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HomeMy WebLinkAbout06Clerk's-Treasurer's Report 11-10-14.pdf EXHIBIT 2015-059 VILLAGE OF CAYUGA HEIGHTS CLERK & TREASURER’S REPORT November 10, 2014 1. Tax Collections as of Tuesday, November 4, 2014 on 963 properties equal $2,405,739.16. Penalties of $4,232.35, relevied water charges of $16,246.11, and relevied sewer charges of $4,648.16 have also been collected. Unpaid taxes on eight (8) properties are $13,318.38, $1,606.17 of which represents relevied water and sewer changes with an additional $1,065.49 in penalties through the end of October currently assessed. Resolution #75xx WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the Town of Ithaca in the County of Tompkins have been made; and, WHEREAS, The Collector of Taxes has certified a list consisting of the taxes remaining unpaid upon the Village Tax Roll; and WHEREAS, Pursuant to the Real Property Tax Law of the State of New York § 1442, an alternative method for collection of delinquent village taxes exists. NOW, THEREFORE, BE IT RESOLVED THAT: This Board of Trustees requests the collection of delinquent Village of Cayuga Heights tax in the amount of $13,318.38 on eight (8) properties with $1065.49 in penalties and $16.00 in late fees totaling $14,399.87 be submitted to Tompkins County. 2. Recertification to insure coverage is warranted of active and retiree employees’ dependents covered under The Greater TC Municipal Healthcare Consortium is progressing. Certain municipalities in the Consortium are in receipt of a cease and desist order from one of their bargaining units claiming that the recertification must be negotiated with union representatives prior to proceeding. Consortium leadership believes that the Joint Committee’s discussions for the last year in regards to the upcoming recertification signifies communication with all bargaining units. 3. Banking Activity as of October 31, 2014 Beginning Balance Deposits Withdrawals Ending Balance Consolidated Checking $1,087,318.17 $220,349.83 $302,459.14 $1,005,208.86 Consolidated Savings $2,862,249.93 $ 303.88 $ 0.00 $2,862,553.81 Trust & Agency $ 64,123.78 $133,637.29 $187,481.50 $ 10,279.57 $4,013,691.88 $3,878,042.24 4. Audits: a. The NYS Office of the State Comptroller began its audit focusing on the Village’s Financial Condition and Budget Practices on June 30, 2014. Field work ended on August 26; the audit report will be published within one to two months. b. Field work related to the Village’s external audit, conducted by CDLM, was completed October 9. c. CDLM completed its audit of the Village of Cayuga Heights Justice Court. Resolution #75xx WHEREAS, Section 2019-a of the Uniform Justice Court Act requires that village justices annually provide their court records and dockets to their respective village auditing boards, and that such records then be examined or audited and that fact be entered into the minutes of the board's proceedings; and WHEREAS, The Unified Court System's Action Plan for the Justice Courts, announced November 2006, includes initiatives to improve accountability and controls over Justice Court finances and records. Among the initiatives is increased monitoring of village board compliance with section 2019-a; and WHEREAS, The Village of Cayuga Heights Board of Trustees engaged the independent auditing firm of Ciaschi, Dietershagen, Little, Mickelson & Company, LLP to conduct said audit; and WHEREAS, An Independent Auditor’s Report dated October 9, 2014 was received by the Village of Cayuga Heights Board of Trustees. NOW, THEREFORE, BE IT RESOLVED THAT: This Board of Trustees acknowledges the required audit of the Village of Cayuga Heights Justice Court records was conducted. 6. Transfers: During the month of October 2014, $129,038.10 was transferred from Consolidated Fund checking to Trust & Agency for payroll, 75% of the retiree healthcare premium, and payroll processing fees. 7. Revenues, Expenditures, and Balance by Fund - October See attached accounting module report titled Monthly Report of Treasurer 8. Water and Sewer Quarterly Billing: Water bills in the amount of $142,563.73 and Sewer bills in the amount of $44,222.49 totaling $186,786.22 have been presented for payment to residents/property owners of the Village on or before November 20th without penalty for this quarter. 9. Quarterly Sales Tax Revenues: Sales Tax distribution of $182,040.30 for the quarter ending September 30th was an increase of 2.62% over the same quarter last year. 10. Current Expenses: Unaudited Abstract #6 dated November 10, 2014: as distributed. 11. Approval of October Abstract: BE IT RESOLVED THAT: Abstract #6 for FYE2015 consisting of Trust and Agency vouchers 40 – 48 in the amount of $16,499.42 and Consolidated Fund vouchers 350 - xxx in the amount of $xxx,xxx.xx is approved and the Treasurer is instructed to make payments thereon. Respectfully submitted, Joan M. Mangione Village Clerk & Treasurer EXHIBIT 2015-0xx Resolution #____________ WHEREAS, Section 2019-a of the Uniform Justice Court Act requires that town and village justices annually provide their court records and dockets to their respective town and village auditing boards, and that such records then be examined or audited and that fact be entered into the minutes of the board's proceedings; and WHEREAS, The Unified Court System's Action Plan for the Justice Courts, announced November 2006, includes initiatives to improve accountability and controls over Justice Court finances and records. Among the initiatives is increased monitoring of town and village board compliance with section 2019-a; and WHEREAS, the independent auditing firm, Ciashi, Dietershagen, Little, Mickelson & Company, LLP has been retained to perform an audit of the Village Justice Court for Fiscal Year ending May 31, 2014; and THEREFORE BE IT RESOLVED THAT: Village of Cayuga Heights Board of Trustees acknowledges that the required audit was conducted.