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HomeMy WebLinkAboutReg Mtg. Minutes 6/17/2002Minutes of Regular Meeting June 17, 2002 Village of Cayuga Heights Board of Trustees Present: Mayor Lynn, Trustees Anti], Collyer, Kusse, Dunning, Mount and McNeil, Attorney Tyler, Treasurer Silber, Supt. of PW Cross, Fire Supt. Randall Others: Jack Rogers, Tammy Palmer, Sol Gruner, Gillian Hagfors, Dorothy Weismann, Jeff Cox At 7:00 P.M. Mayor Lynn opened the meeting to the Public Hearing on the proposed expansion of JJ's Cafe. Brent Cross gave an overview of the proposed project consistent with the presentation of the applicant at the May Trustee meeting. There being no discussion from those in attendance, Mayor Lynn closed the public hearing. The next order of business was privilege of the floor. Mayor Lynn introduced Jeff Cox, the Village's representative to the Environmental Management Council (EMC) for a brief presentation on the activities of the EMC. Jeff explained about pending legislation on the neighbor notification law, which purpose is to notify neighbors regarding potential use of pesticides. The Planning Committee and the Health Committee will meet to discuss and propose this legislation to the Board of Representatives. Jeff also discussed the FMC's position on cell towers... as few as possible and as low as possible. The ideal situation would be to use existing structures for towers, rather than erect new ones. There was also discussion on wind generated electricity and how that could be utilized in the County. Jeff will be sending to the Village Office a copy of the Vital Committees Initiative for each Trustee. Mayor Lynn thanked Jeff for his time and information presented. Corrections to the minutes of the May 15, 2002 meeting were discussed. There was one correction on page 1. In the first paragraph, the word "appoint" should be changed to "appointment ". Motion by Trustee McNeil VOTED to approve the Minutes of the May 159 2002 Board of Trustees Meeting with the one correction noted above. Trustees Antil, Kusse, Collyer, Dunning, Mount and McNeil voted YES. Supt. Cross asked if anyone on the Board had questions for Tammy Palmer of JJ's Cafe, as she was present at that time. No one did. Supt. Cross told Tammy that the Board would decide on the proposed pemut and he would inform her of the decision on Tuesday. Tammy thanked the Board for their consideration. Mayor Lynn presented his report: There will be a Board of Representatives meeting on 6/18/2002 at the County Courthouse. All members of the Board received a letter from Cornell asking for suggestions for the President of Cornell University. A report from New York State on fire statistics by County was passed around for the Trustees to see. The report was given to Fire Supt. Randall. The Village received communication from Senator Hillary Clinton advising us of her role in the bioterrorism bill 6/12. Building Code changes will be effective on an optional basis on July 3, but will be mandatory on 1/31/03. The DEC has submitted a contract for Bond Act Funds for treatment modifications in the VCH Trickling Filter system, in the amount of $569,000 with a local share of $431,000. SEQRA process has been completed with regard to this project. The question of whether the consortium will share in local share is not resolved. Mayor Lynn discussed the Disclosure Statement which was presented to the Board and Department Heads at the last Board meeting. The Mayor reiterated that the statement is confidential and will be seen by the Mayor only. All forms should be submitted by July 1, 2002. In the event of status or circumstance change, a revised statement should be submitted. Bolton Point Water Commission has received a request from Genoa asking if they could purchase water from Bolton Point. Inasmuch as Bolton Point has sufficient capacity, the Trustees are asked to consider what its views are regarding the sale of water to other than the 5 owners of the system. A resolution will be forthcoming on this issue. Police Chief Lansing presented his report, which is on file. Chief Lansing reported that Officer Day will be coming in next week, presumably to hand in his resignation. The Chief would like to have things in place so Officer Day could resign at that time. Trustee Kusse asked about the possibility of hiring another full time police officer. Mayor Lynn suggested that Chief Lansing get some figures together and meet with the Public Safety Committee to discuss the overall alternatives to bringing in a 7h person. Fire Supt. Randall presented his report, which is on file. Supt. Randall asked if there were any questions regarding the report. Trustee Mount asked about the need for all the information on the report. Supt. Randall explained the need for them and the report in general. Treasurer Silber reiterated the importance of the reports to the Trustees who are charged with overseeing this department. Supt. Randall reported that the Annual Report of the Fire Dept. is forthcoming. The plan for the sign in front of the Fire Station has been submitted to Mitchell - Ross for their input. Mayor Lynn asked Supt. Randall to prepare areport of the Fire Company vs. the Fire Department. Payment has not been resolved yet with the electrician on the fire station. **************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Superintendent of Public Works Cross presented his report, which is on file. Supt. Cross gave a brief overview of the damage created by the storm of May 13. The water /drainage problems had a long, lingering effect beyond the immediate flooding. The next major village project for summer 2003 will be Klinewoods Road. Regarding equipment, the Public Works Committee has discussed the cleaning up of our roadside conditions. The 15PW would like to purchase a hydro seeder to help with this endeavor. A used hydro seeder has become available for $2000. Supt. Cross is asked the Board for approval to purchase the hydro seeder. Supt. Cross reported on the Intermunicipal Sewer negotiations, which he has been involved on a monthly basis. There is a "Draft Environment Impact Statement" on file in the Village office. ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Attorney Tyler presented his report. NYSEG and The Ithaca City School District should be agreeing to the easement on the change to the "structure" this week. Supt. Cross expects to hear from NYSEG around the end of June, or early in July. - Town of Dryden Sewer District No. 1 - Village of Cayuga Heights Agreement The agreement between the Town of Dryden and the Village of Cayuga Heights which would extend on a year -to -year basis, and provides for the special circumstance of the O'Connor property as been signed. The attorney for the O'Cormors said that the have agreed to consolidate their lots from 3 lots to 2. Trickling Filter Modification Contract — The attorney had reviewed and provided comment by letter to the Mayor on a proposed contract with the N.Y.S. DEC and the Village for upgrade of the existing filter using Clean Water /Air Bond Act money. The 3 Treasurer reported briefly on the possibilities for funding the "local share" of the project — by capital expenditure vs. bonding. A copy of the proposed Yaws Contract was distributed for action by the Board. The conference call among Treasurer Silber, Supt. Cross, Atty. Tyler and the Mayor, which resulted in the revisions before the Board and the reasons for them, were discussed. Mayor Lynn asked the Board to act on the three proposed motions: Motion by Trustee Dunning VOTED to approve modification of permit for JJ's Cafe to expand their seating capacity from ]L to A. This additional seating capacity shall be noted on the pJAS d trexisting operating permit. Trustees Antil, Kusse, Collyer, Dunning, Mount and McNeil voted YES. Motion by Trustee Antil VOTED to approve Resolution 5083 to purchase a used Hydro seeder. WHEREAS the Village DPW wishes to improve the success of establishing new grass growth along the roadsides by utilizing a hydro seeder, and WHEREAS Bailey Homes has a used HYDROTERRA 300 hydro seeder for sale for $2000 (including a full pallet of supplies), and WHEREAS the DPW staff has inspected the equipment and recommends that the condition and benefits of the sued hydro seeder are justification to take advantage of the significant cost savings as compared to the new unit, now Therefore, the Village Trustees concur with the DPW recommendation and agree to purchase the used hydro seeder from Bailey Homes for $2,000. Trustees Antil, Kusse, Collyer, Dunning, Mount and McNeil voted YES. Motion by Trustee Collyer VOTED to approve Resolution 5084 to authorize the Mayor to sign the Contract with Yaws Environmental WHEREAS the Village has previously contracted with Yaw's Environmental to operate the Village Wastewater Treatment Plant and such contract has expired, and WHEREAS both parties wish to continue to operate under the same basis with minor revisions in the language and some additional language to account for situations not previously addressed, and 4 WHEREAS, Yaw's Environmental has submitted anew contract to the Village and the Village has offered such revisions mentioned above, now Therefore the Board of Trustees hereby authorizes the Mayor to sign said contract on behalf of the Village. Trustees Antil, Kusse, Collyer, Dunning, Mount and McNeil voted YES. Treasurer Silber presented his report, which is on file. The year end closing will be performed within the next month. Financial reports will be distributed at a later time. Treasurer Silber advised the Board that the Village should purchase a higher level of umbrella insurance for the Village umbrella policy ... from $5 million to $8 million, which involves an increase in premium of $3,000. After discussion, the Board agreed that the Treasurer should proceed with the higher coverage. Treasurer Silber discussed the sick leave payout threshold and sick leave buyout option. The Board of Trustees discussed the early retirement opportunity in NYS retirement system. A public hearing needs to be held before the early retirement option can become law. Motion by Trustee Antil VOTED to schedule Public Hearing on the early retirement option at 7:00 PM on July 15. Trustees Antil, Kusse, Collyer, Dunning, Mount and McNeil voted YES Treasurer Silber presented the Abstract of Vouchers for payment. Motion by Trustee Kusse VOTED to approve Abstract of Vouchers for payment. Trustees Antil, Kusse, Collyer, Dunning, Mount and McNeil voted YES Motion by Trustee Antil VOTED to adjourn the meeting at 9:18 pm. Norma Manning Clerk