HomeMy WebLinkAboutContinuation of Organizational Mtg. Minutes 4/5/2000Minutes of the Continuation of the Organizational Meeting
April 5, 2000
Board of Trustees
Village of Cayuga Heights
Present: Mayor Anderson, Trustees Fleming, Kira, Kusse and Lynn, Fire Chief DiVenti,
Attorney Tyler, Treasurer Silber, Supt. of PW Cross, Clerk Kord.
Absent: Trustees Meinhardt and Dunning, Police Chief Lansing.
Others: Paul Sarokwash, Jeff Randall.
Mayor Anderson re- opened the meeting at 5:00 PM.
Fire Chief DiVenti presented the list of officers for the Cayuga Heights Fire Department.
Resolution 5185 - Designate Fire Department Officers
Motion by Trustee Fleming, seconded by Trustee Kira,
VOTED to designate officers of the Cayuga Heights Fire Department as follows:
Michael DiVenti - Chief
William Evans - First Assistant
Phil McNeil - Second Assistant
Jeff Randall - Third Assistant
John Pique - First Lieutenant
Peter Jacobson - Second Lieutenant
Ethan Erlich - Third Lieutenant
Pat McKeever - Fourth Lieutenant
Trustees Fleming, Kira, Kusse and Lynn voted YES.
There was a continuation of the discussion of the fire house project bids. It was
the consensus of the Board to accept the low bids, as is, and to discuss certain deductions
with the selected contractors after signing a contract for the full amount.
Engineer Cross noted that the architect agrees that Alternative # 7, the
architectural roofing shingle with a 40 -year warranty is a satisfactory option. It was also
determined that Alternative #1, which is an add -on for finishing the project 2 months
early, would be a preferred alternate and would get the project finished in December
2000 instead of February 2001. Mitchell -Ross is also investigating the possibility of
using cement bricks, as suggested by Trustee Kusse.
Treasurer Silber gave a simple cost analysis of the project showing various
alternatives in financing and their effects upon the future tax rates. He suggested a 20
year Bond which would result in a 5% tax increase, based on borrowing 2.5M at 6%
Interest Rate. After looking at the apparent low bidders and the preferred alternates it
appears that the total cost of the bid portion of the project will total $1,998,701. This
amount includes a 5% contingency figure. Bonding should come in at 2M for the fire
house project and the new fire truck combined. Treasurer would like to borrow 1 M in
April and 1 M in August.
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Resolution 5186 - Accept Bids on General Construction
of the Fire House Project
Motion by Trustee Fleming, seconded by Trustee Kira
VOTED to accept the low bid for General Construction on the Fire House Project
including Alternate #1 and Alternate #7 at a cost not to exceed $1,484,140,
And to authorize the Mayor to sign a contract, subject to acceptability of
qualifications of contractor and approval by attorney and architect. Trustees Fleming,
Kira, Kusse and Lynn voted YES.
Resolution 5187 - Accept Bids on Mechanical Construction
of the Fire House Project
Motion by Trustee Lynn, seconded by Trustee Fleming,
VOTED to accept the low bid for Mechanical Construction on the Fire House
Project including Alternate 41 at a cost not to exceed $200,550,
And to authorize the Mayor to sign a contract, subject to acceptability of
qualifications of contractor and approval by attorney and architect. Trustees Fleming,
Kira, Kusse and Lynn voted YES.
Resolution 5188 - Accept Bids on Electrical Construction
of the Fire House Project
Motion by Trustee Kusse, seconded by Trustee Fleming,
VOTED to accept the low bid for Mechanical Construction on the Fire House
Project including Alternate #1 at a cost not to exceed $179,450,
And to authorize the Mayor to sign a contract, subject to acceptability of
qualifications of contractor and approval by attorney and architect. Trustees Fleming,
Kira, Kusse and Lynn voted YES.
Resolution 5189 - Accept Bids on Plumbing
of the Fire House Project
Motion by Trustee Lynn, seconded by Trustee Kira,
VOTED to accept the low bid for Plumbing on the Fire House Project including
Alternate #1 at a cost not to exceed $92,300,
And to authorize the Mayor to sign a contract, subject to acceptability of
qualifications of contractor and approval by attorney and architect. Trustees Fleming,
Kira, Kusse and Lynn voted YES.
Resolution 5190 - Accept Bids on Sprinkler
of the Fire House Project
Motion by Trustee Fleming, seconded by Trustee Kira,
VOTED to accept the low bid for Sprinkler on the Fire House Project at a cost not
to exceed $52,000,
And to authorize the Mayor to sign a contract, subject to acceptability of
qualifications of contractor and approval by attorney and architect. Trustees Fleming,
Kira, Kusse and Lynn voted YES.
It will be necessary to hold a Public Hearing on the Bond issue at the next
meeting on April 17, 2000.
Resolution 5191 - Public Hearing on Bond Resolution
Motion by Trustee Fleming, seconded by Trustee Lynn,
VOTED to set a Public Hearing for residents of the Village of Cayuga Heights at 5 PM,
April 17, 2000 at the Village Hall, 836 Hanshaw Rd, Ithaca, NY to discuss a Bond
Resolution for additional fire projects to allow a total Bonding not to exceed $2,100,000.
This Resolution will be subject to Permissive Referendum and will be in addition to
Resolution 5150 dated November 3, 1999, "Authorizing, subject to Permissive
Referendum, the renovation and construction of an addition to the existing firehouse in
the Village of Cayuga Heights, Tompkins County, New York, at a maximum estimated
cost of $2,000,000 and the issuance of $1,500,000 serial bonds of said Village to pay part
of the cost thereof." The physical scope of the project contemplated in Resolution 5150
has not changed, only the costs based on competitive bid figures for the project, which
are now in hand. Trustees Fleming, Kira, Kusse and Lynn voted YES.
A lease agreement is ready for signatures for the Collins property 1305 Hanshaw Rd. that
is to be used as a temporary facility for the housing of bunkers and equipment during the
Fire House renovation and enlargement.
Resolution 5192 - Collins Property Lease
Motion by Trustee Kira, seconded by Trustee Fleming,
VOTED to authorize the Mayor to enter into a lease agreement with Dora G. Collins of
1301 Hanshaw Rd., for her property at 1305 Hanshaw Rd., subject to approval of the Fire
Chief and Village Attorney. Trustees Fleming, Kira, Kusse and Lynn voted YES.
Motion by Trustee Fleming, seconded by Trustee Kira,
VOTED to adjourn at 6:28 PM. Trustees Fleming, Kira, Kusse and Lynn voted YES.
Elizabeth Kord
Clerk
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