HomeMy WebLinkAboutReg Mtg. Minutes 6/19/1989MINUTES of a Regular Meeting - 6/19/89
Minutes of a regular meeting of the Board of Trustees of the Village of Cayuga
Heights held June 19, 1989 at 7:30 p.m. in the Village Hall.
PRESENT: Mayor Anderson; Trustees Camp, Fleming, SEarle, Weiss, Wheeler;
Acting Attorney Oesterle; Treasurer Silber; Supt. of Public Works Rogers:
Police Chief Wall; Fire Chief Millier.
ABSENT: Trustee Pimentel.
OTHERS: Brian Pitzer, Antoinette Ellis, John Majeroni, Steve Shiffrin, Dooley
Kiefer, 10 -15 Villagers.
Mayor Anderson called the regular meeting to order at 7:30 p.m.
Motion by Trustee Camp, seconded by Trustee Fleming:
VOTED to approve the minutes of a regular meeting held May 15, 1989 as furnished
in copy form to Trustees. Unanimously passed.
Trustees Camp, Fleming, Searle, Weiss and Wheeler voting yes.
Motion by Trustee Fleming, seconded by Trustee Searle:
VOTED to approve the minutes of a special meeting held May 31, 1989 with
correction by the Treasurer of the Contingency Account from General to Sewer
Fund in two instances on the list of transfers. Unanimously passed.
Trustees Camp, Fleming, Searle, Weiss and Wheeler voting yes.
Motion by Trustee Camp, seconded by Trustee fleming:
VOTED to approve the Abstract of Audited vouchers dated June 19, 1989 in the
following amounts: General Fund - $32,207.94; Sewer Fund - $16,282.60;
Capital Fund - $5,238.34. Unanimously passed.
Trustees Camp, Fleming, Searle, Weiss and Wheeler voting yes.
Motion by Trustee fleming, seconded by Trustee Camp:
VOTED to approve the expenditure of $5,000 to Hand's Mobile High Pressure Water
Service for sandblasting and repainting the digestor at the sewage treatment
plant pending the final inspection and acceptance of work done per terms of the
contract by Engineer Rogers. Unanimously passed.
Trustees Camp, Fleming, Searle, Weiss and Wheeler voting yes.
Mayor Anderson reported on the following:
- Letter form NYS re continuation of CHIPS funding.
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MINUTES of a Regular Meeting - 6/19/89
- Re Pleasant Grove Sidewalk - letter from Attorney Oesterle to Supervisor Desch.
Relative to the question the Board raised at its May meeting concerning reim-
bursement of landscaping costs, Mr. Deach said he will investigate.
- For Board consideration - new State rulings on definition of family - for zon-
ing purposes.
- Letter from T.C. 4 -H Acres Youth Fair Committee asking that the Board designate
the week of July 10 through July 15, 1989 as Youth Fair Week.
Motion by Trustee Searle, seconded byTrustee Fleming:
RESOLUTION 4056 - DECLARE TOMPKINS COUNTY 4 -H ACRES YOUTH FAIR WEEK
VOTED to designate the week of July 10 through July 15, 1989 as Tompkins
County 4 -H Acres Youth Fair Week. Unanimously passed.
Trustees Camp, Fleming, Searle, Weiss and Wheeler voting yes.
- Letter from Mr. and Mrs. Dennis Shepherd dated June 12, 1989 relating to the
status of Remington Road. The Mayor reported that he and Engineer Rogers met
with two people from T.G. Miller's office last week to review a preliminary
report on the improvements and they are still waiting for some figures from
NYSEG, which will be available by June 21. He outlined the alternatives used
in their planning and cost figures for each. A special meeting will be scheduled
to consider the report.
- Re Sewer Plant Operations for May, 1989 - DEC limits have been exceeded on
flow - average 2.1 MGD (allowed is 2.0 MGD); exceeded permit level for BOD-
355 lbs. /day (allowed is 3501bs. /day); and Total Suspended Solids is close to
the limit - average of 388 lbs. /day (allowed is 400 lbs. /day). Select Sewer
Committee will meet again on June 29 - working on engineering estimates for
addition to the IAWWP.
- Letter from Philip Winn, Attorney for Mrs. Maxine Dean who owns a lot in the
Town of Lansing for which she has authorization (per Lansing board resolution)
to receive one of the fifteen sewer permits allocated to the Town of Lansing in
1988. Mr. Winn advises that Mrs. Dean has contracted to sell the property and
requests from the Village Board, a resolution allowing for the transfer of the
sewer connection. Mayor Anderson is instructed to write Mr. Winn informing him
that such action must come form..the Town of Lansing Board.
- Marcham Garden celebration scheduled tentatively for either July 10 or 11
(whichever is more convenient for Mr. Marcham).
There was no monthly report from the Community Center.
Fire Chief Millier presented his written report which is on file.
Motion by Trustee Wheeler, seconded by Trustee Fleming:
RESOLUTION 4057 - PERMIT FIRE DEPARTMENT TO USE MONEY FROM SALE OF EQUIPMENT
VOTED to authorize the Fire Department to use $2,000 from the recent sale of used
fire equipment to purchase personal protective clothing and pagers. Unanimously
passed.
Trustees Camp, Fleming, Searle, Weiss and Wheeler voting yes.
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MINUTES of a Regualr Meeting - 6/19/89
Acting Attorney Oesterle presented her written report which has been placed
on file.
,Attorney Oesterle reported that she will prepare a memo to the Board re spraying
ordinance.
Treasurer Silber distributed copies of and reviewed with the Board the 5/31/89
Budget Status R port and proposed a modification to the transfer motion of the
May 31st special meeting due to some late -paid bills and other discrepancies.
Motion by Trustee Camp, seconded by Trustee Fleming:
RESOLUTION 4058 - APPROVE ADDITIONAL YEAR -END TRANSFERS
VOTED to approve the additional transfers as outlined by the Treasurer and to
incorporate same with those approved at the May 31, 1989 special meeting.
Unanimously passed.
Trustees Camp, Fleming, Searle, Weiss and Wheeler voting yes.
Treasurer Silber reported that he is in the process of investigating the services
of an outside agency to do the Village payroll beginning January 1, 1990.
Chief Wall presented his statistical report which has been placed on file. ,
Supt. of Public Works Rogers reviewed his written report which is on file.
The point was raised that there has been no correction of infiltration in the
Village of Lansing or Town of Ithaca although they have made surveys and engineer-
ing studies which have indicated that infiltration exists in their lines. Board
members felt a letter should be written expressing their concern and further, if
necessary, the village should exercise its right tocorrect infiltration in the
connecting municipalities' lines and bill them for it.
Public Works Supt. Rogers referred to a letter he had received from Attorney Jim
Miller requesting quitclaim for property between Tyler Road and the Wilcox
property west of Rt. 13. Attorney Oesterle will take care of it.
Bids for the Chipper were presented as follows: Lyons Equipment Co. - $12,839.34,
Roberts Equipment Inc., - $12,818.00, Tracey Road Equipment Inc.- $11,350.00.
Bid will be awarded after clarification of the Tracey bid.
Re the request from Mrs. Parrish of 116 The Parkway, to spray a tree near her
property on Village right -of -way for gypsy moths, Mayor Anderson said he will
investigate.
There was some discussion regarding plans to conduct a survey over the summer of
Villagers and outlying areas, in the form of a questionnaire, regarding matters ,
pertaining to sewer connections, downspouts, sump pumps, etc. The Engineer was
asked to devise such a questionnaire.
Brian Pitzer, Village rep to the County Youth Bureau Board and Antoinette Ellis,
part -time staff member, focused their talk before the Board primarily on the
organizing of community youth development forums between the Villages of Cayuga
Heights and Lansing and the Town of Ithaca, the first to take place on July 17,
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MINUTES of Regular Meeting - 6/19/89
for the purpose of pooling ideas re improvement of youth programs, funding, pos-
sible meeting place, itc. The Board was asked to suggest names of interested
individuals who could be invited to attend these forums.
Motion by Trustee Camp, seconded by Trustee Fleming:
RESOLUTION 4059 - APPROVE REFUNDS
VOTED to approve refunds for overpayment of water use bills as follows: R.
Leathers - $33.90 and V. Finnefrock - $21.40. Unanimously passed.
Trustees Camp, Fleming, Searle, Weiss and Wheeler voting yes.
Supt. of Public Works Rogers led the discussion concerning the Savage Farm pro-
posal submitted informally by Cornell University with a display, as requested by
Trustees at the previous meeting, of his version of the Cornell plan showing, in
his opinion, the unusable land - 26 acres - and also changes he would like to see
to the development which might possiblly eliminate potential DPW problems. His
assumption figures for cost estimates for DPW services to the development are:
Roads - 1.85 miles - if constructed to Village specs, no cost for 10 years; snow
removal - $35,000/yr.; street lighting - $3,500 /street light /yr.; refuse collection -
$14,000 /yr. (add '/2 man on crew). No necessity for purchase of equipmrnt. Side-
walk installation - $41,200. He preferred: 1 /locating the park in the center
of the development for easier access from all areas of the development as well as
adequate parking and 2/ the construction of "loop" roads, citing a potential
maintenance problem with the cul -de -sac plan. He raised the question of the
emergency access roads - would they be paved /or not, could fire trucks drive
accross, who will own and maintain? He proposed an access road off Highgate
Road in addition to Hanshaw and N. Triphammer Roads as proposed in the Cornell
plan, arguing the point that it will allow for more equal distribution of
traffic to and from the development. Re cul -de -sacs - it was agreed theymust be
of sufficient size for fire and snowplowing purposes as well as safe and functional.
Major discussion focused on the park concept, raising such questions as definition -
open or recreational - and expressions of grave concern by the Police Chief
relative to the immediate access to the entire park area. Mr. Majeroni felt tha t
the park in the center will create problems for the people who live around it.
Mayor Anderson stated that if the Village considers purchasing any of the
property, he would like to have as much frontage and Village ownership of land
along N. Triphammer Road as it could get. Trustee Wheeler said he would like to
see some form of retirement housing and this should be pursued even though it
would require rezoning. He stated that the cluster housing concept would provide
open space.
Attorney Oesterle, recommending authorization for the Mayor to sign John Little's
Letter of Engagement, told the Board that it must:
1/ decide on number of meetibgs to have, time, and how public input should be
handled - being careful not to allow these maeetings to develop into public hearings;
2/ work on assumptions and decide which options to use to compare against areas
of assumption and how to structure them. Suggestion: Plan A - Cornell's
proposal, Plan B - Changes suggested in Rogers' plan, Plan C - open space. A
meeting, she said, should be scheduled for discussion of each alternative using
assumptions.
Motion by Trustee Camp, seconded by Trustee Searle:
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MINUTES of a Regular Meeting - 6/19/89
RESOLUTION 4060 - AUTHORIZE MAYOR TO SIGN LETTER OF ENGAGEMENT
VOTED to authorize the Mayor to sign the Letter of Engagement as set forth by ,
John E. Little of the CPA firm of Ciaschi, Dietershagen, Schaufler, Mickelson,
to perform a fiscal impact study analysis of the Savage Farm options for a fee
based on hourly rates ranging from $40 to $75 per hour, to be billed monthly,
and not to exceed $18,000. Unanimously passed.
Trustees Camp, Fleming, Searle, Weiss and Wheeler voting yes.
There was some discussion regarding the proposal from James Napoleon of Jim
Napoleon & Associates, Transportation Engineering Consultants, to assist the
Village in its review of the traffic impacts relative to Savage Farm development.
Copies of the proposal will be mailed to Trustees and discussion of same will
ensue at next Board meeting.
The Board agreed to schedule a special meeting for Wednesday, June 28, 1989,
7:00 p.m. for the purpose of continuing discussion re Savage Farm and also, to
take up in some detail, the prospectus on Remington Road improvements.
Trustee Fleming and Trustee Searle moved to ad' n the me t'ng at 10:55 p.m.
Anne Kroh
Clerk
MINUTES of Special Meeting - 6/28/89
Minutes of a Special Meeting of the Board of Trustees of the Village of Cayuga
Heights held June 28, 1989 at 7:00 p.m. to the Village Hall.
PRESENT: Mayor Anderson; Trustees Camp, Fleming, Searle, Wheeler; Acting Attorney
Oesterle; Treasurer Silber; Supt. of Public Works Rogers.
ABSENT: Trustees imentel, Weiss.
OTHERS: J. Majeroni, S. Shiffrin, J. Dennis, Mrs. Van Keuken, K. Newman, news
reporters.
Mayor Anderson called the Special Meeting to order at 7 :00 p.m.
Trustee Wheeler reported that his recommendation, at the May meeting, to proceed
with the purchase of Law Enforcement Liability Insurance was based on the original
contract provided by Sprague McCarty and he now discovers, in reviewing the
policy recently received from them, that four amendments have been made to it -
two of which are extremely critical, to wit: the elimination of coverage for
Assault and Battery and coverage for Violation of Civil Rights. The Attorney
was instructed to write to Sprague- McCarty informing them that if the policy is
not changed to reflect the inclusion of the two coverages, as stated above,
the Board wishes to cnacel the policy with complete refund. (Letter to be sent
Certified Mail)
Supt. of Public Works Rogers presented a written report which is on file.
Motion by Trustee Fleming, seconded by Trustee Searle:
RESOLUTION 4061 - AWARD BID FOR CHIPPER