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HomeMy WebLinkAboutSpec Mtg. Minutes 7/11/1989144 MINUTES OF SPECIAL MEETING - 6/28/89 Trustees Camp, Fleming, Searle and Wheeler voting yes. Motion by Trustee Fleming, seconded by Trustee Camp: RESOLUTION 4063 - ESTABLISH PETTY CASH FUND FOR VILLAGE COURT VOTED to establish a Petty Cash Fund in the amount of $30.00 for the Village Court. Unanimously passed. Trustees Camp, Fleming, Searle and Wheeler voting yes. Moved by Trustee Searle, seconded by Trustee Fleming to adjourn the meeting at 9:30 p.m. Anne Krohto Clerk MINUTES of a Special Meeting - 7/11/89 Minutes of a Special Meeting of the Board of Trustees of the Village of Cayuga Heights held July 11, 1989 at 7:00 p.m. in the Sutton Conference Room. PRESENT: Mayor Anderson; Trustees Camp, Pimentel, Searle; Acting Attorney Oesterle; Treasurer Silber; Supt. of Public Works Rogers. ABSENT: Trustees Fleming, Weiss, Wheeler. OTHERS: John Little, John Roscoe, John Majeroni, Village resident Mr. Louis Taraszkiwicz. Mayor Anderson called the meeting to order. John Little, CPA with the firm of Ciaschi, Dietershagen, Schaufler, Mickelson, reviewed with the Board the ground rules in connection with the upcoming fiscal impact analysis of the Savage Farm Development, to wit: - a series of meetings will be necessary, possibly over a ten -week period, for discussions of different things relating to the financial impact syudy, - he does not expect to discuss any of this with the press until his report is completed, nor will he take phone calls from members of the community, . he stressed the importance of compiling information as quickly as possible and getting the work done, advising that these discussions be limited to Trustees and Consultant. The Attorney suggested that the public be asked to submit all comments in writing so that their input is not lost in the process. Mr. Little distributed copies of his prepared AGenda for the evening's meeting. , The first purpose of the study, he said, is to learn what the impact of this proposed project will have upon the Village, especially in the future real estate tax rate, and that the primary purpose of tonight's session is to review the selection of a method of approach. The two applicable methods are the Case Study Method and Per Capita Method. The first concerns the deficiencies in the infrastructure, 1*s- MINUTES of Special Meeting - 7/11/89 i.e., inadequate water, sewer, roads. This is a time - consuming method, he stated, and will entail going over every line item in the budget. The Per Capita Method is used where there exists an excess of capacities - water, sewer, roads, etc. - the key factor being that the cost of capital in the future is relatively the same as today (inflation taken into account), but it must be determined that there are no major capital projects "on the horizon." *Mr Little lead the discussion about the merits of each approach. He pointed out that the Village had excess water capacity, had reserved adequate sewage treatment capacity, did not have to make major, if any, road expenditures, and could see no capital costs directly attributable to the development of Savage Farm. These considerations meant that we did not have to use the Case Study method. He noted that Lansing Village had to use the case study method because their circumstances were just the opposite of ours. Furhtermore, because trends for each of our budget line items could not be easily discerned (discussion that they might be confused by the inclusion of capital expenditures), Mr. Little thought that the Per Capita method would probably be more appropriate. The Board concurred and a preliminary example was discussed. The preliminary example was based on the tentative Cornell proposal of 129 lots, and 474 people added to an existing 3500 population. In summary, the results showed a $159,000 increase in costs and $145,000 increase in revenue. It was emphasized that these numbers might vary greatly depending on equalization rates, population assumptions, etc. It was suggested that if this was to be the primary approach, that we should develop backup data to check these results. When asked how we might do that, Mr. Little suggested that we do a line by line estimation, essentially a case study. Since the capital costs are not a factor, this case study method should not be too difficult to accomplish. He then suggested that we use the next meeting to establish the behavior of each budget line item in response to Savage Farm development. There was discussion about the Board's obligations as the Lead Agency with respect to the Financial Impact Statement. The Board thought that the only municipalities and agencies outside the Village of Cayuga Heights that might be adversely affected financially in any way would be the Village of Lansing and the Ithaca School District. The effect on the water commission and sewer plant were thought to be neutral or positive, and no effect was anticipated on the Town of Ithaca or the County. Attorney Oesterle was asked to advise the Board about the extent to which the Village of Cayuga Heights should include the entities of Village of Lansing and School District in the financial impact statement, and to write them asking for a statement concerning the fiscal impact on them, if she deems that appropriate. Submitted by Trustee Camp Reports from Department Heads of their assumption figures for cost estimates for services to the Savage Farm Development will be submitted to Trustees before the next session which is scheduled for Tuesday, July 18 at 7:00 p.m. in the Sutton Conference Room. The 1989 -90 Budget will be reviewed, by line item, at this session. Meeting adjourned 8:30 p.m. Anne Kroht Clerk MINUTES of Regular Meeting - 7/17/89 Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga Heights held July 17, 1989 at 7:30 p.m. in the Village Hall.