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HomeMy WebLinkAboutReg Mtg. Minutes 6/21/2004Minutes of Regular Meeting June 21, 2004 Village of Cayuga Heights Board of Trustees Present. DeputyMayor Antil, Trustees Staley, Mount, McNeil, Tavelli and Collyer. Atty. Tyler, Fire Supt. Tamborelle, , Supt. Cross, Treasurer Silber, Clerk Manning. Absent: Mayor Lynn, Supv. Quick Police Chief Lansing Others: Cayuga Heights Residents Pam Baxter, Mary Lynn Broe, and Richard LUing. At 7:00 pm, Deputy Mayor Antil called the meeting to order and asked for a motion to pass the minutes of May 17. Certain corrections needed were noted. Motion by Trustee McNeil Seconded by Trustee Tavelli Move to approve the minutes of May 17, 2004 with corrections on page 7 [ "effective date of new garbage pickup will be June 14 "] and page 10 [ "Supt. Cross stated that he is concerned about this transfer because it will take away from road repairs this year"]. Deputy Mayor Antil, Trustees Staley, Mount, McNeil, Tavelli and Collyer voted YES. Privilege of the Floor - Resident Mary Lynn Broe of 712 Hanshaw Road distributed a letter she wrote to the Mayor and the Board regarding the damage that has been done to her 20 year old arborvitae shrubbery because of, in her opinion, the reckless salting of Village streets and roads. Upon walking the Village, Ms. Broe has noticed other shrubbery in the same peril. Her bushes had been fine for over 18 years and the problem has just become apparent lately. Ms. Broe also distributed photos for the Board's review. Deputy Mayor Antil thanked her for her input and said that the Board will discuss the situation at a later date. Pagel of 7 At this time, Mr. Cross asked the Board to act as the Planning Board to hear a request by Richard Uhhg of 115 NorthwayRoad to subdivide his propertyinto two lots. One of the lots would have the existing house and the "new" lot would be a vacant parcel of land. Since this is classified as a minor subdivision, no public hearing was required. Motion by Trustee Staley Seconded by Trustee Collyer Move to pass Resolution 6085 to approve subdivision of Lot 10 -6 -5 into two separate lots Whereas, the Owner of 115 Northway Road, Tax Parcel No. 10 -6 -5, has requested to subdivide the lot into two lots, with the existing house on the northerly lot and a the southerly lot to be a vacant building lot, and Whereas, the Village Zoning Ordinance allows for such subdivision of land, and classifies a two lot subdivision as a minor subdivision which shall not require a public hearing, and Whereas, the Village Zoning Officer has determined that both lots will be in compliance with all Village Zoning Regulations, and Whereas, the NYSCRR 617.5.b SEQRA Regulation classifies this type of application as an action that does not require environmental review, and Now Therefore, the Village of Cayuga Heights Planning Board hereby approves the subdivision of 115 Northway Road, Tax Parcel No. 10 -6 -5, Into two separate parcels with the existing house on one parcel and the other parcel to be a separate building lot, and Therefore, authorizes the Planning Board Chairman to sign the plat, which is to be filed at the County Clerks Office by the property owner, Deputy Mayor Antil, Trustees Staley, Mount, McNeil, Tavelli and Collyer voted YES. Page 2 of 7 Announcements of the Deputy Mayor - The successful bidder for the trickling filter upgrade project was Henderson Brothers Contractors of Central Square, NY. Theyhave been notified. Don Hartill, Mayor of the Village of Lansing, sent a letter to the Mayor authorizing the Village of Cayuga Heights to proceed with the Kline Road Bypass. Attorney Tyler asked if our Insurance Company needed to know about the Village of Cayuga Heights acting as an agent for the Village of Lansing. It was decided that they did not, but the Insurance Company will provide a Certificate of Insurance for us. Coz4c* 's Report of the Police Chief - Police Chief Lansing was not in attendance. His report is on file. Report of the Fire Superintendent - Report Distributed and on File Trustee Mount asked about the demonstration of the TIC (Thermal Imaging Camera). Supt. Tamborelle suggested that we hold a demonstration at the July board meeting. Supt. Tamborelle announced that Mercy Flight will be landing a helicopter behind the Fire Station on Thursday, June 24 for a fire /rescue training. Report of the Working Supervisor - Report Distributed and on file There was discussion on item B of the report where the DPW installs drainage pipe for Village residents while the residents pay for the supplies. This has become very popular with the residents, while being very time consuming for our employees. We have been working on an unofficial policy, and now have modified it so that residents who wish this type of work done must now get everyone on the block to partake in the project The Village will engineer the project to make sure that it is done correctly and further, it will probably not be Page 3 of 7 done in the same year as it is requested. The average price per home is approximately $1 -$2 thousand; with the average time for 3 workers would be 1- 2 days. If the whole block doesn't participate, residents can get a private contractor with Supt. Cross checking and approving the plans first. This policy went into effect on June 1. Report of the Supt. of Public Works — Report Distributed and on File Supt. Cross reported that on March 9, 2003, the NYSDEC SPDES Permits for Stormwater Management went into effect. The NYSDRC Permit is a result of the USEPNs Phase II Stormwater Regulations that designate municipalities within an urbanized area to be MS4's (municipal separate storm sewer system). One of the requirements of the NYSDECPermk is that each MS4 municipality shall file an annual self - certification report, which must be presented in a public meeting. To complywith the filing requirements, Supt. Cross has produced a report and submitted it to the NYSDEC prior to the June I' deadline. The Executive Summary is attached to this report, with the entire report available at the Clerk's office. Motion by Trustee Mount Seconded by Trustee McNeil Move to present the Stormwater Management Plan Report and files to the Clerk for availability to the Public. Deputy Mayor Antil, Trustees Staley, Mount, McNeil, Tavelli and Collyer voted YES. Supt. Cross reported that the Village has opened the bids for the Kline Road Bypass, which is a project that will connect the Village sewer system to the City of Ithaca to allow diversion of Town of Ithaca waste water to the Ithaca Area WWIP. TG Miller Engineers has reviewed the bids and has recommended that we accept the low bid from Bat -Con Construction. Motion by Trustee Staley Seconded by Trustee Mount Move to pass Resolution 6086 to award the contract for the Kline Road Bypass Project to Bat -Con, Inc. Page 4 of 7 Whereas, the Village has agreed to participate in the Intermunicipal Sewer Group which requires the connection of the Village sewer system to the City of Ithaca sewer system, and Whereas, the Village of Lansing has hired TG Miller Engineers to prepare plans and specifications for such project, and Whereas, the Village has duly advertised and received bids for construction of the sewer connection in conformance with the plans & specifications, and Whereas, TG Miller, PC has reviewed the bids and has determined that Bat -Con, Inc. is the lowest responsible bidder, and Whereas, the Bat -Con, Inc. bid of $96,246.00 is satisfactory to the Village of Lansing which has committed to reimburse the Village of Cayuga Heights, and now Therefore, The Village of Cayuga Heights Board of Trustees hereby accepts the bid of $96,246.00 by Bat -Con, Inc. for the Kline Road Bypass Project, and Therefore, the Trustees direct TG Miller to prepare the Notice of Award and Contract with Bat -con, Inc. and authorizes the Mayor to sign said documents. Deputy Mayor Andl, Trustees Staley, Mount; McNeil, Tavelli and Collyer voted YES. Trustee Mount asked about Pleasant Grove Lane. The Village took the request by the Pleasant Grove Lane Association to make the Lane a Village Street under advisement at the last meeting. It was decided that the decision on Pleasant Grove Lane is one related to'another decision that needs to be made so it will not be decided quickly. :F >' r: E: F: F: F::: F: t: E: F: S: F: F: t: Y• F: F: F:}: P: F: S: FY: 5: 6: t: F: F: b: P:}: F: F: S: E: E�E:}: F*: c: rk: t: F: S: F:}:}:' �:}: F: F: E :E:'r:b:S:F:F :F:F:r:E :F:F :t:Fk Report of the Treasurer — Abstract distributed and on file. Treasurer Silber presented the abstract with the following corrections: Deletion on page 3 — A03410.490, VR 00007298, Pannenter, Inc. Addition on page 6 — A03410.460, Medtronics, Defibrillator Maintenance, $1120.00. Page 5 of 7 Motion by Trustee Tavelli Seconded by Trustee Staley Move to pass Resolution 6087 approving the Abstract of Vouchers dated 6/20/04 in the amount of $204,814.88 and instruct that the Treasurer make payments thereon. Deputy Mayor Antil, Trustees Staley, Mount, McNeil, Tavelli and Collyer voted YES. Treasurer Silber reported that per General Municipal, Law., the police chief's salary needs to be increased to be in step with the recently concluded PBA contract. The Treasurer asked the Board to pass a Resolution to that effect. Motion by Trustee Tavelli Seconded by Trustee Staley Move to pass Resolution 6088 stating that subsequent to the signing of the PBA contract, and in accordance with General Municipal Law Section 207, Chief Lansing's salary is to be increased to $1668 /week, exclusive of health supplement, effective 6/1/04. Deputy Mayor Antil, Trustees Staley, Mount, McNeil, Tavelli and Collyer voted YES. Treasurer noted that the Village's insurance agent has been changed to Olver and Associates. Neil Olver would like to make a presentation to the Board on his services that are available to the Village. DeputyMayor Antil to relaythis to Mayor Lynn. Report of the Attorney— Attorney Tyler reported on the Trickling Filter upgrade. The DEC decided to require a consent order for both our's and their protection. Mayor Lynn, Attorney Tyler and Steve Eidt of Stearns and Wheler have discussed this. There will be more to discuss with the Board at the July meeting when the Village is expected to have the document in hand. Page 6 of 7 Attorney Tyler reported on Parkway Place, a private street in the Village. The residents would like the Village to upgrade the water and sewer infrastructure in the street before the residents pave the road. The sewer system shows up on Village maps as part of our sewer system. Attorney Tyler stated that whenever the Board talks about Pleasant Grove Lane we are also referring to Parkway Place. I' f �� r12, 4 Motion by Trustee Mount Motion to adjourn the meeting at 8:12 p.m. Deputy Mayor Anti], Trustees Staley, Mount, McNeil, Tavelli and Collyer voted YES. Respectfully Submitted, Norma R. Manning Clerk Page 7 of 7