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HomeMy WebLinkAboutSpec Mtg. Minutes/Organizational Mtg. 4/6/1987MINUTES OF A SPECIAL MEETING - 3/19/87 Heights held March 19, 1987 at 7:30 p.m. in the Village Hall. PRESENT: Deputy Mayor Anderson; Trustees Bennett, Camp, Fleming, Kira, Pimentel; Treasurer Walker. A general work session on the 1987 -88 proposed budget was held, resulting in changes in four line items and several salaries. Motion by Trustee Bennett, second by Trustee Camp: RESOLUTION 3799 - TENTATIVE BUDGET VOTED to recommend the 1987 -88 Tentative Budget to the new Board for adoption at the Organizational Meeting on Monday, April 6, 1987. Unanimously passed. Trustee Bennett Voting Yes Trustee Fleming Voting Yes Adjournment 8:55 p.m. MINUTES OF A SPECIAL MEETING 4/6/87 Trustee Camp Voting Yes Trustee Kira Voting Yes R.E. Anderson Deputy Mayor Minutes of a Public Hearing, duly published and posted, held April 6, 1987 at 7:00 p.m.-in the Village Hall to consider the budget for the fiscal year 1987 -88 PRESENT: Mayor F.G. Marcham; Trustees Anderson, Bennett, Camp, Fleming, Kira; TreasurerWalker; Engineer /ZO Rogers; Police Chief Wall; Fire Chief Miller. ABSENT: Trustee Pimentel, Attorney Sovocool. OTHERS PRESENT: Peg O'Neil Kimball. Mayor Marcham opened the Public Hearing to consider the adoption of the 1987 -88 budget. There was some discussion concerning several salary adjustments and the Engineer questioned his proposed salary in relation to his job responsibilities which he said requires full -time status. He requested a meeting with the Boar to discuss the matter. In connection with a question about the unfinished paving of E. Upland Road, the Treasurer. suggested that funds be encumbered from the cur- rent year if the work is not completed by the end of May. It was noted that there would be no increase in property taxes or sewer unit charges for the 1987 -88 year. There being no further discussion, the Mayor declared the Public Hearing closed at 7:20 p.m. MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING 4/6/87 Minutes of the Annual Organizational Meeting of the Board of Trustees of the Village of Cayuga Heights held April 6, 1987 immediately following the Public Hearing on the budget. PRESENT: Mayor F.G. Marcham; Trustees Anderson, Bennett, Camp, Fleming, Kira; Treasurer Walker; Engineer /ZO Rogers; Police Chief Wall; Fire Chief Miller. ;� ABSENT: Trustee Pimentel, Attorney Sovocool. MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING 4/6/87 OTHERS PRESENT: Attorney Pat Oesterle, Attorney James Miller, Peg O'Neil Kimball. ® Mayor Marcham called the meeting to order. Moved by Trustee Kira, second by TRustee Fleming: VOTED to approve the minute meeting held March 19, 1987 Unanimously passed. Trustee Anderson Trustee Camp Trustee Kira s of a regular meeting held March 16, 1987 and a special as previously furnished Trustees in copy form. Voting Yes Trustee Bennett Voting Yes Voting Yes Trustee Fleming Voting Yes Voting Yes Moved by Trustee Kira, second by Trustee Anderson: VOTED to approve the Abstract of Audited Vouchers dated 4/6/87 (General Fund - $9,934.20; Sewer Fund - $22,398.01), with the exception of the payment to Ingrahm Construction in the amount of $805.00 for the replacement of a fire hydrant at the corner of Hanshaw and Klinewoods Raods. Trustees Anderson, Bennett, Fleming, Kira voted Yes. Trustee Camp abstained. Question arose as to why Ingrahm Construction was called to do the excavation work on the fire hydrant since there exists a verbal agreement between the Village and SCLIWC that the Village crew would perform the work on water lines and hydrant repairs in the Village except in emergency situations. The Fire Chief voiced his concern that the Fire Department was not notified when the hydrant was taken out of service. Motion by Trustee Camp, second by Trustee Anderson: RESOLUTION 3800 - ARRANGE FOR MEETING BETWEEN VILLAGE AND SCLIWC OFFICIALS VOTED to request that the Water Commission authorize Don Terrell and Ted Wixom to meet with the Mayor, Village Engineer and Fire Chief to discuss policy and standard operating procedures for work on water lines and hydrants in the Village of Cayuga Heights. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Mayor Marcham read his report and placed it on file in the Village Office. Mayor Marcham reported that he had signed a boundary line agreement between the Villageand Mrs. Van Ness in connection with the boundary dispute between the property owners. Said agreement is now in the hands of the Attorney awaiting Mrs. Van Ness' signature. The Mayor reported having received 10 written responses, to date, to the letter and accompanying map recently mailed to 290 property owners in the proposed side- /85 MINUTES OF ANNUAL ORGANIZATIONAL MTNG. WALK DISTRICT. The Board agreed to allow an additional three weeks for property owners to respond to the letter and map and set a tentative meeting date of May 1 to review the responses and to discuss the procedure for the next stage. Mrs. Peg Kimball, Realtor, presented some comments concerning the sidewalk issue, stat- ing that she had received 20 calls from property owners who expressed their views that existing sidewalks should remain - whether they were resurfaced in concrete or asphalt was of secondary concern. Mrs. Kimball expressed her wish that the sidewalk between Overlook and Kline Roads not be removed. It was agreed by the Board that although the proposed Sewer Ordinance cannot be formally adopted before the Attorney has finalized the language of the disclosure section, Borg Warner Automotive officials should be notified immediately that the Board intends to adopt the Ordinance without changes except for those specified (disclosure rewording and ph limitation of 9.5), and further, that they should convey this information to their consulting engineers so that final design and subsequent installation of their pretreatment system can be accomplished. Engineer Rogers will write to William Tompkins on the matter. Attorney Miller appeared once again before the Board relative to the Wilcox request for subdivision of property on Tyler Drive. Moved by Trustee Anderson, second by Trustee Kira: RESOLUTION 3801 - APPROVE SUBDIVISION SITE PLAN SUBMITTED BY WILCOX SUBJECT TO CONDITIONS VOTED RESOLVED that the Board of Trustees hereby notifies the representative of William Wilcox that the area of the subdivision contained extensive fill land and that the question of stability had been raised. The Board notifies said repre- sentative that the owner must satisfy himself as to the suihbility of the land for building sites and that the Village assumes no liability for stability of the land or the suitability for building sites. Subject to the acceptance by the owner of these conditions in writing, the Board approves the subdivision lot sizes, number and boundaries as indicated on the Preliminary Plat of the Wilcox Subdivision, Tyler Drive, Village of Cayuga Heights, dated March 6, 1987 and drawn by T.G. Miller Associ- ates, P.C., Engineers and Surveyors. The Board requires the owner to submit a final plan showing the location of all utilities and that on said final plan a statement to indicate the owner accepts the fact the Village Board of Trustees will assume no liability for the stability or suitability for building sites and further, that with respect to the Village -owned portion of Tyler Drive, between Tyler Road and the Wilcox property, the Village will not accept financial responsibility for a road being built on its land; however, the Village will allow a road to be built on this portion of its land, said road to be built according to the Village specifications and at the expense of someone other than the Village. Unanimously passed. Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Kira, reporting for the CHCA, stated that Betty Matyas will continue as President of the Association for another year. The annual meeting will be held at the school on May 30th. Fire Chief Miller presented his written report and placed it on file. The Treasurer had no report. He stated that the budget status report for March would be available for distribution later in the month. I06 MINUTES OF ANNUAL ORGANIZATIONAL MTNG. 4/6/87 Police Chief Wall presented his statistical report which has been placed on file. Motion by Trustee Camp, second by Trustee Bennett: RESOLUTION 3802 - AUTHORIZE REMUNERATION FOR COMP TIME TO BACHE VOTED to include in Philip Bache's final check for time worked, remuneration for an additional 120.5 hours for unused vacation, compensatory time and holiday time. Unanimously passed. Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Police Chief Wall submitted a Tompkins County Civil Service Certificate of Eligibles for the position of Police Officer. Moved by Trustee Kira, second by Trustee Fleming: RESOLUTION 3803 - APPOINT THOMAS L. BOYCE TO POSITION OF POLICE OFFICER VOTED to appoint Thomas L. Boyce from the Tompkins'County Certificate of Eligibles list to the position of Police Officer, effective immediately. Unanimously passed. Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Engineer /ZO Rogers gave his monthly report to the Board. Discussion focused on the status of the proposed agreement between the Village and Mr. and Mrs. Michael King authorizing the Village to enter their property for the purpose of building a drainage swale. Reference was made to the letter from Att. Sovocool addressed to the Kings and the subsequent reply from Attorney Holmberg. Attorney Oesterle offered to draft a letter to attorney Holmberg in an effort to clarify the Village's position in the matter. The Clerk presented the Canvass of Election for the March 1987 Village Election as follows: Village P�art�: Ronald E Anderson for Trustee received 108 votes James G. Bennett 91 votes William 0. Camp 101 votes There were 116 votes on the public counter and 13 absentee ballots. One write -in plus 2 absentee votes for a total of 3 votes were cast for Elizabeth McLafferty. Board members were apprised that the State of New York has adopted Chapter 758 of the *Laws of 1986 establishing a third party notification service for real property taxes, and that the new legislation requires that tax collecting officers include with each tax bill, beginning January 1, 1987, a notice that eligible taxpayers may by application designate a third party to receive duplicate copies of tax bills and notices of unpaid taxes, and that the filing deadline for such application by eligible taxpayers must be specified by the Board of Trustees, which date shall be no earlier than 60 days prior to the levy of taxes (RPTL, S922(1 -a). I g "7 MINUTES OF ORGANIZATIONAL MEETING 4/6/87 Moved by Trustee Camp, second by Trustee Bennett: RESOLUTION 3803 - FILING DEADLINE FOR APPLICATION FOR THIRD PARTY TO RECEIVE DUPLICATE TAX BILL VOTED that a Village of Cayuga Heights taxpayer, who is 65 or more, or disabled, who owns and occupies a 1,2, or 3 family residential property is eligible to designate a consenting third party to receive duplicate copies of tax bills and notices of unpaid taxes, and that application for such designation must be filed with the Tax Collecting Officer and that the first filing deadline will be March 31, 1988. Unanimously passed. Trustee Bennett Voting Yes Trustee Fleming Voting Yes Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes There was discussion concerning the request of the Engineer for a meeting with the Board to review his job responsibilities and proposed salary for the 1987 -88 official year. Moved by Trustee Kira, second by Trustee Fleming: RESOLUTION 3804 - DEFER APPOINTMENT OF ENGINEER TO FURTHER MEETING VOTED To defer the appointment of the Engineer /ZO as to his duties and salary for the 1987 -88 official year to a further meeting scheduled for April 20, 1987 at 7:30 p.m. Trustees Anderson, Bennett, Fleming, Kira voted yes. Camp abstained. Mayor Marcham appointed Trustee Anderson Deputy Mayor for the 1987 -88 official year. Motion by Trustee Bennett, second by Trustee Anderson: RESOLUTION 3805 - APPOINTMENTS..- VOTED to approve the following appointments: a. Roger B. Sovocool, ATtorney for one official year at a salary of $6,850. b. Trustee Marian Kira, Acting TReasurer for one official year. c. Trustee David Pimentel, Village Forester for one official year. d. Warren Blye, Acting Village Justice, for one official year at $15.00 per week. Unanimously passed. Trustee Bennett Voting Yes Trustee Fleming Voting Yes Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes Moved by Trustee Bennett, second by Trustee Camp: RESOLUTION 3806 - OFFICIAL DEPOSITORY[ ":. ",:; VOTED that the Tompkins County Trust Company, Ithaca, NY be designated as the offi- cial depository for the Village funds for the 1987 -88 official year. Unanimously passed. /98 �l MINUTES OF ORGANIZATIONAL MEETING 4/6/87 Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Anderson Voting Yes Motion by Trustee Bennett, second by Trustee Fleming: RESOLUTION 3807 - OFFICIAL CHECK SIGNATURES VOTED that the Clerk be authorized to notify the official banks of the following names to be honored on checks for the 1987 -88 official year, with two signaturew required: 1. F.G. Marcham, Mayor, or Ronald E. Anderson, Deputy Mayor. 2. J. Kenneth Walker, Treasurer, or Marian M, Kira, Acting TReasurer. 3. Anne M. Krohto, Clerk. Unanimously passed. Motion by Trustee Kira, second by TRustee Camp: RESOLUTION 3809 - LEVY AND EXTEND TAXES , SPECIAL ASSESSMENTS AND SEWER RENTS VOTED RESOLVED that the amount of $413,910 be levied upon the taxable real property of the Village for the 1987 -88 fiscal year as real property taxes: Also VOTED RESOLVED to authorize and direct the Clerk to extend and carry out upon the Assessment Roll the amount to be levied against each parcel of real property shown thereon, according to the total levy of $413,910. Also VOTED RESOLVED that the amount of $6,540 be levied upon the benefited prop- erties in the Village for the 1987 -88 fiscal year as special assessment on water improvements. Also VOTED RESOLVED that the amount of $43,000 be levied upon the benefited prop- erties in the Village for the 1987 -88 fiscal year as special assessment on the water district. Also VOTED RESOLVED to authorized and direct the Clerk to extend and carry out upon the Assessment Rolls the amount to be charged against each benefited property shown thereon according to the total levies as follows: Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Anderson Voting Yes Moved by Trustee Anderson, second by Trustee Kira: RESOLUTION 3808 - OFFICIAL NEWSPAPER VOTED that the Ithaca Journal News be designated the official newspaper for the 1987 -88 official year. Unanimously passed. Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Anderson Voting Yes Motion by Trustee Kira, second by TRustee Camp: RESOLUTION 3809 - LEVY AND EXTEND TAXES , SPECIAL ASSESSMENTS AND SEWER RENTS VOTED RESOLVED that the amount of $413,910 be levied upon the taxable real property of the Village for the 1987 -88 fiscal year as real property taxes: Also VOTED RESOLVED to authorize and direct the Clerk to extend and carry out upon the Assessment Roll the amount to be levied against each parcel of real property shown thereon, according to the total levy of $413,910. Also VOTED RESOLVED that the amount of $6,540 be levied upon the benefited prop- erties in the Village for the 1987 -88 fiscal year as special assessment on water improvements. Also VOTED RESOLVED that the amount of $43,000 be levied upon the benefited prop- erties in the Village for the 1987 -88 fiscal year as special assessment on the water district. Also VOTED RESOLVED to authorized and direct the Clerk to extend and carry out upon the Assessment Rolls the amount to be charged against each benefited property shown thereon according to the total levies as follows: MINUTES OF ORGANIZATIONAL MTNG. - 4/6/87 For Special Assessment - Water Improvements $ :6,540 For Special Assessment - Water District $ 43,000 Also VOTED RESOLVED that the amount of $334,217 be levied upon the benefited properties connected to the Village Sewer System for the 1987 -8B fiscal year. Also VOTED RESOLVED to authorize and direct the Clerk to extend and carry out upon the Sewer Rent Assessment Roll the amount to be charged against each benefited property according to the total levy of $334,217. Unanimously passed. Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Anderson Voting Yes Moved by Trustee Bennett, second by Trustee Kira: RESOLUTION 3810 - ESTABLISH RATES VOTED to establish rates for taxes, special assessments, and sewer rents for the fiscal year 1987 -88 as follows: Real Property Tax Sewer Plant Disposal & Maintenance 1368.5 Units in Village ($56.60- $4.60 State Aid) 106 Units for Cornell & Airport - Vig. rate 3302.5 Units Outside Village (84.90 - $6.90 State Aid) Special Assessment - Water District Total Assessment Average Width of Lot Special Assessment - Water District Unanimously passed. $ 4.87/M $52.00 /Unit '52.00 /Unit 78.00 /Unit $ .10 /M .24 /ft $27.20 /Unit Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Anderson Voting Yes Moved by Trustee Fleming, second by Trustee Kira: RESOLUTION 3811 - ADOPT BUDGET VOTED to adopt the Budget and Appended Salary and Wage Schedule for the fiscal year 1987 -88 with the exception of the salary of the Engineer. Unanimously passed. Trustee Bennett Voting Yes Trustee Fleming Voting Yes Trustee Anderson Voting Yes Trustee Camp Voting Yes Trustee Kira Voting Yes 1 1 ' 1 LJ MINUTES OF ORGANIZATIONAL MTNG. 4/6/87 Moved by Trustee Kira, second by Trustee Anderson: RESOLUTION 3012 - ADD DELINQUENT WATER BILLS AND ACCOUNTS RECEIVABLE TO 1987 -88 TAX ROLL VOTED to authorize the Clerk to add to the Village Tax Roll the amount of $3086.90 (amount due as of 4/6/87) - $3,038.24 due for delinquent water use bills for the calendar year 1986 and $48.66 due in overdue accounts receivable. Unanimously passed. Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Anderson Voting Yes The Board set a date for their regular meetings for the 1987 -88 official year as the third Monday in each month, except the Annual Organizational Meeting which is held on the first Monday in April each year. The next regular meeting of the Board of Trustees shall be Monday, May 18, 1987 at 7:30 p.m. in the Village Hall. Adjournment 9:30 p.m. Anne Krohto Clerk MINUTES OF A SPECIAL MEETING 4/20/87 Minutes of a Special Meeting of the Board of Trustees of the Village of Cayuga Heights held April 20, 1987 at 7:30 p.m. in the Village Hall. PRESENT: Mayor F.G. Marcham; Trustees Anderson, Bennett, Camp, Fleming, Kira, Pimentel; Attorney Sovocool; Engineer Rogers. Concerning the Van Ness property: Motion made by Pimentel, seconded by Kira: RESOLUTION 3813 - ACCEPT TERMS OUTLINED IN DUBOW'S LETTER RE VAN NESS PROPERTY VOTED resolved that if the Village property at 825 Hanshaw Road is used for high- way purposes, the Board is willing, according to the terms of the letter of Attorney Dubow, to accept the strip of land referred to in that letter, and to agree that any building of a highway by the Village in the future shall not come within 30 feet of the existing building on the Van Ness property. This agreement to be in effect for 10 years. Unanimously passed. Trustee Anderson Voting Yes Trustee Bennett Voting Yes Trustee Camp Voting Yes Trustee Fleming Voting Yes Trustee Kira Voting Yes Trustee Pimentel Voting Yes Concerning the Village Fire Truck, Old Pumper, 202, no linger in use, the Board agreed to give the truck to BOCES for educational uses. The Attorney left the meeting at 8:00 p.m. q1