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HomeMy WebLinkAbout2015-2-9 minutes.pdf EXHIBIT 2015-086 Minutes VILLAGE OF CAYUGA HEIGHTS Monday, February 9, 2015 Marcham Hall BOARD OF TRUSTEES MEETING 7:00 p.m. Present: Mayor Supron; Trustees: Friend, Hamilton, Robinson, Salton, and Woodard; Asst. Superintendent of Public Works Frisbie; Chief of Police Steinmetz; Clerk & Treasurer Mangione; Attorney Marcus. Absent: Trustee Crooker ; Fire Superintendent Tamborelle; Superintendent of Public Works Cross. Call to Order: Mayor Supron called the meeting to order at 7:00 p.m. 1. Approval of Meeting Minutes: January 12, 2015 Resolution # 7558 BE IT RESOLVED THAT: Minutes of the January 12, 2015 Village of Cayuga Heights Board of Trustees Meeting are approved as written in Exhibit FYE2015-079. Motion: Trustee Salton Second: Trustee Woodard Discussion: Draft minutes had been modified prior to the meeting. Revised minutes are presented in Exhibit 2015-079. Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nay & Abstentions: none Motion carried 2. Approval of Meeting Minutes: January 28, 2015 Resolution # 7559 BE IT RESOLVED THAT: Minutes of the January 28, 2015 Village of Cayuga Heights Board of Trustees Meeting are approved as written in Exhibit FYE2015-080. Motion: Trustee Woodard Second: Trustee Friend Discussion: none Ayes: Trustees Friend, Robinson, Salton, and Woodard Nays: none Abstentions: Hamilton Motion carried 3. Report of Fire Superintendent Tamborelle (Exhibit FYE2015-081) Mayor Supron raised the topic of the Village-owned rental property at 825 Hanshaw Road. It has been used for several years to house Fire Company Officers at sub-market rent. The property has been found to have mold issues which will need to be addressed. Other repairs/improvements (siding, insulation) may be necessary in the coming months. Superintendent Cross will develop proposals for repair. 4. Report of Asst. Superintendent of Public Works Frisbie (Exhibit FYE2015-082) Report of Superintendent of Public Works Cross (Exhibit FYE2015-084) There were no specific questions on the report. Ground shifting due to frost depth has caused sewer and water line breaks. Repair on these lines along with regular snow clearing activities has kept the department busy. Six hundred (600) tons of salt were ordered this week; crews have tried to minimize the amount of salt being spread. The sewer main that runs through Kendal property has backed up; a Public Works crew will be working to clean the line tomorrow. Stanley Security will be preparing an estimate to repair the broken lock and crossbar on a door at the DPW facility. A resident has contacted Superintendent Cross, who is on vacation, to report an issue with a manhole cover located in a Village easement. The resident had a blocked sewer line which required access to the manhole; her neighbor on whose property the easement lays, had planted a tree which restricted access. The tree needed to be removed and the property owner with the sewer line blockage is seeking assistance with the cost of tree removal. More information needs to be gathered before the Board can address this issue; Asst. Superintendent Frisbie will follow-up. Agenda Item #9, Superintendent of Public Works Cross’ report was also discussed at this time. Options for relocating the computer server room in light of heat generated by the furnace and its pipes in the basement were discussed. Repairs on the sidewalk plow transmission should be complete in the next few days. Purchase of Building Code Enforcement software is being pursued as a Shared Service; no decision will be made in the near term. A resident realized that their single-family home which had been renovated from a three-family structure is being billed for water and sewer on a three meter basis. Additional calculations and discussion with the homeowner will be forthcoming. 5. Privilege of the Floor No one present to speak. 6. Report of the Mayor Mayor Supron would like to refocus attention on formation of a Business Advisory Committee (BAC). The committee would create a vehicle for communication between Village business owners and the Board of Trustees. Resolution #7486, passed by the Board of Trustees at the meeting held on May 12, 2014 created the BAC; said resolution is included here. BUSINESS ADVISORY COMMITTEE WHEREAS the Village’s Comprehensive Plan adopted January 13, 2014 stated as an objective to improve the business climate for property and business owners in the Village, and that the plan also recommended establishment of an advisory committee to facilitate communication and encourage collaboration between Village officials and commercial property and business owners, THEREFORE BE IT RESOLVED, That a Business Advisory Committee (BAC) be established to advise the Board of Trustees on policy matters pertaining to the business community in the Village of Cayuga Heights, and That the BAC will be comprised of no fewer than 5 (five) and no more than 7 (seven) volunteer members, a majority of whom will be from the business community, appointed by the Mayor for two year terms, one of whom will be named Chairperson by the Mayor and one of whom will be a member of the Village of Cayuga Heights Planning Board, and That the BAC will meet on a periodic basis as determined by its members and Chairperson, but not less than once every three months, and That the BAC will report to the Board of Trustees as needed, but not less than once every three months. Motion: Trustee Friend Second: Trustee Woodard Ayes: Friend, Robinson, Salton, and Woodard Nays & Abstentions: none Motion carried 7. Report of the Trustees Trustee Salton recommends that the Board of Trustees renew its affiliation with the Greater Tompkins County Municipal Health Insurance Consortium based on his review of the Municipal Cooperative Agreement (MCA). Resolution # 7560 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees affirms its support of the Greater Tompkins County Municipal Health Insurance Consortium and agrees to the Municipal Cooperative Agreement (MCA). Motion: Trustee Hamilton Second: Trustee Salton Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays & Abstentions: none Motion carried 8. Report of Police Chief Steinmetz (Exhibit FYE2015-083a,b,c) A resident has complained about speeding in a specific area of the Village. Three officers have submitted preliminary reports based on observations in the area of concern. Chief Steinmetz will communicate with the resident. The phone system which was updated in 2011 is difficult to update. Police Clerk Carr has been attempting to reprogram the system and encountered problems. AllMode will come in to assist with reprograming for a fee; it is agreed that they should be brought in to assist and train. Bids for sale of the 2009 Durango were opened and read. Resolution # 7561 BE IT RESOLVED THAT: The Village of Cayuga Heights Board of Trustees accepts the bid of $8,790 submitted by John Carter, 300 East Upland Road, Ithaca, NY for the purchase of a 2009 Dodge Durango, the surplus police vehicle. Motion: Trustee Salton Second: Trustee Robinson Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays & Abstentions: none Motion carried 9. Report of Clerk & Treasurer Mangione (Exhibits FYE2015-085a,b) Resolution # 7562 as follows: Motion: Trustee Salton Second: Trustee Woodard Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays & Abstentions: none Motion carried Resolution # 7563 BE IT RESOLVED THAT: Abstract #9 for FYE2015 consisting of Trust and Agency vouchers 71 - 78 in the amount of $2,117.88 and Consolidated Fund vouchers 586 - 672 in the amount of $207,166.54 is approved and the Treasurer is instructed to make payments thereon. Motion: Trustee Salton Second: Trustee Hamilton Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried 10. Report of Attorney Marcus No report. 11. Executive Session Resolution # 7564 BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is deemed appropriate by virtue of §105 of the NYS Open Meeting Law subsection (f) the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation. Motion: Trustee Woodard Second: Trustee Hamilton Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried Resolution # 7565 BE IT RESOLVED THAT: An Executive Session of the Village of Cayuga Heights Board of Trustees is ended and returned to Open Session. Motion: Trustee Salton Second: Trustee Hamilton Discussion: none Ayes: Trustees Friend, Hamilton, Robinson, Salton, and Woodard Nays and Abstentions: none Motion carried 12. Adjournment: Meeting of the Village of Cayuga Heights Board of Trustees was adjourned by Mayor Supron at 9:10 p.m.