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HomeMy WebLinkAboutReg Mtg. Minutes 9/16/1991Regular Meeting - 8/19/91 Sgt. Ken Lansing presented the statistical report for the Police Department in the Chief's absence. This has been placed on file. -•:' Supt. of Public Works Rogers submitted his monthly report which has been filed. The Board gave approval for the expenditure of an additional $3,000 for further work to the slate roof on the V.H. Eng. Rogers was asked to examine his budget to determine where a $3,000 transfer could be made to cover this expenditure. The Engineer spoke of the continuing problems with Bolton Point relative to cer- tain "third party" billing procedures. The Attorney will draft a letter expressing the Board's concerns in the matter. Trustee Pimentel distributed copies of the remaining proposed employee benefit re- garding vacation time. It was agreed to take action at the September meeting. Motion.by Trustee Pimentel, seconded by Trustee Fleming: RESOLUTION 4289 - APPROVE REFUND TO HOPPENRATH VOTED to, approve a refund of $10.00 to William Hoppenrath due to overpayment of ,water bill in June. Trustees Collyer, Fleming, Perry, Pimentel voted Yes. Moved and seconded to adjourn the meeting.J� Meeting adjourned at 10:55 p.m. Anne Krohto �tT J, Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held September 16 1991 at 7:30 g p , p.m. in the Village Hall. , PRESENT: Mayor Anderson; Trustees Fleming, Perry, Searle; Attorney Oesterle; Treasurer Silber; Supt. of P.W. Rogers; Police.Chief Wall; Fire Chief Miller. ABSENT: Trustees Collyer, Pimentel, Wheeler. OTHERS PRESENT: Kay Newman, Bill Camp. �•:' Mayor Anderson called the meeting to order stating he would vary the Agenda's sequence somewhat so that matters requiring Board action could be taken care of before Trustee Searle left at 9 p.m. Motion by Trustee Fleming, seconded by Trustee Perry: VOTED to approve the minutes of a regular meeting held August 19, 1991 as pre - viously furnished Trustees in copy form. Trustees Fleming, Perry, Searle vo ;ed Yes. *** Treasurer Silber reported that he had met with Trustees Collyer and Wheeler con- cerning reporting options for consideration in the months to follow. He reported that in his follow up of the SCLIWC bill for hydrant flushing (minutes of 8/19), he found after talking to Ted Wixom that the service in question is actually to benefit the water system and not for the purpose of fire protection and therefore will be paid out of the water fund. Motion by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4290 ENGAGE SERVICES OF CIASCHI, DIETERSHAGEN, LITTLE, MICKELSON VOTED to authorize the Treasurer to engage the services of the accounting firm, ' Ciaschi, Dietershagen, Little, Mickelson to do an independent audit of Village recofds including the Village Justice Court for the year ending May 31, 1991. Trustees Fleming, Perry, Searle voted Yes. Treasurer Silber explained the reasons for the transfers he recommended: l/ Workers Compensation - the bill from Ithaca Agency for Workers Comp insurance was due to the significant increase in payroll. He stated he will investigate other competitive insurance underwriters for next year's coverage. 2/ Remington Road - a modest . amount was budgeted and as the project progresses,,•he will transfer $ to a Capital Fd. 9/16/91 Regular Meeting 39 motionby Trustee Searle, seconded by Trustee Fleming: VOTED to approve transfer-of funds as recommended by the Treasurer as follows: FROM TO $ A1990.4 Contingency A8020.47 Planning Rem. Rd. 6300 A1990.4 Contingency A9040.8 Workers Comp 6884 Trustees Fleming, Perry, Searle voted Yes. Motion by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4292 - APPROVE ABSTRACT OF WARRANTS VOTED to approve the Abstract of Warrants dated 9/16/91 in the following amounts: General Fund - $39,724.52; Sewer Fund - $13,249.78; Capital Fund - $213,047.00 Trustees Fleming, Perry, Searle voted Yes. There was-discussion concerning the bids submitted for the Remington Road Improve- ments project: l/ Orchard Earth and Pipe Corp. - $544,911; John Furs. & Sons - $596,697; Hakes Coast..- $598,325. Motions:by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4293 - AWARD BID TO ORCHARD EARTH AND PIPE CORP. WITH PROVISO VOTED to award the bid for the Remington Road Improvements project to Orchard Earth and Pipe Corp. of Solvay, NY, low bidder, subject to the verification by T.G. Miller Associates as to the excellent quality of their work on other comparable projects. Trustees Fleming, Perry, Searle voted Yes. Attorney Oesterle pointed out that the Village now needs to comply with Section 22 -2200. 2. of Village Law which states '.'when"the.cost of any such local improve- ments has been determined the Board shall apportion and assess .. ..upon the lands in such district and file a copy thereof in the office of the Village Clerk." It was agreed that a special meeting will be necessary when this data is available, after which the Board shall publish in the newspaper and serve notice to each land- owner of the filing of such apportionment and assessment map and that a hearing will be held to review and complete same at a specified time and place. In the meantime, the Attorney will secure necessary easements from landowners, title from Town of Ithaca, and short form EAF. There was discussion regarding the intermunicipal agreement amendment providing for the joint financing of the Zebra Mussel Control Project, the estimated cost of which is $300,000 - Village share estimated at 12:067% or $36,201.00, plus bond interest. Motion by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4294 - APPROVE INTERMUNICIPAL AGREEMENT FOR JOINT FINANCING OF ZEBRA MUSSEL CONTROL VOTED to approve the intermunicipal agreement for joint financing of Zebra Mussel Control Project. Trustees Fleming, Perry, Searle voted Yes. Mayor Anderson explained in detail once again the nature of the request from Joe Ciaschi relative to renovation of Carls Drug building, asking for affirmation of a telephone poll taken on 8/20 approving Mr. Ciaschi's plans - 5 votes in favor and 1 against. Motion by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4295 - APPROVE PLANS SUBMITTED BY CIASCHI FOR ' RENOVATION OF FORMER CARLS DRUG WITH CONTINGENCY VOTED to approve the plans submitted by Joe Ciaschi to renovate the building pre- viously occupied by Carls Drug at Corners Community Center for use as office space and to authorize the Zoning Officer to issue a permit for same, contingent upon his consulting with Chief Wall regarding the purchase and installation, wholly at Mr. Ciaschi's expense, of traffic enforcement signs which will meet the standards of the manual, "Uniform Traffic Control Devices." Mayor Anderson, Trustees Fleming and Perry voted Yes, Trustee Searle voted no. G,0 Regular Meeting - 9/16/91 Motion-by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4296 - APPROVE REFUND FOR OVERPAYMENT OF WATER BILL VOTED to approve a refund in the amount of $13.37 to Keith Moffat for overpayment of his water bill. Trustees Fleming, Perry, Searle voted Yes. There was discussion concerning the proposed employee benefit regarding vacation time. Motion by Trustee Fleming, seconded by Trustee Perry: RESOLUTION 4297 - APPROVE PROPOSED VACATION SCHEDULE EFFECTIVE JUNE 1, 1991 BE IT RESOLVED: that the Board of Trustees of the Village of Cayuga Heights does hereby elect to provide vacation with pay for full -time Village employees other_ than Police Officers below the grade of Deputy Chief as follows: Every employee shall be eligible to take•paid vacation after six (6) months employment with the Village. However, employees shall start to accumulate �J .vacation credit.as of their date of employment. -� Yeats Complete From Vacation Accrual Rate Maximum Vacation Last Hire Date Granted /Year Less than 1 year 1/2 day per, month. 6 days ' 1 -4 years 10 days per year ' 10 days 5 -15 years 15 days per year 15 days 16 S over 20 days per year 20 days Vacation may not be taken until it is accumulated. Employees with accumulated vacation equal to.two years' vacation days will stop accumulating vacation time, and will start accumulating when the vacation balance goes below the two -year maximum accumulation. Upon death,, retirement or separation from the Village, employees will be paid the monetary value of accumulated vacation in an amount not to exceed the two -year maximum accumulation. Effective June 1, 1991. Fire Chief Miller apprised the Board of the offer from Cornell University of a used 1987 1 -ton pickup truck including equipment, for a purchase price of $5,000. Motion by Trustee Fleming, seconded by Trustee Searle: RESOLUTION 4298 - APPROVE PURCHASE OF PICKUP TRUCK BY FIRE DEPARTMENT �. VOTED to authorize Fire Chief Miller to 'purchase a used, 1987 1 -ton pickup truck from Cornell University for $4,990. Trustees Fleming, Perry, Searle voted Yes.. Motion by Trustee Perry, seconded by Trustee Fleming: RESOLUTION 4299 - AUTHORIZE INTERFUND LOAN OF $100,000 VOTED to authorize the interfund loan of $100,000 from General Fund to the Capital Fund for the purpose of payments for Remington Road improvements prior to the issu- ance of financing. Trustees Fleming, Perry, Searle voted Yes. Trustee Searle left the meeting at 9:05 p.m. Mayor Anderson reported on the following: -ACC= Trustee Wheeler and Attorney Oesterle met an& drafted a: proposed contract. It is ready for typing. - Re Village of Lansing's request for sewer treatment cost study - Attorney Oesterle , has written to Attorney Goldberg concerning the matter and is still waiting to hear from him. - October 12 - Toxic Waste Cleanup Day and Paint Exchange. - Letter from Alfred DiGiacomo of 1025 Hanshaw Road, Town of Ithaca resident, who complains of difficulty in walking from his residence to the Corners Community Center and suggests how a.4' wide blacktop .walk could be constructed with slight adjustment to the ditch line and a few signs. No action was taken. " - Re, report of Public Safety Committee - Trustees havp onnia 1 1 Regular Meeting - 9/16/91 LY There was no report for the CHCA except for the Mayor's comment that only two issues more will be-published of Village Voices until replacement is found for the ladies who,are now responsible for its publication. Fire Chief Miller presented his written report which is on file in the Village Office. Attorney Oesterle reported on the followigg: — Randy Marcus, Attorney for Village of Lansing is working on sewer permit exchange resolution (minutes 8/19 — Res. 4288). — Discussions with Trustee Wheeler re backflow agreement with SCLIWC. They propose that the VCH WWTP be removed from the Hazardous User Classification. Police,Chief Wall presented his statistical report for the month and placed it on file in the Village Office. Chief Walliwas told to proceed with the purchase of a fax machine. Supt, of R.W. Rogers presented his written report which is on file. Regarding the question of whether a business is being conducted at 202 Randolph Rd. (Residence District), Z.O. Rogers will investigate further and provide the Attorney with information. Supt.,of P.W. Rogers was given permission to attend NYCOM's Public Works Training School at the Ramada, Ithaca, NY Monday to Thursday, October 21 -24, 1991 — fee for the entire school is $80.00. Meeting adjourned 10:15 p.m. Anne Krohto Clerk Minutes of a special meeting of the Board of Trustees of the Village of Cayuga Heights held September 26, 1991 at 5 p.m. in the Village Hall. PRESENT: Mayor Anderson; Trustees Collyer, Fleming, Pimentel, Wheeler; Attorney Oesterle; Engineer Rogers. ABSENT: Trustees Perry, Searle. Mayor Anderson called the meeting to order at 5:00 p.m. Moved by Trustee Fleming, seconded by Trustee Pimentel: RESOLUTION 4300 — HOLD PUBLIC HEARING RE ZEBRA MUSSEL CONTROL PROJECT VOTED to hold a Public Hearing on October 9, 1991 at 5:00 p.m, to consider a Supplement to Agreement of Municipal Cooperation Concerning the Zebra Mussel Control Project including proposed method of financing through the issuance of a joint obligation statutory installment bond of said municipalities,, Trustees Collyer, Fleming, Pimentel, Wheeler voted YES. There was discussion concerning Remington Road - Improvements project and the Board agreed that on October!,9,. immediate1yofo119wing the public hearing re Zebra Mussel Project, they will discuss apportionment and assessment costs* to landowners relative to the Remington Road project.