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HomeMy WebLinkAboutReg Mtg. Minutes 10/18/2004Minutes of Regular Meeting October 18, 2004 Village of Cayuga Heights Board of Trustees Present: Mayor Lynn, Trustees Antil, Mount, McNeil, Staley, Tavelli and Collyer, Arty. Tyler, Fire Supt. Tamborelle, Supv. Quick, Clerk Manning. Absent: Police Chief Lansing At 7:00 pm, Mayor Lynn opened the Public Hearing on the proposed Intermunicipal Agreements with the town of Ithaca, Lansing and Dryden, the Village of Lansing and the City of Ithaca to address each municipality's responsibilities with respect to the regulation of industrial pretreatment discharges into the sanitary sewer systems. With the onset of the joining of the Cayuga Heights and City WWTP's, it is necessary to have uniform regulation of material coming through our plant and standardize pre - treatment regulations with all the other Municipalities. Draft pre - treatment agreements have been prepared by Susan Brock. There are two kinds of agreements in question — a pretreatment agreement between the Village of Cayuga Heights and another municipality, and a plant agreement between the City of Ithaca, Towns of Ithaca and Dryden and the Village of Cayuga Heights. Although no one from the public was in attendance, Supt. Cross gave a presentation to the Board on the proposed pretreatment agreements. Motion by Trustee Staley Move to continue the Public Hearing to the November Board of Trustees meeting on November 15 at 7:00 p.m. Trustees Antil, Mount, McNeil, Staley, Tavelli and Collyer voted YES. Attorney Tyler then informed the Board that Verizon Wireless delayed their scheduled presentation on a proposed cell phone tower until the November Board of Trustees meeting. Arty. Tyler explained that Verizon will be showing a simulated picture of what the tower would look like on Verizon property vs. what the tower would look like on our property. Questions were discussed such as should the ZBA come to the meeting, and should the Village have an expert look over Vcdzon's propositions. More will be discussed after Verizon's presentation next month. Mayor Lynn asked for a motion to approve the minutes of September 20. Certain minor corrections needed were noted. Motion by Trustee Mount Move to approve the minutes of September 20, 2004 with corrections noted. Trustees Antil, Mount, McNeil, Staley, Tavelli and Collyer voted YES. Privilege of the Floor — No one wished to speak at Privilege of the Floor. Page 1 of 5 Mayor's Announcements Mayor Lynn wished to thank Deputy Mayor Antil for chairing the September Board of Trustees meeting. Mayor Lynn also expressed his thanks to Trustee Mount for her continued hard work on the Village's successful newsletter, "The Courier ". Report of the Police Chief — Chief Lansing was absent; however, his report Was distributed to the Trustees and is on file. ******************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Report of the Fire Superintendent — Report was distributed and is on file. Supt. Tamborelle reported that there were 59 calls during August with an average of 13 individuals answering each call. The delivery of the new ladder truck has now been pushed back to March due to the rash of inclement weather hitting Florida. The Open House is scheduled for October 24 from noon till 4:00 P.M. All are invited to attend. ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Report of Working Supervisor — Report was distributed to the Trustees and is on file. ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Report of the Supt. of Public Works — Supt. Cross reported that the Parkway Place project is beginning. Supt. Cross wanted to make it clear that the Work being done on the water lines in Parkway Place was not originally in this year's budget. Treasurer Silber assured the Board that there is money in the capital improvement fund for this work. The project on K1inewoods Road /Hanshaw Road is moving along. SuitKote completed the initial work and will return to do the final paving. There is still more Work to be done, however, at the bottom of Klinewoods /Hanshaw roads. This work should be completed in another week or two. One scope of work held is the continuation of Work from Hanshaw — Cayuga Heights Road. The Village is waiting for a cost tally, and residents have been told that work Will be done next fiscal year. Sigma Chi — there were problems during their phase completion project. Supt. Cross issued them a temporary occupancy permit but it was revoked due to violations. They have now been issued a full occupancy permit. Both Supt. Cross and Police Chief Lansing have met With Sigma Chi and have discussed our expectations with them. Trustee Staley asked about the parking situation. Fire Supt. Tamborelle said that the cars are not being parked in the fire lanes. Attorney Tyler asked about moving ahead on a tag and tow ordinance. Supt. Cross and Fire Supt. Tamborelle said that they need to meet on this issue. Arty. Tyler asked the Fire Supt. to move ahead on this project. Supt. Cross said that an ordinance needs to be written first, and then the properties need to be specified. Police Chief Lansing has a file on this project and will be brought into the discussion. Page 2 of 5 The sewer system billing change proposal will hopefully be discussed at the November Board of Trustees meeting. The Village of Cayuga Heights will bill all household units on their water meters with the hope that it will bring users in line with what they are using. The road study work is completed. Supt. Cross will have a report in time for the November meeting. The Trickling Filter project is moving along nicely. Report of the Treasurer — Treasurer Silber distributed his report, a copy of which is on file. The September financial reports were distributed electronically with some copies available at the meeting. The bonds for the ladder truck were issued on September 28. The final amount financed with the trade -in and down payments from the Village and the Town was $270,000. This amount will be repaid over a five year period. The bonds were sold to Tompkins Trust Company, and have an interest rate of 2.8 %. The annual audit will begin on Tuesday, October 19. There were no transfers. The Abstract of Vouchers was distributed and Treasurer Silber asked for approval from the Board. Motion by Trustee Antil Move to pass Resolution 6104 approving the Abstract of Audited Vouchers dated 1018/2004 in the amount of $374,328.81, and instruct that the Treasurer make payments thereon. Trustees Antil, Mount, McNeil, Staley, Tavelli and Collyer voted YES Report of the Attorney — Attorney Tyler reported that he had a meeting on September 21 regarding the Willkinson Estate litigation. He will report on this meeting at the November Board of Trustees meeting. Attorney Tyler gave the Clerk the original Easement Agreement for Parkway Place. Montessori House — Atty. Tyler sent a letter to the owners and received a reply. The advice of Arty. Tyler is that no further comment is necessary. Police Chief Lansing assisted Arty. Tyler in settling a dog case with no expense to the Village. Clerk's Report - Clerk Manning reported on the progress of the Space Committee and asked the Board to approve a resolution to enter into a contract with Schickel Architecture. Motion by Trustee Mount Move to pass Resolution 6105 Page 3 of 5 Whereas Marcham Hall was built in 1928, and has been occupied as a Village Hall since 1967, and; Whereas the governmental activities and technology associated with performing those activities have changed considerably since that time and; Whereas there arc concerns that the Marcham Hall facilities are currently inefficient for the operation of Village government and; Whereas the Marcham Hall facilities could be more accessible to individuals with disabilities and; Whereas the Mayor appointed a space committee to investigate solutions to the facility limitations and; Whereas the space committee has recommended the engagement of an architectural firm to study the Village's options and costs of addressing these concerns; Whereas the space committee solicited proposals for preliminary planning and cost estimates from six architectural firms, and received three replies; It is hereby resolved that the Village of Cayuga Heights shall enter into a contract with Schickel Architecture for the performance of a space study at a cost not to exceed $4000. Deputy Mayor Antil, Trustees Mount, McNeil, Staley and Collyer voted YES. Clerk Manning asked the Board to approve a resolution setting the standard work day for the position of Crossing Guard for the purpose of determining days worked reportable to the New York state and Local Employees Retirement System. Motion by Trustee McNeil Move to pass Resolution 6106 Resolved that the Village Board defines a five day work week, eight hour work day, for the position of Crossing Guard only for the purpose of determining days worked reportable to the New York state and Local Employees Retirement System. Deputy Mayor Antil, Trustees Mount, McNeil, Staley and Collyer voted YES. Mayor Lynn presented a resolution on behalf of Judge Glenn Galbreath, Justice for the Village of Cayuga Heights. Judge Galbreath has recommended David Klein to serve as Acting Justice to replace Judge Clarence Larkin. Motion by Trustee Antil Seconded by Trustee McNeil Move to pass Resolution 6107 Whereas the Village has a need of an Acting Justice to serve as a substitute for the Village Justice or to hold court when possible conflicts of interest arise in regard to individuals appearing before the Court; and Page 4 of 5 Whereas Clarence Larkin is unlikely to be able to continue to serve in that capacity, and Whereas David Mein currently services as Justice for the Town of Ithaca, and Whereas David Klein has expressed interest in serving the village as Acting Justice Therefore, the Village of Cayuga Heights Trustees give conditional approval to the Mayor to appoint David Klein as Acting Justice for one official year, at a stipend of $50 per court sitting, and contingent upon receiving the necessary official qualification documents required for someone appointed to this position. Deputy Mayor Antil, Trustees Mount, McNeil, Staley and Collyer Voted YES. Motion by Trustee Antil Move to enter into Executive Session at 9:05 pm to consult with the attorney on a personnel matter. Deputy Mayor Antil, Trustees Mount, McNeil, Staley and Collyer Voted YES. Motion by Trustee Antil Move to come out of Executive Session at 9:19 pm. Deputy Mayor Antil, Trustees Mount, McNeil, Staley and Collyer Voted YES. Motion by Trustee Mount Move to adjourn at 9:20 pm. Deputy Mayor Antil, Trustees Mount, McNeil, Staley and Collyer Voted YES. Respectfully Submitted, Norma R. Manning Clerk Page 5 of 5