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HomeMy WebLinkAbout8.21.2006 Minutes.pdfMinutes of the Board of Trustees August 21, 2006 Village of Cayuga Heights Meeting of the Board of Trustees Present: Mayor Lynn, Trustees Antil, Bisogni, Collyer, Mount, Staley, Police Chief Lansing, Supt. Cross, Attorney Johnston. Absent: Trustee Kaplan, Treasurer Silber, Atty. Tyler, Fire Supt. Tamborelle, Supervisor Quick Others Present: Jodi Wadach, Ed Hooks, Jim Shreve, Judy VanCampen, Yolanda Tovar, John Henderson, Chris and Victoria Anagnost, Madim Khazzaka, Yassine Yajid, Molly Shoemaker, Erik J. Beukenkamp, M. Suner B. N.S. Liu, Wei Tseng, David Shoemaker. The meeting of the Board was called to order at 7:00 P.M. Minutes Approval of the minutes of July 17 was deferred to the September meeting. ************************************************************************ Privilege of the Floor John Henderson spoke on the deer population situation. He wants the Village to get involved in controlling the deer population. At this time, Mayor Lynn asked Molly Shoemaker (our representative to the UNC) to give her report on the last UNC meeting as it pertained to deer and other issues pertinent to the Village. A copy of that report is attached to these minutes. Jim Shreve of Simsbury Drive presented a petition asking for resurfacing of the balance of Simsbury Drive that ends with the Town of Ithaca line and begins with the Village line. The town resurfaced their part of Simsbury, and the residents on the petition would like the Village to finish their portion. Judy VanCampen of 117 Simsbury Drive reiterated Jim Shreve’s requests. She is also concerned with the road conditions on the Village portion of Simsbury Drive. She distributed pictures of the road conditions and expressed her concern about not only the cars driving, but also the people who walk on the road (as there are no sidewalks). Jodi Wadach spoke on her easement issue and the ongoing problems she is having with the culvert beneath the road next to her house. She asked the Board to discuss the problem and report back to her on a solution. This problem has been ongoing for the past 5-6 years. Eric Beaucancamp of 117 E. Remington Road also spoke on the deer situation and fence issues. He expressed his opinion that deer are hunting livestock and though he is concerned with the deer situation, he doesn’t like them in his yard or on the streets. David Shoemaker of 701 Highland Road echoed sentiments on the deer issue. He is concerned with the property damage, but more so the safety issue that the roaming deer pose. He urged the Board to take some action on this situation. Mayor Lynn then spoke on the deer problem. He explained that the experiment that was conducted by Paul Curtis and Cornell was paid for by a Village resident, not the Village itself. He asked that if anyone had an y suggestions on how to handle the deer problem, to share those suggestions with him. Supt. Cross then introduced Nadim Khazzaka. Mr. Cross received a permit application from Mr. Khazzaka to operate a pizzeria in one of the vacant spaces at 840 Hanshaw Road. He explained that a restaurant is an allowed use in the Commercial Zoning District, but requires “special approval” of the Board of Trustees. (This is similar to the Site Plan Review by the Planning Board when a new building is built or modified.) The Board asked Mr. Khazzaka some general questions on his plans. Mr. Cross said that if there were no unreasonable issues, the Board would set a Public Hearing to review the proposed pizzeria. Motion by Trustee Antil Moved to set a Public Hearing for September 18 at 7:00 PM to review the proposed pizzeria by Mr. Nadim Khazzaka. Trustees Antil, Bisogni, Collyer, Mount and Staley voted YES. ************************************************************************ Report of the Mayor Mayor Lynn reported on a communication from the Environmental Management Council asking the Board to re-appoint Roger Segelken as the Village’s representative to the EMC. The Mayor said that this was already done in March. (Clerk’s note – After further report from the EMC, Mr. Segelken was appointed in March for the second half of a two year appointment. Therefore, he should be re-appointed by resolution at this meeting for 2 years beginning January 1, 2008). The Mayor then asked the Board if they knew anyone in the Village who would be interested in being the Village’s representative to the Water Resources Council. The Mayor has forwarded a copy of the revised solicitation letter from the Cayuga Heights Fire Company to the Public Safety Committee for their comments. *********************************************************************** Report of the Police Chief – Report was distributed and is on file. Update on the 911 System changing to 900 mgh - The County still hasn’t decided completely, but it appears that they may purchase new radios for police and fire vehicles, but not totally for portable units. When the new system is completed by the County, each municipality should be prepared to spend money on whatever equipment the County is not going to fund. Trustee Mount distributed a copy of what a solicitors permit looks like so everyone know what solicitors should have with them at all times. It was again noted that residents should post a sign if they don’t want to be bothered by solicitors. ************************************************************************ Report of the Fire Superintendent – Report was distributed and is on file. Supt. Tamborelle was on vacation and not present at the meeting. ************************************************************************ Working DPW Supervisor Report – Working Supervisor Quick was absent from the meeting. His report was distributed and is on file. ************************************************************************ Report of the Superintendent of Public Works – Superintendent Cross reported that Ed Quick will be retiring at the end of August. We are planning a small coffee/donut get together one morning to present Ed with a plaque honoring his many years of service. The Clerk will inform the Trustees of the day and time. Village Hall Fire Alarm System. The existing system has repeated false alarms due to the internal clock trying to do a self-diagnostic check at 2 pm instead of the programmed 2 am. Pleasant Valley Electric no longer has the access code to re-program the unit. They have proposed to replace the panel for $820 (including labor). Supt. Cross suggests that the Village pay for the new equipment, but not the labor to install it. The cost without labor would be approximately $560. Fuel Pumps. Supt. Cross asked the Board to approve the purchase of new fuel pumps/software for the DPW. The fuel management system at the DPW (which is used by DPW, FD, and PD) has become a continuous maintenance problem and has caused problems with both dispensing and data recording. Three vendors are presently working on quotes to replace the pumps and the software (we will keep the tanks). One of the vendors has quoted $10,170 for new pump/Station; $5,891 for software upgrade and $3,495 for installation/start-up. Supt. Cross anticipates better numbers from at least one of the other vendors. The Village’s emergency services rely on this system being up and running functionally at all times. Therefore, the request is to approve a resolution authorizing the purchase of a new system with the vendor and final price to be determined. Motion by Trustee Mount Seconded by Trustee Antil Moved to pass Resolution 6216 authorizing the purchase of new fuel pumps/software for a sum not to exceed $20,000. Trustees Antil, Bisogni, Collyer, Mount and Staley voted YES. Dump Truck. The DPW currently has a 1-ton dump truck that is due for replacement. The proposed unit is a Ford F-350 with a dump body and plow. The truck is offered on NYSOGS contract through Van Bortel Ford for $34,630 plus $420 dealer options. This truck will replace a 1999 truck which will be sent to auction. Motion by Trustee Antil Seconded by Trustee Staley Moved to pass Resolution 6217 authorizing the purchase of 2006 Ford F-350 truck including equipment (NYSOGS Item 22a) from Van Bortel Ford for $35,050. Trustees Antil, Bisogni, Collyer, Mount and Staley voted YES. At this time, Supt. Cross asked to be able to address the public comments which were heard at the Privilege of the Floor. Simsbury Drive – Supt. Cross has not talked to these residents about the plans with the Village streets. Their complaint about the road being dangerous to walk on – dangerous for kids to play on, etc….no comments about the road being dangerous to drive on. Maybe the Village should be looking at sidewalks in that area rather than addressing the road because it is not safe for playing/walking. A response will be needed, though, and Supt. Cross will construct a response and give it to the Mayor to review. Jodi Wadach – Supt. Cross has been working with Ms. Wadach for approximately 6 years regarding her problem. He will look again at some possible solutions to this ongoing problem. *********************************************************************** Treasurer Report – Treasurer Silber was not in attendance, but his report including transfers was distributed along with the abstract of vouchers. Motion by Trustee Antil Seconded by Trustee Collyer Move to pass Resolution 6218 to approve the transfers and appropriation dated 8/21/06 as listed below: From: To: Amount A05110.410 Streets Contract Svces A05110.490 Streets Equipment Maint $3000 Trustees Antil, Bisogni, Collyer, Mount and Staley voted YES. Trustee Collyer asked that when the Treasurer is absent, he provide an explanation of the reason for the transfers. Motion by Trustee Collyer Seconded by Trustee Antil Moved to pass Resolution 6219 to approve the Abstract of Audited Vouchers dated 9/21/06 in the amount of $136,080.74 and instruct that the Treasurer make payments thereon. Trustees Antil, Bisogni, Collyer, Mount and Staley voted YES. ************************************************************************ Report of the Attorney – Attorney Tyler was on vacation and Attorney Laurie Johnston was in attendance. She had no specific items to report. ************************************************************************ Report of the Clerk – The Clerk informed the Board that she had received two requests from residents asking to have their penalties and interest forgiven for late tax payments. A copy of the excerpt from the Handbook for Village Officials addressing the fact that a Village can not accept payment of less than the full amount of taxes and interest due in accordance with Real Property Tax Law Section 1432 was distributed to the Trustees for their information. Motion by Trustee Antil Moved to enter into Executive Session at 9:15 pm to discuss personnel issues with the Attorney. Trustees Antil, Bisogni, Collyer, Mount and Staley voted YES Motion by Trustee Collyer Move to come out of Executive Session at 9:25 pm. Trustees Antil, Bisogni, Collyer, Mount and Staley voted YES Motion by Trustee Mount Move to adjourn the meeting at 9:25 pm. Trustees Antil, Bisogni, Collyer, Mount and Staley voted YES Respectively submitted, Norma R. Manning Clerk