HomeMy WebLinkAboutReg Mtg. Minutes 10/20/20003Minutes of Regular Meeting
October 20, 2003
Village of Cayuga Heights
Board of Trustees
Present: Mayor Lynn, Trustees Andl, McNeil, Staley, Collyer, Mount and Kusse.
Atty. Tyler, Fire Supt. Tamborelle, Supv.Quick, Supt. Cross, Police Chief Lansing,
Treasurer Silber.
Others: Devon Bowers, Jesse Stuart and Errol Schwartz, IHS Students
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At 7:00 pm, Mayor Lynn called the meeting to order.
The minutes of August 18 and September 15, 2003 were discussed. A change was
noted on the August 18 minutes on page 1 — the invasive plant was a specimen of
the Japanese Knotweed, and on page 4 in the 1" paragraph, the PBSA should be
changed to the PBA. Changes to the September 15 minutes included, on page 1,
under Privilege of the Floor, the fast paragraph, there were 2 amendments presented
to the Board, and the last paragraph on that page should be Amendment 2, along
with paragraph 1 of page 2. Paragraph 1 on page 3 should read as follows:
Supv. Quick presented a resolution to the Board on the purchase of a new
leaf machine. Supt. Cross presented the background on the leaf machine purchase.
There was discussion on the safety issue surrounding the old leaf machine. The
choices before the Board were to purchase a machine now on an emergency basis, or
put out requests for bids and do without a leaf machine this season. The purchase
was proposed to be approved with available budget funds in lieu of the other
equipment.
On page 4, the first sentence under the Supt. of Public Works' section should read:
The final engineering plans and specs for the trickling filter project at the SSTP have
been received by Supt. Cross.
Motion by Trustee Antil
Move to approve the minutes of August 18, 2003 with the above noted corrections.
Trustees Antil, Collyer, Kusse, Mount, and Staley voted YES.
Trustee McNeil ABSTAINED.
Motion by Trustee Mount
Move to approve the minutes of September 15, 2003 with the above noted
corrections.
Trustees Antil, Collyer, Kusse, Mount, and Staley voted YES.
Trustee McNeil ABSTAINED.
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Privilege of the Floor
No members of the Public wished to speak at the Privilege of the Floor.
Report of the Mayor
Mayor Lynn reported on the following:
The inauguration of Jeffrey Lehman, Cornell University's new president
Sewage Treatment Agreement — somewhat uncertain status pending election
of a new mayor in the City of Ithaca in November.
Meeting held with Sigma Chi fraternity on their renovation project.
Meeting with County legislators organized by Supervisor Cathy Valentino
regarding the high tax increase proposal.
The second resolution presented at the September Trustee's meeting proffered by
Paul Tunison of SCLIWC had been deferred so that the Trustees could review and
study the full environmental assessment form and related materials provided by the
Town of Ulysses, in the month before this meeting.
Motion to pass Resolution 6031 for consideration by member municipalities
regarding agreement to allow sales to the Town of Ulysses.
WHEREAS, the Town of Ulysses ( "Ulysses ") has approached the Town of
Ithaca ("Ithaca" and the Southern Cayuga Lake Intermunicipal Water Commission
(the "Commission ") requesting that Ulysses be permitted to purchase water from
Ithaca supplied by the Commission to service Water District Number 3 in Ulysses, a
water district formed to alleviate a long - standing water potability problem that has
plagued the Hamlet of Jacksonville for many years, which water district would also
provide water for other residents in the southern part of Ulysses; and
WHEREAS, Ithaca has expressed willingness to provide such water if the
other member municipalities of the Commission authorize Ithaca to so act by
amending the intermunicipal agreement pursuant to which the Commission was
formed and operates (the "Intermunicipal Agreement"), and
WHEREAS, a proposed agreement so amending the Intermunicipal
Agreement has been provided to this Board for review and consideration (the
"Amendatory Agreement"); and
WHEREAS, Ulysses as lead agency has conducted an environmental review
of the proposed district and the provision of water to such district pursuant to Part
617 of the implementing regulations of the State of New York pertaining to Article 8
(State Environmental Quality Review Act or "SEQR ") of the New York State
Conservation Law and has determined that creation of such district, the construction
of the related water system, and the obtaining of water for such district would not
have a significant effect upon the environment and could be processed without
further regard to SER; and
WHEREAS, at the time such determination was made it was not clear that
Ulysses would be utilizing water from the Commission's water treatment plant and
other facilities; and
WHEREAS, now that it has been determined that Ulysses may need water
from the Commission's facilities, Ulysses has supplied to all the member
municipalities of the Commission its original documentation supporting its initial
determination and supplemental information indicating that the water may now
come form time Commission's facilities rather than the City of Ithaca's facilities and
has requested concurrence with its (Ulysses) designation as lead agency and with its
findings that there will be no significant environmental effect resulting from the
supplying of water to the district by the Commission and Ithaca;
NOW THREFORE, IT IS RESOLVED, that this Board concurs with the
designation of the Town of Ulysses as lead agency in the environmental review of
the creation, construction, and supplying of water to Ulysses water District Number
3; and it is further
RESOLVED, that this Board, after review of the Full environmental
Assessment Forth and related materials supplied by Ulysses, concurs with the fording
of Ulysses that there is no significant adverse environmental effect by having the
Commission supply water to Ulysses as proposed and sees no reason to disturb the
findings so made by Ulysses in this regard; and it is further
RESOLVED, that this Board approves the Amendatory Agreement
submitted to this meeting authorizing Ithaca to sell water obtained from the
Commission's facilities to Ulysses and authorizes the signing of such Agreement by
the Mayor on behalf of this municipality; and it is further
RESOLVED, that the officers of this municipality are authorized and
requested to take such steps, and to execute such documents, as they, in the exercise
of their reasonable discretion, deem necessary or appropriate in order to effectuate
the intention of the foregoing resolutions.
Moved by Trustee Kusse
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
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Report of the Police Chief — Report is on file. Chief Lansing reported that his
department spent $4900 on new radios. $4700 of that money came from a grant
from an anonymous donor.
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Report of the Fire Superintendent — Report is on file. Supt. Tamborelle reported on
the Open House held at the Fire Station on October 18. It was very successful with
many firefighters and residents in attendance.
The Superintendent reported that $370 million of the $790 million of the FEMA
grant money has been dispersed to date. The Fire Department has not been advised
that it has received a grant yet. The Supt. will wait a few months to see if we are
awarded any money. However, if we do not get a FEMA grant, we have money in
the budget for the purchases that were requested in the grant
The file maintenance for the records retention grant is in process. The computers in
the fire station have been upgraded as specified in the grant.
Trustee Collyer asked about the trade -in situation on the present ladder truck.
Seagrave of Chicago, IL puts the figure at approximately $100,000, if the truck is not
sold prior to purchasing a new one.
Motion by Trustee Collyer
Move to authorize Chief Tamborelle and Clerk Manning to advertise the bid
process for a new ladder truck. A suggestion was made for the
Superintendent to write the spec and have the Treasurer obtain a bond
resolution.
Motion by Trustee Collyer
Move to have Chief Tamborelle prepare the bid spec for a new ladder truck to
replace the present ladder truck #231 for presentation at the next Board
meeting.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES
The information discussion meeting held with the Town of Ithaca officials yielded a
very positive response on the idea of the purchase of a new ladder truck.
Supt Tamborelle presented the new bunker contract and asked the Trustees to
approve it. Attorney Laurie Johnson, Fire Council and the Fire Chiefs have provided
significant input in preparation of the final contract over the last two months.
Motion by Trustee Collyer
Move approve the new bunker contract provided to the Board of Trustees.
Trustees Antil, Collyer, Kusse, Mount and Staley voted YES.
Trustee McNeil abstains.
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Public Works Supervisor — Supv. Quick presented his report which is on file.
Trustee McNeil thanked the D.P.W. for all their help on the clean up during the
recent wind storm damage.
A question was raised on the status of the poor condition of pavement of
Remington Road. Supv. Cross commented that the direction he received from the
Trustees less than a year ago was that until more people are living on that road,
the Village will not do anything to it. He wanted to reiterate to the Trustees that
this year we were maintaining the roads, not resurfacing them.
The Trustees were informed that the leaf pickup this year will follow the garbage
route until we get measurable snow.
Supt. of Public Works - Supt. Cross commented on the following:
The WWTP Trickling Filter Upgrade Project is proceeding. Funds are committed
from the DEC and will go out to bid early next year.
The Village needs to ask the DEC to extend their contract to March 2005.
Motion by Trustee Collyer
Move to authorize Mayor Lynn to ask for an extension on the DEC contract
to March 24, 2005, if required.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
Frank moved to authorize the mayor to ask for an extension on the DEC contract to
March 24, 2005, if required. All approved.
Supt. Cross presented a letter from the Village of Lansing requesting more sewer
units based on confirmed repairs made by the Village of Lansing reducing inflow and
infiltration.
Motion by Trustee Kusse
Move to pass Resolution 6032 authorizing Supt. Cross to award 40 sewer units
to the Village of Lansing.
Whereas, the Village of Cayuga Heights currently has a moratorium on
new sewer units, and
Whereas, the Village of Lansing is in need of more sewer units, and
Whereas, the Village of Lansing has located defective sewer mains that
were causing infiltrationof groundwater into the sewer collection system, and
Whereas, the infiltration of groundwater causes capacity problems at
the Cayuga Heights WWTP, and
Whereas, the NYSDEC has recommended that reductions of
infiltration of groundwater should result in increased available capacity at a
ratio of 3 to 1, and
Whereas, the Village of Lansing has repaired such infiltration at the
following locations:
- Thomwood Drive extension
-22 Thornwood Drive
- Warrenwood Drive
- Sevanna Park Apartments
Whereas, die Village of Cayuga Heights Engineer has witnessed the
repairs and estimated that the total reduction of infiltration to be
approximately 38,000 gpd (representing a total of 117 units), and now
Therefore, the Village Board of Trustees recognizes the advantage of
the repairs that have been made by the Village of Lansing and hereby awards
39 sewer units (117 units divided by 3) for reallocation projects within the
Village of Lansing.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
Treasurer Silber reminded Supt. Cross that die Village has to be ready to backcharge
customers for their sewer units when necessary.
Supt. Cross asked the Board if he should spend die money and time winterizing 825
Hanshaw Road, when we may demolish it. The Trustees didn't recall deciding to
demolish it. Mayor Lynn said drat we have to decide whether we rent, sell or
demolish the building. There was discussion on how to winterize the house.
Motion by Trustee McNeil
Move to authorize Supt. Cross to winterize 825 Hanshaw Road and keep the
asset over the winter until it is decided how to proceed in the best judgment
of the Village Trustees.
Seconded by Trustee Antil.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
Supt. Cross presented a contract from MEGA, the Municipal Gas and Electrical
Alliance has designated NYSEG Solutions as the current vendor for natural gas.
Trustee McNeil moves to authorize Mayor Lynn sign a contract with MEGA to
provide natural gas to the Village buildings.
Report of the Treasurer - Treasurer Silber reported that the Year End Report has
been completed. The Village ran a deficit of $145,000 greater than
planned... overrunning the budget and overrunning the revenue; however, the fund
balance remains at a healthy level of approximately $1M. There was discussion
among the Board members regarding this deficit and how the Treasurer will work on
providing department heads with up to date financial information, and then requiring
advance trustee approval of significant overages.
Treasurer Silber reported that an independent audit of the Village books will begin
on Monday, October 27.
Treasurer Silber presented Year -End Budget Transfers as listed below.
Motion by Trustee Kusse
Move to approve Year -End Budget Transfers listed below and approve the
use of $4,943 in FY03 WWTP Reserve Funds for the WWTP Project Planning
(A08130.450).
Trustees Antil, CoHyer, Kusse, McNeil, Mount and Staley voted YES.
FY2003 Year -End Transfers
Account Description
Transfer
"A" Fund Balance
(145,300)
A01110.100
JUSTICE: Pars Sery
4,800
A01110.410
JUSTICE: Contr Exp
(100)
A01210.100
MAYOR: Pars Sery
(300)
A01210.410
MAYOR: Cont Exp
(600)
A01320.410
AUDIT: Cont Exp
(100)
A01325.410
TREAS: Contr Exp
1,000
A01410.100
CLERK: Pars Sery
3,500
A01410.410
CLERK: Contr Exp
1,700
A01420.410
ATTORNEY: Contr Exp
1,000
A01440.100
SPW: Pars Sery
(300)
A01440.410
SPW: Contr Exp
300
A01450.410
ELECTIONS: Contr Exp
(200)
A01460.100
Records Mgmt: Personnel
(500)
A01620.100
VIL HALL: Pers Sery
(1,000)
A01620.410
VIL HALL: Contr Exp
1,100
A01620.430
VIL HALL: Insurance
1,900
A01620.440
VIL HALL: Utilities
(:,,000)
A01640A00
CENT GAR: Pars Sery
3,100
A01640.200
CENT GAR: Equip
(2,800)
A01640.410
CENT GAR: Contr Exp
13,500
A01640.440
CENT GAR: Utilities
6,100
A01640.460
CENT GAR: Fuel Facility
(1,200)
A01650.410
TELECOM: Contr Exp
(200)
A01680.200
INFO TECH: Equipment
(800)
A01680.410
INFO TECH: Contr Exp
800
A01910.410
SPECIAL: Insurance
(2,600)
A01920.410
SPECIAL: Association Dues
(1,800)
A01990.400
SPECIAL: Contingency
(67,800)
A03120.110
POLICE: Pars Serv-Swam
10,800
A03120.120
POLICE: Pers -Non Sworn
(8,200)
A03120.200
POLICE: Equip
(2,300)
A03120.410
POLICE: Contr Exp
200
A03120.430
POLICE: Insurance
10,800
A03120.440
POLICE: Utilities
(1,900)
A03120.490
POLICE: Equip Maint
3,000
A03410.100
FIRE: Pars Sery
500
A03410.110
FIRE: DPW Pars Sery
(1,300)
A03410.200
FIRE: Equip
(6,800)
A03410.410
FIRE: Contr Exp
3,600
A03410.430
FIRE: Insurance
(4,900)
A03410.440
FIRE: Utilities
2,400
A03410.460
FIRE: Rescue Contr Exp
(1,000)
A03410.490
FIRE: Equip Maint
19,700
A03620.100
NYSUFPBC: Pars Sery
100
A03620.400
NYSUFPBC: Contr Exp
(700)
A05010.100
STREET ADMIN: Pars Sery
(1,000)
A05110.100
STREET: Pars Sery
(3,900)
A05110.410
STREET: Contr Exp
28,000
A05110.430
STREET: Insurance
2,500
A05110.490
STREET Equip Maint
3,700
A05112.100
CAP IMPR: Pars Sery
(16,500)
A05112.410
CAP IMPR: Contr Exp
81,500
A05142.100
SNOW: Pars Sery
9,100
A05142.200
SNOW: Equip
(2,100)
A05142.490
SNOW: Equip Maint
(100)
A05182.400
STR LIGHT: Contr Exp
(2,600)
A08010.400
HCS: ZBA
(200)
A08020.400
HCS: Planning Contr Exp
7,600
A08160.100
REFUSE: Pars Sery
5,000
A08160,200
REFUSE: Equip
6,000
A08160.410
REFUSE: Contr Exp
(600)
A08160.430
REFUSE: Insurance
800
A08160.460
REFUSE: Tipping Fees
500
A08160.490
REFUSE: Equip Malnt
1,400
A08510.100
COMM ENV: Pars Sery
(1,700)
A08510.400
COMM ENV: Conlr Exp
(2,700) .
A08560.400
COMM ENV: Shade Trees
100
A09010.800
EMP BEN: Retirement
(100)
A09030.800
EMP BEN: FICA
(1,000)
A09040.800
EMP BEN: Workers Comp
(12,800)
A09050.800
EMP BEN: Unemployment
2,400
A09055.800
EMP BEN: Disability
(1,100)
A09060.800
EMP BEN: Health
(15,400)
A09060.810
EMP BEN: HeallhNCH
Funded
(1,700)
A09060.820
EMP BEN: Retiree Health
40,500
A09554.900
FUND XFER: Capital
41,800
A09730.710
DEBT: Interest - Serial Bonds
(1,600)
F01990.400
SPECIAL: Contingency
(310)
F08320.410
SUPPLY: Water
Purch /SCLIWC
(3,120)
F08350.100
SYSTEM: Pars Sery
1,010
F09010.800
EMP BEN: Retirement
200
F09030.800
EMP BEN: FICA
330
F09040.800
EMP BEN: Workers Comp
150
F09050.800
EMP BEN: Unemployment
60
F09060.800
EMP BEN: Health
280
F09060.810
EMP BEN: HeallhNCH
Funded
40
F09060.820
EMP BEN: Health /Retiree
1,360
G01990.400
SPECIAL: Contingency
(7,230)
G08120.430
LINES: Insurance
660
G08120.490 LINES: Equip Maint 110
G08130.450 PLANT: Planning 920
G08130.480 PLANT: Purch Sewer Svc 3,380
G09010.800 EPAP BEN: Retirement 230
G09050.800 EMP BEN: Unemployment 80
G09060.810 EMP BEN: HeallhNCH
Funded 50
G09060.820 EMP BEN: Health /Reflree 1,800
"H" Fund Balance 114,166
H03410.200 FIRE: STATION PROJECT (114,166)
Treasurer Silber presented the Abstract of Vouchers.
Motion by Trustee Kusse
Move to approve the abstract of audited vouchers dated 10/20/03 in the
amount of $82,934.51, and the accompanied list of Vouchers to be coded
totaling $71,012.49, and instructed the Treasurer to make payments thereon.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
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Attorney's Report —
Attorney Tyler commented that at another meeting, he would like to discuss fire
truck rides and how they relate to Village liability.
Attorney Tyler wanted to be sure that the SWLIWC Building Renovation Project
bond resolution paperwork from the summer is completed and sent to the
appropriate parties.
Motion by Trustee Antil
Move to enter into Executive Session at 9:30 p.m. to discuss a personnel
matter of a particular person, and the hiring policy as it affects a new
employee.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
Motion by Trustee Antil
Move to come out of Executive Session at 10:10 p.m.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
Trustee Mount reported that the newsletter has been a great success and would like
to continue with it. She asked if it would be possible to put an article in on kids for
hue in the neighborhood. Attorney Tyler has concerns with this as far as risks,
representations, Village liability, etc. He would like to table discussion on this for
another time.
Motion by Trustee Antil
Move to adjourn the meeting at 10:17 p.m.
Trustees Antil, Collyer, Kusse, McNeil, Mount and Staley voted YES.
Norma Manning
Clerk