consider the following amendment to Article XI, Section 19 of the Ordinances. Change the fourth paragraph to read - "Application for zoning permits shall be accompanied by fees payable to the Village as follows: For buildings the estimated cost of which is not in excess of $10,000 $5.00 For buildings estimated to cost over 102000 and under $50,000 $10.00 For buildings estimated to cost over 50,000 and under $100,000 20.00 For buildings estimated to cost over 100,000 40.00" Police Chief McGraw gave his report and it is on file in the Village Office. • RESOLUTION #1480 - PART TIME POLICE SALARIES VOTED to raise the hourly rate of pay for J. S. Dundas, Jr. and J. D. Wall from $2.50 to $3.00 effective June 1, 1969. Minutes 5/12/69 RESOLUTION #1481 - PLECTRON PURCHASE Page 5 • VOTED to approve the purchase by the Police Department of one Plectron dual frequency radio receiver which costs approximately $168, payment to be from 1969 -70 budget. RESOLUTION #1482 - RESUSCITATOR PURCHASE VOTED to approve the purchase by the Police Department of one Stephenson resuscitator plus extra oxygen tank which costs approximately $325.00, payment to be from 1969 -70 budget. RESOLUTION #1483 - CONFERENCE FOR POLICE CHIEF VOTED to approve the Police Chief to attend the New York State Chiefs of Police Conference at Buffalo, New York between July 20 and 24th at a cost estimated not to exceed $150.00. RESOLUTION #1484 - -- LAW ENFORCEMENT WORimHOP VOTED to authorize Police Chief McGraw to attend a Law Enforcement Operations • Workshop at St. Lawrence University between June 22 and 27th this year at a cost of $95.00. RESOLUTION #1485 - OVERTIME FOR POLICE VOTED to authorize payment of extraordinary overtime totalling $613.12 to members of the Police Department and temporary dispatcher for the period of emergency between April 18 and 23, 1969 at Cornell University. Payment to be made as per the scheftle of hours presented by the Police Chief. The Fire Chief gave his report and it is on file in the Village Office. RESOLUTION #1486 - PURCHASE EMERGENCY TRUCK VOTED to authorize the purchase of a 3/4 ton, four wheel drive cab - chassis with a Special Utility Box mounted on the chassis in place of a pick -up box, as re- quested by the Fire Chief in his report, at a total cost of $3,537.31 subject to further investigation of the advisability of purchasing a 1970 Model after discussion with underwriter personnel at Cornell University. Payment to be made from Fire Department Equipment Fund. �t �t is Minutes 5/12/69 Page 6 e VOTED to authorize the printing of information leaflets for the coming year but advisable to wait for mailing until the new phone numbers were out. No action was taken regarding the Village's contribution to the Health Insurance Plan. Trustee Nelson and Fogg and Treasurer Wheeler to review and report their recommendations at the Special Meeting May 292 1969. RESOLUTION #1487 - OVERTIME VOTED to authorize the payment of overtime as follows: Cornelius, 2 hours, $7.40; Gardner, 14 hours, $34.30; Oltz, 12 hours, $32.28. Meeting adjourned at 11:32 P.M. r 1 U 0 Rose M. Tierney Deputy Clerk