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HomeMy WebLinkAboutOrganizational Mtg. Minutes/Public Hearing 4/7/1969VILLAGE OF CAYUGA HEIGHTS MINUTES of the Annual Organization meeting of the Board of Trustees held in the Village Office, 194 Pleasant Grove Road, Ithaca, New York on April 7, 1969 at • 8:00 P.M. A. PUBLIC HEARING held at 7:30 P.M. on budget for the fiscal year 1969 -70. PRESENT: Mayor F. G. Marcham, Trustees Ronald E. Anderson, Harold R. Fisher, Verne A. Fogg, Carl H. Nelson; Attorney Roger B. Sovocool; Engineer John B. Rogers; Fire Chief Richard A. Vorhis; Police Chief Jack W. McGraw, Sr.; Treasurer Gordon B. Wheeler. OTHERS PRESENT: Professor Gebhardt, Colonel Hahn and one other Villager. Representatives of WTKO, WHCU and The Ithaca Journal. ABSENT: Trustees Margaret McElwee and Rene Randolph. Professor Gebhardt and Col. Hahn raised questions regarding individual items. The Board discussed these with them and in particular explained the $22,000 item associated with sidewalk construction, and the $3,000 income from Utilities Tax. Hearing ended at 7:55 P.M. B. ANNUAL ORGANIZATION MEETING PRESENT: Same officials as listed above. VOTED to approve minutes of regular meeting held March 102 1969, mimeographed copies • having been provided to the Trustees, with one alteration, namely in Resolution #1419, third line for "downspouts" substitute "and other storm water connections within the house ". VOTED to approve Abstract of Audited Vouchers dated April 7, 1969 in the following amounts - General Fund $6,766.39, Sewer Fund $1,340.07, Capital Fund $288.68, Trust and Agency Account $2,967.18 - except that the Long's Motor Sales Inc. bill be withheld pending inquiries by the Engineer as to the possible defective condition of our GMC truck. The Mayor presented his written report and it is on file in the Village Office. RESOLUTION #1425 - ANNUAL MEETING, CONFERENCE OF MAYORS VOTED resolved to authorize one Village Official to attend the Annual Meeting of the Conference of Mayors at Rochester, N.Y., June 1 -5, 1969. RESOLUTION #1426 - ADDRESS FOR NEW VILLAGE OFFICE VOTED resolved to have as the official designation and address of the new Village offices the following: Village Hall, 836 Hanshaw Road, Ithaca, New York. 9t � iF is RESOLUTION #1427 - EXAMINE COUNTY SALES TAX VOTED resolved to authorize the Village Attorney to examine the questions relating to possible payment to the Village of its share of the County Sales Tax and to give his interpretation of the law relating to this matter. (State Tax Law, Section 1262) O 40 Minutes 4/7/69 Attorney Sovocool gave his verbal report. Page 2 RESOLUTION #1428 - STUDY EVIDENCE RELATING TO WERDER ESTATE VOTED resolved to request the Attorney to study the evidence and law relating to the Werder Estate and to give the Board his opinion of the action they should take. RESOLUTION #1429 - SURVEY OF VILLAGE HALL PROPERTY VOTED resolved to agree to pay half the cost of a survey of the Village Hall property by Engineer Miller, the other half to be borne by the Village Green, Inc. * * Engineer J. B. Rogers gave his written report and it is on file in the Village Office. Engineer Rogers spoke of the visit of Mr. Teetor of Teetor- Dobbins on Friday, April 11, at 2:30 P.M. to discuss questions regarding a possible connection fee for use in financing the Sewer Remodeling and Extension Program. He spoke of the opportunity to purchase a second hand grader. RESOLUTION #1430 - TO PURCHASE GRADER VOTED resolved to authorize purchase of a second band grader at a cost not to exceed $1800, provided that the grader be first inspected and recommended for purchase by a competent mechanic. RESOLUTION #1431 - OPTION ON ADDITIONAL SEWER PLANT LAND VOTED resolved to authorize the Mayor to obtain from Teetor - Dobbins a letter indicating the boundaries of the land necessary for extending the Sewer Plant and to authorize the Village Attorney on receipt of the letter to seek an option on the land so described. * * RESOLUTION #1432 - INCREASE IN STREET OPENING PERMIT CHARGE VOTED resolved to authorize an increase in Street Opening Permit charge to $10.00 as of the 15th of April 1969. -t * * RESOLUTION #1433 - SALT PROTECTION TREATMENT FOR TRUCK VOTED resolved to authorize payment of a sum not to exceed $100 to give salt protection treatment to the Village Salt Truck. RESOLUTION #1434 - SOLICITORS TO RECEIVE CLEARANCE FROM POLICE DEPARTMENT VOTED resolved to request the Clerk not to issue a permit to a person who wishes to solicit for sales of goods or services in the Village until the person receives clearance from the Police Department. * * * Minutes 4/7/69 Page 3 Engineer Rogers discussed the plan to have the City of Ithaca water meter readers look for sump pump and other illegal connections to sewer pipes in Village houses. O The Board advised that he explain the plan to Village residents by letter to individual property owners and that he seek help from Trustee Fogg and the Mayor in drafting the letter. The Mayor called attention to the letter from Supervisor Kerr of the Town of Ithaca, stating that the Town would make available $250 for a similar inspection of houses in the Town which use the Village Sewer System. The Trustees advised that responsi- bility for notifying property owners in the Town rested with the Town Board. Village Police Chief Jack McGraw, Sr. presented his report. He stated that two bids had been received in connection with the purchase of two new police cars and the trade -in of the two cars now in use. The bids were as follows: Cayuga Motors Sales Corporation, Ithaca, N.Y. Bid price for 2 1969 Ford Custom tudor sedans - $4,824.52 Less allowance for 2 trade -in cars - 21150.000 Net bid price T2-3674—.52 Erie J. Miller Inc., 320 Elmira Road, Ithaca, N.Y. Bid price for 2 police cars $4,926.60 Less allowance for 2 trade -in cars 1 500.00 Net bid $3,42600 • RESOLUTION #1435 - PURCHASE TWO POLICE CARS VOTED resolved to authorize purchase of two police cars from Cayuga Motors at a price of $42824.52. And to authorize sale of the cars now in use through local advertising on a sealed bid basis, provided that the price exceeds the price offered in the Cayuga Motors bid. wit* RESOLUTION #1436 - TRAINING IN USE OF BREATHALIM VOTED resolved to authorize Sergeant McRwen and Patrolman Darling to attend a meeting at Albany, April 28 and 29, 1969 for training in use of the breathalizer. it it* Fire Chief Richard Vorhis gave his written report and it is on file in the Village Office. RESOLUTION #1437 - APPROVE BONDS FOR VILLAGE OFFICIALS VOTED resolved to approve Bonds for Village Officials as follows: • 1. Treasurer $10,000 2. Clerk 5,000 3. Village Justice 1,000 4. Acting Village Justice 12000 it iF it Minutes 4/7/69 Page 4 The Mayor reported for the Clerk the account of the voting at the Village elections held on March 182 1969 as follows: Ronald E. Anderson received 176 votes for Trustee Verne A. Fogg received 151 votes for Trustee William D. Gurowitz received 53 votes for Trustee Margaret M. McElwee received 124 votes for Trustee Carl B. Norberg received 95 votes for Trustee Ralph Jones received 3 write in votes for Trustee Richard Jacobson received 1 write in vote for Trustee RESOLUTION #1438 - MARCH OVERTIME VOTED to approve payment of overtime for March as follows: Ralph Garvin - 3 hours - $8.22. RESOLUTION #1439 - PURCHASE ENVELOPES VOTED to authorize the advance of $220.95 for purchase of 3000 stamped printed government envelopes for the Clerk and the Police Department. Mayor Marcham appointed Rane F. Randolph as Deputy Mayor for 1969 -70 official year. The Board of Trustees made the following appointments: • John B. Rogers, Engineer for one official year at an annual salary of $4,000 payable monthly. John B. Rogers, Zoning Officer for one official year. Roger B. Sovocool, Attorney at an annual salary of $2,400 payable monthly. Rose M. Tierney, Deputy Clerk for one official year. Paul Bradford, Auditor on a fee basis as authorized by Board of Trustees. D. Wayne Fleming, Member of Zoning Board of Appeals for 3 official years. Carl H. Nelson, Acting Treasurer for one official year. Rose M. Tierney, Deputy Treasurer for one official year. Professor Harry G. Henn, Acting Village Justice for one official year. Professor David Pimentel, Tree Warden for one official year. Donald P. Franklin, Assessor for one official year. RESOLUTION #1440 - HEALTH INSURANCE ADMINISTRATOR VOTED to appoint Rose M. Tierney as Health Insurance Administrator to replace Vera W. Snyder. RESOLUTION #1441 - OFFICIAL VOTED that the First National Bank and Trust Company and the Tompkins County Trust Company, both of Ithaca, New York be designated as official depositories of the Village Funds for the 1969 -70 fiscal year. Minutes 4/7/69 Page 5 RESOLUTION #1442 - 1969 -70 OFFICIAL SIGNATURES ON CHECKS e VOTED that the Deputy Clerk be authorized to notify the official banks of the follows names to be honored on checks for the year 1969 -70 (two signatures required; F. G. Marcham, Mayor, or Pane F. Randolph, Deputy Mayor. Gordon B. Wheeler, Treasurer, or Carl H. Nelson, Acting Treasurer, or Rose M. Tierney, Deputy Treasurer. Rose M. Tierney, Deputy Clerk. RESOLUTION #1443 - 1969 -70 OFFICIAL NEWSPAPER VOTED that the Ithaca Journal be designated the official newspaper for 1969 -70 official year. RESOLUTION #1444 - 1969 -70 LEVY ON REAL PROPERTY VOTED resolved that the amount of $202,687 be levied upon the taxable real property of the Village for the year 1969 -70 as real property taxes. RESOLUTION #1445 - DEPUTY CLERK TO EXTEND TAXES • VOTED resolved to authorize and direct the Deputy Clerk to extend and carry out upon the Assessment Roll the amount to be levied against each parcel of real property shown thereon, according to the total levy of $2023687. RESOLUTION #1446 - LEVY FOR SPECIAL ASSESSMENT - SEWER VOTED resolved that the amount of $20,837 be levied upon the benefited properties in the Village for the year 1969 -70 as special assessment on sewer lines. RESOLUTION #1447 - LEVY FOR SPECIAL ASSESSMENT - WATER LINES VOTED resolved that the amount of $7,965 be levied upon the benefited properties in the Village for the year 1969 -70 as special assessment on water improvement. RESOLUTION #1448 - DEPUTY CLERK TO EXTEND SPECIAL ASSESSMENT CHARGES VOTED resolved to authorize and direct the Deputy Clerk to extend and carry out upon the Assessment Rolls the amount to be charged against each benefited property shown thereon according to total levies as follows; • For Special Assessment - Sewer Lines $20,837 For Special Assessment - Water Improvement 7,965 • Minutes 4/7/69 Page 6 RESOLUTION #1449 - DEPUTY CLERK TO EXTEND CHARGES FOR OPERATION AND MAINTENANCE OF SEWER PLANT VOTED resolved that the amount of $103,284 be levied upon the benefited properties connected to the Village sewer system for the 1969 -70 year as charge for operation and maintenance of sewer plant and sewer system. #1450 - RATES ESTABLISHED Sewer Plant Disposal and Maintenance_ 1223 Units in Village 954 Units outside Village (rate 12) 64 units for Cornell University and Airport Special Assessment - Sewer Lines 1,705 feet average width in Village $2,043,800 Land Assessment in Village 718 feet average width outside Village (rate 1� $6,900 Land Assessment outside Village (rate 1 Special Assessment - Water Improvements_ 22,653 feet average width in Village $5,090,765 Total Assessment in Village $38.00 per unit 57.00 per unit 38.00 per unit .204 per foot 2.04 per M .255 per foot 2.55 per M .246 per foot 0.47 per M * it at 41 The Engineer recommended and the Trustees resolved that the tentative budget be amended as follows: RESOLUTION #1451 - 1969-70 BUDGET VOTED resolved the item in the tentative budget on page 6, A -101 Streets Maintenance should show, following the two entries listing Motor Equipment Operators, a new entry, Motor Equipment Operator (Laborer), in place of the entry, Laborer, which is next on the list. The Trustees then adopted the amended budget and appended Salary and Wage Schedules for the fiscal year June 1, 1969 - May 31, 1970, as incorporated in the minutes of this meeting. RESOLUTION #1452 - DATE SET FOR REGULAR MEETINGS VOTED that the time for 1969 -70 be the second Monday in the month for the regular meetings of the Board of Trustees. (By custom, there are no regular meetings during July and August). RESOLUTION #1453 - SPECIAL MEETING • VOTED to hold a special meeting on Friday, April 11, 1969 at 4:00 P.M. to act upon the 1/60 Retirement Plan. The next regular meeting to be held at 7:30 P.M. on May 12, 1969. Adjourned 11:45 P.M. F. G. Marcham Mayor