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Home My WebLink About4-4-11 Organ Minutes.pdfApril 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 1 Present: Mayor Supron, Trustees Hamilton, Riesman, Karns, Crooker, Andolina, and Szekely, Attorney Marcus, Supt. Cross, Fire Supt. Tamborelle, Police Chief Boyce, Treasurer Silber, Clerk Mills Residents: M. Mindlin, D. Donner Mayor Supron called the meeting to order at 7:05 PM Mayor Supron opened the Public Hearing at 7:05 pm Proposed Local Law “G” of the year 2011 “A Local Law Establishing Annual Sewer Rates, As Defined in Article XII, Sewer Rents, of the Village of Cayuga Heights Articles” Be it enacted by the Board of Trustees of the Village of Cayuga Heights as follows: Section I. PURPOSE. The purpose of this Local Law is to establish annual sewer rates of $110.00/unit for inside users and a rate of $165.00/unit for outside users, as defined in Article XII, Sewer Rents, of the Village of Cayuga Heights Articles. Section II. AUTHORITY. This Local Law is enacted pursuant to the grant of powers to local governments provided for in (i) Section 10 of the Municipal Home Rule Law to adopt and amend local laws not inconsistent with the provisions of the New York State Constitution or not inconsistent with any general law relating to its property, affairs, government or other subjects provided for in said Section 10 of the Municipal Home Rule Law, (ii) General Municipal Law Article 14-F, (iii) General Municipal Law Sections 451 and 452, and (iv) Village Law Article 14. Section III. ESTABLISHMENT OF SEWER RATES. As of June 1, 2011, annual sewer rates shall be established at a rate of $110.00/unit for inside users and a rate of $165.00/unit for outside users. Section IV. SUPERSEDING EFFECT. All Local Laws, resolutions, rules, regulations and other enactments of the Village of Cayuga Heights in conflict with the provisions of this Local Law are hereby superseded to the extent necessary to give this Local Law full force and effect. Section V. VALIDITY. The invalidity of any provision of this Local Law shall not affect the validity of any other provision of this Local Law that can be given effect without such invalid provision. April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 2 Section VI. EFFECTIVE DATE. This Local Law shall be effective as of the date of June 1, 2011. No speakers for the Public Hearing Mayor Supron closed the Public Hearing at 7:06 PM Mayor Supron announced that the planned Public Hearing for the Budget has been scheduled for April 11, 2011 at the Cayuga Heights Elementary School (CHES) to begin at 7:00 PM. The reason for the rescheduling was that the advertisement of the Public Hearing was published with an incorrect date. Mayor Supron appointed Trustee Beatrice Szekely as Deputy Mayor for the 2011-12 Official Year. Motion: Trustee Andolina Second: Trustee Karns A resolution #6833 to approve the appointment of Trustee Beatrice Szekely as Deputy Mayor for the 2011-12 Official Year. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Szekely Second: Trustee Andolina A resolution #6834 to approve the appointment of Barney, Grossman, Dubow, Marcus & Orkin, LLP as the Village of Cayuga Heights official Law Firm for the 2011-12 Official Year. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Riesman Second: Trustee Hamilton A resolution #6835 to approve the appointment of Brent Cross as the Stormwater Mgmt Officer for the 2011-12 Official Year. Discussion – none April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 3 Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Szekely Second: Trustee Riesman A resolution #6836 to approve the appointment of Robert Andolina as Acting Treasurer for the 2011-12 Official Year. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Andolina Second: Trustee Hamilton A resolution #6837 to approve the appointment of Andre Bensadoun as the Village Forester for the 2011-12 Official Year. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Andolina Second: Trustee Szekely A resolution #6838 to approve the appointment of David Klein as the Acting Village Justice for the 2011-12 Official Year. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Andolina Second: Trustee Crooker A resolution #6839 to approve the appointment of Kirk Sigel as a Zoning Board of Appeals member until April 2016. April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 4 Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Riesman Second: Trustee Andolina A resolution #6840 to approve the re-appointment of Robert Powers as a Zoning Board of Appeals member until April 2015. Discussion – it was pointed out that Robert Powers had actually resigned due to health concerns prior and will now be completing his original term of office. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Andolina Second: Trustee Karns A resolution #6841 to approve the appointment of Mark Morris as a Planning Board member until April 2016. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Szekely Second: Trustee Andolina A resolution #6842 to approve the appointment of Sean Cunningham as an alternate to the Planning Board until April 2012. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Szekely Second: Trustee Andolina April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 5 A resolution #6843 to approve the appointment of Alison Shull as an alternate to the Zoning Board of Appeals until April 2012. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Szekely Second: Trustee Riesman A resolution #6844 to approve the appointment of Mark Eisner as an alternate to the Zoning Board of Appeals until April 2012. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Mayor Supron made the following Trustee appointments to the committees listed as: Public Safety Committee: Diana Riesman, Robert Andolina Public Works Committee: Christopher Crooker, Diana Riesman, Beatrice Szekely Finance Liaison: Robert Andolina Communications Liaison: Diana Riesman Human Resources Committee: Christopher Crooker, Stephen Hamilton, Elizabeth Karns Planning Board Committee: Diana Riesman, Beatrice Szekely Discussion: Trustee Szekely has asked Trustee Crooker, to which he agreed, to attend the Planning Board meetings when she is unable. It seems to be helpful for the Planning Board to have a perspective from the Trustee Board at the meetings. It was noted that the Mayor does not sit on these committees, but with a committee of three this then allows for adjusting schedules where at least two out of three can attend. Representation by Board members on various other bodies in an at large capacity: Town of Ithaca Comprehensive Plan Committee: Trustee Diana Riesman Cayuga Lake Intermunicipal Organization: Vacant University Neighborhood Council: Trustee Christopher Crooker Motion: Trustee Andolina Second: Trustee Riesman A resolution #6845 to reappoint Ronald Anderson to the Board of Directors of Bolton Point Water Commission. April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 6 Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Andolina Second: Trustee Szekely A resolution #6846 to appoint Mayor Supron to the Board of Directors of Bolton Point Water Commission. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Riesman Second: Trustee Andolina A resolution #6847 to re-appoint Mayor Supron to the Board of Directors of Tompkins County Council of Governments (TCCOG). Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Riesman Second: Trustee Andolina A resolution #6848 to appoint Trustee Stephen Hamilton to the Board of Directors of Tompkins County Council of Governments (TCCOG) as alternate. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Andolina Second: Trustee Hamilton A resolution #6849 to appoint Mayor Supron as member of the Board of Directors for the Greater Tompkins County Municipal Health Insurance Consortium. Discussion – none April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 7 Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Karns Second: Trustee Riesman A resolution #6850 to appoint Clerk Mary Mills as member of the Greater Tompkins County Municipal Health Insurance Consortium Joint Committee Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Andolina Second: Trustee Szekely A resolution #6851 to approve that Tompkins Trust Company, Ithaca, NY be designated the official depository for Village funds for the 2011 Fiscal Year, with a maximum deposit of $4,000,000. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Andolina Second: Trustee Hamilton A resolution #6852 to approve that the Clerk be authorized to notify Tompkins Trust Company of the following names to be honored on checks for the 2011 Fiscal Year with two signatures required for each check 1. Kathryn Supron, Mayor or Beatrice Szekely, Acting Mayor 2. Jeffrey Silber, Treasurer or Robert Andolina, Acting Treasurer 3. Mary E Mills, Clerk Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Szekely Second: Trustee Hamilton April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 8 A resolution #6853 to approve that the Ithaca Journal be designated the official newspapers for Official Year beginning April 4, 2011. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Andolina Second: Trustee Hamilton A resolution #6854 to set the date and time for regular meetings of the Board of Trustees to the 2nd Monday of month. May 9th, June 13th, July 11th, Aug 8th, Sept 12th, Oct 11th (Tuesday – day after Columbus Day), Nov 14th, Dec 12th, Jan 9th, Feb 13th, Mar 12th, Apr 2nd – Organizational Mtg. Discussion – If a holiday conflicts with the meeting date, the Board meeting will move to next day at a location to be determined. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Andolina Second: Trustee Riesman A resolution #6855 to set the time and date for next regular meeting Apr 11, 2011 @ Cayuga Heights Elementary School (CHES) 7:00pm. Discussion – Mayor Supron advises the Board will need to be out of the CHES building by 10:00 PM. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Riesman Second: Trustee Szekely A resolution #6856 to set the date and time for regular meetings of the Planning Board to the 4th Monday of the month May 23rd, June 27th, July 25th, Aug 22nd, Sept 26th, Oct 24th, Nov 28th, Dec 19th, Jan 23rd, Feb 27th, Mar 26th Discussion – The date of December 26th moved to December 19th in observance of the Christmas holiday. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 9 Motion: Trustee Hamilton Second: Trustee Crooker A resolution #6857 to set the date and time for regular meetings of the Zoning Board of Appeals as the 1st Monday of the month: May 2nd, June 6th, July 5th (CHFD), August 1st, September 5th (CHFD), October 3rd, November 7th, December 5th, January 2’nd, February 6th, March 5th, April 3rd (CHFD) at 7:00PM Discussion – When someone submits an application then usually a meeting is set. It would be better to schedule a regular meeting, time and location. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Approval of the Minutes of March 14th were tabled until April 11th. Report of Police Chief Boyce  The Trustees were emailed the monthly report Discussion: a question was asked of Chief Boyce if the overtime figures were included and the answer was yes. There were no other questions. Report of Fire Superintendent Tamborelle  The monthly report will be emailed later this week and attend the April 11th meeting to answer questions.  The Fire Department officers were voted into office on Sunday, April 10th. A list of who these officers are, are included in the revised agenda distributed to the Board of Trustees. Motion: Trustee Riesman Second: Trustee Andolina A resolution #6858 to approve the list of Cayuga Heights Fire Department Officers for 2011-12. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Trustee Szekely will administer the oath to the newly appointed officers at the April 23rd dinner. Report of the Mayor  Discussion of the SEQR Findings and completion of the SEQR process. April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 10 Motion: Trustee Szekely Second: Trustee Andolina A resolution #6859 to accept SEQR Findings. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed After the vote was complete and the resolution passed, Attorney Marcus handed the SEQR Findings statement for Mayor Supron’s signature. Attorney Marcus advised Clerk Mills that he would submit the signed statement to the DEC for filing. Discussion – a question: with SEQR now complete what is the next step to proceed in order to accept the draft plan? Attorney Marcus indicated that because the State Environmental Quality Review has been undertaken by the municipality itself, further action is not required, but he recommended that the Board pass a resolution to proceed with the deer management plan, as described in the language in the EIS. Motion: Trustee Andolina Second: Trustee Crooker A resolution #6860 that the Village will move forward with the deer remediation plan as outlined in the Environmental Impact Statement. Discussion Attorney Marcus advised that the Board may not take action that has not been covered in the SEQR process. In its decision-making process, the Board has evaluated the components that have been proposed in the deer remediation program. If the Board eliminates one or more of the components in the plan with reason, there should be no need for a supplemental review of the accepted Environmental Impact Statement. A change in the program impacting the environment that has not already been covered in the EIS would necessitate a supplemental Environmental Impact Statement. Trustee Szekely asked a question relating to sequencing. The adopted plan proposed sterilization before culling. Can culling be undertaken before sterilization of the core population of does is completed? In other words, can the sterilization and culling measures overlap? Mayor Supron added that maintaining the herd size could necessitate such an overlap. Attorney Marcus responded that by overlapping sterilization and culling the Village would not be operating outside the evaluation of environmental impacts in the SEQR process. Two negative impacts were identified in the SEQR review: one potentially large impact is the element of controversy about the deer remediation plan; the other is the significant impact of sterilization and culling on the deer themselves. There would be no difference in the SEQR analysis if there is an overlapping of the steps to be taken. This doesn’t change the SEQR outcome. April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 11 Trustee Andolina suggested beginning discussions with those professionals who are going to help with executing the deer remediation plan. Attorney Marcus commented that the Board always has the option of changing its SEQR evaluation, to amend or even revoke it. If a change in SEQR findings were identified, the Board can undertake a supplemental environmental quality review, hold a public hearing and issue any new findings. More comments from the Trustees indicated that the members of the Board do not take adoption of the deer remediation plan lightly. The Village Board has worked hard to get this far, and it is time to press on. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Next Item - TCAT update Chief of Police Boyce and Mayor Supron are having discussions with TCAT members to pursue agreement regarding the route of Bus route 30. Superintendent of Public Works Cross has worked with SRF Associates to obtain a letter of recommendation for erecting the stop signs at the intersection of The Parkway and Northway near the entrance to Cayuga Heights Elementary School. Chief Boyce now has the letter and can erect the stops signs. Trustee Karns related a personal incident of riding her bike on Sunday morning when a TCAT bus approached and honked the horn before turning next to her. If she had been child she would have been startled. This could have been a potential accident. Superintendent Cross further indicated that during school hours -- in addition to stop signs -- Chief Boyce would like to extend the no parking zones on both sides of the street on Northway near The Parkway. Once the desired distance is identified, the Board may amend the current local law by resolution. Attorney Gutenberger is also working on the requisite terms for the installation of stop signs and crosswalks to determine if a local law is needed. Discussion will be ongoing regarding the parking issue on Northway. Treasurer Silber points out that it might be worth publicizing the impending stop signs. Mayor Supron indicated that this will be done once we get the letter from SRF. Next Item - Marcham Hall Renovations Mayor Supron confirmed the Village will have one year to finish construction according to the terms of the grant awarded for improvement in our court facilities. Two architects have visited Marcham Hall for an interview with Superintendent Cross, Mayor Supron, and Trustees Supron and Szekely. Justice Galbreath participated in one interview. The third potential architect will be here on Thursday, April 7th. April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 12 Next Item - IT proposals The Computing Center has provided a proposal for a prepaid contract; Sherpa Technology also provided a proposal and visited in February. The latter’s proposal has a broader array of services than the former. Both organizations have many years of experience and a broad client base. It was suggested that Clerk Mills make contact with both companies and ask for references to follow up. Treasurer Silber has worked closely with Computing Center. Next Item - Privilege of the Floor Guidelines Revised privilege of the floor guidelines were circulated. These would replace the original guidelines adopted in the fall of 2008. Privilege of the floor is not a legal requirement; the public only has the right to speak at public hearings conducted by the Board. At some municipal board meetings, a statement governing privilege of the floor is read at the beginning of each meeting. For example, at the City of Ithaca ZBA, a statement is read before every meeting. Attorney Marcus noted that no other municipality he is aware of allows posters to be displayed during meetings. The Cayuga Heights Village Board is very lenient in this regard. NYCOM has very broad and general guidelines regarding privilege of the floor. Attorney Marcus pointed out that the length of a public hearing cannot be limited; everyone must have the opportunity to speak. But for privilege of the floor the Board determines the time allotment. Mayor Supron read the draft privilege of the floor guidelines. Motion: Trustee Andolina Second: Trustee Riesman A resolution #6861 to adopt the revised Privilege of the Floor Guidelines, as amended by Attorney Marcus’ parenthetical change. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Motion: Trustee Szekely Second: Trustee Hamilton A resolution #6862 to hold a Public Hearing on the proposed Budget April 11, 2011 at 7:00 at the Cayuga Heights Elementary School, 110 E Upland Rd. Discussion – none April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 13 Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Report of Clerk  Williamson Law Book upgraded the Village tax collectors program in anticipation of the June 1st billing cycle.  NYCOM training/meeting for new officials in Fayetteville on May 5th. Report of Superintendent of Public Works Cross  The Integrys contract providing the Village’s electricity is up for two-year renewal that locks in pricing with daily variations of a fraction of a cent. Treasurer Silber commented: The Public Service Commission regulates the lighting for streets at low peak, night time hours. At Marcham Hall we have two electrical meters because formerly the Police Department was a separate apartment residence. This is a renewal for electric service. The delivery carrier is NYSEG. MEGA Services, which has recommended renewal of the Integrys contract, does an excellent job searching for the best price. Motion: Trustee Hamilton Second: Trustee Szekely A resolution #6863 to authorize Mayor Supron to sign the renewal contract with Integrys for the next 2 years beginning 4/20/11 – 4/20/13 at the fixed rate. Discussion: there are no charges or fees collected by MEGA. Treasurer Silber noted as a side note that in the last fiscal year the Village spent $115,938 on electricity and $41,420 for gas, including transmission fees. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Next item – Fire hydrants being replaced and installed  In response to Trustee Szekely’s question, Superintendent Cross indicated some fire hydrants need physical improvements. The Village covers the cost of repairs and replacements. Bolton Point does the maintenance and bills the Village. Next item – Proposed Sewer Rate Treasurer Silber indicates that the proposed sewer rate is less than last year because the sewer fund has a significant balance. The proposed law shifts sewer billing from the number of units to water consumption. As a result, some property owners may find changes in their sewer billing, but the costs to users will be more in line with usage. April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 14 Motion: Trustee Andolina Second: Trustee Crooker A resolution #6864 to pass proposed Local Law “G” of 2011 as written and advertised. Discussion – Attorney Marcus notes that this type action is exempt from SEQR. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed Any other business to discuss Motion: Trustee Hamilton Second: Trustee Crooker A resolution #6865 to adjourn at 9:04 PM. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Hamilton, Karns, Crooker, Andolina No nays or abstains Motion passed April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 15 April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 16 April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 17 April 4, 2011 VCH-Board of Trustee Meeting Minutes Organizational Meeting Page 18