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HomeMy WebLinkAboutagenda Board of Trustees October 20, 2008.pdf VILLAGE OF CAYUGA HEIGHTS BOARD OF TRUSTEES October 20, 2008 7:00 P.M. Call to Order Approval of Minutes of the Meeting of September 15, 2008 – 2 minutes Privilege of the Floor – 2 minutes/speaker Guidelines to be distributed New Business – 15 minutes NYCOM Meeting Procedures – Distributed – To Be Discussed Report of the Fire Superintendent - Report Distributed - 5 minutes Report of Chair of Public Safety Report of the Mayor – 5 minutes Ratification of the PBA Contract by the Trustees NYCOM Approval of Elizabeth Mount to Deer Remediation Advisory Committee Appointment of Bea Szekely to Trustee position vacated by the death of Ann Antil Deer Commentary Other Business Trustee Privilege of the Floor – 5 minutes per Trustee available Report of the Clerk – 5 minutes Marcham Hall Renovation – Report Distributed Report of Ass’t. Superintendent of Public Works – Report Distributed - 5 minutes Report of Superintendent of Public Works – 30 minutes The Village has received a contract from NYSDEC to formalize the terms and conditions under which they are willing to provide grants of $1,020,000 toward the construction of the Phosphorus Improvement Project at the WWTP. A resolution is required (see attached draft) to authorize the Mayor to sign the contract, which commits the Village to completing the project (already under contract). ACTION: Resolution to Authorize the Mayor to sign the contract with NYSDEC Bids have been received for the Hanshaw Road water main replacement project. The bid for materials is more than we have currently budgeted for this work. I will be discussing this situation with Jeff Silber to see if there is an alternative source of funding. ACTION: If a funding source is available, then I will be requesting authorization to proceed with a purchase order for the materials and to hire the contractor to install the pipe. We have received an engineering proposal from TG Miller Engineers to provide design services for the Phase II Water Improvement Project. The original study identified 7,820 lf of pipe that needs to be replaced. The preliminary cost estimate at $125/lf is $1,125,000 (including 15% contingency). They are proposing to provide computer modeling, surveying, engineering design, bidding and construction administration. Their services would be billed on an hourly basis with a total fee not to exceed $98,000. ACTION: Authorize the Mayor to sign the agreement with TG Miller Engineers. Report of Police Chief – Report Distributed – 5 minutes - Resignation of part-time police officer Ryan Mayo Authorization to hire part-time police officer to fill position left vacant by Ryan Mayo’s resignation. Authorization to hire part-time police clerk to fill open position for 20 hours/week unless full time police clerk is out of the office for a longer period of time. Report of Treasurer – Report Distributed – 15 minutes - Resolution approving Transfers - Resolution approving Abstract of Vouchers Old Business Adjourn – 9:30 pm