HomeMy WebLinkAboutReg Mtg. Minutes 11/17/2003Minutes of Regular Meeting
November 17, 2003
Village of Cayuga Heights
Board of Trustees
Present: Mayor Lynn, Trustees Antil, McNeil, Staley, Collyer, Mount and Kusse.
Atty. Tyler, Fire Supt. Tamborelle, Supv.Quick, Supt. Cross, Treasurer Silber.
Absent: Police Chief Lansing, Ed Quick
Others: Linda Hirvonen, Saroj Rao, Carol and Ron Schmidt
At 7:00 pm, Mayor Lynn called the meeting to order.
The Minutes of October 20, 2003 were previously presented to the Trustees. There
was one correction on page 4 ... On the first motion made by Trustee Collyer, , "No
action was taken on this motion" should be added.
Motion by Trustee Antil
Move to approve the minutes of October 20, 2003.
Trustees Antil, Collyer, Kusse, McNeil, Mount, and Staley voted YES.
Privilege of the Floor
No members of the Public wished to speak at the Privilege of the Floor.
Report of the Mayor
Mayor Lynn reported on the following:
Lynn Kessler, our Deputy Clerk, has returned after her leave of absence.
Mayor Lynn welcomed Lynn back to work and wished her well.
Intermunicipal Agreement — The Final Environmental Impact Statement
(FEIS) was approved by the DEC on November 13. Copies are available for
inspection and review in the Village Hall.
Following the anticipated change in how the Town of Ithaca's sewage flows,
currently treated by the VCH and which will be treated at the Ithaca WTP
will require restructuring existing contracts between the Village, the Village
and Town of Lansing, and the Town of Ithaca. Mayor Lynn asked the
Attorney, Treasurer, and Engineer to meet to review the needed changes in
these contracts so that we can proceed to finalize these matters.
Page 1 of 12
Mayor Lynn regretted to inform the Trustees of the resignation of Acting
Justice Clarence Larkin. Justice Glenn Galbreath is recruiting a replacement at this
time.
The process has begun for the forthcoming election dates. The following are up for
re- election: Mayor, Trustees Kusse, Mount and McNeil.
Rosemary Parker, our dedicated Village Hall gardener, advised the Mayor that there
were two or three new recruits who will join in the work on the garden. Her notice
in the last issue of the Courier produced dividends.
A list is currently being prepared of Boards, Committees, Councils, etc. to which the
Village is invited to nominate members. The Village is asked to appoint representatives to:
Environment Management Council
Tompkins County Youth Services Board
Water Resources Council.
The Clerk is working with the Mayor to identify individuals who might be interested in
serving on the above organizations as well as others as vacancies become available. We need
the help of the Trustees in this regard. If any Trustees know of individuals interested in
participating in these kinds of matters, please advise the Clerk or the Mayor. A suggestion
was made to put this request in the next issue of the Courier.
Mayor Lynn reported that he received a notice by David Pimental, Village Forester,
expressing his desire to resign as he was moving from the Village.
Mayor Lynn distributed copies of an informal Mutual Aid Agreement between the Cayuga
Heights Fire Department and the Ithaca City Fire Department which was endorsed by John
Pique, then Fire Chief, on February 27, 2003. This agreement was not brought before the
Board prior to signing, and the Mayor wanted the Board to ratify the agreement.
Motion by Mayor Lynn
Move to pass Resolution 6033 approving the Mutual Aid Agreement between
the Cayuga Heights Fire Dept. and the Ithaca Fire Department.
Trustees Antil, Collyer, Kusse, McNeil, Mount, and Staley voted YES.
Mayor Lynn called the Board's attention to the document entitled "Southern Cayuga Lake
Intermunicipal Water Commission, Bolton Point Water System, Agreement to Change
Water Rate Schedule which was sent the Trustees earlier..
Motion by Trustee McNeil
Move to pass Resolution 6034
Southern Cayuga Lake Intermunicipal Water Commission, Bolton Point
Water System, Agreement to Change Water Rate Schedule
Trustees Antil, Collyer, Kusse, McNeil, Mount, and Staley voted YES.
Page 2 of 12
SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER
COMMISSION
BOLTON POINT WATER SYSTEM
AGREEMENT TO CHANGE WATER RATE SCHEDULE
THIS AGREEMENT to change Water Rate Schedule is made as of the I" day of January
2004, between the TOWN BOARD OF THE TOWN OF DRYDEN, Tompkins County,
New York, on its own behalf and on behalf of all water districts in the TOWN OF
DRYDEN served by the Southern Cayuga Lake Intemiunicipal Water Commission,
(hereafter referred to as "Dryden "), the TOWN BOARD OF THE TOWN OF ITHACA,
Tompkins County, New York (hereinafter referred to as "Ithaca "), the TOWN BOARD
OF THE TOWN OF LANSING, Tompkins County, New York, on its own behalf and on
behalf of all water districts in the TOWN OF LANSING served by the Southern Cayuga
Lake Intermunicipal Water Commission, (hereinafter referred to as "Lansing Town "),
VILLAGE OF LANSING, on its own behalf and as successor to LANSING WATER
DISTRICT 1, Tompkins County, New York, (hereinafter referred to as "Lansing
Village "), and VILLAGE OF CAYUGA HEIGHTS, Tompkins County, New York,
(herein after referred to as "Cayuga Heights "), all of the parties hereto sometimes
collectively or individually referred to hereinafter as "Municipalities" or "Municipality",
WITNESSETH:
WHEREAS, the above named municipalities have entered into an amended,
supplemental, restated and consolidated agreement of municipal cooperation for
construction, financing and operation of an intermunicipal water supply and transmission
system dated as of June 5, 1979 as the same has been amended from time to time (the
"Agreement"); and
WHEREAS, pursuant to the Agreement each municipality agreed to pay to the Southern
Cayuga Lake Intermunicipal Water Commission (hereinafter referred to as
"Commission', water revenues based upon, in part, a water rate schedule annexed as
Exhibit I of Schedule A to the Agreement; and
WHEREAS, based on changes in costs, the Commission believes it is advisable to adopt
a new water rate schedule in the form annexed to this modification agreement; and
WHEREAS, Schedule A of the Agreement provides that the water rate schedule may not
be changed by the Commission without the written agreement to such change of all the
parties; and
WHEREAS, Exhibit I of Schedule A to the Agreement has been amended from time to
time since the initial date of the Agreement; and
WHEREAS, the parties believe it is necessary to amend Exhibit I of the Schedule A
further; and
WHEREAS, the parties are willing to agree to such change;
Page 3 of 12
NOW, THEREFORE, in consideration of the premises and the mutual undertakings of
the parties pursuant to the Agreement, the parties hereby agree that Exhibit I of Schedule
A annexed to the Agreement be amended effective January 1, 2004 to the rate as set forth
on the Exhibit I annexed hereto, and such exhibit is adopted as Exhibit I, the water rate
schedule, for all purposes under the Agreement.
This modification agreement may be executed in multiple counterparts which, when
taken together, shall constitute a complete document even though each of the
counterparts may not bear the signatures of all of the parties.
IN WITNESS WHEREOF, the parties have executed this agreement to become effective
as of the day and year set forth above.
EXHIBIT I
SCLIWC - BOLTON POINT WATER SYSTEM
2004 WATER RATE SCHEDULE
EFFECTIVE JANUARY 1, 2004
RATE STRUCTURE:
The flat rate charge per 1,000 gallons shall be non - fluctuating and equal to two dollars
and four cents ($2.04). This rate is equal to one dollar and fifty -three cents ($1.53) per
100 cubic feet. The foregoing rate will be the rate charged for all regular quarterly bills
sent after January 1, 2004. Actual or base consumption may occur prior to January 1,
2004.
MINIMUM BASE CHARGES:
Notwithstanding the foregoing rate structure, the following minimum base charges shall
be applicable to the meter size indicated below, for regular quarterly bills sent after
January 1, 2004. The table below shows the amount of water consumption that is
permitted before the minimum base charge would be exceeded:
BASE MINIMUM BASE
METER SIZE CONSUMPTION CHARGE
(INCHES) (GALLONS) (DOLLARS)
3/4
10,000
20.40
1
30,000
61.20
1 -1/2
45,000
91.80
2
90,000
183.60
3
140,000
285.60
4
200,000
408.00
6
350,000
714.00
Page 4 of 12
Multiple Housing and mobile home parks of over two dwelling units, using a master
meter, will be computed as follows: The quarterly master meter reading will be divided
by the number of dwelling units and the water charge will be figured on this number as if
the unit was individually metered. The water charge will then be multiplied by the
number of units on the master meter and this will be the billing rendered. If the
calculation of the water consumed per dwelling unit is less than the allowable ,
consumption for a three- quarter inch meter, then the billing will be calculated by
multiplying the number of units on the master meter times the minimum base charge for a
three- quarter inch meter (e.g., if there were 20 dwelling units on the master meter, and
total water consumption shown by the master meter was 100,000 gallons, the
Commission billing would be $408.00 (20 units times $20.40) rather than $204.00
(100,000 gallons at $2.04/1000 gallons))
An annual charge for each fire protection main serving a fire suppression system will be
billed along with the first quarterly water bill of the calendar year. The annual charge for
this service shall be $20.00 per diameter inch of the pipe supplying the fire suppression
system. The pipe supplying the fire suppression system is the pipe needed to supply the
fire suppression system, installed downstream of the system control valve.
The water application fee shall be $125.00 for each new service for which application is
made after January 1, 2004, plus the cost of a meter, tap, accessory materials, and
installation costs in a location approved by the Southem Cayuga Lake Intermunicipal
Water Commission.
SCHEDULE A
June 6, 2003
1. Water districts located in the Town of Dryden
Dryden Water District #1 -Varna area
Snyder Hill Water District
Monkey Run Water District
Hall Road Water District
Turkey Hill Water District
2. Water districts located in the Town of Lansing
No. Location
2
Lansing Central School and Myers Road.
2,Ext. #1
Lansingwood Apts. (Pro - Dietershagen Property).
2,Ext. #2
Ladoga Park.
2,Ext. #3
Wilderness Road
3
McKinney's -East Shore Drive at foot of Esty's Hill.
4
Borg Warner property - Warren & Cherry Roads.
Page 5 of 12
5
Roads.
6
6,Ext. #1
7
Shore Drive,
7,Ext. #1
7,Ext. #2
7,Ext. #3
7,Ext. #4
Wilco
7,Ext. #5
7,Ext. #5 -1
7,Ext. #6
7,Ext. #7
7,Ext. #8
7,Ext. #9
Tompkins County & Cornell University Lands - Warren & Cherry
Horizons Subdivision - Alex Cima.
Horizons Estates
Hud & ARC project areas - North Triphammer, Asbury, East
Auburn & Brickyard Roads.
HUD Grant - Hamlet of Ludlowville.
Expanded NYSDFY Facility - Girl's School.
Lands of Moore - East Shore Drive
Emergency Connection NYS Route 34, East Shore Drive, Between
and Waterwagon Road.
John Hicks Subdivision - Waterwagon Road.
Hick's Subdivision Phase 2
Phase I Water Main Extension - Town Board Road.
Swearingen property - East Shore Drive below Colonial Cleaners
Lychalk property - Drake Road.
HUD grant Myers Road, Myers Heights, portion of Ridge Road to
Ludlowville Road intersection.
7,Ext. #10 NYSDFY Boy's School - Louis Gossett Center.
7,Ext. #11 Proposed E. Shore Circle Area from E. Shore Drive bridge to
Teeter Rd. (Proposed).
7,Ext. #12 Lansing Center Commercial Park (Proposed)
8 Buck Road - between Brickyard and Wilson Roads.
9 Warren Road area.
10 Ludlowville area - north of W 42.
11 Shulman subdivision - East Shore Drive at top of Esty Hill.
2
E. Shore Drive area, East Shore Circle, Teeter Road, Eastlake
subdivision, Cayuga Lake Highlands, Lakewatch Development.
12,Ext. #1
Bolton Point Road - access from Orear's property.
12,Ext. #2
East Shore Circle
13
Horvath and Asbury Drive area, Triphammer Terrace.
14
Hillcrest, Stormy View, Bean Hill, Grandview Drive, Whispering
Pines Development, Forest Acres.
15
North Triphammer between Asbury and Peruville Roads.
16
Autumn Ridge subdivision.
17
Milliken Station Water - top of Ludlowville Hill, Ridge Road to
Milliken plant.
17,Ext. #1
Lakeview Drive and Sperry Lane.
17,Ext. #2
Emmons Road from Ridge Road to Davis property.
17,Ext. #3
Fiddlers Green area.
17,Ext.#4
Pinney Lane Subdivision
17,Ext. #5
Algerine - Lansing Station Road Area (Proposed)
17,Ext. #6
Lake Ridge Point
17,Ext. #8
Flinn
17,Ext. #9
Overstrom
17,Ext#10
Pinney
Page 6of12
18 Portland Point Road
19 Franklyn/Maple
Superintendent Cross asked the Village Board, acting as the Planning Board, to
approve a subdivision of tax parcel 7.4-3 into two building lots. He presented the
background information for the request in some detail.
Motion by Trustee Kusse
Move to pass Resolution 6035
Trustees Antil, Collyer, Kusse, McNeil, Mount, and Staley voted YES.
Resolution to approve the Subdivision of Tax Parcel 7.4-3 into two building
lots.
Whereas the owner(s) of the land known as 533 Cayuga Heights Road have filed an
application to divide this parcel into two building lots, and
Whereas, the Village Board of Trustees acting as the Village Planning Board, are
authorized to approve such request, and
Whereas, the Village Zoning Officer has determined that the proposed lots will both
be in compliance with the minimum requirements for a building lot, and
Whereas, the proposed action is considered to be a Minor Subdivision as defined by
LL #2, Section III A.2, which does not require the Board to conduct a public
hearing, and
Whereas, the action of a two lot subdivision is considered to be a Type II SEQRA
Action according to 6 NYCRR Part 617.5.c., and now
Therefore, the Village Planning Board hereby determines that the proposed action is
not subject to further environmental review, and
Therefore, the Village Planning Board hereby approves the subdivision of tax parcel
T-4-3 into two separate building lots, as shown on the attached map, the map to
receive certification on its face by the Village Planning Board. chair of this approval,
with the map to be filed in the Tompkins County Clerk's office as required by the
N.Y. Village Law.
Report of the Police Chief — Report is on file.
Chief Lansing was not present.
Page 7 of 12
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Report of the Fire Superintendent — Report is on file.
Supt. Tamborelle reported that all the bunkers signed the new bunker contract
presented to them on Sunday night.
The Bid Specs for the new ladder truck are progressing. A draft has been given to
the attorney and treasurer for their review. A draft was also given to Jeff Frisbie,
Village mechanic. The Public Safety Committee, chaired by Trustee Collyer, met
previously and asked Supt. Tamborelle to be sure to make the specs generic. It was
noted that in the past year, since November of 2002, $23,000 was spent on repairs to
the current ladder truck; and since 1999, $70,658 was spent on repairs.
There was discussion on Engine 204. It was advertised at $18,400, but doesn't pass
inspection. The Village has a committed bid of $6000 "as is ". Since there is no
other activity in process, it was suggested by the Treasurer that the Village should
accept the bid of $6000.
Motion by Trustee Collyer
Seconded by Trustee Staley
Move to pass Resolution #6036 to accept the bid of $6000 as is for Cayuga
Heights Engine 204.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES
The Fire Chiefs term of office was discussed. The tern of office is set by NYS
Village Law, and in order to change the term, the Village has to pass a local law
changing the existing NYS Village Law from one year to two years. The effective
date would be right after the Fire Dept. elections in April. The Attorney was
directed by the Trustees to present a draft of a local law changing the term of office
of the Fire Chief.
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Public Works Supervisor —Report on file
Supv. Quick was not present.
Supt. of Public Works —
There was discussion on the road situation. Trustee McNeil wants to look at the big
picture and begin a long term planning strategy. There was much discussion on the
stone and tar process that was used this past year.
Supt. Cross brought up the DPW garage roof situation. Approximately 6 months
ago, the DPW garage was inspected by the NYS Public Employees Safety and Health
Dept. Most of the deficiencies were smaller, interior items which were remedied
with the exception of the issue of snow/ice sliding off form the roof over the doors.
Page 8 of 12
The inspector recommended that we install "snojax" on the roof. These are small
plastic blocks that are screwed on top of the steel roofing. They create a series of
dams that hold the snow back when it tries to slide down. Supt. Cross asked the
Trustees to approve a resolution for this repair.
Motion by Trustee Collyer
Move to pass Resolution 6037 approving the purchase and installation of
" snojax" on the DPW garage roof.
Trustees Antil, Collyer, McNeil, Mount and Staley voted YES.
Trustee Kusse opposed.
Whereas, the Village of Cayuga Heights DPW garage roof has been cited by the NYS
Public Employees Safety and Health department for an unsafe condition due to
snow /ice sliding off from the roof over doors, and
Whereas, the Village has received a quotation from a qualified roofing contractor to
install blocking know as " snojax" for a price of $9 each, and
Whereas, this cost of such work was not anticipated, or known at the time of the
preparation of the current budget, and now
Therefore the Village Board of Trustees authorizes the Superintendent of Public
Works to contract with Excelsior Roofing Co. to install the necessary " snojax" at a
price of $9 each, at a cost NTE $5000 to be funded from general fund contingency.
The minimum necessary quantity will be determined by the SPW.
Supt. Cross informed the Board of a call he received from Steve Eidt, Water
Director of NYSDEC Region 7, informing Supt. Cross that the commitment of the
grant funds for the phosphorous project, one of two projects at the WWTP, may be
withdrawn due to the lack of activity by the Village. Assuming that we are still
interested in the project, Steve suggested that we submit a preliminary engineering
document called a Work Plan. This would initiate the process of getting a contract
between the Village and the State for the grant funds. The Village has already paid
Steams & Wheler Engineers to prepare a draft of the Work Plan and is waiting for it
to be submitted. Therefore, a decision needs to be made whether to proceed with
the process that could eventually lead to a contract with the state to receive
$1,020,000 towards a $1,200,000 project. Since the ISP has not yet been finalized,
the decision before the Village is whether or not to keep the grant funds available for
this project (with the new limit) as a separate project, independent of the outcome of
the ISP.
Motion by Trustee Antil
Move to pass Resolution 6038 authorizing Stearns & Wheler Engineers to
submit Phosphorous Project Work Plan to NYSDEC.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
Whereas, the Village had previously requested funding assistance for a proposed
phosphorous treatment project at the WWTP, and
Page 9 of 12
Whereas, die NYSDEC has allocated $1,020,000 of NYS Clean Water Bond Act
funds towards the proposed $1,200,000 project, and
Whereas, the NYSDEC requires that a Work Plan be submitted for consideration of
details necessary to produce a contract between the Village and the State for the
grant funds, and
Whereas, Stearns & Wheler Engineers have produced a draft of the necessary Work
Plan for the Village, and now
Therefore, die Village of Cayuga Heights Board of Trustees hereby authorizes
Stearns & Whcler to update and submit the necessary Work Plan at a cost not to
exceed $1000 that may result in a contract with the State of New York for
$1,020,000 of NYS Clean Water Bond Act funding toward a proposed phosphorous
project at the WWTP
Supt. Cross presented a letter from Ron and Carol Schmidt requesting
reimbursement for repairs to their mailbox which was damaged by the plows last
spring. The letter has been given to the attorney for a response.
****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Report of the Treasurer -
Financial reports for June - October have been distributed. Financial reports are now
available by e-mail, following the close of the month.
The Audit for FY2003 fieldwork has been completed. Three adjustments have been
proposed with which we concur. One will reduce the FY03 deficit slightly by
moving revenue from FY04, the others are reclassifications among categories.
The Transfers were presented.
Motion by Trustee Kusse
Move to pass Resolution 6039 approving transfers dated 11/17/03 as listed
below:
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
From:
To:
Amount
A01460.100
Records Mgmt Personnel
A01460.410
Records Mgmt Contr Exp
$1,500
A01640.200
Central Garage Eqpt
A01640.410
Central Garage Contr Exp
2,770
A05112.410
Cap Impr Contr Exp
A01640.410
Central Garage Contr Exp
3,000
A01440.410
SPW Contr Exp
A03620.400
NYSUFBC Contr Exp
200
A01990.410
General Contingency
A05110.430
Streets Insurance
3,320
A05112.410
Cap Impr Contr Exp
A05110.200
Streets Cap Eqpt
7,230
A05112.410
Cap Impr Contr Exp
A05110.410
Streets Contr Exp
19,000
A05112.410
Cap Impr Contr Exp
A05110.490
Streets Eqpt Maint
500
A05142.200
Snow Cap Eqpt
A05110.200
Streets Cap Eqpt
580
A01990.410
General Contingency
A08160.200
Refuse Capital Eqpt
12,060
A08160.410
Refuse Contr Exp
A08160.490
Refuse Eqpt Maint
1,000
Page 10 of 12
A09010.800
Emp Ben: Retirement
A01990.410
General Contingency
28,700
A09015.800
Emb Ben: Polic Retirement
A01990.410
General Contingency
46,690
A01990.410
General Contingency
A09050.800
Emp Benefits: Unemployment
2,500
G01990.400
Sewer Contingency
G08120.490
Sewer Lines Eqpt Maint
2,500
G01990.400
Sewer Contingency
G08130.460
W \VrP Pretreatment Contr Exp
500
Treasurer Silber presented the Abstract of Vouchers.
Motion by Trustee Kusse
Move to approve the abstract of audited vouchers dated 11/14/03 in the
amount of $196,044.70, and instruct the Treasurer to make payments thereon.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
Attorney's Report —
Attorney Tyler commented on the Fire Chiefs term of office issue. He will work on
a draft of a Local Law for consideration at the next meeting.
Attorney Tyler reported that the District Attorney's office for fiscal reasons is
declining to prosecute enforcement of local laws in the Village as they come up for
trial. He advised the Trustees that there may be an increase in attorney fees for the
work which is outside the retainer agreement.
Regarding the Time -Warner Cable Community Access Oversight Committee, Wies
VanLeuken has been asked to see if she would like to serve as the representative for
Cayuga Heights. Attorney Tyler will look into the charge by the City Common
Council committee and report back to the Board.
There will need to be continuing discussion on the use of the fire station by the
public.
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Public Works Committee — There was no meeting this month, but Chairman Antil
reported that the snow team is all set and agreed upon.
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Report of the Clerk —
Clerk Manning asked Supt Cross to investigate some type of canopy to cover the
walkway into the Village Hall. The snow and ice builds up on the slate roof and
slides down. There is potential for injury to people entering and exiting the building.
The Clerk presented to the Board a list of unpaid tax bills to be handed over to the
County for relevy and asked for a resolution to do same.
Page 11 of 12
Motion by Trustee Mount
Move to pass Resolution 6042 authorizing the Clerk to send the unpaid
Village taxes in the amount of $15,909.34 to the County for relevy.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
The job description for the position of Deputy Clerk which was created on April 7,
2003 needs to be reworded for Tompkins County Personnel to send to die State.
The Clerk provided the correct language.
Motion by Trustee Antil
Move to pass Resolution 6043 changing the wording of the job description of
the Deputy Clerk position created on April 7, 2003 to add the following
sentence: The Deputy Clerk is authorized to act for and in place of die
Village Clerk in his /her absence.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
Trustee McNeil reported on website updates. She has received estimates of $2500
and up for work to be done on the website. It was the consensus of the Board to
wait until the next budget cycle to work on the website.
Trustee Mount suggested that when new members are brought on to the Board,
there be some sort of new member meeting to bring them up to speed on certain
ongoing issues coming before the Board.
Motion by Trustee Antil
Move to adjourn the meeting at 10 :10 p.m.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
Norma Manning
Clerk
Page 12 of 12