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HomeMy WebLinkAboutReg Mtg. Minutes 7/19/2004Minutes of Regular Meeting held at the Cayuga Heights Fire Station July 19, 2004 Village of Cayuga Heights Board of Trustees Present: Mayor Lynn, Trustees Antil, Staley, Mount, Tavclli and Collycr, Atty. Tyler, Fire Supt. Tamborelle, Police Cluef Lansing, Supt. Cross, Treasurer Silber, Clerk Manning. Absent: Trustee McNeil, Supv. Quick. Others: Stephen Phillips, Cayuga Heights Fire Dept. At 7:05 pm, Mayor Lynn called the meeting to order and asked fora motion to approve the minutes of June 21. Certain corrections needed were noted. Motion by Trustee Antil Seconded by Trustee Collyer Move to approve the minutes of June 21, 2004 with corrections on page 3, Z "d paragraph....add the word "Contractor's" before "Insurance Company ", and on page 7, last paragraph, add the following words after "Pleasant Grove Lane ".... "In this context of non - Village streets," Trustees Antil, Staley, Mount, Tavelli and Collyer voted YES. Privilege of the Floor — No members of the Public wished to speak at the Privilege of the Floor. Report of the Mayor — Mayor Lynn thanked Deputy Mayor Antil for her "superb" job chairing the June Board Meeting in his absence. Page 1 of 9 The Mayor wanted to comment that he is aware that there are many phone calls being received regarding various ongoing issues in the Village. He is aware that Trustees are receiving calls, in addition to the Village office. The Village received a call from Walter Relihan thanking the DPW for work done during a recent water line break. Mayor Lynn reported that the Village is returning to the old policy when a water main breaks. The Village crew and Bolton Point are both involved when a water main breaks. Bolton Point is in control of which valves need to be shut down. There was confusion on who was in charge when there were valves to shut off. After a meeting with Bolton Point, it was decided to put Bolton Point back in charge of which valves arc to be shut off, not our D.P.W. Report of the Police Chief — Report is on file. Trustee Collyer commented on the speed on Route 13. Also, the number of speeding tickets is low this month. Chief Lansing replied that he was aware of the low number and that there will be a change in the July figures. Chief Lansing reported that he filled the two vacant part -time positions vacated by Michael St.Angelo and Anne Woods. Both new candidates are outstanding officers and Nvill be a positive addition to our police force. He interviewed nine candidates for the two positions, and the two that he chose tied for first place. These two officers are guaranteed the 11 -7 time slot on both Friday and Saturday night per the P.B.A. contract. Chief Lansing asked for a motion to approve the hiring of the two police officers. Motion by Trustee Collyer Seconded by Trustee Antil Move to approve the hiring of Daniel Gonzalez and Karl Bowers Jr. as part -time police officers for the Village of Cayuga Heights. Trustees Antil, Staley, Mount, Tavelli and Collyer voted YES. Page 2 of 9 Report of the Fire Superintendent — Report Distributed and on rile Trustee Mount asked about the demonstration of the TIC (Thermal Imaging Camera). Supt. Tamborclle suggested that we hold a demonstration at the July board meeting. Supt. Tamborclle announced that MercyFlight had landed a helicopter behind the Fire Station on Thursday, June 24 for a fire /rescue training. Report of the Working Supervisor — Supt. Cross reported that while on vacation, Supervisor Quick was hospitalized for 3 days. He will be undergoing tests and hopefully will be returning to his job very soon. Supt. Cross said that the department is looking forward to his return and that working without a Supervisor is challenging, at best. Public Works Committee Report— Trustee and Chairman of the Public Works Dept. met with Trustees Staley and McNeil to discuss the brush collection situation. It was determined that the Village does have a brush collection policy, but we are unable to enforce the policy at this time. Unless there are major violations, the Public Works Committee has instructed the D.P.W. to pick up ALL brush that is placed on the side of the road. For those residents who are continuously breaking the rules, Ed Quick will talk to them and advise them of the policy. Contractors should only be dumping brush of the residents of Cayuga Heights at the D.P.W. Any calls regarding garbage and brush issues coming into the Village Clerk's office will be referred to the D.P.W. The Trustees were in agreement on this issue. Report of the Supt. of Public Works — In Supv. Quick's absence, the Klinewoods Road project was delayed. Supt. Cross now has two D.P.W. employees dedicated solely to the project and some progress is now being made. The D.P.W. has a new garbage truck (body) being used in the Village. Trustee Collyer commented that he is concerned about seeing two men riding on the Page 3 of 9 back of the truck. Supt. Cross noted that that is an issue of contention and when Supv. Quick returns, he will get a handle on this issue. Supt. Cross reported that the issue of future leadership within the D.P.W. is a continuing source of concern due to Supv. Quick's health issues. The Mayor has urged Supt. Quick to try and groom one of the workers for a future supervisory position. Supt. Cross then reported on the very active Zoning Board case load. There was one case recently where the Village Ordinance was in conflict with the State law. The case in quesdon was a group daycare property use. Our Village law is pre- emptcd by State law. The Zoning Board did an excellent job of disentangling the issues. It seems that there has been more action in zoning actions due, in part, to the active status of the real estate market in general recently. Report of the Treasurer Treasurer Silber reported that he is working on the year -end closing. He is appreciative that much of the work was already done by Deputy Clerk Kessler. The procurement of pagers in the Police Dept. will be moved to state contract. The cell phones and long distance services are next to be moved. Follow -up letters to the deer study have been sent. The Village is looking for the monies due, approximately $37,000. The Village computer network is now extended to the Fire Station. The Abstract was distributed and the Treasurer answered questions from the Trustees on different line items.. . Motion byTrustee Tavelli Seconded by Trustee Collyer Move to approve Resolution 6089 approving the Abstract of Vouchers dated 7/19/04 in the amount of $209,104.95 and instruct that the Treasurer make payments thereon. Page 4 of 9 Trustees Antil, Staley, Mount, Tavelli and Collyer voted YES. Mayor then spoke to the Trustees about the importance of taking a more active role in the whole budget process. Trustee Mount asked the Mayor what exactly he was suggesting. The Mayor replied that in the fall, there will be early discussion with the Board so each trustee will get a handle on where the money is being spent. The month of November is the planned time to set all monetary expectations for the upcoming budget year. Report of the Attorney — Attorney Tyler commented that the 1" Amendment is alive and well when you look around and see all the political signs being erected. The Village will not take any action against these signs. Attorney Tyler will be absent from the August 16'h Board meeting, but Paul Tunison of Bolton Point (SCLIWC) will attend to talk about the increase in the bond for the Bolton Point project from $1 million to $1.5 million. Paul will be referring to the Resolution that was passed by this Board at the July 21, 2003 meeting. Trustee Collyer asked the Clerk to re -issue the July 21, 2003 minutes in the packets sent to the Trustees before the August meeting. It was asked why more money was needed. Attorney Tyler explained that the bids have come in on the project, and needs to increase the budget for the building addition by $300,000. SCLIWC wants authority to borrow up to $1million if they need to, for the building addition and the East Hill Tank Project. Attorney Tyler has asked the Fire Chief and the Police Chief to brainstorm on fire access for properties. He is also working on an easement on Kline Road, property owner Holdsworth.. Attorney Tyler had 5 open items for discussion: 1. Discussion on changing the formula on sewer service. This has been deferred before for further discussion. Supt. Cross will draft a recommendation for the Board on this subject. 2. Regarding projects that have to go before County Planning, there needs to be a resolution passed that County Planning waives their approval for certain projects. The Zoning Board needs to be involved in this resolution. 3. Now that winter is not too far off, we need to refine our mailbox replacement policy. Page 5 of 9 4. The fence ordinance needs to be reviewed regarding fence height issues. There is still a "stay" on one case in the Village. How long will the Village honor the "stay "? 5. Executive Session matter for later in the meeting. Report of the Fire Supt. — The Fire Supt.'s report was out of agenda order as he was at a fire call during the first part of the meeting. Supt. Tamborelle's report is on file. Supt. Tamborelle reported to the Board that he had applied for a grant from NYS DEC for brush fire fighting equipment. He received the grant, which is a matching grant, and needs a resolution from the Board authorizing the acceptance of this grant. Supt. Tamborelle stated that all equipment purchased for tivs grant is already approved for in die budget. . Motion by Trustee Antil Seconded by Trustee Collyer Move to approve Resolution 6090 authorizing acceptance of the matching grant from the New York State Dept. of Environmental Conservation for brush fire equipment. Trustees Antil, Staley, Mount, Tavelli and Collyer voted YES. Nine Cayuga Heights volunteer firefighters went to Baltimore for this year's Fire Expo. Mayor Lynn asked about the recruitment that the Department is undertaking. There are 17 new firefighters in the upcoming fall class. How long does this recruiting last? Supt. Tamborelle explained that due to the location of our department, the department loses people all the time. The department needs to keep a solid base and has a good start with its past two classes. Supt Tamborelle then demonstrated to the Trustees the department's new TIC (Thermal Imaging Camera) and newly installed Plymovent System. ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Report of the Clerk — Clerk Manning reported that the Fire Dept. Records Management Grant has been completed and she is in the process of filing the final report with the State. The Village also received two new grants that Clerk Page 6 of 9 Manning applied for. She commented that now with the Grants that the Village has received, there is a commitment on the Village's part to continue to work on Records Management, which will involve more work for die Clerk's office. Clerk Manning would like, with the Board's approval, to invite Consultant Diane Nelson to speak for about 20 minutes at die August meeting about die New York State Records Retention Program. Diane was the consultant wide the Fire Department records project and worked with the Clerk in applying for die two newly received Village grants. The Board agreed that this would be informative to hear.. Clerk Manning also reported that the yearly NYCOM Training School will be held again in September, this year at The Neville in Ellenville, NY. Either she or the Deputy Clerk will be attending. . Motion by Trustee Antil Seconded by Trustee Collyer Move to enter into Executive Session at 8:45 pm to receive guidance and counsel from our attorney. Trustees Antil, Staley, Mount, Tavelli and Collyer voted YES. Motion by Trustee Collyer Seconded by Trustee Staley Move to end Executive Session at 9:32 pm. Trustees Antil, Staley, Mount, Tavelli and Collyer voted YES. Motion by Trustee Collyer Seconded by Trustee Tavelli Move to pass Resolution 6091 for the Creation of an additional Police Officer Position. WHEREAS, the Village of Cayuga Heights and the Cayuga Heights Police Benevolent Association are parties to a collective bargaining agreement; and WHEREAS, Section 9.31 of the agreement and Appendix B refer to the work schedule in effect for the Cayuga Heights Police Department; and Page 7 of 9 WHEREAS, the work schedule in the parties' agreement anticipates five (5) full -time officers available to work their full -time hours; and WHEREAS, one of the full -time officers is currently not available for duty; and WHEREAS, there is a need for an additional full -time officer to complete the staffing requirements set out in the parties' agreement; and WHEREAS, the intent of this resolution is to provide the Cayuga Heights Police Department with sufficient full -time personnel to meet its scheduling requirements during this interim; and not to create a sixth full - time officer position; and WHEREAS, this issue has been discussed with representatives of the PBA and a copy of the proposed resolution provided to them; therefore IT IS HEREBY RESOLVED that the Trustees authorize the creation of an additional officer for the Cayuga Heights Police Department during this period. Trustees Antil, Staley, Mount, Tavelli and Collyer voted YES. Motion by Trustee Antil Motion to adjourn the meeting at 9.35 p.m. Trustees Antil, Staley, Mount, Tavelli and Collyer voted YES. Respectfully Submitted, Norma R. Manning Clerk Page 8 of