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HomeMy WebLinkAboutReg Mtg. Minutes 7/16/2001Minutes of the Regular Meeting July 16, 2001 Village of Cayuga Heights Board of Trustees Present: Mayor Anderson, Trustee Fleming (arrived later in the meeting at 10:30), Trustees Lynn, Collyer, Antil and Dunning, Supt. Cross, Attorney Tyler, Treasurer Silber Absent: Chief Lansing, Chief Day Others: Tom McCarthy, Gloria Wharton, Chuck Wharton, Fred Widding, J.S. Butler, Vern and Madeline Rockcastle. At 7:15, Mayor Anderson called the to order the Public Hearing advertised on July 6 to consider the application of Tom McCarthy to subdivide parcels 1.4-2 and 1. -2= 4 into three separate building lots. The Board of Trustees was sitting in its capacity as the Planning Board. Supt. Cross gave an overview of Mr. McCarthy's plan. The only zoning issue was the line between Parcel B and C — the line touches the well house. Tom McCarthy will jog the line for the 15 -11. setback for the well house. The topography, steepness of slope and driveway layout constraints was also discussed. A decision will be continued until the next Board meeting when a plat is finalized. It was noted that the Notice of the Public Hearing published in The Ithaca Journal did not describe both parcels involved. A further notice will be published prior to the next meeting. The Public Meeting was adjourned at 7:40 PM to continue at the next Board meeting to consider the final plat and SEEQR application, which will be filled out at that meeting. At 7:41 PM. Mayor Anderson commenced the Privilege of the Floor. Mr. and Mrs. Rockcastle distributed a memo to the Board regarding the deterioration of the stone structures at Sunset Park. Supt. Cross assured Mr, and Mrs. Rockcastle that the damage at Sunset Park is being addressed. He described the recent vandalism report at the Park and that was what Mr. & Mrs. Rockcastle was seeing. Mayor Anderson asked for a motion to approve the minutes of June 18. Motion by Trustee Dunning, Seconded by Trustee Collyer VOTED to approve the Minutes of the June 18, 2001 Board of Trustees Meeting. Trustees Lynn, Kusse, Antil, Collyer and Dunning voted YES. ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** At 7:45, with no one in the audience, the Board went into a continuation of the Executive Session of June 18. At 9:30, a motion was made to move out of Executive Session. Motion by Trustee Dunning, Seconded by Trustee Collyer VOTED to move out of Executive Session at 9:30. Trustees Lynn, Kusse, Antil, Collyer and Dunning voted YES. Discussion had just been concluded with Counsel and members of the Board regarding sewer group participation. A meeting would be held between Treasurer Silber, Supt. Cross and Trustee Lynn to produce an actionable document for the Trustees to transmit to the Intermunicipal Sewer Group after the regular August Board Meeting. The Board unanimously authorized Trustee Lynn and Supt. Cross to expend any monies needed to obtain information needed to produce such a document. In the event that Trustee Lynn and Supt. Cross need monies, Mayor Anderson is authorized to approve the funds needed to gather any special information needed between now and the next Board meeting. The report of the Mayor was presented: On the status of other Intermunicipal projects, the Transit Planning Committee met on July 11 to prepare a list of consultants. Regarding Intermunicipal water, Trustee Lynn says that the issue still is on hold. The Ithaca Tompkins County Transit Committee is in the middle of a freight movement study. A letter was received from Sylvia Hurlburt thanking the Village for our support over the past three and a half years in helping to produce the Cayuga Lake Watershed Management Plan. There will be a Public Hearing on Local Law 2001 authorizing Tompkins County Board of Elections to have responsibility of all voting machines. NYCOM Fall Training School will be held at the Hudson Valley Resort from September 10 to 14, 2001. Clerk Manning will attend. Local Government leaders will be meeting on July 25 in Lansing. Federal Energy Management Association (FEMA) plans will be discussed — guidelines on drainage assistance. Tompkins County Farmland Days are scheduled for August 25. They will be hosted by Lori Todd of the Mellon Foundation. August 9 and 10 are Cornell Dairy Days. A letter was received from Neil Stamp inquiring as to the official days that the Village would accept current taxes, since June 30 fell on a weekend. Clerk Manning spoke to Mr. Stamp and gave him the dates; however, Mr. Stamp feels that the Village should extend the tax due date to the 51h of the following month. Dave Riehlman of the DEC in the Cortland office has the letter requesting authorization to begin the deer project. The letter is being addressed and the Village should have a formal commitment soon. A question was raised as to whether we have a formal commitment from Adelaide Gomer for money. Treasurer Silber would like something in writing. Trustee Dunning will contact Ms. Gomer regarding a formal commitment. Police Chief Lansing was not in attendance, however, his report was on file. Trustee Kusse asked how overtime was doing in the Police Department and Trustee Collyer said that overtime had been reduced by 15 -20 %. Fire Chief Day was not in attendance, however, his report was on file. The report stated that the Fire Department would like to sell their 1993 Chevrolet and obtain the present police vehicle that is presently being disposed of. The Board felt is was appropriate for Chief Day to obtain the old police car; however, in the future things such as this must be submitted at budget time so we don't have an expectation of revenue from the old vehicle. Supt. of PW Cross presented his report, which was on file. He reported that most of the drainage work on the 400 -500 block of Highland Road has been completed. Curbs on the 300 block of Highland have been removed and the DPW is now in the process of installing new drainage on that section. Asphalt base stabilization is scheduled for late July. New curbing is to be installed in early August and final paving will be done in late August. The Village received two bids for the new granite curb. Geneva Granite bid $12.95Af and Syrstone bid $14.00 /lf. Supt. Cross recommended that the Village purchase the curb from Geneva Granite and asked for a resolution to do so. Motion by Trustee Kusse, Seconded by Trustee Collyer VOTED to pass Resolution 5227 authorizing Supt. Cross to award the contract for new granite curb to Geneva Granite Company at $12.95/117. Trustees Lynn, Kusse, Antil, Collyer and Dunning voted YES. 3 Supt. Cross distributed a memo outlining the need for the DPW to add a pickup truck to the fleet so that one is available for use by the mechanic while the rest of the trucks are on the road. The money for this truck is included in the current FY '01 -'02 budget. Mike Zona will probably use the new truck, with Mike's current truck going to the mechanic. There was much discussion on vehicle use policy and procedure within the department. Motion by Trustee Kusse, Seconded by Trustee Collyer VOTED to authorize the Supt. of Public Works to purchase a 2001 Ford F150 pickup truck from Geneva Ford Sales, Inc. at the cost of $18,883. Trustees Kusse, Collyer, Antil and Dunning voted YES Trustee Lynn voted No. Supt. Cross, in his capacity as Zoning Officer, asked the Board in it's capacity as Planning Board, to assign street numbers to all the lots on Remington Road. A new home is being constructed on tax parcel 7 -2 -6.2 and the owners have asked that a street number be assigned for their permanent address. This numbering could all be done at the same time. Zoning Officer Cross distributed a list of the proposed street addresses. Motion by Trustee Collyer, Seconded by Trustee Antil VOTED to officially assign the proposed street addresses on all the lots on Remington Road and instruct Zoning Officer Cross to notify the Tompkins County Emergency Coordinator and Postmaster of it. Trustees Lynn, Kusse, Collyer, Antil and Dunning voted YES. The demolition and reconstruction of certain parts of the stone wall that was built too close to the edge of the road at 425 Cayuga Heights Road is scheduled to begin July 25 per agreement between Supt. Cross and the owner of the property. Supt. Cross wanted to reiterate that on the subject of Sunset Park, the Village was already in the process of restoring the stonework when the vandalism occurred. Trustee Lynn asked about the status of the hot patch trailer. Supt. Cross stated that he is getting bids on the trailer. One possible source has fallen through. Attorney Tyler stated that the Village needs a policy in, place before next summer on the hiring of temporary help who are offspring of employees. Also, the Village needs to be clear on what employees under the age of 18 can and cannot do by law during their employment by the Village. Treasurer Silber presented his report, which is on file. Trustee Collyer asked if the Abstract of Vouchers presented by Treasurer Silber was all within the budget. Treasurer Silber answered yes. Motion by Trustee Kusse, Seconded by Trustee Collyer VOTED to approve Abstract of Vouchers as presented. Trustees Fleming, Kusse, Lynn, Antil, Collyer and Dunning voted YES. Clerk Manning reported on the following: A request was made by Bolton Point to reimburse $666.20 owed to Oliver French of 508 Highland Road due to a change made on his home making it a 2 unit instead of a 4 unit building. A request was made by Elizabeth Mount to forgive the penalty on her water bill (approximately $2.00) due to an error in where the payment was placed. Motion by Trustee Kusse, Seconded by Trustee Fleming VOTED to reimburse Oliver French $666.20 and instruct Bolton Point to credit Mrs. Mount's penalty on her water bill. Trustees Fleming, Kusse, Lynn, Antil, Collyer and Dunning voted YES. Motion by Trustee Collyer, Seconded by Trustee Fleming VOTED to adjourn the meeting at 10:55 PM Trustees Fleming, Kusse, Lynn, Antil, Collyer and Dunning voted YES Norma Manning Clerk