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HomeMy WebLinkAboutAug 24 2012 spec mtg minutes.pdfVILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Minutes 836 Hanshaw Rd – Marcham Hall August 24, 2012 – 9:30AM Page 1 Present: Trustees: Hamilton, Crooker, Andolina, Karns, Riesman, Mayor Supron, Chief Steinmetz, Trustees Mangione and Clerk Mills – Trustee Szekely entered the meeting during Treasurer Mangione’s report. Call to Order – Mayor Supron called the meeting to order at 9:30AM Report of Police Chief Steinmetz • Police Clerk consulting contract – has been signed by Ms. Lisa Withrow and is based on a similar contract with Ms. Manning. This contract has been reviewed by Attorney Marcus. Motion: Trustee Andolina Second: Trustee Crooker Resolution #7158 to authorize Mayor Supron to enter into a contractual agreement with Ms. Lisa Withrow at an hourly rate of $40.00, not to exceed $1,000 and expires August 25, 2013. Discussion: no other comments All approve – no nays or abstains – motion carried • Sergeant’s interview scheduled for Saturday, August 25 th . The interview panel will be Trustees Andolina and Karns and Chief Steinmetz. Chief Steinmetz would like the authorization to appoint the chosen candidate pending the full Board of Trustees as he will be out of the office for 10 days beginning September 14 th . The enables the Chief to work with staff on procedures prior to his leaving. Motion: Trustee Hamilton Second: Trustee Andolina Resolution #7159 to authorize Chief Steinmetz working with the Trustees on the interview panel to make an interim appointment of Sergeant pending full Board of Trustees approval on September 10, 2012. Discussion: no other comments All approve – no nays or abstains – motion carried Report of Treasurer Mangione • Resolution to pay two bills prior to the September abstract – Mr. Zwigard has requested to expedite payment, Voucher #174 - $850.00, for the revision to the Marcham Hall design blueprints and a mileage check Voucher #175 - $15.54 for outgoing intern Andrew Tennant. Motion: Trustee Hamilton Second: Trustee Andolina Resolution #7160 to approve Voucher #174 and Voucher #177 for FYE2013 consisting of an invoice from Todd Zwigard Architects for Redesign work on Marcham Hall costing $850 and a mileage Expense report from Andrew Tennant for $15.54. Discussion: Trustee Andolina confirmed the work that Mr. Zwigard has done for the revision has been completed. All approve – no nays – Trustee Szekely abstains (having just arrived)– motion carried VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Minutes 836 Hanshaw Rd – Marcham Hall August 24, 2012 – 9:30AM Page 2 Report of Superintendent of Public Works Cross • Marcham Hall – Superintendent Cross provided a brief summary of past information and past contractors quotes. Both contractors – Yaman and Emery – submitted revised quotes based on a revised roofline. (see suggested design changes following the minutes) o Design changes – Mr. Zwigard revised the roof design and provided 2 names for contractors who may be interested in working on the project. One said he did not have time and declined and the other contractor showed interest but didn’t have workers comp insurance. (see revised design following the minutes) Superintendent Cross reviewed each option and associated cost. (see following diagrams) Discussion between the Board members addressed the time constraint, the cost of materials and labor in relation to the different designs proposed. The cost savings begins to disappear the longer it takes to choose a contractor. (Trustee Hamilton left the meeting at 10:30 am; Treasurer Mangione left the meeting at 10:45 am) The following table was created during the discussion: Yaman Emery DPW Zwigard design $142,000 $112,700 ? Revised Contractor design $117,000 $102,700 $80.700 Superintendent Cross indicated the DPW crew could begin framing some time during the week of August 27 th . It may be possible that the DPW crew will have the project framed in by the end of September. Superintendent Cross will begin to contact the various vendors for pricing, such as flooring, sheet rockers, wood trim for the inside and insulation. Motion: Trustee Szekely Second: Trustee Crooker Resolution # 7161 to authorize Superintendent Cross to begin construction on the addition to Marcham Hall utilizing the DPW crew beginning the week of August 27 th and during this time of two weeks for Superintendent Cross to coordinate the associated cost remaining on the project. Discussion – no other comments All approve – Trustee Riesman voted nay – no abstains – motion carried Meeting adjourned at 11:00 AM Submitted: Clerk Mills