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HomeMy WebLinkAboutReg Mtg. Minutes 8/16/2004Minutes of Regular Meeting August 16, 2004 Village of Cayuga Heights Board of Trustees Present: Mayor Lynn, Trustees Antil, Mount, McNeil, Tavelli and Collyer, Atty. Tyler, Fire Supt. Tamborelle, Police Cluef Lansing, Supt. Cross, Treasurer Silber, Clerk Manning. Absent: Trustee Staley, Supv. Quick, Others: Diane Nelson, Consultant and Paul Tunison, Bolton Point At 7:05 pm, Mayor Lynn called the meeting to order and asked for a motion to approve the minutes of July 19. Certain corrections needed were noted. Motion by Trustee Antil Seconded by Trustee Collyer Move to approve the minutes of July 19, 2004 with corrections on page 2 and page 3. Trustees Antil, Mount, McNeil, Tavelli and Collyer voted YES. Motion by Trustee Mount Seconded by Trustee Tavelli Move to approve the minutes of July 29, 2004. Mayor Lynn,Trustees Mount, McNeil, Tavelli voted YES. Trustees Antil and Collyer ABSTAINS. Privilege of the Floor — Diane Nelson, the Consultant who worked with the Village on the various Records Management projects, gave a presentation to the Trustees on the various aspects of the New York State Records Management Program. She gave a. brief synopsis of the two grants that were awarded to the Village, one for indexing minutes and one for microfilming permanent records. Ms. Nelson encouraged the Board to think about creating a 10 hour /week position for a Records Management Clerk next budget year. The Village Clerk is the Records Management Director who oversees the Records Management Plan for the Village; however, there needs to be someone who can do the maintenance and upkeep that is needed after each grant is finished. Ms. Nelson finished by commending the Village on their ongoing commitment to the Records Page 1 of 7 Management Program. The Mayor thanked Diane on behalf of the Board for attending the meeting and for her presentation. Paul Tunison of Bolton Point then presented to the Board a request to authorize an increase in the costs of the expansion and renovation of the Southern Cayuga Lake Intcrmunicipal Water Treatment Plant. Paul explained that the projected costs of the project increased from 2.3 to 2.6 million dollars, which increases the amount of bonding to 1.5 million dollars. This increase is needed to cover the estimated cost of construction with a 15% contingency fee. Motion by Trustee McNeil Move to pass Resolution #6093 dated August 16, 2004 authorizing the increase in the costs of the expansion and renovation of the Southern Cayuga Lake Intermunicipal Water Treatment Plant, authorizing the increased expenditure of funds for such purpose, authorizing the increase in the amount of joint and several serial bonds to be issued for a portion of the costs of such project, and authorizing execution of an amendment to the agreement of municipal cooperation relating to such increases. Trustees Antil, Mount, McNeil, Tavelli and Collyer voted YES. Motion by Trustee Collyer Move to authorize the Mayor to sign on behalf of the Village of Cayuga Heights the Supplement to Agreement of Municipal Cooperation for Construction, Financing and Operation of an Inter - Municipal Water Supply and Transmission System relating to 2003 Plant Expansion Project. Trustees Antil, Mount, McNeil, Tavelli and Collyer voted YES. Paul then presented to the Board a report on the East Hill Tank project. This project calls for the Board's approval on a resolution authorizing the expenditure of funds to construct a water tank and water mains on East Hill. A SEQR form was already completed on this project. This matter was deferred to the September Board meeting. ******************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Report of the Police Chief — Report is on file. Chief Lansing reported that August was a busy month as noted on his report. Officer Lanning presented Page 2 of 7 two one -hour sessions at Kendal on conflict resolution and domestic violence. Kendal personnel were very pleased with the program. The Chief hopes to see more presentations of this type done at Kendal in the future. At this time, Cluef Lansing introduced Officer James Manning to the Board. Officer Manning was lured as a full time police officer for the Village of Cayuga Heights effective August 15th. ******************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Report of the Mayor — Mayor Lynn reported to the Board on the following various topics: NY Rural Water Assoc. — Wastewater informational sessions held on September 28 at the Chenango Valley State Park, (Michael Dill, Wastewater Trainer, and NY Rural Water Association. Letter written by Mayor Lynn to Kathy Kowalski of New York State and Local Retirement in support of Officer Jerry Cain's application for disability. Denial of solicitation permit request from Celine Richardson for her new business near Applebee's. Time Warner — MSG /Pox Sports New York Programming Affiliates Agreement Dispute Public Service Committee — Proposed rule on NYSEG stray voltage requirement. Discussion on Christopher Gunn's letter to the Village Board — Trustee Mount asked the Board to be more pro -active regarding issues in Mr. Gunn's letter. Supt. Cross noted that he is not aware of any sidewalk in the Village that is not being maintained. Trustees aware of sidewalks in need of repair should report these conditions to the Village office. It was also noted that the Village will be switching to sodium street lights as soon as the lights now in service go out. , Report of the Fire Superintendent — Report distributed and on file. August was a slow call month, but busy training month. Supt. Tamborelle asked the Board to approve the CHFD to apply for a NYS Emergency Services Grant to be used for firefighting gear or SCBA (Self Contained Breathing Apparatus) equipment. In the grant request, Supt. Tamborelle is asking for 10 complete sets of turnout gear and 10 sets of masks for the SCBA equipment. Motion by Trustee Collyer Seconded by Trustee Antil Page 3 of 7 Move to approve Resolution #6094 authorizing the Fire Supt. to apply for a grant from the Energy Services Grant Program. Trustees Antil, Mount, McNeil, Tavelli and Collyer voted YES. Report of the Supt. of Public Works — Ed Quick will return Tuesday, August 17 after an absence of almost one month due to his health. Progress on projects has been slow as a side effect of Ed's absence. However, with Ed returning, Klinewoods Road will be getting back on schedule, the Kline Road Bypass project will be starting soon, and even though the Wastewater Trickling Project has not begun yet, the engineer has told Supt. Cross that there is a pre - construction meeting set to firm up start dates. ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Public Works Committee — Ann Antil There continues to be confusion among residents and the D.P.W. concerning the brush pickup.. 80% of the Village is following policy. Chairperson Antil is drafting a letter for Supv. Quick to distribute to people who appear to misunderstand the current policy.. Report of the Treasurer Treasurer Silber distributed his report. He reported that the annual report was submitted to the Office of State Comptroller at the end of July and is available for inspection in the Clerk's office. The statements will be audited by the Village's independent auditors in the fall. Treasurer Silber asked for a resolution approving the FY04 Year End Budget Transfers. Motion by Trustee Antil Move to approve Resolution #6095 authorizing the Year End Budget Transfers listed below effective 5/31/04, including transferring $40,000 of the previously authorized $50,000 from the WWTP Capital Reserve for the Trickling Filter Project. Page 4 of 7 Trustees Antil, Mount, McNeil, Tavelli and Collyer voted YES. FROM TO Account Amount Account Amount AO1110.200 $ 2,500.00 A01325.41O $ 340.00 A01410.2OO 1,000.00 A0141O.1OO 7,010.00 A01620.1OO 2,300.00 A0141O.41O 1,080.00 A01620.44O 2,900.00 A0142O.41O 4,850.00 A0199O.4O0 77,430.00 A0144O.1OO 1,420.00 A0341O.200 6,670.00 AO146O.41O 6,030.00 A0341O.460 2,390.00 AO162O.410 340.00 AO5O1O.100 1,420.00 AO1640.100 9,690.00 A05112.100 19,570.00 A01640.410 1,950.00 A05112.1OO 6,000.00 A01640.44O 1,340.00 A05112.41O 8,470.00 A0164O.46O 3,280.00 A05112.410 6,570.00 AO168O.20O 1,770.00 F0199O.400 1,730.00 AO1680.410 850.00 GO199O.400 22,620.00 A03410.410 8,430.00 GO813O.450 34,000.00 A03410.44O 630.00 H -FUND BAL 425.74 A0362O.100 520.00 AO362O.4OO 40.00 Total $195,995.74 AO511O.10O 9,880.00 A05110.410 7,590.00 A05110.490 880.00 A05142.10O 10,930.00 A05142.49O 4,530.00 AO816O.1OO 8,300.00 A09040.800 4,740.00 A09060.800 40,800.00 F09010.800 270.00 FO904O.80O 120.00 FO9O50.8OO 50.00 F09060.810 50.00 F09060.820 1,240.00 608120.490 360.00 G08130.44O 7,660.00 G0813O.46O 1,050.00 GO813O.480 620.00 GO8130.490 4,040.00 G09010.800 420.00 G0905O.8OO 90.00 GO9O6O.810 90.00 G09060.820 2,290.00 G09554.9OO 40,000.00 HO162O.200 425.74 Total $ 195,995.74 Treasurer Silber reminded departments that only items $1,000 or above should be coded as capital equipment (object code 200). Page 5 of 7 Motion by Trustee Antil Resolution #6096 approving the attached Abstract of Audited Vouchers dated 8/17/04 in the amount of $133,767.33, and instruct that the Treasurer make payments thereon. Trustees Antil, Mount, McNeil, Tavelli and Collyer voted YES. Treasurer Silber reported that the final payment on the deer study was received. Treasurer Silber reported that he is getting a bid from Tompkins Trust Company on $270,000 — 5 year bond on the new ladder truck. The Town will come up with $40,000, The Village will come up with $80,000 as a down payment. The Environmental Facilities Corporation short -term borrowing for the Trickling Filter Project should close in the next few weeks. ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Report of the Attorney — Attorney Tyler absent. Mayor Lynn spoke on his behalf regarding the Consent Order received by the DEC. The Village has been assured by the DEC that if we sign the consent order, third parties cannot have any authority to file a lawsuit against the Village. The Village's issues regarding the original consent order have been resolved. Village was required to start construction by July 20, and it did. The project needs to be completed by May 24, 2005. The Village will need to monitor output when one tank is taken out of service, and maintain the other tank. The Village will benefit in the long run after the repairs are made. Mayor Lynn presented a resolution for passage by the Board on a health care supplement for full-time non - bargaining unit employees. Motion by Trustee Mount Seconded by Trustee Tavelli Move to pass Resolution 6098 Health Care Supplement for Full -Time Non - Bargaining Unit Employees Whereas the Village of Cayuga Heights Personnel Handbook for non - bargaining unit employees stipulates health benefits for these employees, and Whereas the current version of the Handbook (June 199 1) did stipulate an eye care benefit of $100 to employees who had need for such services, and Page 6 of 7 Whereas, the Village Trustee approved "... an annual sum of $1050 added to base salary and paid bi- weekly, which may be used towards deductibles, uncovered costs..." (See Section 10) was intended to include eye care health services, and Whereas the Personnel Handbook was not modified to reflect these changes and thus it could be presumed that a separate eye care health services, and Be it Resolved that effective June 1, 004, full -time non - bargaining unit employees will receive a health supplement of $22 per week, or 63 cents per hour for employees with a 35 hour work week, and Be it Further Resolved that this health care supplement represents the only cash -based medical benefit provided to these employees and thus all other benefits or reimbursements, such as the optical benefit are discontinued. Move to enter into Executive Session at 9:40 pm to consult with our attorney Trustees Antil, Mount, McNeil, Tavelli and Collyer voted YES. Motion by Trustee Antil - Seconded by Trustee Collyer Move to end Executive Session at 9:50 pm. Trustees Antil, Mount, McNeil, Tavelli and Collyer voted YES. Motion by Trustee Antil Motion to adjourn the meeting at 9:50 p.m. Trustees Antil, Mount, McNeil, Tavelli and Collyer voted YES. Respectfully Submitted, Norma R. Manning Clerk Page 7 of 7