HomeMy WebLinkAbout5.15.2006 Minutes.pdf
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Minutes of the Board of Trustees
May 15, 2006
Village of Cayuga Heights
Meeting of the Board of Trustees
Present: Mayor Lynn, Trustees Bisogni, Collyer, Kaplan, Staley, Fire Supt. Tamborelle,
Police Chief Lansing, Supt. Cross, Working Supervisor Quick, Treasurer Silber, Atty. Tyler,
Clerk Manning
Absent: Trustee Antil, Mount, Supervisor Quick
Others Present: Jack Young, Lynette Chapell-Williams, John Gutenberger
The meeting of the Board was called to order at 7:00 PM
Approval of the Minutes of the April 17 meeting will be deferred until the June meeting due
to a computer error. The Mayor asked for approval of the May 8 Special Meeting minutes.
Motion by Trustee Collyer
Move to approve the minutes of the Special Meeting of May 8, 2006.
Trustees Bisogni, Collyer Kaplan and Staley voted YES.
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The Mayor introduced Lynnette Chappell-Williams to speak at Privilege of the Floor on
behalf of the proposed Child Care Center to be developed by Cornell University for Cornell
Staff and their children. The location being explored is the open field adjacent to “A” Lot.
The goal of the center is to accommodate a total of approximately 158 children, consisting
of infants, toddlers and school age children. This idea is in the very early stages and will be
discussed more in detail in the future. Jack Young asked about zoning regulations. Z.O.
Cross said that he has not had a chance to study the plans yet, and will be looking further
into the situation as time progresses. Z.O. Cross suggested that Ms. Chappell-Williams get
in touch with him to discuss this further.
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Report of the Mayor – Mayor Lynn introduced a memo from Katie Borgella of the
Tompkins County Planning Dept. The County Planning Dept. would soon like to begin
work on the walkability study in the northeast neighborhood and is looking for anyone who
may be willing to serve on the County Steering Committee. If anyone is interested, please
contact Ms. Borgella at the Tomkins county Planning Dept.
Authorize the Mayor to sign the Amendment to the SCLIWC Agreement of Municipal
Cooperation giving approval for the Town of Ithaca to supply a residence in the Town of
Ulysses just over the Town of Ithaca line. The Commission has approved this agreement.
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Motion by Trustee Collyer
Seconded by Trustee Bisogni
Move to pass Resolution 6207 authorizing the Mayor to sign and approve the
attached Agreement of Municipal Cooperation on behalf of the Village of Cayuga
Heights.
Trustees Bisogni, Collyer Kaplan and Staley voted YES
There was discussion on the proposed Agreement between the Village of Cayuga Heights
and the Town of Ithaca regarding an officer from the Village to preside over the Town of
Ithaca Court sessions. The Town passed Resolution No. 2006, authorizing the Supervisor of
the Town to execute the agreement on behalf of the Town of Ithaca, and the Village also
wrote up a resolution (copy attached) for the Board’s approval. There was discussion on
how the system would work, i.e. part-time vs. full-time police officers working the shifts.
Chief Lansing addressed those questions. The Village’s Resolution was presented and the
Mayor asked for a motion to pass this resolution.
Motion by Trustee Kaplan
Seconded by Trustee Collyer
Move to pass Resolution 6208 for the
Village of Cayuga Heights to enter into an Agreement with the Town of Ithaca for a
Court Security Officer and Authorizing the Mayor to execute the Agreement on
behalf of the Village of Cayuga Heights
WHEREAS, the Town Board of the Town of Ithaca desires to have a uniformed
police officer in attendance during Wednesday night Town Court as a court
attendant to foster a sense of decorum, but without providing any policing service or
protection; and
WHEREAS, in the interest of intermunicipal cooperation, the Board of Trustees of
the Village of Cayuga Heights will provide this limited service to the Town of Ithaca
in a cost effective manner; and
WHEREAS, Article 5-G of the New York State General Municipal Law authorizes
municipal corporations to enter into agreements for the performance of their
respective functions, powers and duties on a cooperative basis; and
WHEREAS, the proposed agreement has been reviewed by the Attorney for the
Town, and the Attorney for the Village of Cayuga Heights; and
WHEREAS, it is anticipated that the document will soon be finalized and will
satisfactorily address the comments of the Attorneys; and
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WHEREAS, the Village Treasurer in consultation with the Village Police Chief, has
found the logistical and financial arrangement contemplated to be satisfactory,
THEREFORE BE IT RESOLVED, that the Trustees of the Village of Cayuga
Heights authorizes the Mayor to execute the final document on behalf of the Village
of Cayuga Heights.
Trustees Bisogni, Collyer Kaplan and Staley voted YES.
Attorney Tyler will send a copy of this Resolution to the New York State Comptroller for
his decision regarding Village Police working outside their jurisdiction. However, in the
meantime, the Cayuga Heights Police Department will begin attending Wednesday night
Town Court as a court attendant.
Mayor Lynn reported that Cornell has hired a consultant to do a comprehensive master plan
and part of that task involves consulting initial fact finding, information gathering and a
listening effort. Mayor Lynn asked if any of the Board would like to meet with the planners.
The Trustees are invited to join them. Let the Mayor know if someone is interested.
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Report of the Police Chief – Chief Lansing presented his report, which is on file. Comments
on the busy month the Police Department has had.
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Report of the Fire Superintendent – Fire Supt. Tamborelle presented his report which is on
file. More ongoing problems with 106 Cayuga Heights Road, and the fraternity’s activities
creating the problems.
Fire Supt. Tamborelle asked the Board to authorize the Clerk to issue a purchase order for
cabinetry for the new rescue vehicle.
Motion by Trustee Collyer
Seconded by Trustee Staley
WHEREAS, the Fire Department ordered a new rescue vehicle to replace the current
rescue vehicle #241, and
WHEREAS, on January 17, 2006, the Board approved the Clerk to advertise for a bid
for the outfitting of the new rescue vehicle with cabinetry, consoles and equipment
for one (1) new and unused Rescue Truck, and
WHEREAS, only one bid was received by the Village Clerk at the time of bid
opening,
THEREFORE, the Board of Trustees authorizes the clerk to award the bid for the
above mentioned outfitting to Admiral Specialty Vehicles located at 747B Comfort
Road, Spencer New York, 14883 at a price of $19,070.00 to be paid upon delivery of
the outfitted vehicle to the Village of Cayuga Heights and accepted by the Fire Chief
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of the Village of Cayuga Heights no later than 30 days after the vehicle is delivered to
Admiral Specialty Vehicles.
Trustees Bisogni, Collyer Kaplan and Staley voted YES.
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Working Supervisor Quick presented his report, which is on file. Remington Road was
discussed as far as the possibility of some skim coating it.
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Supt. of Public Works – Supt. Cross asked the Mayor about 112 Comstock Road. Mr.
Gillespie, who resides at that address and was present, was asking to put in another sewer
line connection (on Klinewoods Road) to the new addition that he is building onto his
house. It is undesirable to have multiple connections to one structure. It was decided that
the Mayor, Trustee Bisogni, and Trustee Staley along with Supt. Cross will discuss this
situation outside of this Board Meeting and will report back to the Trustees next month.
- Finish SEQRA work for the Phosphorous Treatment Project –
At the May 8 meeting, the Board finished the long form SEQRA Environmental
Assessment Form (attached). The negative declaration resulted from the review at the May
8 meeting. The Resolution proposed follows:
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Motion by Trustee Staley
Seconded by Trustee Bisogni
Motion to pass Resolution 6209 For the Approval of SEQRA Declaration of Findings
for the Proposed WWTP Phosphorous Project
Whereas, the Village of Cayuga Heights is planning to construct a new phosphorous
treatment addition to its WWTP at 951 E. Shore Drive, and
Whereas, such a project requires the Village conduct an environmental review of the
potential impacts of the project in accordance with NYCRR 617.5, and
Whereas, NYCRR6 617.5 classifies this project as an Unlisted Action which requires
the Village to use the Long Environmental Assessment Form (EAF) to evaluate the
project before making a determination, and
Whereas, the Village duly conducted a public hearing on March 20, 2006 to seek
comments from the public about potential impacts, and
Wjhereas, the Village has completed EAF and has found no large potential impacts
and has reported such findigs in a negative declaration pof no significant adverse
impacts, and now
Therefore, resolved, the Village of Cayga heights Board of Trustees hereby accepts
the findings of the environmental review process and makes a Negative Declaration
of no significant adverse impacts, and now
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Therefore resolved, the Trustees hereby authorize the declaration of findings to be
published in the Environmental Notice Bulletin, and now
Therefore, resolved, that upon receipt of a formal site plan for the above described
project from the project engineers, said site plan shall be submitted to the Tompkins
County Dept. of Planning for its review under General Municipal Law Section 239.
Trustees Bisogni, Collyer Kaplan and Staley voted YES.
To keep the project going, the Stearns & Wheler design phase on the WWTP Phosphorous
Project needs to be approved.
Motion by Trustee Bisogni
Seconded by Trustee Kaplan
Motion to pass Resolution 6210 to authorize the Mayor to sign the Contract with
Stearns & Wheler for Design Services on the WWTP Phosphorous Project.
Whereas, the Village of Cayuga Heights is planning to construct a new phosphorous
treatment addition to its WWTP at 951 E. Shore Drie, and
Whreas, Stearns & Wheler Enginers (SWE) has provided engineering support servies
to the WWTP in the past and has performed preliminary design services for the
Phosphorous Project, and
Whereas, SWE has prepared a scope of services for the final design phase of the
Phosphorous Project, with estimated times for various tasks which have been used to
provide an estimated cost of services of $10,000 and now
Therefore, the Village of Cayuga Heights Board of rustees hereby accepts the
proposdal and authorizes the Mayor to sign the Professional Services Agreement or
such work, with a maximum billing not to exceed $180,000.
Trustees Bisogni, Collyer Kaplan and Staley voted YES.
Supt. Cross wished to briefly report on the water system in the Village. A new approach is
being investigated – T.G. Miller met with Brent, George and Jack Ruckyser to discuss this
option….to boost water pressure by adding an additional source of water to a connection in
the Village of Lansing. This has been discussed already with the Mayor of the Village of
Lansing, and he has agreed with this temporary hook-up. This will then allow us to have a
longer period of time to study what is the best cost effective way to fix the pipes… whether
we add more hydrants, the cost estimates, etc. Discussion ensued. A further report and
discussion is due in June.
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Report of the Treasurer – Report was distributed and is on file.
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The Treasurer asked for a Resolution to approve the transfers listed on his report.
Motion by Trustee Bisogni
Seconded by Trustee Kaplan
Move to approve Resolution 6211 approving the transfers and appropriations dated
5/15/06 listed below:
From: To: Amount
A01990.400 Contingency A01325.410 Treasurer Contr Exp 700
A01990.400 Contingency A01410.410 Clerk Contr Exp 1,000
A01990.400 Contingency A01420.410 Attorney Contr Exp 400
A01990.400 Contingency A01440.410 SPW Contr Exp 100
A01990.400 Contingency A01620.410 Village Hall Contr Exp 200
A01990.400 Contingency A01620.450 Buildings: 825 Hanshaw 500
A03120.410 Police Contr Exp A03120.490 Police Eqpt Maint 300
A03410.200 Fire Eqpt A03410.490 Fire Eqpt Maint 2,100
A05112.100 Cap Impr Pers Serv A05110.100 Street Pers Serv 4,000
A05110.100 Street Pers Serv A05110.150 Street Pers Serv – OT 300
A05110.410 Street Contr Exp A05110.490 Street Eqpt Maint 700
A05110.410 Street Contr Exp A05142.410 Snow Contr Exp 150
A05110.410 Street Cont Exp A05142.490 Snow Eqpt Maint 3,040
A08160.100 Refuse Pers Serv A08160.150 Refuse Pers Serv – OT 100
A05112.410 Cap Impr Contr Exp A08160.410 Refuse Contr Exp 2,000
A05112.410 Cap Impr Contr Exp A08160.490 Refuse Eqpt Maint 600
G08130.100 WWTP Pers Serv G08120.100 Sewer Lines Pers Serv 3,000
Trustees Bisogni, Collyer Kaplan and Staley voted YES.
Motion by Trustee Collyer
Seconded by Trustee Bisogni
Move to approve Resolution 6212 approving the Abstract of Vouchers dated 5/15/06
in the amount of $122,845.50 and instruct that the Treasurer make payments thereon.
Trustees Bisogni, Collyer Kaplan and Staley voted YES.
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Report of the Attorney - The lawsuit against the County on the Health Dept. charging of
the private water system which was going to be argued in court this week has been put off
until July 7. It is assumed that there is settlement discussion going on.
We are working on the Village/Town Sewer Service Agreements with the Town of Ithaca.
Susan Brock has sent a proposed outline of an agreement that we are now going to start
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drafting from. It has to go through a number of people before things are settled. The
Board should start to see some agreements hopefully by June. The Group of Six will be
meeting next week on this subject.
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Report of the Clerk – Clerk Manning reminded the Board that the tax bills will be mailed by
the end of May with a June 30 due date. A new brochure with updated
garbage/bulky/recycling information will be included with the bills.
Clerk Manning officially handed the Space Committee Report to Mayor Lynn.
The Mayor said that the next step in the Space Report is to give copies to the Board. The
Mayor will prepare what he thinks are the separate issues to debate. The Village has hired
two architects to look at the space issues, and now the Trustees will debate the issues. The
Mayor thanked the Space Committee for the time and energy that they put into this report.
Attorney Tyler noted that the Wilkinson Agreement is on track….he hopes this all is history
by August.
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Motion by Trustee Kaplan
Seconded by Trustee Staley
Move to adjourn the meeting at 8:51 PM.
Trustees Bisogni, Collyer, Kaplan, and Staley voted YES.
Norma R. Manning
Clerk