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HomeMy WebLinkAboutReg Mtg. Minutes 7/20/199836 VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga Heights, held July 20, 1998 at 7:30 PM in the Village Hall. PRESENT: Mayor Anderson; Trustees Fleming, Kira, Kusse, Meinhardt; Attorney Tyler; Treasurer Silber; Supt. of P.W. Cross; Police Chief Wall; Fire Supt. Day. ABSENT: Trustees Bisogni, Collyer. OTHERS: Kay Newman. Mayor Anderson called the meeting to order, opening it to the privilege of the floor. No residents wished to speak. David Allee was expected, but was not present. .Motion by Trustee Kira, seconded by Trustee Fleming: VOTED to approve the minutes of the regular meeting held June 15, 1998, previously furnished to Trustees in copy form. Trustees Fleming, Kira, Kusse, Meinhardt voted YES. r,r,r The Mayor reported on the following: - Expressed sorrow over the recent death of Village Clerk Anne Krohto. ' - Followed -up on the request for Census addresses in the Village for verification purposes. -The Mayor, Trustee Fleming, and Supt. Cross have formed as a committee to follow -up on the flood concerns raised by the residents in the Winthrop Drive area. The Mayor has been in touch with the Soil, Water, and Conservation Service. - Signed the Cable Commission Agreement with Rice Williams. The City will bill the Village $1,133 in September and the balance on completion. -Tom Todd of Tompkins County has issued new guidelines regarding County responsibility for bridges. There are no bridges in the Village that fall under these guidelines. -There was a July 10 meeting regarding Northeast Traffic Study. The transportation model has not yet been completed by Cornell University. -An - update on the North Campus freshman residences and the plans for demolition of Pleasant Grove apartments. The apartments will be replaced by athletic fields, to substitute for the fields near Helen Newman Hall, which will be used as building sites. One concern regarding keeping Cornell as a walking campus is how to reduce traffic on Jessup Road. Chief Wall reminded everyone of the existing truck exclusion on Triphammer Road. - Walter Lynne attended the Integrated Water Supply meeting. SCLIWC has made it clear that the City of Ithaca needs to be more specific as to their desired plan, and not just present different scenarios for response by SCLIWC. The Village still needs a member for the Water Resources Technical Committee. -A follow -up letter from Mrs. Weneser regarding her request for a smart traffic light at Kendall of Ithaca. 37 -A letter from Joseph Rosenbloom to Supt. Cross regarding improvements in the right -of -way in front of his house. -A letter from NYS Comptroller saying that by year -end they will have a proposal for a new formula for the distribution of revenue sharing funds. - The Tompkins County IDA accepted the SEQR findings for Lake Source Cooling, as they will be issuing the bonds for financing the project. + ++ Supt. of P.W. Cross submitted his monthly report, which is on file. Supt. Cross reported to the Board on the inter - municipal water project. While no action is required at this time, ultimately the Board will be involved, and he will keep them informed. Supt. Cross and Mayor Anderson met with the contractor and landscape architect for the bench in Sunset Park. The architect was sympathetic to the Village's concerns and has agreed to revise the shape of the back of the bench at no cost to the Village. Supt. Cross reported that Jim McKinney has tendered his resignation. This, along with the retirement of Andy Geiger, leaves two vacancies in the Public Works Department. + ++ Fire Supt. Day submitted his monthly report, which is on file. The Attorney reported on the following: An agreement has been prepared for the Northeast Seniors Unit, which , lists the services that they will provide in return for payment of $1,000. Motion by Trustee Fleming, seconded by Trustee Kira: RESOLUTION 4937 - AUTHORIZE MAYOR TO SIGN AGREEMENT WITH NORTHEAST SENIORS UNIT VOTED to authorize the Mayor to sign the agreement with the Northeast Seniors Unit for services at an amount of $1,000 /year. Trustees Fleming, Kira, Kusse, Meinhardt voted YES. Attorney Tyler stated the need to have an Acting Clerk to perform any official duties required. Motion by Trustee Kusse, seconded by Trustee Meinhardt: RESOLUTION 4938 - APPOINT JEFFREY SILBER AS ACTING CLERK VOTED to appoint Jeffrey Silber as Acting Clerk of the Village of Cayuga Heights. Trustees Fleming, Kira, Kusse, Meinhardt voted YES. Attorney Tyler will be on vacation from August 14 -31, 1998. Let him know in advance if someone is needed in his place for the August meeting. + ++ Treasurer Silber submitted his monthly report, which is on file, and reported on the following: -A follow -up on a third -party request to provide Home /Auto insurance via payroll deduction. Department heads will determine if there is employee interest. -The Village's cash is managed such that there are three levels of funds. The first level, for day -to -day operation, is two checking accounts (Combined Funds and Trust and Agency Fund). The second level is savings accounts (Combined Funds and Reserve Accounts). The third level, representing the largest amount, is Certificates of Deposit (Combined Funds and WWTP Reserve Account). Throughout the month, prior to payrolls and paying bills, funds are transferred from the second level to the first level. The Treasurer requested permission to use a Tompkins County Trust Company service to make this transfer via telephone rather than in person. Motion by Trustee Fleming, seconded by Trustee Meinhardt: Resolution 4939 - AUTHORIZE THE TREASURER TO ESTABLISH "ANYTIME ACCESS" FOR COMBINED FUNDS CHECKING AND SAVINGS ACCOUNT VOTED that the Village of Cayuga Heights establish Anytime Access telephone access service for the Combined Funds Checking and Savings accounts and authorizes Jeffrey Silber, as Village Treasurer, to execute the Anytime Access corporate authorization. Trustees Fleming, Kira, Kusse, Meinhardt voted YES. Motion by Trustee Fleming, seconded by Trustee Meinhardt: VOTED to approve the Abstract of Warrants dated July 20, 1998 in the following amounts: General Fund: $29,915.46; Water Fund: $3,439.39; Sewer Fund: $39,501.21; Capital Fund: $6,069.20. Trustees Fleming, Kira, Kusse, Meinhardt voted YES. Treasurer Silber requested permission to seek bids for the replacement and upgrade of computer equipment currently in the Police Department and the Village Court. Funds for this exist in the current budget. In addition, he wishes to acquire systems for the Village Clerk and Account Clerk. For efficiency, the systems will be substantially similar, and the bids will seek a vendor that will provide installation and ongoing support. Network infrastructure is already in place from the telephone system installation. Chief Wall also stated that this will enable the Police Department and Village Court to reduce duplication of effort in data entry. Motion by Trustee Fleming, seconded by Trustee Kira: Resolution 4940 - AUTHORIZE TREASURER SILBER TO SEEK BIDS FOR COMPUTER EQUIPMENT VOTED to authorize the Treasurer to seek bids for computer equipment for the Police Department, Village Court, and Village Office. Trustees Fleming, Kira, Kusse, Meinhardt voted YES. +x: Police Chief Wall submitted his monthly report, a copy of which is on file, and reported on the following: -One patrol car is awaiting repairs as the result of an accident. - Discussion of SHOOT /DON'T SHOOT training 39 - Replacement of school crossing guard Motion by Trustee Fleming, seconded by Trustee Kira: Resolution 4941 - AUTHORIZE CHIEF WALL TO HIRE MARTHA J. COLLUCCI AS CROSSING GUARD VOTED to authorize Chief Wall to hire Marth J. Collucci as a school crossing guard to replace Richard Cunningham at the rate of pay stated in the current budget. Trustees Fleming, Kira, Kusse, Meinhardt voted YES. Chief Wall announced his intention to retire from Village service, effective August 20, 1998. This follows 30 years of law enforcement. He stated that he started work at the Village part time in 1969, and full time in 1974, and for the last 13 years he has served as Chief. w ++ Motion by Trustee Fleming, seconded by Trustee Meinhardt: RESOLUTION 4942 - ENTER EXECUTIVE SESSION VOTED to enter into Executive Session at 9:07 p.m. to discuss a fiscal matter with counsel and to discuss two personnel matters. Trustees Fleming, Kira, Kusse, Meinhardt voted YES. The Board reconvened into regular session at 10:22 p.m. Moved by Trustee Fleming, seconded by Trustee Kira to adjourn the meeting. Adjournment - 10:24 p.m. Jeffrey Silber Acting Clerk j 1