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HomeMy WebLinkAboutReg Mtg. Minutes 9/15/2003Minutes of Regular Meeting September 15, 2003 Village of Cayuga Heights Board of Trustees Present: Trustee Antil, (acting as Deputy Mayor), Trustees McNeil, Staley, Collycr, and Kusse. Atty. Tyler, Fire Supt. Tamborelle, Supervisor Quick, Supt Cross, Deputy Clerk Kessler Absent: Mayor Lynn, Trustee Mount, Police Chief Lansing, and Treasurer Silber Others: Paul Tunison, Bolton Point, Jeff Frisbie, FPW Motion by Trustee Kusse Seconded by Trustee Staley Move to pass Resolution 6026 — Amendment to Amended, Supplemental, Restated, and Consolidated Agreement of Municipal Cooperation for Construction, Financing and Operation of an Inter - Municipal Water Supply and Transmission System. Trustees Antil, McNeil, Kusse, Staley and Collyer voted YES. Amendment #3 is an amendment whereby the Municipalities wish to amend the Intermunicipal Agreement to set forth terms and provisions concerning authorization to provide public water service to the Town of Ulysses. Attorney Tyler suggested that the Trustees review a letter dated July 10, 2003 from Doug Austic, Ulysses Town Supervisor to Steve Farkas of the Town of Lansing which included the full environmental assessment form approved by the Town of Ulysses and then discuss amendment #3 at the October Board meeting. The Clerk will send copies of the referenced letter and enclosures to the Board. Deputy Mayor Antil commented that discussion on the proposed purchase of a new ladder truck and discussion on the property at 825 Hanshaw Road will be also deferred to the October Board meeting. Report of the Police Chief — Chief Lansing was absent but his report was on file and distributed to the Board. Report of the Fire Superintendent — On File and distributed to the Board. Supt. Tamborelle spoke on the recent blackout and the hard work all members of his department put forth during this minor inconvenience.. The Supt. also commented on the ladder truck issue — the meeting between the Village and the Town of Ithaca is set for September 29. Supt. Tamborelle wanted to stress to the Board that the ladder truck is not a safety issue, but it does have some on -going maintenance issues, including seals that need to be replaced. The Fire Department admitted new volunteer recruits earlier in September. Supt. Tamborelle was pleased to report that Clerk Manning was among the class of new recruits, along with 12 other individuals. 4 of the 13 new members are residents of the fire district. The CHFD Records Retention project has begun. Diane Nelson has been hired as a consultant and brings much experience in municipal records retention with her. Nicole Poole, who works on a temporary part -time basis in the Clerk's office, will be doing the inventory of the fire department records. Fire Prevention Week is coming soon and the Cayuga Heights Fire Station Open House is scheduled for October 18. A new bunker contract is being drafted and may be available for the Board to review at the October meeting. The dedication of the new garden in front of the Fire Station has been deferred to late Fall or early Spring. Report of the Working Supervisor of the D.P.W. - Report is on file and distributed to the Board. Supv. Quick presented a resolution to the Board on the purchase of a new leaf machine. Supt. Cross presented the background on the leaf machine purchase. There was discussion on the safety issue surrounding the old leaf machine. The choices before the Board were to purchase a machine now on an emergency basis which was above what was originally budget for, or put out requests for bids and do without a leaf machine this season. Motion by Trustee Collyer Seconded by Trustee Kusse Move to pass Resolution xxxx to authorize purchase of new leaf vacuum machine. RESOLUTION 6027 TO AUTHORIZE PURCHASE OF NEW LEAF VACUUM J MACHINE Whereas, the DPW mechanic has determined that one of the village's leaf machines is dangerous due to a fire hazard, and Whereas, the village wishes to replace this machine due to the safety hazard, and Whereas, the village needs the new machine for the imminent leaf collection season which does not allow enough time to conduct a public bid, and Whereas, the OBD Co. has a unit in stock for immediate delivery for $17,000, which is the same price that was quoted to the Town of Ithaca last year, and Whereas the Board of Trustees has determined that is necessary and in the nature of any emergency to purchase a new leaf vacuum machine as soon as possible to keep up with the impending leaf collection, and now Therefore, the Board of Trustees authorizes the DPW to purchase a new leaf vacuum machine as manufactured by OBD Co. for $17,000, which is to be paid from account A8160.200 Trustees Antil, McNeil, Kusse, Staley and Collyer voted YES. Supt. Cross presented a proposed resolution for the Trustees which would ratify Mayor Lynn's decision to dispose of 4 Village vehicles at public auction. There was an extended discussion on the procedure to be used when disposing of village vehicles. Motion by Trustee Kusse Seconded by Trustee Collyer Move to pass Resolution 6028 disposing of retired village vehicles: Whereas the DPW has budgeted and subsequently purchased new vehicles to replace existing equipment in accord with the approved VCH Budget for 2003- 04; and Whereas the retired vehicles were determined to be of no future use to the Village, and thus disposal of those vehicles is necessary; Therefore be it resolved that the Trustees approve the Mayor's action in taking to Auction the following vehicles: 1996 Ford F -350 Dump Truck 1994 Chevrolet 1 -ton Dump Truck Giant Vacuum Leaf Machine MT Tracless "Sidewalk Plow" Trustees Antil, McNeil, Kusse, Staley and Collyer voted YES. Supt. of Public Works — Supt. Cross reported that he attended a Code Conference the previous week where he attended ongoing hearings on suggested code changes. He felt the conference was quite interesting and learned a lot. The trickling filter final engineering plans have been received by Supt. Cross. They have been forwarded to the DEC for their approval. The Village will need an extension from the DEC on the contract timetable previously stipulated. Report of the Treasurer Treasurer Silbcr was absent but his report was on file. The ladder truck analysis attached to his report was deferred to the October meeting. Transfers were presented to the Board for their approval. Motion by Trustee Kusse Seconded by Trustee Collyer Move to pass Resolution 6029 approving the following budget transfers: FROM TO A01440.410 SPW Contr Exp A03620.400 NYSUFPBC Contr Exp $ 600 A01990.400 General Contingency A01620.430 Village Hall Insurance $2400 A01990.400 General Contingency A03120.430 Police Dept. Insurance $11,100 A01990.400 General Contingency A03410.430 Fire Dept. Insurance $2,000 A05142.200 Snow Equipment A05110.200 Street Equipment $7,300 A05112.410 Cap Impr Contr Exp A05110.410 Street Contr Exp $5,000 A01990.400 General Contingency A08020.400 Planning Contr Exp $12,700 A01990.400 General Contingency A08160.430 Refuse Contr Exp $ 650 G01990.400 Sewer Contingency G08120.430 Sewer Line Insurance $ 600 Trustees Antil, McNeil, Kusse, Staley and Collyer voted YES. A resolution was required to approve the Abstract of Vouchers as presented. Motion by Trustee Kusse Seconded by Trustee Collyer Moved to pass Resolution 6030 to approve the Abstract of Audited Vouchers dated 9/13/2003 in the amount of $140,639.49, and instruct that the Treasurer make payments thereon. Trustees Antil, McNeil, I{usse, Staley and Collyer voted YES. Report of the Attorney Attorney Tyler commented on the new law clarifying voting requirements for Planning Board and Zoning Board decisions. Attorney Tyler commented on Prior Notice Law as discussed at last month's meeting. There was also discussion on political signage in the Village. Our ordinance presently provides temporary signs can b erected without a permit and displayed for 30 days in a 12 month period. Discussion was had whether the 30 day limit was reasonable and on the appropriateness of political signs for elections in other jurisdictions. Report of the Clerk The Clerk reported that regarding discussion last month on the legitimacy of a postmark being used for determining timeliness of tax payments, the Village will accept postmarks for tax payments according to NYCOM rules and regulations. Motion by Trustee ICusse at 8:20 pm to move into Executive Session to discuss personnel matters at the D.P.W. Trustees Antil, McNeil, Kusse, Staley and Collyer voted YES. Motion by Trustee ICussee at 8 :23 to move out of Executive Session. Trustees Antil, McNeil, Kusse, Staley and Collyer voted YES. Motion by Trustee Collyer to approve Resolution 6030A Whereas Ralph Newhart has been employed by the Village of Cayuga Heights in the position of Motor Equipment Operator since 12187; and Whereas Michael Newhart has been employed by the Village of Cayuga Heights in the position of Laborer since 11(95; and There is a position open for Sr. Motor Equipment Operator; Therefore, be it resolved, that Ralph Newhart will move up into the position of Sr. Motor Equipment Operator leaving the position of Motor Equipment Operator vacant, and Michael Newhart will move up into the position of Motor Equipment Operator leaving the position of Laborer open, and The position of Laborer will be offered to David Lanning, Sr. The pay rates will concur with the Teamsters Contract in place as of this date. Trustees Antil, McNeil, Kusse, Staley and Collyer voted YES. Motion by Trustee Kusse to adjourn at 8:22 pm. Respectfully submitted,