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HomeMy WebLinkAboutMinutes of the Board Meeting September 14, 2009.pdf 1 Minutes of the Board of Trustees September 14, 2009 Village of Cayuga Heights Meeting of the Board of Trustees Present: Mayor Gilmore, Trustees Andolina, Riesman, Supron and Szekely, Supt. Cross, Ass’t Supt. Frisbie, Chief Boyce, Treasurer Silber, Fire Supt. Tamborelle, Clerk Manning Absent: Trustees Bors and Donner Others: Sarah Hatcher, Mindy Mindlin, James LaVeck, Eric Huang, Mike Ellis, Steve Felker, CHFD, Krisy Gashler, Ithaca Journal. ************************************************************************* Mayor Gilmore called the meeting of the Board to order at 12:05pm. The minutes of August 10, 2009 were presented for approval. Motion by Trustee Supron Seconded by Trustee Szekely Move to approve the minutes of August 10, 2009 as amended. Mayor Gilmore, Trustees Riesman, Supron and Szekely voted YES. Trustee Andolina ABSTAINS. Report of the Treasurer – Treasurer Silber noted that part of the WWTP Phosphorous Money ($900,000) is being received today. The Police retirement in FY 11 will increase to 23.3% of wages. ERS retirement will go up to 11.2% from 7.0%. Hanselman Trust Overview – The Trust is from a bequest by a former charter member of the Fire Company, George Hanselman, and a separate one from his wife, Hazel Hanselman. The value of the principal at 5/31/09 was $1,403,366. Our estimated annual income is $48,113. (We are a beneficiary of a portion (25%) of the Trusts.) There were no transfers this month. Transfers will be presented at a later time after year- end closing. The abstract of vouchers was presented with some additions as listed. Treasurer Silber answered questions from the trustees. Motion by Trustee Andolina Seconded by Trustee Szekely Move to pass Resolution 6545 approving Abstract of Audited Vouchers dated 9/14/09. Mayor Gilmore, Trustees Andolina, Riesman, Supron and Szekely voted YES. 2 Mayor Gilmore asked if there was anything further on money issues. Treasurer Silber said that the retirement bill will be in next month and it will be discussed then. Report of the Ass’t. Supt. of Public Works – The DPW spent the month of August trimming brush and keeping street signs cleared and cleared the N. Sunset Park bank. Report of the Supt. of Public Works – Supt. Cross reported that the Village’s gas supply contract is up for renewal. A renewal contract needs to be signed by the Mayor; however, the Trustees felt that they didn’t have enough information and are holding until they receive more info. Phosphorous Treatment Update – The new phosphorous filter has been put in service and is treating full flow. It’s on schedule with compliance with D.E.C. Regarding the handicap entrance project – Larry Sharpsteen is working with Supt. Cross on finalizing the details of public access while the job is being completed. The revised goal of handicap accessibility in the Village Hall is the end of September. Report of the Police Chief – Chief Boyce presented his report, which is on file. His discussion on the management of full time and part time officers will be moved to the September 14 meeting. Mayor Gilmore asked the Chief to keep the speed trailer moving throughout the Village. Report of the Fire Superintendent – Supt. Tamborelle reported that 12 new members were voted in to the Fall Recruit class. Regarding flu shots – the seasonal flu shot is not mandated for police, fire and ambulance but the H1N1 will most likely be mandated. The CDC will pick up the costs if mandated. Supt. Tamborelle then spoke on the feasibility of replacing CHFD #243 by purchasing a 2009 Durango in its place. Tamborelle received state contract prices for the vehicle at $21,500, and requested that amount along with approximately $8000 for lights, sirens and lettering. The cost of both was to be repaid using the Hanselman Trust money. The Board discussed and offered the following resolution: Motion by Trustee Supron Seconded by Trustee Riesman Move to pass Resolution 6546 authorizing the Fire Supt. to purchase a 2009 Durango from Warnock Fleet Leasing at a price of $21,500 (State Contract Priced) and have it outfitted by Admiral Emergency Vehicles for lights, sirens, and lettering, for a cost NTE $8000. Cost of vehicle and outfitting to be repaid using money from the Hanselman Trust on a quarterly basis. Mayor Gilmore, Trustees Andolina, Riesman, Supron and Szekely voted YES. At this point, Steve Felker, a member of the Cayuga Heights Fire Company, presented this year’s draft of the Company donation letter. There was discussion among the trustees and the end result was that the letter needed to be structured in a different way to make it clearer. The following resolution was offered: Motion by Trustee Andolina 3 Seconded by Trustee Szekely Move to pass Resolution 6530-11 approving the mailing of the Cayuga Heights Fire Company Donation Letter pending revision in best judgment of the Fire Company relying on feedback from the Trustees. Mayor Gilmore, Trustees Andolina, Riesman, Supron and Szekely voted YES. Report of the Mayor – Mayor Gilmore recommended that the Clerk obtain better cameras for the Clerk and Deputy Clerk’s office by way of security for entrance to the Village Hall. The Mayor also reported that Treasurer Silber and Trustees Andolina and Supron are working on a modified deer remediation draft plan and budget to be ready for the September 21 meeting. The question of a Public Hearing prior to SEQR was then discussed. Trustee Riesman said that we should have a public hearing…it is an important part of the process. Trustee Szekely agrees since there will be a modified draft plan. Trustee Andolina agrees also as there is more information now on what the plan is and how much it will cost. Trustee Supron also supports the public hearing. It was decided that the Public Hearing would be set for Thursday, October 1 from 7:00 PM – 10 PM with a 2 minute/person limit. A resolution was needed to approve the draft deer plan for SEQR Review. Motion by Trustee Andolina Seconded by Trustee Szekely Move to pass Resolution 6547 approving the consideration of the draft deer remediation plan in preparation for SEQR review. Mayor Gilmore, Trustees Andolina, Riesman, Supron and Szekely voted YES. The Board will wait to set a date for SEQR review. Motion by Trustee Szekely Seconded by Trustee Andolina Move to pass Resolution 6548 adjourning the meeting at 1:40 pm. Mayor Gilmore, Trustees Andolina, Riesman, Supron and Szekely voted YES.