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HomeMy WebLinkAboutOrganizational Mtg. Minutes 4/12/2004Minutes of the Organizational Meeting April 12, 2004 Village of Cayuga Heights Board of Trustees Present: Mayor Lynn, Trustees Antil, Tavelli, McNeil, Mount and Staley, Attorney Tyler, Chief Lansing, Treasurer Silber, Supt. Cross, Fire Supt. Tamborelle Absent: Trustee Collyer Others: Heidi Larounis, Heights Cafe At 7:00 P.M. Mayor Lynn opened the Public Hearing to consider the adoption of the 2005 Budget. Treasurer Silber explained the proposed budget to the Mayor, Trustees and the public. Questions from the Trustees were previously addressed by the Treasurer at the Budget Meeting on March 29. There being no public comment, the hearing was closed at 7:10 PM by the Mayor. The Public Hearing for consideration of setting sewer rates for the 2005 Fiscal Year was scheduled for 7:15 PM. Since there was time until that Hearing was to begin, Supt. Cross presented the request to the Trustees as the Village Planning Board by Heidi Larounis of the Heights Cafe to allow for outside seating behind the restaurant. Her request was to begin placing 8 -10 tables outside and serve dinner at the start and then move into serving lunch. Approval has been obtained from the landlord and the NYS Liquor Licensing Board. At 7:22 P.M. Mayor Lynn opened the Public Hearing for consideration of Local Law #3 setting the sewer rents for the 2004 Fiscal Year at $99.00 /unit. It was proposed that the rate remain the same, at $99.00 /unit. The rate for the area of Research Park has been adjusted so that it is in line with all other outside units, i.e. $148.50 1outside unit. There being no public comment, the Hearing was closed at 7:24 PM by the Mayor. It was determined that the 2003 local law for sewer rents will continue in effect with no change. Therefore, there will be no new local law on this subject this year. Acting as the Planning Board, the discussion on the Heights Cafe request was resumed. Motion by Trustee Antil Move to schedule a Public Hearing on May 17 at 7:00 pm to review The Heights Cafe's proposed outside seating. Trustees Antil, Mount, McNeil, Staley, and Tavelli voted YES. Mayor Lynn opened the Annual Organizational Meeting at 7:30 P.M. Mayor Lynn appointed Ann Antil as Deputy Mayor for the 2004 -2005 Official Year. Trustee Antil accepted the appointment. Resolution 6062 - Appointments Motion by Trustee McNeil Seconded by Trustee Mount VOTED to approve the following appointments: True, Walsh and Miller, Law Firm for one official year. Jeff Silber, Treasurer for one official year. Norma R. Manning, Clerk for two official years. Lynn R. Kessler, Deputy Clerk for two official years. Brent Cross, Building Commissioner for one official year. Brent Cross, Engineer for one official year. Brent Cross, Zoning Officer for one official year. George Tamborelle, Fire Superintendent for two official years. Frank Collyer, Acting Treasurer for one official year. Carol Sisler, Village Historian for one official year. David Call, Village Forester for one official year. Robin Cisne, Serve as Chair of ZBA for five years. Kenneth Robinson, Deputy Chair of ZBA for balance of term (2 years). Peter McClelland — ZBA member for balance of W. Fleming's term (4 years). Wayne Fleming - ZBA Alternate Member. Trustees Antil, Mount, McNeil, Staley, and Tavelli voted YES. It was noted that the office of Acting Village Justice is vacant, pending advice and recommendation from Village Justice Glenn Galbreath. Approval of Minutes — Motion by Trustee Mount Seconded by Trustee Antil Move to approve the Minutes of March 15, 2004 as furnished to the Board. Trustees Anti], Mount, Staley, and Tavelli voted YES. Trustee McNeil ABSTAINED, as she was not present at the March meeting. The Mayor had no report. Report of the Police Chief was distributed previously to the Board. The Chief asked to defer the balance of his report to Executive Session on a personnel matter. Report of the Fire Supt. — Report was previously distributed to the Board. Fire Supt. Tamborelle reported on the following: Bunker Alex Traina moved out of the area leaving a bunk room open. The Supt. is looking for a new bunker. Supt. Tamborelle told the Board that the Fire Dept. would miss FF Traina. He put a lot of time and effort into the Fire Department and Station while he was a bunker with Cayuga Heights. One bid was received for the Vehicle Exhaust System. It was within the budget limits. Supt. Tamborelle asked the Board to award the bid to the one bidder. Motion by Trustee Antil Seconded by Trustee Tavelli Move to approve Resolution 6063 awarding the bid for a Vehicle Exhaust System to Air Cleaning System of Latham, NY in the amount of $21,000. Trustees Antil, McNeil, Mount, Staley, and Tavelli voted YES. Elected at the Department's Annual Meeting the previous week, the slate of officers for the Fire Department was presented as follows: Chiefs Lieutenants Rescue 261 - George Tamborelle 281 — Joe Lisi Rescue Director (271) — Bruce Derrick 262 — Mariano Garcia 282 — Bruce Derrick Asst. Rescue Dir. (272) - Susan McNeil 263 — Stephen Phillips 283 — Lauren Putnam Asst. Rescue Dir. (273) — K.Takashima 264 — Marshall Stocker 284 — Open It was noted that the election required ratification by the Trustees. Motion by Trustee Mount Seconded by Trustee Antil Move to approve the Slate of Officers as presented. Trustees Anti], Mount, Staley, and Tavelli voted YES. Trustee McNeil abstained. Report of the Supt. of Public Works Supt. Cross reported that Chong You, Laborer, has returned to work after his wrist surgery for an on the job injury. Supt. Cross requested that the Clerk put on the record that he continues to provide services to the Village of Lansing as their Planning Board Advisor. 3 At the suggestion of Attorney Tyler, Supt. Cross will begin to investigate the fees that the Village charges for different Engineering/Planning Board activities, so that the Village fee schedule can be updated and revised. Report of the Attorney Attorney Tyler addressed the request by Village Resident Jack Rogers to provide gas and electric power to Remington Road. Further discussion will be deferred to Executive Session, for the purpose of discussion of Counsel's advice on the matter. The question of political signage as it relates to the sign ordinance will be deferred to another meeting. Motion by Trustee McNeil Move to enter Executive Session at 8:20 pm for the purpose of discussing a personnel matter of a certain individual matter and discuss advice of counsel. Motion by Trustee Antil Move out of Executive Session at 9:10 pm. Trustees Antil, McNeil, Mount, Staley and Tavelli voted YES. On motion duly made, seconded, and carried, the Board closed Executive Session and resumed the regular meeting on the record at 9:42 PM. The attorney was directed to prepare a letter of response, for the Mayor's review and approval, to be sent to Jack Rogers regarding his request made last month for installation of electric and gas utilities in Remington Road. Report of the Treasurer Treasurer Silber presented the following resolutions: Motion by Trustee Mount Seconded by Trustee McNeil VOTED to pass Resolution 6064 setting Tax Levies for 2005 Fiscal Year as follows: VOTED that the amount of $1,693,781.00 be levied upon the taxable real property of the Village for the 2004/2005 Fiscal Year as real property taxes and to authorize the Clerk to extend and carry out upon the assessment roll this amount to be charged proportionately against each parcel of real property shown thereon, according to the total levy of $1,693.871.00 C! Also VOTED to establish rates for the 2004/2005 Fiscal Year as follows: Real Property Tax $ 6.21/M Trustees Antil, McNeil, Mount, Staley, and Tavelli voted YES. There was no Resolution needed establishing the Sewer Rent for the 2005 fiscal year as the Sewer Rent remained the same at $99.00 per unit. This decision was reached at the conclusion of the Public Hearing earlier in the evening. This means that rates charged for units outside the Village and at the Cornell Business and Technology Park will also remain unchanged at $148.50 per unit. Motion by Trustee Tavelli Seconded by Trustee Antil VOTED to pass Resolution 6065 adopting the Budget and appended Salary and Wage Schedule for Fiscal Year 2004 -2005. The salary for non - bargaining unit employees will include a 3% increase plus a merit bonus to be paid in the first payroll in December. Trustees Antil, McNeil, Mount, Staley, and Tavelli voted YES. Motion by Trustee Antil Seconded by Trustee McNeil Voted to pass Resolution 6066 for the water system surcharge for FY 2005 to be 55% of the Bolton Point rate (up from 50 %). Trustees Antil, McNeil, Mount, Staley, and Tavelli voted YES. VOTED to pass Resolution 6067 making the Tompkins Trust Company of Ithaca, NY the official depository for the Village funds for the 2005 Fiscal Year, with a maximum deposit of $4,000,000 and VOTED to pass Resolution 6068 authorizing the clerk to notify the Tompkins County Trust Company of Ithaca, NY of the following names to be honored on checks for the 2005 official year, with two signatures required: Walter R. Lynn, Mayor or Ann Antil, Acting Mayor Jeffrey Silber, Treasurer or Frank Collyer, Acting Treasurer Norma R. Manning, Clerk Trustees Antil, McNeil, Mount, Staley, and Tavelli voted YES. Motion by Trustee Mount VOTED to pass Resolution 6069 designating the Ithaca Journal, published in the City of Ithaca, daily except Sundays, as the official Newspaper for the 2005 official year. Trustees Antil, McNeil, Mount, Staley, and Tavelli voted YES. .......... t .............. Y......................... ..............................1 Motion by Trustee McNeil Seconded by Trustee Antil VOTED to pass Resolution 6070 establishing the official reimbursement rate for business mileage to be equal to the I.R.S. standard mileage rate for business travel, currently 37.5 cents per mile. Trustees Antil, McNeil, Mount, Staley, and Tavelli voted YES. Motion by Trustee Antil Seconded by Trustee McNeil VOTED to pass Resolution 6071 setting the time for regular meetings of tl►e Village Board of Trustees for the 2005 Official Year at 7:00 PM on tl ►e third Monday of each month (except Annual Organizational Meeting, which is the first Monday in April AND in months when the 3rd Monday is a holiday, the meeting will take place on the Tuesday following the Monday holiday). Regular meetings of ti►e Planning Board are sent for concurrent time and place to the Trustees regular meetings. Trustees Anti], McNeil, Mount, Staley, and Tavelli voted YES. Treasurer Silber asked for a resolution to approve the abstract of vouchers. Motion by Trustee McNeil VOTED to approve Resolution 6072 approving the abstract of vouchers. Trustees Antil, McNeil, Mount, Staley and Tavelli voted YES. Treasurer Silber discussed the Bond Resolution for the purchase of a ladder truck for the fire department which was discussed at the March Board Meeting. The Fire Truck bid will, if at all, be awarded at the May Board Meeting. The Treasurer advised the Board that the first step in approving the purchase of a ladder truck is passing a resolution for bonding at this meeting. Then, the bonding would proceed so that by the May meeting, the Village would be approved to purchase the ladder truck. The bonding requires a super majority vote with a roll call vote. The Town of Ithaca which had, thru their Supervisor, Treasurer/Finance Officer and others, been apprised of the project, responded favorably to the purchase. The Village, however, will need a waiver of the cap in the Fire Protection Contract with the Town based on firm numbers before accepting a bid, if that step is taken at the May 17, 2004 meeting. There was discussion on the Village debt, and contracts with the Town, but the bottom line is that the Village will be responsible for the debt. Motion by Trustee Antil Seconded by Trustee Staley Voted to approve Resolution 6073 authorizing the issuance of bonds for the purchase of a ladder truck for the Cayuga Heights Fire Department. (Tire full resolution is appended to these minutes.) Roll Call as follows: Trustee Antil — Aye Trustee Tavelli — Aye Trustee Staley — Aye Trustee Mount — Aye Mayor Lynn — Aye Trustee McNeil — Abstain Resolution Passes Treasurer Silber reported on a gift of $10,800 which was given to the Fire Department many years ago that was in the Trust and Agency Account. Supt. Tamborelle will use these funds for some purchases that were requested at budget formation time. Regarding the new water rates, Supt Cross has received complaints from commercial customers wondering why they weren't notified about the rate increase. They Mayor suggested that in the future, we put a message on the water bill when an important change is made to the bills or the amounts being charged. Motion by Trustee Staley VOTED to adjourn meeting at 10:24 pm. Trustees Antil, McNeil, Mount, Staley and Tavelli voted YES. Norma R. Manning Clerk UI