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Home My WebLink About2018-01-04-TB-ORG-FINAL ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 1 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg. Notice of Town Board meetings are posted on the town’s website and clerk’s board. ATTENDANCE PRESENT: Supervisor- Liz Thomas Board members- John Hertzler, Rich Goldman, Nancy Zahler Town Clerk- Carissa Parlato Bookkeeper- Nina Thompson CALL TO ORDER: Ms. Thomas called the meeting to order at 8:05am. RESOLUTION 2018-1: DATES OF MEETINGS BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held on the second Tuesday of each month at 7 p.m. at the Ulysses Town Hall at 10 Elm Street, Trumansburg, NY. A second monthly meeting will be held on the 4th Tuesday of each month at 7 p.m. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-2: MEDIA BE IT RESOLVED the designated news media is advised of the foregoing schedule and meeting notices will be posted, in accordance with the Open Meetings Law, on the Town Clerk’s bulletin board and the Town Website. FURTHER RESOLVED the Ithaca Journal, a newspaper regularly published and having general circulation in the Town, is hereby designated as the official newspaper of Town of Ulysses. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 2 Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-3: MINUTES BE IT RESOLVED, Draft minutes of the Town Board meetings will be produced by the Town Clerk within 14 days of the date of the meeting and sent to Town Board members for approval. FURTHER RESOLVED in accordance with the Open Meetings Law, draft meeting minutes, clearly labeled with the date and “DRAFT, not yet approved” will be available to the public through the Town Clerk’s Office, but not posted on the web site until approved by the Town Board. Moved: Mr. Goldman Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-4: MILEAGE BE IT RESOLVED mileage at a rate of $0.545 cents per mile, based on the 2018 IRS standard mileage rate, shall be paid to Town Officials and employees for use of their personal vehicles for Town Business and that such mileage shall be reported on the official town form (available from the Town Clerk). Moved: Mr. Boggs Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 3 RESOLUTION 2018-5: PETTY CASH BE IT RESOLVED that the Town Clerk and the Court Clerk’s petty cash funds are each $300 for 2018. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-6: CRIME COVERAGE BE IT RESOLVED that the following crime insurance coverage through NYMIR for Town officials, appointees and employees is hereby approved: Money inside premises $100,000 ($1,000 deductible) Money outside premises $100,000 ($1,000 deductible) Forgery and alteration $100,000 ($1,000 deductible) Employee Theft - Per Loss $50,000 ($2,500 deductible) Excess Coverage: Deputy Supervisor $650,000 Supervisor $650,000 Tax Collector/Town Clerk $650,000 Deputy Town Clerk $650,000 Bookkeeper $650,000 Includes Faithful Performance Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 4 RESOLUTION 2018-7: FINANCIAL REPORT BE IT RESOLVED that an annual financial report be presented to the Town Clerk within 30 days of the end of the fiscal year as required by Town Law Section 29(10). In lieu of the financial report, the Supervisor is hereby authorized to submit to the Town Clerk, within 60 days after the close of the fiscal year, a copy of the annual update document (AUD) to the State Comptroller, and that the Town Clerk shall cause a summary thereof to be published in accordance with the law (Town Law Section 29(10-a)). If the state comptroller approves a 60 day extension of the AUD, the Supervisor’s time for filing a copy of the AUD with the Town Clerk is also extended. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-8: FINANCIAL RECONCILIATIONS BE IT RESOLVED the Town follow the 2013 recommendation of auditor Insero and Company to have the Supervisor or Bookkeeper review the reconciliation of the Town Clerk’s bank statements and the Town Clerk’s office review the reconciliation of the Supervisor’s bank statements in order to safeguard the town’s finances at least quarterly. The results shall be reported quarterly to the town board. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-9: FINANCIAL INSTITUTIONS BE IT RESOLVED the Tompkins Trust Company is designated as depository in which the Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit all monies coming into their hands and, ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 5 FURTHER RESOLVED the Town investments can be made at other banks and institutions as outlined in the Towns investment policy. The Town investment policy shall be reviewed and approved by the Town Board periodically and revised as necessary. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-10: FINANCIAL AUDIT BE IT RESOLVED that the Town Board of Ulysses will perform an audit of the 2017 financials for the Town Court, Town Supervisor and Town Clerk on Jan. 24, 2018 at 8am. Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-11: PROCUREMENT POLICY BE IT RESOLVED that the Town Procurement policy as adopted on November 17, 2010 is the ruling document for purchases. Moved: Ms. Goldman Seconded: Mr. Hertzler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 6 Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-12: ESTABLISHMENT OF PAY PERIODS AND SALARIES BE IT RESOLVED the Town Board hereby establishes the following payroll periods: Bi-weekly: Town Supervisor, Highway Superintendent, Town Clerk, Justices, Deputy Town Clerk, Deputy Highway Superintendent, Deputy Supervisor, Highway Department Staff, Bookkeeper, Code Enforcement Officer, Zoning Officer, Planning and Zoning Staff, Court Clerk, Temporary student and other employees, part-time Clerical, Administrative, and Support staff, Water Department staff Monthly: Councilpersons Annually: Historian, Planning Board, Board of Zoning Appeals Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-13: PAY RATES BE IT RESOLVED that the Town Board hereby establishes the following pay rates for employees and elected officials in 2018. If necessary to appoint a new employee or replace an elected official during the year of 2018, the Town Board will establish a salary commensurate with the experience and availability of funds: Position 2018 Budgeted Appropriation Hourly rate if applicable Town Board ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 7 Supervisor 17,881 - Budget Officer 16,537 - Deputy Supervisor 5,000 - Bookkeeper 50,918 - Councilperson 4,545 each - Clerk Town Clerk 53,058 - Deputy Town Clerk 18.36 2nd Deputy Town Clerk 16.00 Court Town Justice 17,615 - Court Clerk 42,949 - Planning, Zoning, Building Enforcement Officer for Building Code 25,459 - Deputy Enforcement Officer 22.50 Zoning Officer 29,814 - Planner 29,814 - Planning and Zoning Clerk 19.00 Planning and BZA Chairs 225 each - Planning and BZA Members 125 each - Highway Highway Superintendent 58,262 - Deputy Highway Superintendent - 22.24 Highway Machine Equipment Operator - 20.28 – 21.74 Seasonal Highway - 15.00 – 21.88 Water MEO/Water/Sewer Maintenance Worker 22.24 Distribution Operator Assistant/Laborer 15.39 History Historian 1,530 - Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 8 RESOLUTION 2018-14: TIME RECORDS BE IT RESOLVED all hourly employees shall turn in a Town of Ulysses time card by the end of the last day of the pay period. Salaried employees and eligible elected officials wishing to participate in the town’s benefits programs according to the Personnel Policy shall report time used for vacation, sick time, holiday or other time off on a Town of Ulysses time card to maintain accurate records of benefit time used. No pay will be issued without a time card that has been signed by the employee and employee’s supervisor and submitted to the Bookkeeper. If the employee is submitting the time card electronically to the Bookkeeper, the Department Head / Employee Supervisor must give electronic approval as part of the time card submission. Salaried and hourly employees (non-elected) should use this time card to submit sick, vacation, holiday and personal time off. It is the responsibility of the employee’s supervisor to assure the time card is accurate. FURTHER RESOLVED that to maintain accountability of all employees who work for the town, and to clarify supervisory roles, the following listing specifies employee supervisors. Each employee supervisor is responsible for approving time cards (if required), vacation, personal, sick days and compensation time used by each employee. Time off for each employee must be reported to Bookkeeper who will maintain records. Elected officials must have the Town Supervisor or other Town Board member sign their time card. Employee Employee Supervisor Deputy Supervisor Town Supervisor Bookkeeper Town Supervisor Deputy Town Clerk Town Clerk Court Clerk Town Justices Enforcement Officer for Building Code Town Supervisor Deputy Enforcement Officer Enforcement Officer Zoning Officer/Planner Town Supervisor Planning and Zoning Clerk Zoning Officer/Planner Deputy Highway Superintendent Highway Superintendent Highway Machine Equip. Operators Highway Superintendent Highway Laborer Highway Superintendent Water Dist. & Maintenance Operator Highway Superintendent Water District Laborer Water Dist. and Maintenance Operator Town Clerk Town Supervisor or Town Board Highway Superintendent Town Supervisor or Town Board Town Supervisor Town Board Moved: Mr. Goldman Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 9 Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-15: TOWN BOARD MEMBER LIAISONS BE IT RESOLVED that the Town Board makes the following liaison appointments and requests that each appointee report to the Town Board at least annually: 2017 2018 A. Highway Department Mr. Boggs Mr. Boggs B. Personnel Ms. Thomas, Ms. Zahler (alternate) Ms. Thomas, Ms. Zahler (alternate) C. Planning Board and BZA Mr. Goldman, Ms. Zahler (alternate) Mr. Goldman & Mr. Boggs D. Fire Department Mr. Hertzler Mr. Boggs, Mr. Hertzler (alternate) E. Town Court Ms. Thomas Ms. Thomas F. Trumansburg Ulysses Youth Commission Ms. Zahler Ms. Zahler G. Village EMS & EMS Billing Oversight Committee Mr. Boggs, Ms. Zahler Mr. Boggs, Ms. Zahler H. Joint Sidewalk Committee Ms. Thomas, Ms. Wright N/A I. Zoning Update Committee Ms. Thomas, Mr. Boggs Ms. Thomas, Mr. Boggs J. Agricultural Committee Ms. Zahler Ms. Zahler, Mr. Boggs (alternate) K. Town Hall Maintenance Mr. Boggs Mr. Boggs L. Sustainability Committee Mr. Hertzler, Mr. Boggs (alternate) Mr. Hertzler, Ms. Zahler (alternate) M. Trumansburg Village Board of Trustees Ms. Zahler Ms. Zahler N. Records Advisory Board N/A Ms. Thomas O. Safety Committee N/A Ms. Thomas, Mr. Boggs P. Union negotiations N/A Mr. Goldman, Ms. Zahler Moved: Ms. Goldman Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 10 Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 RESOLUTION 2018-16: TOWN BOARD APPOINTMENTS BE IT RESOLVED that the Town Board makes the following appointments and request that each appointee report to the Town Board at least annually: 2017 2018 A. TCCOG Emergency Management Ms. Wright Mr. Boggs, Mr. Hertzler B. Health Consortium Board Mr. Goldman, Ms. Zahler (alternate) Mr. Goldman, Ms. Zahler (alternate) C. Planning Board Chairperson David Blake David Blake D. Board of Zoning Appeals Chairperson George Tselekis/Robert Howarth Robert Howarth E. Clerk for Planning Board & Board of Zoning Appeals Louis DiPietro Louis DiPietro F. Board of Assessment Review C. Thompson, David Means C. Thompson, David Means G. Tompkins County Environmental Management Council Mr. Hertzler Ms. Thomas H. Tompkins County Water Resources Council (WRC) Darby Kiley Darby Kiley I. Tompkins County Stormwater Coalition Darby Kiley Darby Kiley J. Stormwater Officer Darby Kiley Darby Kiley K. Trumansburg Ulysses Youth Commission Reps Sharon Bilotta, Elizabeth Meg Williams Sharon Bilotta, (vacant) L. Recreation Partnership representative Durand VanDoren, Ms. Zahler (alternate) Durand VanDoren, Ms. Zahler (alternate) M. Tompkins County Youth Pete Angie Pete Angie ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 11 Services Board N. Ithaca/Tompkins County Transportation Council Planning & Policy Committees Darby Kiley Darby Kiley O. Tompkins County Council of Governments Ms. Thomas & Ms. Zahler (alternate) Ms. Thomas & Ms. Zahler (alternate) P. Tompkins County Area Development N/A Mr. Goldman Q. Fair Board liaison Mr. Hertzler Mr. Hertzler R. Historian John Wertis John Wertis S. Tompkins County Animal Control Ms. Thomas, Ms. Parlato (alt) Ms. Thomas, Ms. Parlato (alt) T. Cayuga Lake Water Shed Intermunicipal Organization (IO) Mr. Boggs, Darby Kiley Mr. Boggs, Darby Kiley U. Chamber of Commerce Ms. Zahler/ Mr. Goldman (alternate) Ms. Zahler/ Mr. Goldman (alternate) Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman aye Vote: 5-0 Adopted: 1/4/18 At 9:03am, Ms. Thomas announced a meeting recess so that the Town Board could convene a Special Meeting to discuss timesheets and personnel with the Highway Superintendent. Mr. Goldman was excused at 10am. Ms. Thomas reconvened the meeting at 10:50am and discussed Mr. Reynolds’ 2018 work plan, based on his completed highway shared services agreement form. ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 12 RESOLUTION 2018-17: HIGHWAY- SHARED SERVICE AGREEMENTS WHEREAS, Highway Law #142-d allows co-operative agreements for highway services and sharing of labor, equipment and supplies; and WHEREAS, General Municipal Law Article 5-G allows and encourages municipal co-operations, by joint or contract basis, performance of powers and duties among themselves; and WHEREAS, it is deemed beneficial to the Town of Ulysses to allow for shared highway agreements of equipment and services with other nearby municipal highway departments; NOW THEREFORE BE IT RESOLVED that the Ulysses Town Board authorizes the Town Supervisor pursuant to Highway Law #283 to enter into agreements for shared services and equipment with other municipalities and authorize, within existing budget constraints, the Town’s Highway Superintendent pursuant to Highway Law #284 to take such action to implement said agreements consistent with Town highway needs and availability, and maintain sufficient liability coverage to protect the town in such joint efforts. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 RESOLUTION 2018-18: PLANNING BOARD AND BOARD OF ZONING APPEALS BE IT RESOLVED that the Town Board has appointed the following Planning Board and Board of Zoning Appeals with staggered annual appointments. Members whose terms expire in 2016 may be either replaced or reappointed. The following members being reappointed for 2018: ZONING BOARD OF APPEALS (5 year terms) Name/phone/email Address Date Appointed Date of Oath Term Expiration ROBERT HOWARTH, Chair Phone: 387-3318 howarth@cornell.edu (Chair appts are for one year) 4124 Reynolds road Trumansburg NY 14886 1/7/2015 2/18/2015 12/31/2019 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 13 CHERYL THOMPSON Phone: 387-4123 cherylthompsonarchitect@gmail.com 3112 Perry City Road Trumansburg NY 14886 1/4/2018 12/31/2022 STEPHEN MORREALE Phone: 387-3816 Sjm11@cornell.edu 5360 Pine Ridge Road Trumansburg NY 14886 12/9/2014 1/28/2015 12/31/2020 JONATHAN FERRARI Phone: (971)645-1543 jonaferrari@gmail.com 16 Cayuga St. Trumansburg NY 14886 1/4/2018 12/31/2021 ANDREW HILLMAN Phone: 351-7085 andrew.hillman@davey.com 3315 Swamp College Road Trumansburg NY 14886 1/28/2015 2/6/2015 12/31/2018 (ALTERNATE) (vacant) 12/31/2018 LOUIS DIPIETRO (Clerk) Phone: (716)307-2096 Dipietro.louis@gmail.com 88 W. Main St. Trumansburg NY 14886 1/4/18 12/31/18 PLANNING BOARD (5 year term) JOHN WERTIS Phone : 387- 4331 BWWFarmtoday@aol.com 8144 Searsburg Rd. Trumansburg, NY 14886 12/9/2014 1/8/2015 12/31/2019 DAVID TYLER Phone : 387-3484 datyler123@gmail.com 5396 Rice Rd., Trumansburg NY 14886 1/12/2016 2/3/2016 12/31/2020 SARA WORDEN Phone : 379-2866 sara.e.worden@gmail.com 6273 Curry Rd., Trumansburg NY 14886 379-2866 1/4/2018 12/31/2022 DAVID BLAKE, Chair Phone : 387-5428 Davidblake73@gmail.com (Chair appts are for one year) 2057 Trumansburg Rd Trumansburg NY 14886 1/4/2017 1/4/2017 12/31/2021 REBECCA SCHNEIDER Phone: (607)387-3816 rls11@cornell.edu 5630 Pine Ridge Rd Trumansburg, NY 14886 9/1/2015 9/1/2015 12/31/2018 BEN LEWALTER (alternate) 351-0484 lewalterdesign@gmail.com 5360 Rice Rd., Trumansburg NY 14886 1/4/18 12/31/18 LOUIS DIPIETRO (Clerk) Phone: (716)307-2096 Dipietro.louis@gmail.com 88 W. Main St. Trumansburg NY 14886 1/4/18 12/31/18 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 14 Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 RESOLUTION 2018-19: ATTORNEY BE IT RESOLVED that the Attorney for the Town be Mariette Geldenhuys, Esq. and that she and her associates be consulted in accordance with the Retainer Agreement with the Town of Ulysses signed April 20, 2009 and FURTHER RESOLVED that the 2018 Addendum to Retainer Agreement which sets hourly fees for billing at $220 (Attorney) and $140 (Paralegals) is adopted. All other provisions for the 2009 Retainer Agreement shall remain in full force and effect subject to revision. FURTHER RESOLVED that the Town Board authorizes the Town Supervisor to sign the Addendum to the Retainer Agreement for 2018 and ancillary retainers with attorneys who are subcontracting with Mariette Geldenhuys. Moved: Ms. Zahler Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 RESOLUTION 2018-20: INFORMATION TECH SERVICES BE IT RESOLVED that the Town Board authorizes the Town Supervisor to sign the Information Technologies 2018 contract with Jeff Burns at the rate of $45/hour and Pushlar Consulting for $80/hour. Moved: Ms. Thomas Seconded: Ms. Zahler Ms. Thomas aye ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 15 Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 RESOLUTION 2018-21: MAINTENANCE BE IT RESOLVED that the Town Board authorizes the Town Supervisor to sign the Town Hall maintenance contract with Mainstay Builders, LLC at a rate of $42.50/hour for carpentry and up to $65/hour for mechanicals as specified in the 2018 contract. Moved: Mr. Boggs Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler abstain Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 RESOLUTION 2018-22: POLICIES BE IT RESOLVED that the Town of Ulysses has adopted policies for a Code of Ethics, Personnel and Benefits, Procurement, Claims, Meeting Rules and Procedures, Investment, Alcohol and Controlled Substance Testing, Planning Board and Zoning Board Attendance and Training, Records Management and Emergency Preparedness. The Town Clerk shall provide to each newly elected official and to any other elected or appointed official or employee these policies, and any other planning documents or local laws upon request and these documents shall be also be maintained on the internal part of the town website. Each employee and elected or appointed official shall sign the Code of Ethics form within a month of taking office to document that they have reviewed and understand the policy. Moved: Mr. Boggs Seconded: Mr. Hertzler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 16 Vote: 4-0 Adopted: 1/4/18 RESOLUTION 2018-23: RECORDS MANAGEMENT OFFICER BE IT RESOLVED that the Town of Ulysses appoints the Town Clerk, Carissa Parlato as Records Management Officer with the backup Records Management Officer of Sarah Koski. The Town Board shall be notified of Freedom of Information Requests. Moved: Mr. Boggs Seconded: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 RESOLUTION 2018-24: GIFTS BE IT RESOLVED that in accordance with the New York State Constitutional prohibition against gifts by municipalities as described in Article III, Section 1, the Town of Ulysses will not give donations, or other gifts of recognition for service (retirement, annual appreciation, or otherwise) to any organizations, volunteers, or other individuals in the employment of the Town or otherwise providing service to the Town or the community. The Town may, however, hold recognition events and provide refreshments. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 RESOLUTION 2018-25: APPROVAL OF 2018 FEE SCHEDULE RESOLVED that the Town Board approves the following fees for 2018: ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 17 PLANNING & ZONING: ZONING: reference Development District $250 + costs Res. 2007-36 Re-zoning $250 + costs Res. 2007-36 BOARD OF ZONING APPEALS: reference Variance $150. (includes legal ad) LL 2 of 2015 PLANNING BOARD: Subdivison- Simple $50.00 Res. 2007-36 Subdivison- Minor (3 lots) $150.00 Res. 2007-36 Subdivison- Major (4 or more lots) $300.00 Res. 2007-36 Site Plan Review- Residential $100 + costs LL 2 of 2015 Site Plan Review- Commercial $200. + costs LL 2 of 2015 Site Plan requiring Special Permit $250.00 LL 2 of 2015 OTHER PLANNING & ZONING: reference SWPPP Review 3 $100+ engineering and Soil & Water Conservation Service Fees Res. 2007-36 Copies of Comprehensive Plan, Zoning Local Law, Farmland Protection Plan, etc. $15/copy of plan LL 2 of 2015 SWPPP Review 3 $100+ engineering and Soil & Water Conservation Service Fees Res. 2007-36 BUILDING/CODE: OPERATING PERMITS fee reference Operating Permit $75.00 LL 2 of 2015 Fireworks display $150.00 Res. 8/18/10 Special Event Operating Permit $150.00 LL 1 of 2010 BUILDING PERMITS fee reference 1 & 2 Family Residences, includes finished basements $.30/sq ft or $3/thousand, whichever is greater. Res. Multiple dwelling/Multi-residential $225 + $3/K Res. 2007-36 Commercial bldgs., bridges, tanks, and towers $425 + $4/K Res. 2007-36 Alterations, renovations, additions, pools $75 + 3/K LL 2 of 2015 Accessory Building- separate from a main building $55 + $3/K Res. 2007-36 Accessory Building – attached to 1& 2 family residences $0.30/sq. ft. Res. Building Permit Renewal Half existing building permit fee. Res. 2016-64 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 18 Any building begun without a valid building permit Double the normal fee. Solar, wind or alt. energy permit- RESIDENTIAL $75.00 LL 3 of 2015 Solar, wind or alt. energy permit- COMMERCIAL $75 + 3/K LL 3 of 2015 Sign permit $50.00 LL 2 of 2015 Woodstove or heating unit $50.00 LL 2 of 2015 Demolition $2/K ($65 min) Res. 2007-36 Fire Inspection (includes one re-inspection if necessary) $50/inspection Res. Additional Fire Inspections (if more than 2 are necessary beyond initial inspection(s)) $50/inspection Res. CLERK: DOG FEES: reference Dog license/renewal (spayed/neutered) $13.50 Res. 12/14/10 (LL3 of 2010) Dog license/renewal (not spayed/neutered) $20.50 Res. 12/14/10 (LL3 of 2010) New dog tag $3.00 Res. 12/14/10 (LL3 of 2010) Purebred license (5-20 purebred dogs) $100.00 Res. 12/14/10 (LL3 of 2010) Purebred license (21 or more purebred dogs) $200.00 Res. 12/14/10 (LL3 of 2010) Dog impoundment fee $30.00 Res. 12/14/10 (LL3 of 2010) Dog enumeration fee $5.00 Res. 12/14/10 (LL3 of 2010) OTHER FEES: reference Certified Copy of Marriage Certificate $10.00 set by NYS Marriage license $40.00 LL1 of 1980 Games of Chance license $50.00 set by NYS Hunting Licenses (varies by license) set by NYS Handicap Parking no fee set by NYS Returned check fee $20.00 The maximum allowed by NYS WATER: PERMITS: reference Plumbing permit (up to 5 inspections) $240.00 LL 2 of 2015 New contractor registration $15.00 Res. 9/15/03 TAPS: 3/4" Main tap (Standard household tap) $183.00 LL 2 of 2015 >3/4" main tap current cost + 2 hrs. labor LL 2 of 2015 METERS: Meter: 3/4" local (Std. household) $108. + 1 hr. labor LL 2 of 2015 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 19 Meter: pit type $128. + 1 hr. labor LL 2 of 2015 Meter: pit type >3/4" current cost + 2 hrs. labor LL 2 of 2015 Frosted meter replacement cost of meter + 1 hr. labor LL 2 of 2015 BACKFLOW/CROSS CONNECTION: reference Annual backflow admin fee $32/first device; $16/additional Based on contract with Bolton Point Backflow application review $80.00 Res. 9/15/03 Backflow certification inspection $72.00 Based on contract with Bolton Point Backflow Inspection $72.00 Res. 2007-36 WATER SALES: reference Water sales (Districts 3 and 4) $7.31/1000 gallons Based on Town of Ithaca’s 2018 water price Bulk water sales from facility $7.31/1000 gallons Based on Town of Ithaca’s 2018 water price Moved: Mr. Boggs Seconded: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 RESOLUTION 2018-26: MANDATORY JUSTICE SCHOOLING RESOLVED, that the Justices be authorized to attend training schools during the year and will be reimbursed for approved expenses provided the funding is available. Moved: Ms. Thomas Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 20 RESOLUTION 2018-27: VEHICLE BENEFIT: RESOLVED, that because the Highway Superintendent and Water District Operator are on call 24 hours a day, seven days a week, the Ulysses Town Board authorizes the use of town vehicles for travel to and from work, provided they are not used for more than incidental personal use. Mileage should be recorded and submitted to the Town Clerk annually. Moved: Ms. Thomas Seconded: Mr. Hertzler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 RESOLUTION 2018-28: DISTRIBUTION OF MINUTES RESOLVED that once all resolutions of the Organizational Meeting are completed, the Town Board will make a motion to accept the minutes as a whole. These minutes shall be the final minutes of the meeting and a certified version of the complete Organizational Meeting minutes will be distributed by the Town Clerk to all employees and elected officials within 14 days of completion and will be posted to the website. Moved: Ms. Thomas Seconded: Mr. Boggs Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 OTHER ANNUAL APPOINTMENTS Supervisor Appointments: Bookkeeper Nina Thompson Deputy Supervisor 1 Nancy Zahler Deputy Supervisor 2 (vacant) Elected Officials Appointments: ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 21 Court Clerk Angela Champion Deputy Town Clerk Sarah Koski Second Deputy Town Clerk Michele Mitrani Deputy Highway Superintendent Chris Stevenson RESOLUTION 2018-29: COMMITTEES APPOINTED BY THE TOWN BOARD The following working groups or committees are appointed by the Town Board for specific purposes and may or may not have terms of office : COMMITTEE MEMBERS E-MAIL TERM TTHM Working Group Stan Seltzer Ann DiPetta Diane Hillmann Elizabeth Thomas Michael Boggs seltzer@ithaca.edu adipetta@twcny.rr.com metadata.maven@gmail.com supervisor@ulysses.ny.us boggs@ulysses.ny.us No term set Sustainability and Conservation Advisory Committee Roxanne Marino – Chair Sue Poelvoorde Bara Hotchkiss Brice Smith Robert Oswald Don Ellis Andy Hillman rmm3@cornell.edu spoel@zoom-dsl.com baraHotchkiss@gmail.com brice.smith@cortland.edu reo1@cornell.edu don@lakepassage.com andrew.hillman@davey.com> Through 2019 Zoning Update Steering Committee Michael Boggs Susan Ritter Rod Hawkes Elizabeth Thomas-Chair Darby Kiley boggs@ulysses.ny.us Sritter99@aol.com rod.hawkes@cornell.edu supervisor@ulysses.ny.us Kiley@ulysses.ny.us In effect during zoning update of 2018 Agricultural Committee Chaw Chang – Chair Greg Reynolds Krys Cail John Gates Mark Ochs stickandstonefarm@gmail.com greynolds@glenwoodfarms.com krys.cail@gmail.com gates3580@gmail.com ochsconsultingllc@gmail.com 4/12/16-12/31/18 4/12/16-12/31/18 4/12/16-12/31/18 4/12/16-12/31/19 2/7/17-12/31/19 Youth Commission Durand VanDoren – Chair Sharon Bilotta (vacant) Jon Gregory durand@lightlink.com seb@fltg.net ___________________ jgregory@ithaca.edu ORGANIZATIONAL MEETING Town of Ulysses January 4, 2018 22 Paul Pennock Ben Carver Nancy Zahler Janice Johnson ppennock@tburg.k12.ny.us benjicarv@gmail.com Zahler@ulysses.ny.us jjohnson@tompkins-co.org Moved: Ms. Thomas Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs aye Mr. Goldman absent Vote: 4-0 Adopted: 1/4/18 ADJOURN Ms. Zahler made a motion to adjourn the meeting at 12:12pm. Respectfully submitted by Carissa Parlato on 1/17/18