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HomeMy WebLinkAbout7.17.2006 Minutes.pdf Minutes of the Board of Trustees July 17, 2006 Village of Cayuga Heights Meeting of the Board of Trustees Present: Mayor Lynn, Trustees Antil, Mount, Kaplan, Collyer, Staley, Police Chief Lansing, Supt. Cross, Treasurer Silber, Atty. Tyler, Fire Supt. Tamborelle, Supervisor Quick, Deputy Clerk Neff Absent: Trustee Bisogni Others Present: Frank Santelli and David Herrick of T.G. Miller The meeting of the Board was called to order at 7:00 P.M. Mayor Lynn stated that the public hearing of the planning board had been cancelled and that there was no business for the planning board to conduct at this time. Minutes Mayor Lynn asked for a motion to approve the minutes of the June 19, 2006 meeting of the Board Motion by Trustee Antil Move to approve the minutes of June 19, 2006. Trustees Antil, Mount, Kaplan, Collyer, Staley voted YES Privilege of the Floor – None Reports Mayor Lynn had nothing to report Trustee Mount reported that she had attended a storm water meeting put on by Tompkins County. The most significant point of the meeting was that planning boards need to keep in mind that when approving subdivisions, not only is the aesthetics of the area to be developed, but the effect of the development on the municipality’s infrastructure which includes storm water run off. Trustee Collyer reported on the public safety committee meeting. Police Chief Lansing had copied resumes of the current police department officers and requested the committee review them and present to the Board a request for civil service promotional examinations for Chief of Police and Police Sergeant. The committee reviewed the information and discussed the process with Chief Lansing. Further, the committee felt that the department contained qualified individuals for these positions and that hiring be limited to members of the department would be in the best interest of the Village and its residents. The Committee recommended that the Board authorize the request for a promotional examination for the Chief of Police and a closed examination for the Sergeant. Mayor Lynn explained that the requests need to be made soon in order for these examinations to take place, be scored so that a list is available to meet the Chief’s date of retirement planned for early fall of 2007. Motion by Trustee Collyer Seconded by Trustee Kaplan Moved to authorize the Clerk to order a Civil Service Promotional examination for the position of Chief of Police and “closed” exam for the position of Police Sergeant. Trustees Antil, Mount, Kaplan, Collyer, Staley voted YES Trustee Collyer was excused at this time. Water Main Report was presented by David Herrick and Frank Santelli of T.G. Miller P.C. Engineers and Surveyors. The presentation contained 10 maps that showed the existing water system, existing system water flow contour, existing fire hydrant flow capacity and the other seven maps showed different scenarios that could improved the water flow through the Village. Mr. Santelli stated that he had investigated the possibilities of two different types of connections to the Village of Lansing’s water system. Neither proved to be an advantage for the improvement of Village of Cayuga Heights water flow and both would cause a reduction of the flow to the residents of the Village of Lansing. From that point of the engineer’s investigation, they started considering what water mains should be replaced to bring the Village’s water flow up to the appropriate standards. They recommended the following: 1. install new main on Kline Road from Highland Road to Overlook Road 2. install (9) new hydrant assemblies south of Upland Road. 3. install new spur main on Cayuga Park Road between upland road and Cayuga Park circle 4. install (5) new hydrants assemblies north of Upland road 5. replace main on The Parkway and Highgate Road between Upland Road and Highgate Place 6. install new main on Highgate Road between Birchshire Road and Highland Road 7. install new main on Remington Road between Sunset Drive and Cayuga Heights Road 8. replace main on Cayuga Heights Road between Remington Road and Highgate Road. Further, these projects can be divided and spread out over time. The engineers have provided a written report to Mr. Cross, Superintendent of Public Works. The Board requested Mr. Cross to provide copies of the report for the Boards’ review. Another option for the Village of Cayuga Heights is to investigate pipe cleaning which can be done during the interim and which may increase the flow. The engineers stated that there is little data on this process and its success rate. The Mayor asked Supervisor Cross if he had any costs for cleaning lines. Supervisor Cross stated that he had received a cost of $21.00 per lineal foot however that was approximately 3 months ago. The Mayor and the Trustees thanked Mr. Santelli and Mr. Herrick for the presentation and the informative report. He also stated that the information would be reviewed by the Public Works Committee for a recommendation to the Board and the Treasurer for a recommendation on the financing of the project(s). Fire Chief Tamborelle stated that the fire department had implemented plans for putting out fires that may occur in the low flow areas. Due to the department’s response time and the plan there should little problems with the effectiveness of putting out fires in the low flow areas of the Village. Superintendent of Public Works Report – Superintendent Cross stated that he had received a request from Warren Real Estate regarding the street number address to be assigned to the new building. He presented the following: 1. Warren Real Estates’ license and other information for Warren Real Estates have the 830 Hanshaw Road address. 2. Warren Real Estates are moving their offices to the new building. 3. New businesses have not established their office address 4. Post office requires approval from the Village regarding street addresses. He recommends that the 830 Hanshaw Road address be moved to the new building and that the old building be assigned an appropriate address that conforms to the street numbering for Hanshaw Road. Trustee Antil asked if the new building number would be 830 Hanshaw Road. Superintendent Cross stated yes. Motion by Trustee Antil Moved to approve the address change for the new Warren Real Estates building to 830 Hanshaw Road and change to old Warren Real Estates building to 832 Hanshaw Road. Trustees Antil, Mount, Kaplan, and Staley voted YES Police Department Report – Chief Lansing presented the Police Department report for June 2006. The board reviewed and accepted it for filing. Chief Lansing thanked the Board for their decision to request the Chief and Sergeant civil service exam and for making it a “closed” test. Fire Department Report – Chief Tamborelle presented the Fire Department report for June 2006. The Board reviewed and accepted it for filing. Chief Tamborelle informed the Board that they accepted some new members and that this was due to a change in recruiting. Most of the new members already have the basic fire fighter course; one is a teacher at the Montour Falls training school. These additions will add depth to the department. He also reported that some of the members had been dispatched to Broome County to assist with the flooding however needed. He also reported that the new rescue vehicle will be received next week. Working DPW Supervisor Report – Working Supervisor Quick presented the DPW report for June 2006. The Board reviewed and accepted it for filing. Working Supervisor Quick reported that both Jeff Wood and Dave Lanning are back; the DPW now has a full crew. Board asked if there was enough work for Mr. Lanning; Quick replied that there was no problem with enough work for both Mr. Lanning and Mr. Wood. Board asked about the possibility of chipping the brush and branches as the Village did in the past. Quick responded that due to the age of the chipper, it needs work to make it usable and the cost would substantial. He responded that it is more efficient to pick up the bigger piles of brush with the backhoe and then send it to the dumping site than to repair the chipper and have the crew chip the brush. At the current time area tree contractors are dumping their wood chips at the barn. Because of this, there is enough for Village residents to pick them for their use. Working Supervisor Quick also stated that this is his last board meeting; he will be on vacation when the next Village Board meeting is scheduled. He also stated that his retirement date is August 30, 2006 and that as of August 4, 2006 he will have worked for the Village 36 years. Treasurer Report – Treasurer Silber reported that the abstract had been distributed with the Board packets this time and asked if there were any questions. Motion by Trustee Antil Moved to approve the Abstract of Audited Vouchers dated July 17, 2006 and totaling $116,566.78. Trustees Antil, Mount, Kaplan, and Staley voted YES Treasurer Silber stated that there are no budget transfers for approval at this meeting. At the next meeting the required transfers for the 2005-06 fiscal-year will be presented for Board approval. Attorney Report - Judge Relihan has reserved his decision on the Bolton Point vs. Tompkins County water system fee litigation. The Court attendant agreement with the Town of Ithaca has been blessed by the State Comptroller Office attorney. The state attorneys have determined that changes in New York State Law promote inter-municipal cooperation superseding old restrictive technical limitations. Therefore the Village’s contract with the Town of Ithaca is according to New York State law. Mayor Lynn explained that the Village’s officer is there in uniform, but will not act as a police officer if there is a problem. The officer will contact the State Police, City Police or Tompkins County Police if a problem occurs. Attorney Tyler informed the Board of the arbitrator’s decision in the Jeff Wood hearing. Mr. Wood has been reinstated, but is not eligible for retro active pay or compensation for time off. Some discussion followed on how the Village processes time cards. Atty. Tyler stated that there is a new possible litigation that may be coming involving a claim on a sewer “back-up”. As of this date the issue is being pursued through the Village’s Insurance Carrier. Atty. Tyler will not be here for the next Village Board meeting. However, if the Board does meet, Laurie Johnston will attend on his behalf. Motion by Trustee Antil Moved to adjourn this meeting at 8:50 P.M. Trustees Antil, Mount, Kaplan, and Staley voted YES Respectively submitted, Mary Jane Neff Deputy Clerk