HomeMy WebLinkAboutAgenda 11-10-2014.pdf
Exhibit No.
1. Approval of Meeting Minutes: November 10, 2014 2015-060
2. Report of Fire Superintendent Tamborelle 2015-061
Submitted Report
3. Report of Asst. Superintendent of Public Works Frisbie 2015-062
Submitted Report
4. Privilege of the Floor – 30 minutes - SIGN-UP at 6:45 p.m. unrevised
Website – Privilege of the Floor Guidelines
5. Report of Mayor
a. Water Rate Surcharge 2015-063
6. Report of the Trustees
7. Report of Police Chief Steinmetz
Submitted reports 2015-064a,b,c
8. Report of Superintendent of Public Works Cross
9. Report of Clerk & Treasurer 2015-065a,b
Submitted report attachments
Monthly Report of the Treasurer
10. Report of Attorney
11. Executive Session (as necessary)
12. Adjournment
All Exhibits and Reports are located on http://www.Cayuga-Heights.ny.us/Minutes/Agenda Packet unless otherwise
noted
Village of Cayuga Heights
Board of Trustees
Regular Meeting
Marcham Hall
December 8, 2014
7:00 p.m.
AGENDA
EXHIBIT 2015-054
Minutes VILLAGE OF CAYUGA HEIGHTS Friday, October 10, 2014
Marcham Hall BOARD OF TRUSTEES SPECIAL MEETING 9:00 a.m.
Present: Mayor Supron; Trustees: Friend, Hamilton, Robinson, Salton, and Woodard; Superintendent of Public Works
Cross; Chief of Police Steinmetz; Clerk & Treasurer Mangione.
Absent: Trustee Crooker.
Call to Order: Mayor Supron called the meeting to order at 9:10 a.m.
The Board of Trustees called a Special Meeting for the sole purpose of an asbestos abatement discussion and potential
contractual decision. New York State requires a minimum ten (10) day permitting period for hazardous materials
removal. There is interest and support for reaching a prompt determination thereby starting the waiting period as soon as
practicable.
Each of the quotes received from contractors recommended by the Village’s asbestos inspector was reviewed in detail.
Superintendent Cross did not request pricing for combining all cleanup and removal; one vendor did provide a combined
costing proposal. If all abatement is performed concurrently, removal of a concrete block wall to create police evidence
room access is no longer necessary. Potential cost savings led the Mayor to request that Superintendent Cross attempt to
reach the other two vendors for revised quotes.
Resolution # 7519
BE IT RESOLVED THAT: Mayor Supron is approved to enter into a contract for asbestos removal from Marcham
Hall not to exceed $46,000, contingent on the contractor’s ability for timely completion and the Treasurer is instructed
create accounting for a Capital Project to be funded from the General Fund balance.
Motion: Trustee Salton
Second: Trustee Hamilton
Ayes: Friend, Hamilton, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
Adjournment:
Special Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 10:03 a.m.
EXHIBIT 2015-055
Minutes VILLAGE OF CAYUGA HEIGHTS Tuesday, October 14, 2014
Ronald D. Anderson Fire Station BOARD OF TRUSTEES MEETING 7:00 p.m.
Present: Mayor Supron; Trustees: Friend, Robinson, Salton, and Woodard; Superintendent of Public Works Cross;
Assistant Superintendent of Public Works Frisbie; Chief of Police Steinmetz; Fire Superintendent Tamborelle; Clerk &
Treasurer Mangione; Attorney Marcus.
Absent: Trustees Crooker and Hamilton.
Call to Order: Mayor Supron called the meeting to order at 7:06 p.m.
1. Approval of Meeting Minutes: September 8, 2014
Resolution # 7519
BE IT RESOLVED THAT: Minutes of the September 8, 2014 Village of Cayuga Heights Board of Trustees
Meeting are approved as written in Exhibit FYE2015 -045.
Motion: Trustee Salton
Second: Trustee Friend
Discussion: none
Ayes: Trustees Friend, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
2. Report of Fire Superintendent Tamborelle (Exhibit FYE2015-046)
September was a steady month for the fire department. An Open House was held.
The air handlers at the station have failed. HSC, a local heating contractor, has surveyed the equipment and may be
able to use parts from one air handler to repair the other. As the equipment fails it will need to be replaced. The
Contractual budget will support purchase of one air handler, but if additional ones fail i t may be necessary to modify
the budget.
Due to recent events relating to infection control, new isolation kits have been provided to Village Police and Fire.
Training on use will be held at the fire station Tuesday to reinforce the Infection Control Poli cy. There is ongoing
training at Cayuga Medical Center. Whenever a call is handled for a sick person, caution must be observed. Since
persons from all over the world travel to our area and semester break is on the horizon, the first question always
needs to be about recent travel history.
Proposed Local Law 2014-D: Provide for Issuance of an Operating Permit for Use of Areas of Public Assembly
(Exhibit FYE2015-047): Operating Permits are referenced in the NYS Uniform Fire Prevention and Building Code.
Currently Brent Cross, Jeff Frisbie, and Joe Lisi are certified Code Administrators. The position of Code
Compliance Technician exists for which the Village can train several First Responders. Superintendent Tamborelle
is confident that 5 – 10 firefighters would be interested in the training. Superintendent Cross will try to coordinate a
local training. The Village may need to appoint qualified persons to this position or at least recognize the position
within the village framework. It is recommended that this Proposed Local Law be tabled until additional
information is gathered. Fortunately there have been no problems this year that the proposed local law was intended
to address.
3. Report of Asst. Superintendent of Public Works Frisbie (Exhibit FYE2015-048)
Klein Road will be closed again for pavement surface grinding. NYSEG has identified that there are gas lines on
both sides of the road. They have obtained their permit; the field engineer has shared with NYSEG’s staff that the
Village has been waiting and should make efforts to complete their gas line work within the paving season.
The Public Works crew has managed to reduce the number of outstanding small jobs from 22 to 6.
Fall leaf pick-up would normally have begun this week on October 15th. It is delayed due to the longer than
anticipated wait for repairs to the truck that is used. It is possible to build a special purpose “box” to use, but it is
hoped that by waiting a few additional days that time and expense can be avoided.
Trustee Robinson asked for clarification on charges for Morning Fre sh and Lavender Bouquet attributed to the
Public Works barn. These items were described as large quantities of hand soap. Note: Assistant Superintendent of
Public Works Frisbie clarified the following day, 10/15/14, that these are part of an air cleaning s ystem that was
highly recommended by a PESH inspector. She feels that the system is necessary.
4. Privilege of the Floor
No one was in attendance to speak
5. Report of the Mayor
a. Amendment to the Municipal Cooperative Agreement for the Greater Tompkins County Municipal Health
Insurance Consortium (Exhibit FYE2015-049)
The Boards of all municipal members of the Consortium have approved the following resolution which was
duly passed by the Consortium Board of Directors. It makes provision for the addition of At-large Labor
Representation based on the number of municipalities in the group. Since there is the potential for an increase in
the number of group members, it is set forth as an appropriate revision to the Municipal Cooperative
Agreement.
Resolution # 7520
To Approve the 2014 Amendment to the Municipal Cooperative Agreement for the Greater Tompkins County
Municipal Health Insurance Consortium
WHEREAS, The Village of Cayuga Heights is a Participant in the Greater Tompkins County Municipal Health
Insurance Consortium (the "Consortium"), a municipal cooperative organized under Article 5-G of the New York
General Municipal Law, and
WHEREAS, the municipal participants in the Consortium, including this body, have approved and executed a
certain Municipal Cooperation Agreement (the "Agreement"; effective date of October 1, 2010) that provides for the
operation and governance of the Consortium, and
WHEREAS, Article 47 of the New York Insurance Law (the "Insurance Law") and the rules and regulations of
the New York State Superintendent of Insurance set forth certain requirements for governance of municipal cooperatives
that offer self-insured municipal cooperative health insurance plans, and
WHEREAS, Section 4705(a)(8) of the Insurance Law provides that the governing board of self -insured
municipal cooperative must include representation of unions, which are the exclusive collective bargaining
representatives of employees covered by the plan offered by such self-insured municipal cooperative, and
WHEREAS, Section K of the Agreement currently in place provides for repr esentation on the Consortium's
Board of Directors (the “Board”) by the Chair of the Joint Committee on Plan Structure and Design (as defined in the
Agreement), and
WHEREAS, by resolution adopted on September 26, 2013, the Consortium's Board approved an amendment to
the Agreement to (a) increase the number of labor representatives on the Board; and (b) provide for future increases to
the number of labor representatives on the Board in the event the number of participants in the Consortium increases, as
more fully set forth in the 2014 Amendment to the Municipal Cooperative Agreement attached hereto as Exhibit “A”
(the “2014 Amendment”), and
WHEREAS, Section T of the Agreement provides that any change or amendment to the Agreement shall
require the unanimous approval of the Participants, as authorized by their respective legislative bodies, and
WHEREAS, the Village of Cayuga Heights Board of Trustees has determined that it is in the best interest of its
constituents who are served by the Consortium to amend the Agreement as set forth in the attached 2014 Amendment,
now therefore
BE IT RESOLVED THAT: on recommendation of the Government Operations Committee, that the Village of Cayuga
Heights Board of Trustees approves the following:
Section 1. The 2014 Amendment to the Municipal Cooperative Agreement of the Greater Tompkins
County Municipal Health Insurance Consortium attached to this Resolution i s approved.
Section 2. The Clerk of the Village of Cayuga Heights is hereby authorized to execute this Resolution to
indicate its approval, deliver a copy thereof to the Board of the Greater Tompkins County Municipal Health Insurance
Consortium, and take any other such actions as may be required by law.
Section 3. This Resolution shall take effect immediately.
“EXHIBIT A”
2014 AMENDMENT TO THE MUNICIPAL COOPERATIVE AGREEMENT FOR THE GREATER TOMPKINS
COUNTY MUNICIPAL HEALTH INSURANCE CONSORTIUM
5. The Union Members on the Joint Committee on Plan Structure and Design shall select from among the Union
Members an individual to serve as an additional at-large voting Labor Member on the Board of Directors of the
Consortium. If the number of municipal members on the Consortium rises to seventeen (17), the union members of the
Joint Committee on Plan Structure and Design shall select from among the Union Members an additional at -large voting
Labor Member on the Board of Directors of the Consortium. The at-large voting Labor Member(s) along with the Joint
Committee Chair shall collectively be the “Labor Representatives” as defined in Section C(11) of this Agreement. If
the number of municipal members on the Consortium rises to twenty -three (23), the Union Members may select from
among their members a third At-Large Labor Representative to serve as a Director. Thereafter, for every increase of five
(5) additional municipal members added to the Consortium Union Members may select from among their members one
(1) At-large Labor Representative to serve as Director. Attached hereto as Addendum “B” is a table illustrating the
addition of At-Large Labor Representatives as set forth in this Section. Any At -Large Labor Representative designated
according to this section shall have the same rights and obligations as all other Directors.
Addendum “B”
Illustration of At-large Labor Representative Calculation
Total Number of Participants Total Number of At -Large Labor Representatives
<17 1
17-22 2
23-27 3
28-32 4
33-37 5
38-42 6
_________________________________________________________________________________________________
__
Motion: Trustee Salton
Second: Trustee Woodard
Discussion: none
Ayes: Trustees Friend, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
b. 2015 Water Rate Agreement Amendment (Exhibit FYE2015-050)
A pledge had been made by the Southern Cayuga Lake Intermunicipal Water Commission a few years ago
when the water rate was raised by 26% to the member municipalities, to keep rate increases under control.
There is a need to raise the water rate for the forthcoming fiscal year by 6.6% due to personnel succession
planning. Production Manager, Jack Rueckheim is retiring in mid -2015; an internal and external search for a
replacement is planned. Due to the requirement to have a staff member with a 1A license, an additional
position of Assistant Production Manager has been created. This extra staff position will mean a temporary
increase to headcount; when a staff member leaves, that person’s position will not be backfilled. There is no
prediction for when the return to current staffing will take place. A discussion of the Village’s surcharge took
place; the related decision was tabled.
Resolution # 7521
SOUTHERN CAYUGA LAKE INTERMUNICIPAL WATER COMMISSION
BOLTON POINT WATER SYSTEM
AGREEMENT TO CHANGE WATER RATE SCHEDULE
THIS AGREEMENT to change Water Rate Schedule is made as of the 1st day of January, 2015, between the TOWN
BOARD OF THE TOWN OF DRYDEN, Tompkins County, New York, on its own behalf and on behalf of all water
districts in the TOWN OF DRYDEN served by the Southern Cayuga Lake Intermunicipal Water Commission, (hereafter
referred to as “Dryden”), the TOWN BOARD OF THE TOWN OF ITHACA, Tompkins County, New York (hereinafter
referred to as “Ithaca”), the TOWN BOARD OF THE TOWN OF LANSING, Tompkins County, New York, on its own
behalf and on behalf of the Town of Lansing Consolidated Water District and the Town of Lansing Consolidated Water
District Extension #1 & #2 (the Town of Lansing and such districts are hereinafter collectively referred to as “Lansing
Town”), VILLAGE OF LANSING, on its own behalf and as successor to LANSING WATER DISTRICT 1, Tompkins
County, New York, (hereinafter referred to as “Lansing Village”), and VILLAGE OF CAYUGA HEIGHTS, Tompkins
County, New York, (herein after referred to as “Cayuga He ights”), all of the parties hereto sometimes collectively or
individually referred to hereinafter as “Municipalities” or “Municipality”,
WITNESSETH:
WHEREAS, the above named municipalities have entered into an amended, supplemental, restated and consolid ated
agreement of municipal cooperation for construction, financing and operation of an intermunicipal water supply and
transmission system dated as of June 5, 1979 as the same has been amended from time to time (the “Agreement”); and
WHEREAS, pursuant to the Agreement each municipality agreed to pay to the Southern Cayuga Lake Intermunicipal
Water Commission (hereinafter referred to as “Commission”), water revenues based upon, in part, a water rate schedule
annexed as Exhibit I of Schedule A to the Agreeme nt; and
WHEREAS, based on changes in costs, the Commission believes it is advisable to adopt a new water rate schedule in
the form annexed to this modification agreement; and
WHEREAS, Schedule A of the Agreement provides that the water rate schedule may no t be changed by the
Commission without the written agreement to such change of all the parties; and
WHEREAS, Exhibit I of Schedule A to the Agreement has been amended from time to time since the initial date of the
Agreement; and
WHEREAS, the parties believe it is necessary to amend Exhibit I of Schedule A further; and
WHEREAS, the parties are willing to agree to such change;
NOW, THEREFORE, in consideration of the premises and the mutual undertakings of the parties pursuant to the
Agreement, the parties hereby agree that Exhibit I of Schedule A annexed to the Agreement be amended effective
January 1, 2015 to read as set forth on the Exhibit I annexed hereto, and such exhibit is adopted as Exhibit I, the water
rate schedule, for all purposes under the Agreement.
This modification agreement may be executed in multiple counterparts which, when taken together, shall constitute a
complete document even though each of the counterparts may not bear the signatures of all of the parties.
IN WITNESS WHEREOF, the parties have executed this agreement to become effective as of the day and year set forth
above.
EXHIBIT I
SCLIWC - BOLTON POINT WATER SYSTEM
2015 WATER RATE SCHEDULE
EFFECTIVE JANUARY 1, 2015
RATE STRUCTURE:
The flat rate charge per 1,000 gallons shall be non-fluctuating and equal to four dollars and thirty five cents ($4.35).
This rate is equal to three dollars and five cents ($3.25) per 100 cubic feet. The foregoing rate will be the rate charged
for all regular quarterly bills sent after January 1, 2015. Actual or base consumption may occur prior to January 1, 2015.
MINIMUM BASE CHARGES:
Notwithstanding the foregoing rate structure, the following minimum base charges shall be applicable to the meter size
indicated below, for regular quarterly bills sent after January 1, 2015. The table below shows the amount of water
consumption that is permitted before the minimum base charge would be exceeded:
BASE MINIMUM BASE
METER SIZE CONSUMPTION CHARGE
(INCHES) (GALLONS) (DOLLARS)
3/4 10,000 43.50
1 30,000 130.50
1-1/2 45,000 195.75
2 90,000 391.50
3 140,000 609.00
4 200,000 870.00
6 350,000 1,522.50
Multiple Housing and mobile home parks of over two dwelling units, using a master meter, will be computed as follows:
The quarterly master meter reading will be divided by the number of dwelling units and the water charge will be figured
on this number as if the unit was individually metered. The water charge will then be multiplied by the number of units
on the master meter and this will be the billing rendered. If the calculation of the water consumed per dwelling unit is
less than the allowable consumption for a three-quarter inch meter, then the billing will be calculated by multiplying the
number of units on the master meter times the minimum base charge for a three -quarter inch meter (e.g., if there were 20
dwelling units on the master meter, and total water consumption shown by the master meter was 100,000 gallons, the
Commission billing would be $870.00 (20 units times $43.50) rather than $435.00 (100,000 gallons at $4.35/1000
gallons))
An annual charge for each fire protection main serving a fire suppression system will be billed along with the first
quarterly water bill of the calendar year. The annual charge for this service shall be $20.00 per diameter inch of the pipe
supplying the fire suppression system. The pipe supplying the fire suppress ion system is the pipe needed to supply the
fire suppression system, installed downstream of the system control valve.
The water application fee shall be $240.00 for each new service for which application is made after January 1, 2015,
plus the cost of a meter, tap, accessory materials and installation costs in a location approved by the Southern Cayuga
Lake Intermunicipal Water Commission.
SCHEDULE A
October 18, 2011
1. Water districts located in the Town of Dryden
Dryden Water District #1-Varna area
Snyder Hill Water District
Monkey Run Water District
Hall Road Water District
Turkey Hill Water District
Royal Road Water District
Motion: Trustee Woodard
Second: Trustee Salton
Discussion: none
Ayes: Trustees Friend, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
c. CHES PTA Fundraiser
The following agreement has been forwarded to the Board of Trustees with a request to approve the event.
Resolution # 7522
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees approves the request by the
Cayuga Heights Elementary School PTA to hold their annual fundraiser at the Ronald D. Anderson Fire Station on
November 1, 2014 provided a Special Events Permit form is completed with the companion Certificate of Liability
Insurance.
Motion: Trustee Friend
Second: Trustee Robinson
Discussion: none
Ayes: Trustees Friend, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
d. Deer Management Update
Property Use Request Forms will not be sent to every Village property owner as has been the practice in past
years. The Village of Trumansburg has been successful in its first year of a deer management program.
6. Report of the Trustees
Trustee Robinson mentioned that the Public Works Committee had met on October 1st. He deferred the discussion
until Superintendent Cross presents his report.
7. Report of Police Chief Steinmetz (Exhibit FYE2015-051a,b,c)
Many tickets (238) were written this past month due to a NYS Grant (STEP) which provides funds to allow officers
to focus on traffic enforcement.
A discussion concerning the possible use of the old Dodge Durango as a surveillance vehicle took place. It could
also be used as a DPW vehicle to obtain parts when necessary. A determination was made to withdraw the request
in order to keep department expenses on budget.
Phone records have been obtained for a suspect in Village break-ins. It appears that the individual has placed calls to
local numbers with the possible intent to determine if anyone is present in the home. Fortunately there have been no
additional burglaries recently.
8. Report of Superintendent of Public Works Cross
Asbestos Abatement: Mayor Supron sent an update on asbestos testing to Trustees and Department Heads earlier
in the day. The important information to be shared with all employees is that no asbestos is present in the plaster
samples taken from several locations in Marcham Hall. Not surprisingly, asbestos is present in the tile flooring in
the old police department bathroom. Whenever a project to rework that room is planned, the asbestos will have to be
abated.
The Abscope contract for basement asbestos abatement has been signed and countersigned and they have provided
their Certificate of Liability Insurance. Work will begin once the permit has been approved by NYSDOL.
Furnace Replacement: Three quotes for replacement of the Marcham Hall heating system with a high efficiency
unit were reviewed. Trustee Salton will verify the necessity to pay prevailing wage for a maintenance activity such
as this one. A capital improvement project would definitely require a case number from NYSDOL.
Resolution # 7523
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes replacement of the
Marcham Hall furnace for an amount not to exceed $15,000. Payment will be made from the A1620.460 Village
Hall Maintenance account.
Motion: Trustee Robinson
Second: Trustee Friend
Discussion: none
Ayes: Trustees Friend, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
Slate Roof Repairs: Only one company will commit to scheduling the work for this year; their price is in line with
other quotes.
Resolution # 7524
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees authorizes repairs to the Marcham
Hall slate roof per the Evans Scope #1 quote dated October 2, 2014 for a total of $4,455. Payment will be made
from the A1620.460 Village Hall Maintenance account.
Motion: Trustee Salton
Second: Trustee Robinson
Discussion: Trustee Friend asked whether this is a budgeted expense. The combination of furnace replacement
and roof repair will likely over-expend the Village Hall Maintenance budget for the fiscal year.
Ayes: Trustees Friend, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
Mayor Supron requested a motion to amend Resolution #7523 for furnace replacement to specify the source of
funding.
Resolution # 7525
BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees amends Resolution #7523
authorizing replacement of the Marcham Hall furnace for an amount not to exceed $15,000 and to draw any
budgetary difference from A1990.400 General Fund Contingency.
Motion: Trustee Robinson
Second: Trustee Salton
Discussion: none
Ayes: Trustees Friend, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
Kendal Project: The current Enabling Phase entails site work, demolition of parking garages, and new pa rking area
paving. There has been a large stockpile of soil visible from North Triphammer Road; the process of leveling the
mounds has begun. It is anticipated that the tax levy on the Kendal property will likely not change until 2017.
9. Report of Clerk & Treasurer Mangione (Exhibits FYE2015-052 & -053)
A discussion of Laserfiche training for hourly, part-time Information Aide, Jennifer Zawislak ended with a
recommendation to ask the Village’s HR attorney what standard should be used to compensate Jennifer.
Trustee Woodard verified that the bank reconciliations are accurate.
Resolution # 7526
BE IT RESOLVED THAT: Abstract #4 for FYE2015 previously approved and consisting of Trust and Agency
vouchers 22 – 30 in the amount of $16,247.65 and Consolidated Fund vouchers 184 – 249 in the amount of
$248,352.20 be reduced to $241,671.46 to exclude $6,680.74 paid by NYS in interest subsidy is re-approved.
Motion: Trustee Salton
Second: Trustee Woodard
Discussion: none
Ayes: Trustees Friend, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
Resolution # 7527
BE IT RESOLVED THAT: Abstract #5 for FYE2015 consisting of Trust and Agency vouchers 31 – 39 in the
amount of $16,197.65 and Consolidated Fund vouchers 250 - 349 in the amount of $174,679.50 is approved and the
Treasurer is instructed to make payments thereon.
Motion: Trustee Salton
Second: Trustee Robinson
Discussion: The gas line at the Waste Water Treatment Plant was found to have a leak between one of the
buildings and the meter resulting in required replacement. The DPW dug the ditch, DDS laid the pipe and
Donahue-Halverson fitted the connections.
Ayes: Trustees Friend, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
10. Report of Attorney Marcus
Research in response to a Board member’s question into what percentage of gas used in this area is produced via a
method which involves fracking resulted in no definitive answer. No records were found on the origin of gas
generation. The Board agrees that defense of the Home Rule Principle and equal treatment of road -use for all
vehicles will guide future legislation.
11. Executive Session
Resolution # 7528
BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is deemed
necessary by virtue of the need to discuss the employment history of a particular person or matters leading to the
appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person.
Motion: Trustee Salton
Second: Trustee Woodard
Discussion: none
Ayes: Trustees Friend, Robinson, Salton, and Woodard
Nays: none
Abstentions: none
Motion carried
Executive Session was concluded with no action(s) taken.
12. Adjournment:
Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 10:45 p.m.
EXHIBIT 2015-056
September 16, 2015
Honorable Kate Supron
Board of Trustees
Village of Cayuga Heights
Monthly Report October, 2014
The volunteers of Cayuga Heights had a 51 call month in October. There were 24 calls in the Village of
Cayuga Heights, 22 calls in the Town of Ithaca and 5 mutual aid requests. We had 28 EMS runs and 23 fire
calls. Early in the month we were called to a residence for an explosion in the home. Arriving units found
that the furnace in the basement of the home had an apparent malfunction causing an explosion. There was
no fire and the residents of the home were uninjured but the furnace had been encased in asbestos. Crews
immediately recognized that this was an incident involving hazardous materials and started using their
SCBAs and continued to the investigation. It was determined there was no structural damage to the home and
after the gas was shut off to the home our phase of the operation was complete. Crews with SCBAs removed
valuables from the home for the residents and offered further assistance if needed. We returned to t he station
and decontaminated all of the equipment used on this call.
October training became very interesting with the threat of the Ebola virus and mandates from the New York
State Health Department on required training for first responders. The initial mandate required specific
equipment and training requirements be implemented immediately. We quickly purchased the equipment that
the CDC said needed to be used with response to any incident involving Ebola. Even before the order was
issued by the health department we had pulled out our infection control and decontamination policies to
ensure that they were up to date. We scheduled mandatory department training and prepared all of our
equipment. Shortly after we received the isolation equipment that the CDC and NYS required, they changed
the mandatory minimum equipment needs so we had to order the new required equipment. This was repeated
twice more. We would purchase the equipment that was listed and then the CDC and NYS would again
change the requirements. At this time we have all of the current required equipment and all of our members
are trained to the level mandated in the order from the health department. We also held training with the
Cayuga Heights Police and gave them isolation kits and boxes of gloves for all of their units.
Additional training in October focused on the two recruit classes held at the end of the month. All of the
recruits attended the first two classes in October and will finish with the third class on November. The recruit
classes are held on Saturdays and require the recruits and trainers to be there from 8 in the morning until 4 in
the afternoon. They are tiring days but very fulfilling for all involved.
All apparatus is in good working order at this time. The new Tahoe arrived late in October. It is currently at
Admiral Emergency Vehicles getting the radio and lighting equipment installed. We are looking to have it in
service in mid November.
We had a meeting with Cornell University on October 23rd to enter into discussion for a contribution to the
upcoming purchase of a new truck as well as the possibility for an annual contribution to the village for fire
protection. We are currently drafting a letter in advance of a meeting with the Planned Giving Committee at
the university.
The air handling units mentioned in last month’s report have been replaced and are working well. It was
discovered in the search for parts that the company that built the air handling units went out of business in
1995, this was five years before the station was built. We figured the contractor had these units in storage and
used them in the station to get them out of their storage area. The units we are using to replace the old air
handlers are Trane air handlers. Trane is not in jeopardy of going out of business at this time.
The Cayuga Heights Elementary School first graders visited the station early in the month. This annual trek
from the school to the station is fun for all involved. We do a fire prevention discussion with the children and
then show them the tools and trucks and end with the Bullex fire extinguisher trainer that allows all the kids
to put out actual fire. We had our Open House the first weekend of the month and although the day was rainy
and cold it was well attended. Late in the month we went down to CHES to speak about fire prevention with
the 4th and 5th graders as part of their health class requirement. On Halloween the members of the department
took the trucks around the Village and Town and handed out candy to kids of all ages. This is an event that
we do every Halloween and is great public relations for the department.
Until I started on this report I did not realize how busy a month October was for the department. We
managed to get a lot of things accomplished!
Sincerely,
George Tamborelle
Fire Chief/Fire Superintendent
EXHIBIT 2015-057
DEPARTMENT OF PUBLIC WORKS MONTHLY REPORT
Friday, October 31, 2014
TO: BOARD OF TRUSTEES
FROM: Jeffrey Frisbie; Asst. Superintendent of Public Works
PERIOD: October 2014
FUNCTIONAL AREA:
a. Street System: The 600 block of Cayuga Heights Road and Burleigh Drive have been paved.
b. Storm Water System: We have been continuously cleaning catch basins and monitoring our
creeks to keep them clear of debris. We finished Kline Rd. in early October, and have the
paving scheduled for November 4th.
c. Water System: Nothing to report.
d. Sewer System: Continued flushing planned
e. Buildings and Grounds: Cleaning up the yard, and utilized the grindings to grade the property
to control storm water run-off.
f. Personnel: Nothing to report.
g. Safety: Nothing to report.
EXHIBIT 2015-058a
November 5, 2014
To: The Honorable Mayor Supron
Members of the Board of Trustees
Village of Cayuga Heights
Re: Report of the Police Department for October, 2014
In the month of October the police department received 345 calls for service. In addition to these calls, 130
uniform traffic tickets were issued and 16 parking violations were cited. A breakdown of the calls for service
is as follows:
2 felony burglary complaints were handled. On two separate dates, tenants from different sections of an
apartment house reported that their homes had been entered through unlocked windows. Items reported
missing included jewelry and computer related items. There are no leads in this case and it is still under
investigation.
5 misdemeanor complaints were received including 4 for Theft and 1 for Criminal Mischief. 2 of the theft
complaints involved unsecured bicycles being taken, one from a public access location, and the other from a
resident’s carport. There are no suspects in either of these cases. In the third reported larceny, a resident
reported stereo speakers being taken from her home. There is a suspect in this case and the investigation is
ongoing. The final theft was reported as a subject’s benefit EBT card being used by an ex -boyfriend. The
victim reported the theft to the Department of Social Services and the matter is being handled within that
agency. The Criminal Mischief complaint was reported as 2 tires being slashed on a subject’s vehicle. The
complainant disclosed an ex-girlfriend as the suspect and charges are being sought upon contact with the
suspect.
2 penal law violations for Trespass were reported. One incident involved an unknown subject entering
Village of Cayuga Heights property without permission and dumping brush. There have been no other
incidents and the suspect is unknown. The other complaint was for a resident stating that their unsecured
vehicle had been entered and rifled through overnight. No items were reported missing and there are no
suspects.
9 Vehicle and Traffic stops led to 6 charges of Aggravated Unlicensed Operation of a Vehicle 3rd, 1 charge of
Aggravated Unlicensed Operation of a Vehicle 2nd, 2 charges of suspended or revoked registration, and 1
Unlawful Possession of Marijuana.
3 Local Law Noise violations were investigated. The first was said to be coming from a loud party in the
area. The Officer responded to the complainant’s location but determined that the music seemed to be in the
distance and from the direction of Stewart Park. Another report was for a dirt bike driving through a
resident’s yard. Upon officer’s arrival the dirt bike was no longer in the area and no further reports have been
made. The final noise complaint was for a car alarm that kept going off. The resident stated that his vehicle
alarm was broken and he was in the process of disabling it.
A subject that came to CHPD to register for a vendor permit was found to have an active bench warrant out of
an adjoining county. The subject was taken into custody and turned over to the original arresting agency.
After investigation of 2 medical calls 2 subjects were taken into custody and transported to a local health care
facility under Mental Hygiene Laws.
There were 5 Motor vehicle accidents investigated, one involving deer.
2 other incidents involving deer were reported. One involved a deceased deer that needed to be disposed of
and the other involved an injured deer that was dispatched by the officer.
In summary, 12 persons were arrested and the following 13 charges were filed: 1 -Unlawful Possession of
Marijuana, 2-Suspended Registration, 6-Aggravated Unlicensed Operation of a Motor Vehicle 3rd, 1-
Aggravated Unlicensed Operation 2nd, 1-Executing a Bench Warrant, 1-Taken into Custody Mentally Ill and
1-Taken into Custody Incapacitated Person.
Over the course of this month police department members took part in the following trainings and events: On
the 4th Officer Pete Hughes and Clerk Jim Conlon attended the Cayuga Heights Fire Department Open House.
A table with police department information was offered including pamphlets on the Move -Over Law. On the
22nd Part-Time Officers completed bi-annual firearms training while Full-Time Officers qualified on the 28th.
On October 29th Sergeant Wright and Officer Landon attended a one day training detailing the use of Cell
Phone data to enhance investigations.
The full time officers worked a total of 39 hours of overtime and the part time officers worked a total of 232
hours.
Sincerely,
Chief James Steinmetz
EXHIBIT 2015-058b
CAYUGA HEIGHTS
POLICE DEPARTMENT
OCTOBER 2014
Total Traffic Citation Report, by Violation
Violation Description Totals_
VTL1202.0A Stopping, Standing, or Parking 1
7DLL#1-96 OVERNIGHT PARKING 15
Report Totals 16
EXHIBIT 2015-058c
CAYUGA HEIGHTS POLICE DEPARTMENT
Uniform Traffic Tickets 10/01/14 to 10/31/14
DATE OFFENSE LOCATION MPH/MPH ZONE
10/31/14 IMPROPER/NO SIGNAL PLEASANT GROVE RD
10/31/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/31/14 FLD TO YLD RT-OF-WAY @ STOP SIGN HANSHAW/N. TRIP RD
10/30/14 INADEQUATE OR NO STOP LAMPS HANSHAW RD
10/30/14 OPER W/O INSURANCE-NO PROOF IN V HANSHAW RD
10/30/14 DISOBEY TRAF CONT DEVICE STATE ROUTE 13
10/30/14 SPD IN ZONE HANSHAW RD 35 15
10/30/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/30/14 OPER W/O INSURANCE-NO PROOF IN V PLEASANT GROVE RD
10/30/14 DISOBEY TRAF CONT DEVICE HANSHAW RD
10/30/14 OPER W/O INSURANCE PLEASANT GROVE RD
10/30/14 SPD IN ZONE HANSHAW RD 32 15
10/30/14 UNREG MOTOR VEHICLE TRIP RD
10/30/14 NO/INADEQUATE LIGHTS PLEASANT GROVE RD
10/30/14 OPER W/O INSURANCE (EXP 08/17/14) HANSHAW RD
10/30/14 UNINSPECTED MOTOR VEHICLE HANSHAW RD
10/30/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/30/14 UNINSPECTED MOTOR VEHICLE NORTH TRIP RD
10/29/14 DISOBEY TRAF CONT DEVICE HANSHAW RD
10/28/14 OPER MV WHILE USING PORT ELEC DEV 1000 TRIP RD
10/27/14 UNREG MOTOR VEHICLE (09/19/14) E UPLAND RD
10/27/14 DISOBEY TRAF CONT DEVICE HANSHAW RD
10/27/14 UNLICENSED OPERATOR-NO ID IN VEH HANSHAW RD
10/27/14 SPD IN ZONE PLEASANT GROVE RD 50 30
10/27/14 OPER W/O INSURANCE (09/19/14) E UPLAND RD
10/27/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/26/14 NO/INSUFFICIENT TAIL LAMPS (PASSANGER SIDE) N TRIP RD
10/26/14 AGG UNLICENSED OPERATION - 2ND DEG N TRIP RD
10/25/14 OPER W/O INSURANCE-NO PROOF IN V CHRD
10/25/14 DISOBEY TRAF CONT DEVICE TRIP RD
10/25/14 DISOBEY TRAF CONT DEVICE CHRD
10/25/14 DISOBEY TRAF CONT DEVICE TRIP RD
10/25/14 OPER WHILE REGISTRATION SUSP/REVOKED HANSHAW RD
10/25/14 OPER W/O INSURANCE-NO PROOF IN V TRIP RD
10/25/14 BACK SEAT PASS AGE 8-15 NO/IMPROPR SEAT BELT HANSHAW RD
10/25/14 DISOBEY TRAF CONT DEVICE TRIP RD
10/25/14 DISOBEY TRAF CONT DEVICE CHRD
10/25/14 VISIBILTY DISTORTED BROKEN GLASS HANSHAW RD
10/25/14 OPER W/O INSURANCE HANSHAW RD
10/25/14 SPD IN ZONE PLEASANT GROVE RD 53 30
10/25/14 UNINSPECTED MOTOR VEHICLE 5/31/14 HANSHAW RD
10/25/14 AGG UNLIC OP 3RD (MISD) HANSHAW RD
10/24/14 UNINSPECTED MOTOR VEHICLE HANSHAW RD
10/24/14 AGG UNLIC OP 3RD (MISD) (SUSP 06/17/ HANSHAW RD
10/24/14 UNREG MOTOR VEHICLE PLEASANT GROVE RD
10/24/14 UNLICENSED OPERATOR PLEASANT GROVE RD
10/24/14 AGG UNLIC OP 3RD (MISD) PLEASANT GROVE RD
10/24/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/23/14 SPD OVER 55 ZONE STATE ROUTE 13 74 55
10/23/14 OPER WHILE REGISTRATION SUSP/REVOKED PLEASANT GROVE RD
10/23/14 OPER W/O INSURANCE PLEASANT GROVE RD
10/23/14 SPD IN ZONE PLEASANT GROVE RD 52 30
10/23/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/22/14 SPD IN ZONE PLEASANT GROVE RD 54 30
10/22/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/22/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/22/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/22/14 AGG UNLIC OP 3RD (MISD) STATE ROUTE 13
10/22/14 DISOBEY TRAF CONT DEVICE STATE ROUTE 13
10/22/14 SPD OVER 55 ZONE STATE ROUTE 13 74 55
10/21/14 DISOBEY TRAF CONT DEVICE TRIP RD
10/21/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/21/14 SPD IN ZONE HANSHAW RD 32 15
10/21/14 OPER W/O INSURANCE-NO PROOF PRO HANSHAW RD
10/20/14 DISOBEY TRAF CONT DEVICE N. TRIP RD
10/20/14 NO/INADEQUATE LIGHTS PLEASANT GROVE RD
10/19/14 NO/INADEQUATE LIGHTS CHRD
10/19/14 NO/INADEQUATE LIGHTS E UPLAND RD
10/18/14 OPER W/O INSURANCE N TRIP RD
10/17/14 UNINSPECTED MOTOR VEHICLE NORTH TRIP RD
10/17/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/17/14 OPER W/O INSURANCE (EXP 01/06/14) HANSHAW RD
10/16/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/16/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/16/14 UNINSPECTED MOTOR VEHICLE CHRD
10/14/14 UNLICENSED OPERATOR PLEASANT GROVE RD
10/14/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/14/14 NO/INADEQUATE LIGHTS N. TRIP RD
10/14/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/14/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/14/14 IMPROPER/NO SIGNAL PLEASANT GROVE RD
10/14/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/14/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/14/14 UNINSPECTED MOTOR VEHICLE NORTH TRIP RD
10/14/14 UNINSPECTED MOTOR VEHICLE HANSHAW RD
10/13/14 OPER W/O INSURANCE-NO PROOF IN V RT 13 N
10/13/14 DISOBEY TRAF CONT DEVICE RT 13 N
10/13/14 UNINSPECTED MOTOR VEHICLE TRIP RD
10/11/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/11/14 SPD IN ZONE PLEASANT GROVE RD 47 30
10/11/14 SPD IN ZONE PLEASANT GROVE RD 48 30
10/11/14 NO/INADEQUATE LIGHTS PLEASANT GROVE RD
10/11/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/10/14 SPD IN ZONE N TRIP RD 46 30
10/10/14 UNREG MOTORCYCLE NORTHWAY RD
10/10/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/10/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/10/14 OPER W/O INSURANCE-NO PROOF IN V N TRIP RD
10/09/14 OPER W/O INSURANCE (NONE SHOWN) HANSHAW RD
10/09/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/09/14 OPER W/O INSURANCE (EXP 06/23/14) HANSHAW RD
10/09/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/09/14 OPER MV WHILE USING PORT ELEC DEV (RH) HANSHAW RD
10/08/14 NO/INADEQUATE LIGHTS N. TRIP RD
10/08/14 AGG UNLIC OP 3RD (MISD) PLEASANT GROVE RD
10/08/14 NO DISTINCTIVE PLATE/INSECURE/DIRTY JESSUP RD
10/08/14 UNINSPECTED MOTOR VEHICLE 9/30/14 PLEASANT GROVE RD
10/08/14 UNINSPECTED MOTOR VEHICLE HANSHAW RD
10/08/14 OPER W/O INSURANCE (NONE SHOWN) HANSHAW RD
10/08/14 UNLICENSED OPERATOR PLEASANT GROVE RD
10/07/14 UNLICENSED OPERATOR (UNREADABLE DL) HANSHAW RD
10/07/14 DISOBEY TRAF CONT DEVICE (SPD) HANSHAW RD
10/07/14 UNLICENSED OPERATOR PLEASANT GROVE RD
10/07/14 OPER W/O INSURANCE PLEASANT GROVE RD
10/07/14 UNINSPECTED MOTOR VEHICLE 9/30/14 PLEASANT GROVE RD
10/07/14 UNINSPECTED MOTOR VEHICLE 7/31/14 PLEASANT GROVE RD
10/07/14 OPER WHILE REGISTRATION SUSP/REVOKED PLEASANT GROVE RD
10/06/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/03/14 OPER W/O INSURANCE (EXP 08/22/12) HIGHLAND RD
10/03/14 NO/INADEQUATE LIGHTS HANSHAW RD
10/03/14 SPD IN ZONE N TRIP RD 48 30
10/03/14 DISOBEY TRAF CONT DEVICE PLEASANT GROVE RD
10/03/14 SPD IN ZONE PLEASANT GROVE RD 56 30
10/02/14 NO/INADEQUATE LIGHTS PLEASANT GROVE RD
10/02/14 NO DISTINCTIVE PLATE/INSECURE/DIRTY N TRIP RD
10/02/14 NO/INADEQUATE LIGHTS HANSHAW RD
10/02/14 AGG UNLIC OP 3RD (MISD) STATE ROUTE 13N
10/02/14 NO/INSUFFICIENT TAIL LAMPS STATE ROUTE 13N
10/01/14 NO/INADEQUATE LIGHTS PLEASANT GROVE RD
EXHIBIT 2015-059
VILLAGE OF CAYUGA HEIGHTS
CLERK & TREASURER’S REPORT
November 10, 2014
1. Tax Collections as of Tuesday, November 4, 2014 on 963 properties equal $2,405,739.16.
Penalties of $4,232.35, relevied water charges of $16,246.11, and relevied sewer charges of
$4,648.16 have also been collected. Unpaid taxes on eight (8) properties are $13,318.38,
$1,606.17 of which represents relevied water and sewer changes with an additional $1,065.49
in penalties through the end of October currently assessed.
Resolution #75xx
WHEREAS, Diligent efforts to collect unpaid taxes by the Village of Cayuga Heights of the
Town of Ithaca in the County of Tompkins have been made; and,
WHEREAS, The Collector of Taxes has certified a list consisting of the taxes remaining unpaid
upon the Village Tax Roll; and
WHEREAS, Pursuant to the Real Property Tax Law of the State of New York § 1442, an
alternative method for collection of delinquent village taxes exists.
NOW, THEREFORE, BE IT RESOLVED THAT:
This Board of Trustees requests the collection of delinquent Village of Cayuga Heights tax in
the amount of $13,318.38 on eight (8) properties with $1065.49 in penalties and $16.00 in late
fees totaling $14,399.87 be submitted to Tompkins County.
2. Recertification to insure coverage is warranted of active and retiree employees’ dependents
covered under The Greater TC Municipal Healthcare Consortium is progressing. Certain
municipalities in the Consortium are in receipt of a cease and desist order from one of their
bargaining units claiming that the recertification must be negotiated with union representatives
prior to proceeding. Consortium leadership believes that the Joint Committee’s discussions for
the last year regarding recertification signifies communication with all bargaining units.
3. Banking Activity as of October 31, 2014
Beginning Balance Deposits Withdrawals Ending Balance
Consolidated Checking $1,087,318.17 $220,349.83 $302,459.14 $1,005,208.86
Consolidated Savings $2,862,249.93 $ 303.88 $ 0.00 $2,862,553.81
Trust & Agency $ 64,123.78 $133,637.29 $187,481.50 $ 10,279.57
$4,013,691.88 $3,878,042.24
4. Audits:
a. The NYS Office of the State Comptroller began its audit focusing on the Village’s Financial
Condition and Budget Practices on June 30, 2014. Field work ended on August 26; the audit
report will be published within one to two months.
b. Field work related to the Village’s external audit, conducted by CDLM, was completed
October 9.
c. CDLM completed its audit of the Village of Cayuga Heights Justice Court. (Attachment A)
Resolution #75xx
WHEREAS, Section 2019-a of the Uniform Justice Court Act requires that village justices
annually provide their court records and dockets to their respective village auditing boards, and
that such records then be examined or audited and that fact be entered into the minutes of the
board's proceedings; and
WHEREAS, The Unified Court System's Action Plan for the Justice Courts, announced
November 2006, includes initiatives to improve accountability and controls over Justice Court
finances and records. Among the initiatives is increased monitoring of village board compliance
with section 2019-a; and
WHEREAS, The Village of Cayuga Heights Board of Trustees engaged the independent
auditing firm of Ciaschi, Dietershagen, Little, Mickelson & Company, LLP to conduct said audit;
and
WHEREAS, An Independent Auditor’s Report dated October 9, 2014 was received by the
Village of Cayuga Heights Board of Trustees.
NOW, THEREFORE, BE IT RESOLVED THAT:
This Board of Trustees acknowledges the required audit of the Village of Cayuga Heights
Justice Court records was conducted.
5. Transfers:
During the month of October 2014, $129,038.10 was transferred from Consolidated Fund
checking to Trust & Agency for payroll, 75% of the retiree healthcare premium, and payroll
processing fees.
6. Revenues, Expenditures, and Balance by Fund - October
See attached accounting module report titled Monthly Report of Treasurer (Attachment B)
7. Water and Sewer Quarterly Billing: Water bills in the amount of $142,563.73 and Sewer bills
in the amount of $44,222.49 totaling $186,786.22 have been presented for payment to
residents/property owners of the Village on or before November 20th without penalty for this
quarter.
8. Quarterly Sales Tax Revenues: Sales Tax distribution of $182,040.30 for the quarter ending
September 30th was an increase of 2.62% over the same quarter last year.
9. Current Expenses:
Unaudited Abstract #6 dated November 10, 2014: as distributed.
10. Approval of October Abstract:
BE IT RESOLVED THAT: Abstract #6 for FYE2015 consisting of Trust and Agency vouchers
40 – 48 in the amount of $16,499.42 and Consolidated Fund vouchers 350 - 438 in the amount
of $705,312.47 is approved and the Treasurer is instructed to make payments thereon.
Respectfully submitted,
Joan M. Mangione
Village Clerk & Treasurer