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HomeMy WebLinkAboutMinutes of the Board Meeting August 10, 2009.pdf 1 Minutes of the Board of Trustees August 10, 2009 Village of Cayuga Heights Meeting of the Board of Trustees Present: Mayor Gilmore, Trustees Andolina, Bors, Donner, Riesman, Supron and Szekely, Supt. Cross, Ass’t Supt. Frisbie, Chief Boyce, Treasurer Silber, Clerk Manning Absent: Fire Supt. Tamborelle Others: Sarah Hatcher, Mindy Mindlin, James LaVeck, Jenny Stein and Eric Huang ************************************************************************* Mayor Gilmore called the meeting of the Board to order at 12:10 pm. The minutes of July 13, 2009 were presented for approval. Motion by Trustee Riesman Seconded by Trustee Bors Move to pass Resolution #6525 approving the minutes of July 13, 2009 as amended. Mayor Gilmore, Trustees Andolina, Bors, Donner, Riesman, Supron and Szekely voted YES. Report of the Treasurer - Treasurer Silber stated that the abstract did not get to the Board due to an administrative oversight but hoped that the Board would vote to approve the abstract today. Waiting longer to approve would have the village incur finance charges. Some trustees were uncomfortable with the short amount of time they had to review the abstract and were hesitant to approve payment of the vouchers at this time. The Mayor suggested that the Board approve the abstract subject to one more review by the Mayor and Trustee Bors within the next 48 hours. Motion by Trustee Supron Seconded by Trustee Bors Move to pass Resolution 6526 approving Abstract of Audited Vouchers dated 8/10/09 and with check to be mailed out no earlier than 3 PM on August 11 and ask Board members with concerns to contact Treasurer Silber prior to that time. Mayor Gilmore, Trustees Andolina, Bors, Donner, Riesman, Supron and Szekely voted YES. Mayor Gilmore asked if there was anything further on money issues. Treasurer Silber said that the retirement bill will be in next month and that will be discussed then. Report of the Clerk - Clerk Manning reported that the Building Renovation Committee has agreed on a specific floor plan with specifics on the location of the police clerk and 2 village clerk’s offices. Supt. Cross is now working on obtaining costs on the plan and will have those costs ready to present to the board at the October Board Meeting. Report of the Fire Superintendent – Supt. Tamborelle was absent; however his report was distributed and is on file. Treasurer Silber discussed the possibility of transferring the old police car 126 (2002 Durango) to the fire department. He recommended that the Board not sell 126 prior to the next board meeting due to cost. Silber would like to talk to the Fire Supt. about investing money in a 7 year old vehicle vs. putting a new vehicle into the budget for next year. This will be discussed further at the August 24th Board Meeting. Report of the Supt. of Public Works – Supt. Cross discussed the T.G.Miller/Sharpsteen Contract Amendment as follows. The water main contract with T.G. Miller included a resident project representative, Larry Sharpsteen, which was limited to contract drawings. Supt. Cross requested that the representative be more of a liaison role between homeowners and the contractor. Larry has done a very good job and Supt. Cross would like him to continue that type of work. $8000 was put into the contract to do the administrative work, so the net result of extra costs is $3700. Supt. Cross asked for a resolution to approve this expense. Motion by Trustee Szekely Seconded by Trustee Bors Move to pass Resolution 6527 authorizing the Mayor or sign Amendment #1 to cover the expense of Larry Sharpsteen as resident project representative projected through the end of the project at $26,400. Mayor Gilmore, Trustees Andolina, Bors, Donner, Riesman, Supron and Szekely voted YES. Supt. Cross next discussed an amendment to the resolution passed at the July 13, 2009 board meeting which authorized Supt. Cross to seek a consulting engineer at a cost NTE $2500 to form a spill prevention plan and authorize the Mayor to sign the contract. The quotes came in higher than that expected, and Stearns and Wheler, who will be working on the plan, will need to increase the amount authorized to $3500. Supt. Cross asked for a resolution approving this increase. Motion by Trustee Donner Seconded by Trustee Andolina Move to pass Resolution 6528 authorizing the Mayor or sign Amendment #1 to cover the increase in the total of the Spill Prevention Plan being prepared by Stearns & Wheler. The increase is not to exceed $3500. Mayor Gilmore, Trustees Andolina, Bors, Donner, Riesman, Supron and Szekely voted YES. Phosphorous Treatment Update – Approximately 80% of the project is complete. By the end of August, the equipment will be going through a start-up phase-in period. By the end 3 of 2009, the project is expected to be online completely. 75% of the money is expended. The project is on schedule and on budget. The Mayor has requested that the old cement wall at the WWTP which is peeling should be sandblasted and painted. Supt. Cross will talk to Jerry Smith to see if he can do something about it or look into our D.P.W. working on it. Bids were opened for the track-driven sidewalk plow. One bid was received at $15,900. Motion by Trustee Donner Seconded by Trustee Szekely Move to pass Resolution 6529 authorizing the purchase of the track driven sidewalk plow at a price of $15,900 from Simcon Equipment. Mayor Gilmore, Trustees Andolina, Bors, Donner, Riesman, Supron and Szekely voted YES. Ass’t Supt. of Public Works – Ass’t. Supt. Frisbie reported that the Midway Road paving project is 95% complete. The D.P.W. is currently focusing heavily on brush and garbage pickup. Garbage weight enforcement is continuing as there have been many issues of overweight garbage. Trustee Andolina asked about the possibility of the Village selling garbage cans to the residents so they are all a uniform size. It was said that this has never been done in the Village. The idea is to maintain consistency and Trustee Szekely will write up an article for The Courier on this subject. Report of the Police Chief – Chief Boyce presented his report, which is on file. His discussion on the management of full time and part time officers will be moved to the September 14 meeting. Report of the Clerk – Clerk Manning reported that the advertisement for Police Clerk ran in the paper, and applications are currently being received. After review by Tompkins County Personnel, Clerk Manning will receive a list of qualified applicants to give to Chief Boyce for his review. Report of the Mayor – Mayor Gilmore recommended that the Board limit the Privilege of the Floor at evening meetings to non-deer topics beginning immediately and lasting 60 days. The following resolution was offered. Motion by Trustee Bors Seconded by Trustee Andolina Move to pass Resolution 6530 limiting the Privilege of the Floor to non-deer topics, for August 24 and September 21 board meetings. After much discussion pro and con, Trustee Bors amended his resolution, and Trustee Andolina seconded as follows: 4 Move to pass Resolution 6530 limiting the Privilege of the Floor to non-deer topics, allowing only written comments for deer beginning immediately and lasting for the August 24 and September 21 board meetings. Mayor Gilmore, Trustees Andolina, Bors, Donner, Riesman, Supron and Szekely voted YES. Mayor Gilmore then distributed the deer draft action plan to focus on deer remediation for trustee review and future comments. Trustee Privilege of the Floor Trustee Riesman spoke on the fact that she had done research on the electronic traffic speed sign and its usefulness to the Police Dept., the walkability issue and the Planning Board. She distributed a handout on the electronic sign and asked the Board to discuss it at a future meeting. The Mayor asked if she was looking at a purchase this budget year or next, and Riesman said that the sooner the better, but there was no huge rush on this. Trustee Bors spoke on his concern of it looking like “big brother is watching” and would like public input. Trustee Andolina said that educating the public as to the reason for the sign would be the best answer to that. Riesman said that there is a potential for a grant of up to ½ of the cost for this; however, Supt. Cross stated that at this time there is no funding for “safe routes to school”. Motion by Trustee Andolina Seconded by Trustee Riesman Motion to adjourn the meeting at 1:50 PM Mayor Gilmore, Trustees Andolina, Bors, Donner, Riesman, Supron and Szekely voted YES.