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HomeMy WebLinkAboutJan10-2011 BOT minutes.pdfJanuary 10, 2011 VCH-Board of Trustee Meeting Minutes Page 1 Present: Mayor Supron, Trustees Andolina, Hamilton, Riesman, and Szekely, Attorney Marcus, Supt. Cross, Asst. Supt Frisbie; Fire Chief Tamborelle, Police Chief Boyce, Treasurer Silber, Clerk Mills Absent: Trustees: Crooker, Karns Others: E. Mount, S. Grubb, S. Hatcher, M. Tabacchi, G. Tabacchi, B. Eden, L. Bors, L. Donner, M. Mindlin, D. Naydich, I. Naydich, E. Kuniholm, L. Garner, S. Teel, C. Temple, J. Stein, E. Huang, J. LaVeck Mayor Supron called the meeting to order at 7:04 PM Privilege of the Floor Mayor Supron - we have a time limit during the privilege of the floor of two minutes per person with a total of 30 minutes – there is a new timer that will be used, we ask that the Village of Cayuga Heights residents be allowed to speak first with any extra time going to the general public. E. Kuniholm – in support of the culling the deer and the giving the meat to a food bank. M. Tabacchi – not in support of culling. This will open the area for other deer to move in. The Tompkins County Health dept does not show any higher level of Lyme disease. G. Tabacchi – still waiting for an answer to questions asked prior, such as how many deer are in the Village? Is this a permanent solution to reducing the population? Is this a guarantee? Is this a reliable and repeatable solution? Would these monies be better spent on the construction of speed bumps instead? D. Naydich – Has been a resident for 10 years and believes fencing is the best way to control the deer. Asked the question why not try using other means then netting and bolting. S. Grubb – along with Elizabeth Mount and other concerned Village residents have been working to provide the Trustees with a proposal to amend the current Fencing ordinance (see handout at end of minutes and a statement). R. Bors – is in support of the culling. He has spoken with many people in the Village who are also in agreement. E. Mount – along with Sally Grubb and other concerned Village residents have been working to provide the Trustees with a proposal to amend the current Fencing ordinance. She would like to see fencing allowed in protecting people’s gardens in their front yard. B. Eden - recently appointed to the Tompkins County Environmental Management Council and is available for consultation. Stream set back is important related to storm water management. M. Mindlin – Thanked the Village of Cayuga Heights for working with Mr. Ciaschi and repairing the pedestrian sidewalk. Also would like to see a forum set up for the upcoming Village elections. I. Naydich – has been a resident for 20 years and believes fencing is the best way to handle the destruction from the deer. The net and bolt method is an inhuman way to kill deer. January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 2 C. Temple – does not want to see the deer killed, but doesn’t share the point of view supporting culling. There has to be a way for humans and deer to interact with each other – create a structure or system whether it is by updating fencing and zoning. S. Teel – he used to be a Cayuga Heights resident. He has spoken to people both in and outside of Cayuga Heights and they are all against the proposed deer control. He spoke about using the PZP vaccine for deer population control. There needs to be a compromise. (see statement at end of minutes) J. LaVeck – Read from statement from Dr. Richard Ostfeld, Senior Scientist at the Cary Institute of Ecosystem Studies, Millbrook, NY. (see attached statement at end of minutes) L. Garner – is a Village of Lansing resident and has read the DEIS report. There has to be something else other than deer remediation. He made reference to President Bush and his search for weapons of mass destruction. Mayor Supron closed Privilege of the Floor approximately 7:37pm. Report of the Fire Chief – currently has no pictures of the new truck. Also, has no other comment from what was submitted in writing to the Board. Report of the Asst. Supt. of Public Works – salt usage is currently at 200 ton, will be ordering another 200 ton shortly, however will be under budget. Approval of Minutes Motion by Trustee Szekely Seconded by Trustee Andolina A resolution #6776 to approve the minutes of December 13, 2010 as submitted, with amendments made prior to tonight’s meeting by Attorney Marcus, Mayor Supron, and Trustee Szekely. Discussion: none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 3 Report of the Mayor There is a proposed Local Law amendment to the Senior Citizens Exemption limits and a need to schedule a public hearing for the February 14th meeting. Motion: Trustee Andolina Second: Trustee Hamilton To pass resolution #6777 to schedule a Public Hearing for proposed Local Law “C” at the next Board of Trustee meeting, February 14th, to begin at 7:00 pm. Discussion: none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed The next proposed Local Law is to establish a tax exemption for Disabled Persons with Limited Incomes and a need to schedule a public hearing for the February 14th meeting. Motion: Trustee Riesman Second: Trustee Hamilton To pass a resolution #6778 to schedule a Public Hearing for proposed Local Law “D” at the next Board of Trustee meeting, February 14th, the time to begin will follow the previous Public Hearing. Discussion: the limits for the Disability exemption will be consistent with the limits noted for the Senior Citizen exemption. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Next Item: Completion of the EIS study. The Tim Miller Associates group is working with the comments collected on the draft EIS. They have indicated they are about one month away from completion. If they do not finish by the Feb 14th Board of Trustee meeting, it will be shortly there after. Next Item: It is noted that the Deputy Clerk position is still vacant and no decision will be made at this meeting. Next Item: TCAT –Mayor Supron and Trustee Riesman were part of a mediation meeting with dispute resolution center – currently the proceedings are not available for public discussion but the session was successful and updates will be made available. Next Item: Proposed Local Law “A” amending Section 9 of the Village of Cayuga Heights Zoning Ordinance to permit deer fences. Discussion: Mayor Supron it was important to have all the Trustees review this proposal. There was a suggestion to remove the word “Deer” from the document and instead make it just “Fences” in general. January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 4 Another item discussed were “exclosure fencing”, fencing surrounding specific plantings to serve as protection. These types of fencing are used to protect the growth of the planting over several years. There was a suggestion to change or eliminate the “temporary” fencing from the original proposed document in August 2010. The Board discussed including some of the same wording as seen in the Town of Ithaca document provided by S. Grubb and E. Mount. Trustee Riesman continues to favor “temporary” versus “permanence” of fencing. Trustee Andolina indicated the document should guard against the use of the florescent orange and green fencing that is available. Perhaps adding a limitation of colors to the document would be best. It was agreed to have the attorney redraft the proposed local to incorporate the Board’s comments, and then to discuss the revised draft of this proposed Local Law “A” at the February 14th meeting. Report of the Police Chief The mini 14’s have been sold and the check as been deposited into the Village’s General Fund. The part-time police clerk has resigned and Chief Boyce would like a resolution to allow the hiring of a replacement by the next Board meeting. Motion: Trustee Andolina Second: Trustee Szekely To pass a resolution #6779 authorize a canvas of prior applicants or if needed; to open a new search to replace the part-time police clerk. Discussion: Chief Boyce would like to have the new part-time police clerk by February. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Report of the Superintendent of Public Works The SPW would like to discuss the proposed Local Law “E” Amending Article 12, Sewer Rents, of the Village of Cayuga Heights Articles and to schedule a Public Hearing at the February 14th Board of Trustee meeting. The term “Sewer Rents’ is used by municipalities as a way to recover expenses incurred from the users of the system. The outside (of the Village) client contracts are being reviewed and rewritten. Motion: Trustee Riesman Second: Trustee Hamilton To pass a resolution #6780 to schedule a Public Hearing for proposed Local Law “E” at the next Board of Trustee meeting, February 14th, the time to begin will follow the previous Public Hearing. Discussion – this proposed local law is SEQR exempt as indicated by Attorney Marcus. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 5 Trustee Riesman has indicated that the Zoning Board of Appeals has a hearing on an interpretation requested concerning the permitted location of sheds scheduled for January 24th and she would like to schedule a Public Hearing and a vote at a Special Board of Trustee meeting on January 20th at 9:00 am for the Local Law “B” Establishing an exemption for portable sheds from the Zoning Permit Requirements of Section 20 of the Village of Cayuga Heights Zoning Ordinance. Motion: Trustee Riesman Second: Trustee Szekely To pass a resolution To pass a resolution #6781 to schedule a Special Board of Trustee meeting to be held on January 20th at 9:00 am at Marcham Hall. Discussion – none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Motion: Trustee Andolina Second: Trustee Szekely To pass a resolution #6782 to schedule a Public Hearing for proposed Local Law “B” at a Special Board of Trustee meeting to be held on January 20th at 9:00 am at Marcham Hall. Discussion – This local law will require a SEQR as indicated by Attorney Marcus. Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Next Item: the property at 825 Hanshaw Rd is in need of roof repairs. SPW Cross has received a quote of $1050 labor for building the roof extension; $1200 labor to create a sloped roof over the porch area and $825 for materials for a total of $3075. Motion: Trustee Hamilton Second: Trustee Szekely Discussion – the question was asked when this was to take place because of the inclement weather; SPW Cross indicated this would could take place at any time, weather permitting. It was discussed that a time frame would have to be given. To pass a resolution #6783 authorizing roof construction and repairs to 825 Hanshaw Rd to begin work as weather permits and completed within deadline determined by Superintendent Cross and not to exceed $3,075 in cost. Discussion - none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 6 Next Item: Village Forrester, Andre Bensadoun’s action plan regarding the emerald ash borer. Mr. Bensadoun has indicated there are approximately 108 trees owned by the Village of Cayuga Heights susceptible to the beetle. He advises identification of the 2/3 of the Village’s ash trees in the best condition for injection and girdling the other third in an effort to attract the beetles to these weaker trees. He has indicated that the sooner the injections are started the better for the health of the trees. Trustee Szekely offered to work with Sarah Hatcher, editor of the Courier, to provide an article and pictures of a large tree being recently taken down on a private property in the Village as a prophylactic measure. Motion: Trustee Andolina Second: Trustee Riesman To pass a resolution #6784 authorizing expenditures be used from Contingency Funds for 2/3rd of the 108 trees not to exceed $5,000. Discussion: none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Trustee Riesman will contact the City of Ithaca and the Town of Ithaca to see what measures they are taking with the emerald ash borer. Next Item: as a note of interest, Superintendent Cross indicated the Tompkins County Hanshaw Rd project will be holding a meeting on January 19th to provide an update on the County’s planned changes to Hanshaw Road.. Report of the Clerk Bids for the Durango have been opened and a dealer in Chicago, Asia Motors Inc won the bid for $6379. They have been notified and given information on how to proceed. The Board of Elections needs a resolution from this Board to relocate the Village Polling place from Marcham Hall to Kendal for the March 2011 elections. Motion: Trustee Andolina Second: Trustee Szekely To pass a resolution #6785 authorizing moving the polling location from Marcham Hall to Kendal beginning with the March 15th 2011 election. Discussion: none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Report of the Treasurer January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 7 Treasurer Silber announced receiving a gift of 33 shares of Johnson & Johnson stock in December 2010 in support of activities for the Cayuga Heights Fire Department. The Budget season has begun and Treasurer Silber has sent the Department heads the annual paperwork to be returned to Treasurer Silber; as well as any suggestions. Treasurer Silber is working on catching up the monthly billings, and asked if there were any questions regarding the Abstract or Supplemental Abstract. Motion: Trustee Hamilton Second: Trustee Riesman To pass a resolution #6786 approving the Abstract and Supplemental Abstract. Discussion: none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Report of the Village Attorney – nothing to report Mayor Supron opened the meeting to Trustee Privilege of the Floor. Having no response Mayor Supron closed Privilege of the Floor at 9:45 PM. Mayor Supron called a five minute break with notice that the Board for a motion to enter into executive session to discuss personnel issues afterward. Motion: Trustee Andolina Second: Trustee Riesman To pass motion #6787 to enter into executive session to discuss personnel issues at 9:50 pm Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Motion: Trustee Andolina Second: Trustee Szekely To pass motion #6788 to exit executive session at 10:33 pm Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 8 Motion: Trustee Andolina Second: Trustee Hamilton To pass resolution #6789 entering into a consulting agreement with the former Village Clerk to provide training services to the new Village Clerk at a rate of $60. per hour; not to exceed $1,000 and to run through October 12, 2011. Discussion: none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Motion: Trustee Andolina Second: Trustee Szekely To pass resolution #6790 authorizing payment under the consulting agreement with the former Village Clerk of $396. upon receiving completed and signed contract. Discussion: none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Motion: Trustee Andolina Second: Trustee Riesman To pass resolution #6791 entering into a consulting agreement for assistance with duties to be performed by the Village Treasurer with Alfred Carvill at a rate of $65. per hour on an as needed basis not to exceed 50 hours. Discussion: none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed Motion: Trustee Riesman Second: Trustee Szekely To pass resolution #6792 to adjourn Board of Trustee meeting at 10:45 pm Discussion: none Aye Votes: Mayor Supron, Trustees: Riesman, Szekely, Andolina, Hamilton Absent: Trustees Crooker & Karns Motion passed January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 9 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 10 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 11 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 12 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 13 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 14 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 15 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 16 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 17 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 18 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 19 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 20 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 21 January 10, 2011 VCH-Board of Trustee Meeting Minutes Page 22