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HomeMy WebLinkAboutApril 2 2012 Minutes.pdfVILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 1 Present: Mayor Supron, Trustees Andolina, Crooker, Karns, Riesman, Szekely, Attorney Marcus, Treasurer Mangione, Village Justice Galbreath, Superintendent Cross, Asst. Superintendent Frisbie Fire Superintendent Tamborelle, Chief Steinmetz, Clerk Mills Absent: Trustee Hamilton Prior to the Mayor opening up the meeting, Clerk Mills swore in the newly elected officials: Mayor Kathryn Supron Trustee Christopher Crooker Trustee Elizabeth Karns Trustee Diana Riesman Village Justice Galbreath Mayor Supron called the meeting to order at 7:04 PM Mayor Supron appointed Trustee Beatrice Szekely as Deputy Mayor for the Official Year 2012- 13. Mayor Supron made the following appointments and with a motion of endorsement from the Board of Trustees: #7036 Appointment of Mary Mills to serves as Village Clerk until April 2014 Motion: Trustee Karns Second: Trustee Andolina All approve – no nays or abstains – motion carried #7037 Appointment of Angela Podufalski to serves as Deputy Clerk until April 2014 Motion: Trustee Andolina Second: Trustee Szekely All approve – no nays or abstains – motion carried #7038 Appointment of Joan Mangione to serves as Treasurer until April 2014 Motion: Trustee Riesman Second: Trustee Karns All approve – no nays or abstains – motion carried #7039 Appointment of the Law Firm of Barney, Grossman, et al as the Official Village Firm for one year. Motion: Trustee Andolina Second: Trustee Crooker All approve – no nays or abstains – motion carried #7040 Appointment of Brent Cross as Storm Water Management Officer for one year Motion: Trustee Szekely Second: Trustee Andolina All approve – no nays or abstains – motion carried VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 2 #7041 Appointment of Robert Andolina as Acting Treasurer for one year Motion: Trustee Karns Second: Trustee Riesman All approve – no nays – Trustee Andolina abstains – motion carried #7042 Appointment of Andre Bensadoun as Village Forester for one year Motion: Trustee Riesman Second: Trustee Andolina All approve – no nays or abstains – motion carried #7043 Appointment of David Klein as Acting Village Justice for one year Motion: Trustee Andolina Second: Trustee Karns All approve – no nays or abstains – motion carried #7044 Appointment of Rosemarie Parker as ZBA Member until April 2015 Motion: Trustee Riesman Second: Trustee Karns All approve – no nays or abstains – motion carried #7045 Appointment of Deirdre Hay as Planning Board Alternate until April 2013 Motion: Trustee Riesman Second: Trustee Andolina All approve – no nays or abstains – motion carried #7046 Appointment of Ralph Janis as Zoning Board of Appeals Alternate until April 2013 Motion: Trustee Crooker Second: Trustee Andolina All approve – no nays or abstains – motion carried #7047 Appointment of Mark Eisner as Zoning Board of Appeals Alternate until A2013 Motion: Trustee Andolina Second: Trustee Szekely All approve – no nays or abstains – motion carried #7048 Appointment of the Public Safety Committee as: Diana Riesman, Robert Andolina for one year. Motion: Trustee Crooker Second: Trustee Szekely All approve – no nays – Riesman & Andolina abstain for themselves – motion carried VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 3 #7049 Appointment of the Public Works Committee as: Christopher Crooker, Diana Riesman, Beatrice Szekely for one year. Motion: Trustee Andolina Second: Trustee Karns All approve – no nays – Crooker, Riesman & Szekely abstain from voting for themselves – motion carried #7050 Appointment of the Finance Committee as Robert Andolina and Elizabeth Karns for one year. Motion: Trustee Riesman Second: Trustee Crooker All approve – no nays –Andolina & Karns abstain from voting for themselves – motion carried #7051 Appointment of the Communications Committee as Christopher Crooker and Diana Riesman for one year. Motion: Trustee Andolina Second: Trustee Karns All approve – no nays –Crooker & Riesman abstain from voting for themselves – motion carried #7052 Appointment of the Human Resources Committee as Christopher Crooker, Stephen Hamilton and Elizabeth Karns for one year. Motion: Trustee Andolina Second: Trustee Riesman All approve – no nays – Crooker & Karns abstain from voting for themselves – Hamilton absent– motion carried #7053 Appointment of the Planning Board Committee as Diana Riesman, Beatrice Szekely for one year. Motion: Trustee Crooker Second: Trustee Andolina All approve – no nays – Riesman & Szekely abstain from voting for themselves – motion carried #7054 Reappoint Ronald Anderson and appoint Kate Supron on the Board of Directors of the Bolton Point Water Commission for one year. Motion: Trustee Riesman Second: Trustee Andolina All approve – no nays – no abstains –motion carried VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 4 #7055 Appoint Kate Supron, as member and Stephen Hamilton, as alternate on the Board of Directors of the Tompkins County Council of Governments (TCCOG) for one year. Motion: Trustee Andolina Second: Trustee Szekely All approve – no nays – no abstains – motion carried #7056 Appoint Elizabeth Karns, as member and Kate Supron, as alternate on the Board of Directors of the Tompkins County Municipal Health Insurance Consortium for one year. Motion: Trustee Riesman Second: Trustee Andolina All approve – no nays – Karns abstain from voting for themselves – motion carried #7057 Appoint Mary Mills, as member of the Tompkins County Municipal Health Insurance Consortium Joint Committee for one year. Motion: Trustee Karns Second: Trustee Andolina All approve – no nays – no abstains – motion carried #7058 Appoint Tompkins Trust Company, Ithaca, NY to be designated the official depository for Village funds for the 2012 Fiscal Year, with a maximum deposit of $4,000,000. Motion: Trustee Szekely Second: Trustee Karns All approve – no nays – no abstains – motion carried #7059 Authorize the Clerk to notify Tompkins Trust Company of the following names to be honored on checks for the 2012-13 Fiscal Year with two signatures required for each check. 1. Kathryn Supron, Mayor or Beatrice Szekely, Acting Mayor 2. Joan Mangione, Treasurer or Robert Andolina, Acting Treasurer 3. Mary E Mills, Clerk Motion: Trustee Riesman Second: Trustee Karns All approve – no nays – no abstains – motion carried #7060 Designate the Ithaca Journal as the Official Newspaper beginning April 2, 2012. Motion: Trustee Karns Second: Trustee Riesman All approve – no nays – no abstains – motion carried VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 5 #7061 Set the Date and Time for the regular meetings of the Board of Trustees as the 2nd Monday of the month as follows: May 14th, June 11th, July 9th, Aug 13th, Sept 10th, Oct 9th (Tuesday – the day after Columbus Day to be held at CHFD or Kendal), Nov 12th, Dec 10th, Jan 14th, Feb 11th, Mar 11th, Apr 1st – Organizational Meeting. Motion: Trustee Karns Second: Trustee Crooker All approve – no nays – no abstains – motion carried #7062 Set the Date and Time for the next regular meeting of the Board of Trustees to be April 16, 2012 at Marcham Hall, 7PM. Motion: Trustee Szekely Second: Trustee Karns All approve – no nays – no abstains – motion carried #7063 Set the Date and Time for regular meetings of the Planning Board to the 4th Monday of the month as follows: April 23 rd, May 29th (May 28th is Memorial Day), June 25th, July 23rd, Aug 27th, Sept 4th, Oct 22nd, Nov 26th, Dec 17th (Dec 24th is holiday area), Jan 28th, Feb 25th, Mar 25th Motion: Trustee Karns Second: Trustee Andolina All approve – no nays – no abstains – motion carried #7064 Set the Date and Time for regular meetings of the Zoning Board of Appeals is on an as needed basis (prior years has been the 1st Monday of the month). Motion: Trustee Andolina Second: Trustee Szekely All approve – no nays – no abstains – motion carried #7065 Resolution to adopt the Rules Governing Public Access to Meetings of the Village of Cayuga Heights as approved and adopted at the May 9, 2011 Board of Trustee meeting – resolution #6886. (See a copy of Rules at the end of the minutes) Motion: Trustee Andolina Second: Trustee Karns All approve – no nays – no abstains – motion carried #7066 Resolution to adopt the Privilege of the Floor Guidelines of the Village of Cayuga Heights as approved and adopted at the Jan 9, 2012 Board of Trustee meeting – resolution #7011. (See a copy of the Guidelines at the end of the minutes) Motion: Trustee Andolina Second: Trustee Karns All approve – no nays – no abstains – motion carried VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 6 #7067 Approve the March 12, 2012 minutes as amended. Motion: Trustee Riesman Second: Trustee Crooker All approve – no nays – Andolina- abstain – motion carried Report of the Assistant Superintendent – Frisbie  His monthly report will be submitted at the April 16th meeting Report of the Fire Superintendent – Tamborelle  His monthly report will be submitted at the April 16th meeting  Superintendent Tamborelle submitted a list of officers for the Cayuga Heights Fire Department for approval by the Board of Trustees as follows: Motion to pass Resolution #7068 approving the slate of officers for the Cayuga Heights Fire Department as elected by the Cayuga Heights Fire Company, approved and forwarded for consideration by the Fire Council of the Cayuga Heights Fire Department, and presented by Fire Chief Tamborelle as listed below: 261 Fire Chief George Tamborelle 262 1st Assistant Chief Matt Abbinanti 263 2nd Assistant Chief Scott Martling 264 3rd Assistant Chief David Openshaw 281 1st Lieutenant Will Waller 282 2nd Lieutenant David Sorensen 283 3rd Lieutenant Joe Price 284 4th Lieutenant Sam Jones These officers will be sworn in by the Mayor at the April 21st installation meeting when their duties will begin. Motion: Trustee Riesman Second: Trustee Crooker All approve – no nays – no abstains – motion carried Report of the Mayor – Supron  Schedule a Public Hearing for the proposed Tentative Budget #7069 Schedule a Public Hearing for the proposed Tentative Budget to begin at 7:00 PM April 16, 2012, at Marcham Hall. Motion: Trustee Riesman Second: Trustee Szekely Discussion - none All approve – no nays – no abstains – motion carried VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 7  Schedule a Public Hearing for the proposed Local Law “C”, establishing Annual Sewer Rates, as defined in Article XII, Sewer Rents, of the Village of Cayuga Heights Articles #7070 Schedule a Public Hearing for the proposed the proposed Local Law “C”, establishing Annual Sewer Rates, as defined in Article XII, Sewer Rents, of the Village of Cayuga Heights Articles to begin at 7:05 PM April 16, 2012, at Marcham Hall. Motion: Trustee Crooker Second: Trustee Karns Discussion – the purpose for this change in billing is to remove the sewer rents line item from the Village tax bill and insert a new line item for Sewer Rents on the current Water Billing through Bolton Point. This change for sewer billing is based on water consumption. Superintendent Cross did a comparison with the available NYCOM resources and with other municipalities in Tompkins County. The rates range from $2.90/1000 gallons (Dryden and Trumansburg) and up to $6.16/1000 gallons in other counties. The Village is proposing a rate of $2.15/1000 for inside the Village and $3.22/1000 for outside the Village. (See a copy of the spreadsheet used to determine rates located at the end of the minutes) All approve – no nays – no abstains – motion carried  Discussion of proposed Local Law “B” – Tax Cap Override – the public hearing was held at the March 12, 2012 meeting but was not voted on due to not having a 60% quorum present at that meeting. Treasurer Mangione indicated that the Village could raise $2.3 million without exceeding the Tax Levy Cap. The only items that are to be excluded is that amount that is considered excess in the increase in the retirement costs – for both DPW and Police unions – which was not a significant number. One line item that can be adjusted is by applying an increase in the trash tag pricing and stricter enforcement of the weight limit that is already in effect. The Cayuga Heights Police Dept provides coverage to the Town of Ithaca during court sessions. The contract has not been revised in several years. The current rate is $150/court session and has not changed since 2006. This renewal will be revised. Treasurer Mangione again suggested that the approval of the Tax Cap Override is as a precautionary measure in the event that the levy exceeds the 2%. If this was to happen, we may loose the state aid. The assessed value has changed from last year decreasing from $383,389,414 to $378,159,414. With the 2% cap in place, the levy would be close. #7071 Resolution to approve the proposed Local Law “B” to Override the Tax Levy Limit established in General Municipal Law §3-C Motion: Trustee Andolina Second: Trustee Karns All approve – no nays – no abstains – motion carried VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 8 Report of the Clerk – Mills  She will provide the monthly report for the April 16th meeting Report of the Attorney – Marcus  Attorney Marcus would like to defer until the end of the meeting and in a private Attorney-Client session. Report of the Treasurer – Mangione  BPJS cleaning services has provided an adjusted monthly estimate from $970 to $790 with a term of net 15 instead of net 30. He would bill at the beginning of the month and the Village would pass the Abstract in time (usually) to meet this deadline. He also said there would be an additional startup of $175 to bring the building up to the standard of cleanliness and he would then be able to continue at a weekly maintenance schedule. He will be using environmentally safe products and provide a vacuum cleaner for on site use. He is fully insured. The Board would like to have a confidentiality statement on file. #7072 Resolution to approve initiate a relationship with BPJS Cleaning Services for a period of three (3) months and then re-evaluate the services at a cost of $790 per month with a startup cost of an additional $175. Motion: Trustee Riesman Second: Trustee Crooker Discussion – Clerk Mills will contact Maid in Ithaca and terminate their services as of May 1, 2012. The probation department with the Sheriff’s department will provide specific project needs. Cleaning supplies have been purchased and will be kept upstairs in the Clerks storage closet. The Board requested to have the cleaning be done two days during the week. All approve – no nays – no abstains – motion carried Trustee Privilege of the Floor  Trustee Szekely received a note of thanks to the DPW crew from Martha Brodhead, 324 The Parkway, that on Friday, March 16th, she had some issues with tree debris that had to be picked up received instant help.  The full Board needs to be aware that Asst Superintendent Frisbie is drafting a revision of the pruning policy. NYSEG had an outside vendor trimming trees and doing work without notifying the Village office.  Trustee Szekely would like Clerk Mills, as the Village Election officer, to note some suggestions that were a result of the recent election forum held at Kendal on March 14th. o There should be a name plate for each candidate on the table that can be easily read from anywhere in the room. o The Moderator should be briefed before hand concerning which candidates for election are standing for which party. Question collection should be clearly explained so that the audience is aware where to submit their questions and if they will be collected throughout the forum. VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 9 #7073 motion to enter into executive session for the discussion of matters leading to the employment or promotion of a particular person at 8:25PM Motion: Trustee Crooker Second: Trustee Karns All approve – no nays – no abstains – motion carried #7074 motion to exit executive session at 9:55PM Motion: Trustee Karns Second: Trustee Andolina All approve – no nays – no abstains – motion carried There were No action items during executive session  Treasurer Mangione indicated that the Water, Sewer and Capital Funds’ budget still need to be reviewed and the Capital Fund should be reviewed by the Finance Committee make determinations regarding Bond Anticipation Notes which mature in May 2012. Trustee Andolina added that the committees should meet to look at the line items that still need fine tuning. Treasurer Mangione continued saying that the figures discussed at the Budget workshop on March 29th will be ready in the next couple of days and will be distributed to the Board. Adjourn @ 9:58PM Submitted by Clerk Mills VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 10 VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 11 VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES Agenda 836 Hanshaw Rd – Marcham Hall April 2, 2012 – 7PM Page 12