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HomeMy WebLinkAboutReg Mtg. Minutes 9/16/2002Minutes of Regular Meeting September 16, 2002 Village of Cayuga Heights Board of Trustees Present: Mayor Lynn, Trustees Antil, Dunning, Collyer, Kusse, McNeil and Mount, Attorney Tyler, Supt. of PW Cross, Police Chief Lansing, Fire Supt. Randall Absent: Treasurer Silber Others: Steve Phillips, Gillian Hagfors, Joline D'Giacomo ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Mayor Lynn opened the meeting at 7:05 pm to the privilege of the floor. There being no one desiring to be heard, Mayor Lynn proceeded to approval of the minutes of August 20. Motion by Trustee Mount VOTED to approve the Minutes of the August 20, 2002 Board of Trustees Meeting. Trustees Antil, Dunning, Collyer, Kusse, McNeil and Mount voted YES. ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Mayor Lynn reported on the following: Mayor Lynn reported that Paul Curtis sent a memo addressing the deer project. The project is currently on hold due to "chronic wasting disease ". The state has issued a hold on baiting any deer from July to October 10. There was discussion on "darting" the deer rather than baiting them. The Attorney said that the Village would have to obtain permission from the program benefactor to dart the deer. Chief Lansing added that since there is a "shooting law" in the Village, the law would have to be amended. This issue will probably be revisited in the future, depending on whether the DEC extends the "hold ". Mayor Lynn reported on a memo he received from Mayor Don Hartill of the Village of Lansing. Mayor Hartill requested that the remaining 14 of 20 sewer units (6 were already given) be granted to the Village of Lansing. The repairs to their sewer collection system have been completed and careful measurements of the before and after flow indicate a reduction in excess of 20,000 gallons per day of I & I. Supt. Cross has reviewed the data and has deemed it acceptable. A resolution needs to be passed in order to achieve this. This will be done in Supt. Cross's report. Mayor Lynn distributed a copy of the NOTICE that will be given to the D.P.W. crews to distribute to anyone questioning them as they perform appropriate pruning and trimming of bushes, tree branches, etc. that have grown and encroached into the right - of -way (which includes sidewalks and streets). Police Chief Lansing presented his report, which is on file. Chief Lansing remarked on the removal of the NYSEG structure and how that removal cleared up the intersection of E. Upland and Hanshaw Roads by the elementary school. Mayor Lynn formally thanked Attorney Tyler and the Chief for their help in bringing this situation to a successful conclusion. Attorney Tyler will send a letter to the attorney for NYSEG thanking them for their cooperation. Chief Lansing stated that the "Knox Box" program is in full swing. The Chief wanted to reiterate that everyone in the Village is eligible for a Knox Box if they so choose. The Police Dept. has been asked by Cornell to have people park on the "east side" for events at the President's house (since the west side is not ready for parking). The Chief commented on the recent arrests at Kendal. They were long overdue and required much investigative work by the Cayuga Heights Police Dept., along with Cornell Police and Tompkins County Sheriff Dept. These arrests were accomplished by means of a "sting" operation conducted without prior knowledge of anyone at Kendal. The arrested person was a repeat offender and is charged with Burglary 2nd. Chief Lansing is working with Kendal to improve their security procedures. Fire Supt. Randall presented his report, which is on file. A bunker report was prepared by Fire Supt. Randall and distributed to the Board. Vehicle Exhaust System — Treasurer Silber has advised Supt. Randall that there is no specific money set aside in the building fund for an exhaust system. There are two types of systems Supt. Randall is looking at ... a hose system vs. a truck mounted filtering system which runs automatically. Mayor Lynn asked Supt. Randall to prepare a proposal for each system to present at October's meeting. Superintendent of Public Works Cross had no written report as he was out of town the week before the meeting. He reported that there were no action items required. Supt. Cross attended the N.Y.S. Bldg. Officials Conference in Niagara Falls. This conference consisted of training on the current "hot" topics .. from N.Y.S. Code to International Code Council, including building, plumbing, mechanical, international residential and international fire codes. Supt. Cross reported that in August, he (Supt. Cross), Trustee Collyer and Mayor Lynn had lunch with Cornell officials to cement cooperation between the fraternities, sororities and the Village. Supt. Cross met with the sororities and fraternities on September 3 to explain the process of code enforcement and was pleased with the positive reception he received. The request for a modification to the sewer moratorium for the Village of Lansing raised in the Mayor's report earlier in the meeting was discussed. `a Motion by Trustee Kusse VOTED to allocate to the Village of Lansing 20 sewer units - 6 of which were previously issued based on a repair made on Brook Drive that resulted in an achievement of a reduction of 20,000 gallons /day of I & I. Trustees Antil, Dunning, Collyer, Kusse, McNeil and Mount voted YES. Zoning enforcements — The construction equipment parked in front of a residence on Hanshaw Road is still on the property. It was supposed to have been removed by now. Supt. Cross will look further into the situation and report back to the Board. Attorney Tyler presented his report. - A conference call between Mayor Lynn, Supt. Cross, Treasurer Silber and Attorney Tyler was held and changes to the proposed contract with Yaw's Environmental to operate the WWTP are being made. Treasurer Silber presented his report which is on file. There was discussion on the State Fund Bond Resolution. Motion by Trustee Kusse Seconded by Trustee Antil VOTED to pass the State Revolving Fund Bond Resolution # 5090, subject to permissive referendum, to allow the Village of Cayuga Heights to receive long and short term loans from the State Revolving Fund, not to exceed $1,000,000. (The full text of the Resolution including roll call vote results are appended to these minutes.) Trustees Antil, Dunning, Collyer, Kusse, McNeil and Mount voted YES. Fire Station Project Close Out — Fischbach & Moore have agreed to a close -out amount of $25,000. The Village will accept this assuming that all documents are provided by the end of the month. Close -out negotiations with Christa Construction are underway. Treasurer Silber reported that there were two resolutions omitted from the June 2002 minutes. SICK LEAVE PAYOUT THRESHOLD Resolution 50845 Add two sentences at the end of the sick leave section of the Employee Handbook to read "Leave balance shall be proportionally adjusted at retirement, or at a change in the official work week of a position, to accommodate work weeks greater than or equal to 30 hours and less than 40 hours. The work week established for the State Retirement system shall be used for this purpose." SICK LEAVE BUYOUT OPTION Resolution 50846 Add a section at the end of the sick leave section of the Employee Handbook to read: "Individuals with 20 years or greater of accumulated service, meeting criteria for retirement, and with sick leave over the payout threshold, may annually elect to receive the amount above the threshold at the last day of the fiscal year, at their then current rate of pay. Elections must be made in increments of 10 hours no later than March 1 for payment on May 31 of that year. Motion by Trustee Antil Seconded by Trustee Kusse VOTED to certify that Resolutions 50845 & 50846 were passed at the June 2002 meeting, and to ratify same. Trustees Anti], Dunning, Collyer, Kusse, McNeil and Mount voted YES. Motion by Trustee Collyer Seconded by Trustee Kusse VOTED approve the Abstract of Vouchers (attached). Trustees Antil, Dunning, Collyer, Kusse, McNeil and Mount voted YES. Clerk Manning requested a refund be sent to Village residents Robin Dubovi in the amount of $43.23 and to Peter Gilgen for $9.68 for overpayment of water bills when the homes were sold. The Board approved this request. Motion by Trustee Mount VOTED to move into Executive Session at 9:05 to discuss a personnel matter pertaining to a specific individual and follow up on a potential litigation matter. Trustees Kusse, Collyer, Mount and McNeil voted YES. Motion by Trustee Antil VOTED to move out of Executive Session at 9:30 pm. Trustees Kusse, Collyer, Mount and McNeil voted YES. **************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Motion by Trustee Antil VOTED to adjourn the meeting at 9:30 pm. Norma Manning Clerk 0