HomeMy WebLinkAboutConsortium 5 year renewal.pdf
To: Directors and Chief Elected Official of Consortium Participants
Cc: Municipal Clerks of Consortium Participants
Date: January 3, 2015
Subject: GTCMHIC Municipal Cooperative Agreement Renewal
I am writing to you in your capacity of representing a member of the GTCMHIC. The current
Municipal Cooperative Agreement (MCA) provides for renewal of the MCA every five years. This
letter is to remind your elected body of the Renewal provision in MCA section Q.2. shown below.
At the Consortium’s Board of Directors meeting on December 18,2014 the reminder of this process
was given to the Directors. Each municipality has until March 1, 2015 to submit, by official
resolution, to bring forward any modification to terms and conditions. Please be aware that no
official response from your municipality is deemed to be agreement with the continuation of the
Consortium’s terms and conditions for another five years.
I am writing to the Chief Elected Official so that you municipality can start the review process in
January to have a resolution before their municipal board for their February meeting in order to meet
the March 1st filing date.
Please feel free to contact me with any questions
Q. DISSOLUTION; RENEWAL; EXPULSION.
2. The continuation of the Consortium under the terms and conditions of the Agreement, or any
amendments or restatements thereto, shall be subject to Board review on the fifth (5th) anniversary
of the Effective Date and on each fifth (5th) anniversary date thereafter (each a "Review Date").
a. At the annual meeting a year prior to the Review Date, the Board shall include as an agenda item
a reminder of the Participants’ coming obligation to review the terms and conditions of the
Agreement.
b. During the calendar year preceding the Review Date, each Participant shall be responsible for
independently conducting a review of the terms and conditions of the Agreement and submitting to
the Board of Directors a written resolution containing any objection to the existing terms and
conditions or any proposed modification or amendment to the existing Agreement, such written
resolution shall be submitted to the Board on or before March 1st preceding the Review Date.
Failure to submit any such resolution shall be deemed as each Participant’s agreement and
authorization to the continuation of the Consortium until the next Review Date under the existing
terms and conditions of the Agreement.
c. As soon as practicable after March 1st, the Board shall circulate to all Participants copies of all
resolutions submitted by the Participants. Subject to Section S hereof, any resolutions relating to the
modification, amendment, or objection to the Agreement submitted prior to each Review Date shall
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be considered and voted on by the Participants at a special meeting called for such purpose. Such
special meeting shall be held on or before July 1st preceding the Review Date.
d. Notwithstanding the foregoing or Section T hereof, if at the Annual Meeting followin g any
scheduled Review Date the Board votes on and approves the budget and annual assessment for the
next year, the Participants shall be deemed to have approved the continuation of the Consortium
under the existing Agreement until the next Review Date.
Sincerely,
Don Barber, Executive Director
GTCMHIC