HomeMy WebLinkAbout2017-07-11-TB-FINAL-minutes.pdfTOWN BOARD MEETING
Town of Ulysses
July 11, 2017
Audio of the minutes are available on the website at ulysses.ny.us.
The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg.
Notice of Town Board meetings are posted on the town's website and clerk's board.
ATTENDANCE:
TOWN OFFICIALS PRESENT:
Supervisor- Liz Thomas
1St Deputy Supervisor/Board member- Nancy Zahler
Board members- Rich Goldman, John Hertzler (7:35pm), Michael Boggs
Town Clerk- Carissa Parlato
Attorney for the Town- Mariette Geldenhuys
Planner- Darby Kiley
Bookkeeper- Nina Thompson
CALL TO ORDER:
Ms. Thomas called the meeting to order at 7p.m. The Town Board then moved into two Public
Hearings- on Acquisitions of Property at Salo Drive and Taughannock Blvd. (See separate
minutes).
PRIVILEGE OF THE FLOOR:
(Note: The board suspended the Salo Drive Public Hearing, returned to the regular meeting and
opened Privilege of the Floor).
Mr. Rovitz asked for clarification on whether the town will set up a meeting of local residents to
give feedback on the Salo Drives area's use after the town closes on it.
The town board replied in the affirmative.
(Note: At this time the Town Board closed the Public Hearing for Salo Drive, then opened the
Public Hearing for the 1284 Taughannock property. Hearing no comments, the board made a
motion to suspend that hearing and took comments for Privilege of the Floor.)
An unidentified person asked why the Finger Lakes Land Trust was not interested in the parcel.
Ms. Thomas answered that the town is purchasing it with the intention of selling it to the state park,
who has expressed interest.
Mr. Burgevin responded that the Land Trust doesn't purchase parcels less than 10 acres in size.
(Note: At this time the Town Board closed the Public Hearing for the 1284 Taughannock property
and returned to the regular meeting.)
Mr. Burgevin said that he recently held a small gathering with town and village residents regarding
Smith Woods. There is a concern about decisions being made without town or village input. He
suggests that an advisory board be created that includes citizens and a town and village board
member each.
Mr. Hannon noted that a community meeting on the Village's proposed housing development,
Hamilton Square, is set for Thursday evening from 7-9pm.
TOWN REPORTS:
(See Appendix)
MOVE TO ADD AN EXECUTIVE SESSION:
Ms. Zahler made a moved to add an Executive Session for the purpose of discussing collective
bargaining and the advice of counsel. This was seconded by Mr. Goldman and passed
unanimously.
OLD BUSINESS:
CONSIDERATION OF ACQUISITION OF A UNIQUE NATURAL AREA AT 1284
TAUGHANNOCK BLVD.
RESOLUTION 2017-122: SEOR (STATE ENVIRONMENTAL OUALITY
REVIEW) DETERMINATION FOR 1284 TAUGHANNOCK BOULEVARD LAND
ACOUISTION
WHEREAS, this is consideration of the land acquisition of approximately 4.2 acres located
at 1284 Taughannock Blvd, Tax Parcel Number 27.4-6; and
WHEREAS, this is an Unlisted Action for which the Town of Ulysses Town Board is
acting in this uncoordinated environmental review with respect to a land acquisition; and
WHEREAS, the Town Board, on July 11, 2017, has reviewed and accepted as adequate a
Short Environmental Assessment Form Parts 1, 2 and 3 prepared by Town staff,
NOW THEREFORE BE IT RESOLVED:
That the Town of Ulysses Town Board hereby makes a negative determination of
environmental significance for the reasons set forth in the Environmental Assessment Form
Parts 2 and 3 referenced above, in accordance with the New York State Environmental
Quality Review Act for the above referenced action as proposed, and, therefore, an
Environmental Impact Statement will not be required.
Moved: Mr. Boggs Seconded: Ms. Zahler
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 7/11/17
AMENDED RESOLUTION 2017-123: RESOLUTION APPROVING ACOUISITION
OF PROPERTY AT 1284 TAUGHANNOCK BOULEVARD AND AUTHORIZING
EXECUTION OF A CONTRACT FOR SALE AND PURCHASE
WHEREAS, the Town Board seeks to purchase an approximately 4.2 acre vacant parcel of
land located to the west of Taughannock Boulevard which borders a section of the Black
Diamond Trail, known as Town of Ulysses tax parcel number 27.4-6 ("the Property") from
the County of Tompkins ("the County"); and
WHEREAS, a total of $10,853 of delinquent taxes and foreclosure fees are owed on the
parcel; and
WHEREAS, the Tompkins County Legislature adopted Resolution No. 2017-71 on April
18, 2017, which authorizes the County to execute an agreement with the Town to purchase
the Property for $5,427, spread out over a two-year period, and authorizes the County
Administrator or his designee to execute other agreements necessary for the county to
implement this transfer to the Town; and
WHEREAS, the Property is located within the lakeshore Natural Features Focus Area and
in the Maplewood Glen and Lake Slopes Unique Natural Areas ("UNA's"); and
WHEREAS, preservation of UNA's is in accordance with the Town's Comprehensive Plan
and the County's purpose of designating UNA's; and
WHEREAS, the conveyance will be subject to the following restrictive covenants ("the
Restrictive Covenants"): There shall be no buildings or structures erected on said parcel, no
timber harvest, and to protect views from the Black Diamond Trail, the natural vegetated
buffer from 100' of the western boundary of the property shall be maintained; and
WHEREAS, the Town's proposed use of the Property is to preserve it as open space and
provide an outdoor recreation area for members of the public; and
WHEREAS, §247(3) of the General Municipal Law provides that the acquisition of
interests or rights in real property for the preservation of open spaces is a public purpose for
which public funds may be expended and that such acquisition requires a public hearing
subject to due notice;
WHEREAS, the Town's acquisition of land for public parks and playgrounds is not subject
to a permissive referendum pursuant to Town Law §220(3) if the purchase is funded with
surplus funds; and
WHEREAS, a public hearing on the proposed acquisition of the Property was held on July
11, 2017 at 7:15 p.m. at the Town Hall of the Town of Ulysses, 10 Elm Street,
Trumansburg, NY 14886, and notice of such public hearing was duly given by posting at
the Town Hall and publication in The Ithaca Journal on June 23, 2017; and
WHEREAS, the Town Board on July 11, 2017 issued a negative declaration under Article
8 of the Environmental Conservation Law and Regulations adopted pursuant thereto by the
Department of Environmental Conservation of the State (collectively, "SEQR") with
respect to the acquisition of the Property;
NOW, THEREFORE, BE IT
RESOLVED that the Town Board approves the acquisition of the Property from the
County for a purchase price of $5,427, spread out over a two-year period; and be it further
RESOLVED that the Town Supervisor is authorized to execute a Contract for Sale and
Purchase of Real Property on behalf of the Town to purchase the Property from County for
a purchase price of $5,427, spread out over a two-year period, subject to the Restrictive
Covenants, and to execute all documents necessary to complete the conveyance of the
Property to the Town pursuant to such Contract; and be it further
RESOLVED that such purchase price shall be paid from surplus funds.
Moved: Ms. Thomas Seconded: Mr. Boggs
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 7/11/17
CONSIDERATION OF ACQUISITION OF PARCELS OFF SALO DRIVE
RESOLUTION 2017-124: RESOLUTION APPROVING ACOUISITION OF
PROPERTY ON SALO DRIVE AND AUTHORIZING EXECUTION OF A
CONTRACT FOR SALE AND PURCHASE
WHEREAS, the Town Board seeks to purchase 3 vacant parcels of land on Salo Drive
along Trumansburg Creek, known as Village of Trumansburg tax parcel number 7.-6-1.1
and Town of Ulysses tax parcel numbers 11.-2-8.2 and 11.-2-11, consisting of
approximately 32 acres ("the Property") from Habitat for Humanity ("Habitat"); and
WHEREAS, the Town's proposed use of the Property is to provide an outdoor recreation
area for residents of the Village of Trumansburg and Town of Ulysses; and
WHEREAS, the Property contains wetlands and vernal pools, and is a buffer to
Trumansburg Creek, and buffering Trumansburg Creek from development will help to
preserve water quality from contaminants and sedimentation in Trumansburg Creek and
Cayuga Lake; and
WHEREAS, the Town obtained an appraisal of the Property from Carol DiSanto, a
certified real estate appraiser, which determined that the market value of the Property was
$74,000 as of June 21, 2016; and
WHEREAS, pursuant to a proposed Contract for Sale and Purchase of Real Property, the
Town proposes to purchase the Property from Habitat for a purchase price of $50,000; and
WHEREAS, the Town grant application in the amount of $57,205 from the New York
State Office of Parks, Recreation and Historic Preservation to reimburse the Town for the
purchase price and costs of acquisition was approved; and
WHEREAS, §247(3) of the General Municipal Law provides that the acquisition of
interests or rights in real property for the preservation of open spaces is a public purpose for
which public funds may be expended and that such acquisition requires a public hearing
subject to due notice; and
WHEREAS, the Town's acquisition of land for public parks and playgrounds is not subject
to a permissive referendum pursuant to Town Law §220(3) if the purchase is funded with
surplus funds; and
WHEREAS, a public hearing on the proposed acquisition of the Property was held on July
11, 2017 at 7:00 p.m. at the Town Hall of the Town of Ulysses, 10 Elm Street,
Trumansburg, NY 14886, and notice of such public hearing was duly given by posting at
the Town Hall and publication in The Ithaca Journal on June 23, 2017; and
WHEREAS, the Town Board on July 12, 2016 issued a negative declaration under Article
8 of the Environmental Conservation Law and Regulations adopted pursuant thereto by the
Department of Environmental Conservation of the State (collectively, "SEQR") with
respect to the acquisition of the Property;
NOW, THEREFORE, BE IT
RESOLVED that the Town Board approves the acquisition of the Property from Habitat
for a purchase price of $50,000, plus anticipated acquisition costs of $7,205; and be it
further
RESOLVED that the Town Supervisor is authorized to execute a Contract for Sale and
Purchase of Real Property on behalf of the Town to purchase the Property from Habitat for
a purchase price of $50,000, and to execute all documents necessary to complete the
conveyance of the Property to the Town pursuant to such Contract; and be it further
RESOLVED that such purchase price shall be paid from surplus funds; and be it further
RESOLVED that the Town will be reimbursed for the purchase price from grant funds
from the New York State Office of Parks, Recreation and Historic Preservation.
Moved: Ms. Thomas Seconded: Mr. Goldman
A roll -call vote was called by the Town Clerk.
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 7/11/17
AMENDMENT TO RESOLUTION APPROVING ACQUISITION OF PROPERTY AT
1284 TAUGHANNOCK BOULEVARD AND AUTHORIZING EXECUTION OF A
CONTRACT FOR SALE AND PURCHASE
RESOLUTION 2017-125: AMENDMENT TO RESOLUTION APPROVING
ACQUISITION OF PROPERTY AT 1284 TAUGHANNOCK BOULEVARD AND
AUTHORIZING EXECUTION OF A CONTRACT FOR SALE AND PURCHASE
Resolved that the Ulysses town Board amend the Resolution Approving Acquisition of
Property by taking out "closing costs" from the final sentence.
Moved: Ms. Zahler
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 7/11/17
Seconded: Mr. Goldman
UPDATING THE RECORDS MANAGEMENT POLICY
Ms. Thomas gave an update on the latest draft. The board decided to take action after the Clerk
provides staff with details about what records need to be kept and for how long. The policy will be
taken back up once reviewed by the IT Specialist, Jeff Burns and Town Historian, John Wertis.
PRIVILEGE OF THE FLOOR:
(none)
MONTHLY BUSINESS
APPROVAL OF MINUTES
RESOLUTION 2017-126: APPROVAL OF MINUTES: 6/27/17
BE IT RESOLVED that the Ulysses Town Board approve the minutes of 6/27/17 as edited
by Ms. Thomas.
Moved: Ms. Zahler
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 7/11/17
Seconded: Mr. Goldman
APPROVAL OF CLAIMS
RESOLUTION 2017-127: APPROVAL OF CLAIMS
BE IT RESOLVED that the Ulysses Town Board approve payment of claims #305 and
308-360 in the amount of $126,693.81.
Moved: Ms. Thomas
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 7/11/17
Seconded: Mr. Boggs
APPROVAL OF BUDGET MODIFICATION
RESOLUTION 2017-128: APPROVAL OF BUDGET MODIFICATIONS
BE IT RESOLVED that the Ulysses Town Board approve the following budget
modifications:
A FUND BUDGET MODIFICATIONS
A1320.4
I Auditor CE
I INCREASE
$3,500.00
To cover additional expenditures for Feb 2017 help with AUD & Court Audit
A236
I Assigned Funds—Audit
I DECREASE
$3,500.00
A236 total balance will be reduced to $36,098.61 (Audit portion to $5,262.00)
A1940.4
Purchase of Land/ROW
INCREASE
$50,000.0
To cover purchase of Salo Dr- funds must come from fund balance
A917
I Unassigned Fund Balance
I DECREASE
$50,000.0
Approximately $220,000 remaining in A fund Unassigned Fund Balance
A1940.4
Purchase of Land/ROW
INCREASE
$2713.50
To cover half of purchase of UNA property (1284 Taughannock Blvd.) funds must
come from fund balance
A917
I Unassigned Fund Balance
DECREASE
$2713.50
Approximately $220,000 remaining in A fund Unassigned Fund Balance
B FUND BUDGET MODIFICATIONS
B8021.41
Planner CE Grant Expenses
INCREASE
$9,500.00
To cover grant expenditures for consultant not included in budget
B1990.4
I B Fund Contingency
I DECREASE
$9,500.00
B fund contingency account balance will be reduced to $500.00
Moved: Ms. Thomas
Ms. Thomas aye
Ms. Zahler aye
Seconded: Mr. Boggs
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 7/11/17
EXECUTIVE SESSION
Mr. Goldman made a motion to go into Executive Session at 9:14pm for the advice of counsel.
This was seconded by Ms. Zahler and passed unanimously.
Mr. Goldman made a motion to end Executive Session at 9:35pm, seconded by Ms. Zahler and
passed unanimously.
POTENTIAL ACTIONS REGARDING EXXON MOBIL PROPERTIES
RESOLUTION 2017-129: DESIGNATING A REALTOR TO MARKET TOWN -
OWNED PROPERTIES IN JACKSONVILLE
WHEREAS the Town of Ulysses expects to close on the purchase of the building at 5020
Jacksonville Road and the parcel directly to the north, both currently owned by Exxon -
Mobil, in the near future; and
WHEREAS one of the purposes of town ownership is to preserve the historic character of
the old church on the property; and
WHEREAS, the Town intends to consolidate the two parcels to provide room for a septic
system and offer the property for sale, subject to a deed restriction to preserve the exterior
of the historic old church; and
WHEREAS the Town Board of the Town of Ulysses approved a request for qualifications
(RFQ) to find a realtor to market the property on behalf of the Town; and
WHEREAS proposals received were evaluated based on the RFQ criteria,
Therefore be it
RESOLVED that the Town Board of the Town of Ulysses selects Margaret Hobbie of
Realty USA to market the property once the Town acquires the property; and be it further
RESOLVED that the Town Supervisor is authorized to enter into a listing agreement with
Margaret Hobbie of Realty USA to market the property contingent upon town approval of a
sales contract.
Moved: Ms. Zahler Seconded: Ms. Thomas
Ms. Zahler clarified that this is only for the old church and adjoining parcel.
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman aye
Vote: 5-0
Date Adopted: 7/11/17
EXECUTIVE SESSION
Mr. Goldman made a motion to go into Executive Session at 9:52pm for the purpose of collective
bargaining. This was seconded by Ms. Zahler and passed unanimously.
Mr. Goldman made a motion to end Executive Session at 10:20pm, seconded by Mr. Boggs and
passed unanimously.
AUTHORIZING THE TOWN SUPERVISOR TO SIGN A LETTER OF ENGAGEMENT
WITH COUGHLIN & GERHART LLP
RESOLUTION 2017-130: AUTHORIZING THE TOWN SUPERVISOR TO SIGN A
LETTER OF ENGAGEMENT WITH COUGHLIN & GERHART LLP
Resolved that the Town Supervisor be authorized to sign a letter of engagement with
Coughlin & Gerhart LLP to retain the legal services of Paul Sweeney to advise the Town
Board on collective bargaining.
Moved: Ms. Zahler Seconded: Mr. Goldman
Ms. Thomas
aye
Ms. Zahler
aye
Mr. Hertzler
aye
Mr. Boggs
aye
Mr. Goldman
aye
Vote: 5-0
Date Adopted: 7/11/17
ADJOURN:
Mr. Boggs moved to adjourn the meeting at 10:22pm; seconded by Mr. Hertzler and passed
unanimously.
APPENDIX:
TOWN REPORTS:
PLANNING/ZONING- Submitted by Ms. Kiley
Planning Board
On 6/20, the PB reviewed and approved a site plan for a single family residence on a flag lot on
Dubois Rd.
Board of Zoning Appeals
The BZA denied an accessory building on the lakeshore and heard a presentation and comments on
the Inn at Taughannock. The public hearing remains open and will be continued at the July 19
meeting.
Grants
Zoning Updates Grant — The steering committee reviewed changes to the draft ag/rural zoning on
June 22 and July 6.
Salo Drive Land Acquisition — The contract was signed and returned to the State for their
signatures.
Clean Energy Communities — Four of the four required High Impact Actions have been
submitted; three have been approved, and we are waiting to hear about the fourth — the energy code
training. As a reminder, once the fourth action item is approved, the Town is eligible for $100,000
in grant funding.
Other Meetin2s/Issues
Climate Smart Communities (CSC) — representatives from CCE are helping the town reach this
designation, which helps with future grant applications.
Water Resources Council (WRC) — 6/19: the council heard about the projects of the
Environmental Finance Center and how they can help municipalities with projects and funding.
The DEC has not yet released the draft TMDL for Cayuga Lake.
Stormwater Annual Report — on behalf of the 10 regulated municipalities, the Tompkins County
Soil and Water Conservation District compiled information for and submitted the required annual
report for the MS4s (municipal separate storm sewer system).
HIGHWAY: Reported by Mr. Reynolds
• Mowed roadsides
• Helped Enfield on a few projects
• Cleaned ditch
• Installed guardrail and paved Colegrove Road
• Did 2.5 miles of oil and stone and have another 2-3 miles to on Mekeel, Reynolds and Cold
Springs Roads
• Paved Iradell Road. Hoping to do Cayuga View and Rice Road.
TOWN CLERK- submitted by Ms. Parlato
LICENSES/PERMITS issued:
#
Sporting licenses
13
Disabled parking permits
16
Dog licenses and renewals
90
Marriage licenses
4
Plumbing permits
0
Address assignments
3
Notarizations
2
FOIL requests
I
FINANCIAL REPORT:
$1920.50 TOTAL Collected for fees & licenses
$1499.97 stays in the town
$420.53 goes to the state
CLERK's OFFICE TASKS:
• Dog enumeration (census)- responses are still coming
• Presented on Records Management to the Town Board
• Re -bid cleaning contract- finalize documents, advertise
• Routine tasks:
o Notarized documents for citizens
o Ordered supplies
o Retrieved, sorted, vouchered mail
o Answered inquiries on various topics
o Took and wrote up meeting minutes
o Kept website current
o Sent listsery messages to residents (-2/month)
o Mailed and posted dog licenses; issued tickets as needed
o Assist other departments when possible
o Respond & fulfill FOIL requests- coordinate with other departments as necessary
WATER DISTRICT TASKS:
• Posted incoming bills
• Updated testing spreadsheets
COMMITTEES/ASSOCIATIONS:
Health Consortium:
• Attended June 1 meeting
Tompkins County Clerk's Assoc.
• Met with other clerks on June 26 in the Town of Lansing
TRAININGS:
NYALGRO (NY Assoc. of Local Government Records Officers)
• Attended June 5-6 in Geneva
Avoiding the Paper Avalanche- webinar
• June 20
Claims Processing
• June 20
Fiscal Responsibility for Town Clerks (webinar)
• June 2
CODE OFFICER- Reported by Ms. Thomas
• A condemned house on Route 89 and two on Swamp College have been demolished.
• A lot with demolition derby cars has been cleaned up.
• Mr. Sarachan (attorney for code issues) suggests updating the local law to add some
additional enforcement tools.
SUPERVISOR REPORT — Reported by Ms. Thomas
Jacksonville
Water District 3
• Bonding details — resolution, documents, media questions, etc.
• Review NYS EFC Water Infrastructure Improvement Act grant application and submit.
• Review RFP for realtors and construction firms for old church.
• Work on new late fee for water hookup payments.
• Respond to Rural Development that the town would like to proceed with grant.
Town Property
Prepare details for acquisition of property at 1284 Taughannock Blvd and Salo Drive.
Zoning update
• Make comments on latest draft of the ag/rural zone.
• Read through and comment on design guidelines for Jacksonville.
Energy
• PILOT —continue to work with IDA on final PILOT for proposed large solar installation.
• TCCOG Energy Task Force — write up notes from May meeting.
• LED streetlight replacements — organize county -wide effort and possible shared service.
Other
• Resolution expressing concern over salt mine shaft construction.
• Town Hall insulation, heating and cooling issues.
• Training from NYS Office of Comptroller on the claims process.
• Assist with bringing forward the records management policy
• Research and discuss issues about affordable housing.
• Assist to answer and resolve questions from audits
• Assist with cleaning rebid.
• Work with Clerk's office and Bookkeeper to organize contracts files
• Work with Clerk's office, Bookkeeper and Planner to organize electronic files
• Enter sales tax numbers into spreadsheet for April and May
• Union negotiation issues.
• Complete shared services questionnaire.
Meetings
6/16 — Tompkins County Parks and Trails Network
meeting 6/21— TC Shared Services
6/22 - TCCOG
6/22 — Zoning Update Steering
Committee 6/27 — Town Board
6/28 — Ribbon Cutting for Village Water and
sewer 6/29 — TRec fundraising committee
7/5 — TC Shared Service
7/6 — Zoning Update Steering Committee
Questions from Residents
• Hamilton Square question or comment (4)
• Drainage problem
• Taughannock Farms expansion (13)
• Complaint about half marathon on BDT.
• Stormwater issue with neighbor
Repeating daily/weekly/monthly tasks:
• Work with each department on current topics.
• Respond to constant flow of questions from residents, volunteers and staff.
BOOKKEEPER- Submitted by Ms. Thompson
Regular Duties:
• Payroll
o Processed & reconciled payrolls 12 & 13
o Updated employee changes as needed
• Banking
o Completed regular bank deposits — in person for cash or with remote
deposit system for checks
o Completed regular bank account transfers to cover payments
• NYSLRS
o Monthly Reporting
• Payments
o Produced vouchers for monthly pre -pays, insurance invoices and other
miscellaneous payments.
o Reviewed monthly vouchers & abstract
o Printed checks for pre -pays and scheduled voucher payments
• Month End Close Out — May
o Entered all payroll entries (cash receipts, cash disbursements & general
journal entries)
o Entered all cash receipts (general receipts, WD accounting, etc.)
o Entered all cash disbursements
o Entered all general journal entries (bank transfers, interest, WD3 billings &
other general journal entries)
o Close out steps (Load abstracts, close CR & CD journals & print reports)
o Reviewed month end financial reports and distributed them to
Town Board and department heads
• Trainings
o Continued to compile reference materials
o NYS OSC Webinar — June 2, Fiscal Accountability for Town Clerks
o NYS OSC Seminar for Local Officials - June 14, Budget Process &
Financial Reports
o NYSLRS webinar about new Retirement Online system — June 15
Meetings:
• 06/07/2017 — Supervisor's & Clerk's Offices monthly meeting
• 06/13/2017 — Town Board Meeting
• 06/27/2017 — Town Board Meeting
Non -Regular Duties:
❑ AUD 2016
o Additional hours of research regarding questions and concerns about the
2016 AUD
o Researched and wrote up narratives for an additional 6 adjustments
MS. ZAHLER
Village
• Attended ribbon -cutting for Village's new water system (and waste water treatment facility)
• Attending Village Board on July 10.
o They will be drafting language to add 2 alternates to the Planning Board and possibly to
the BZA.
o They are working on creating a list serve like Town's.
o They have decided to separate EMS from Fire and are exploring approaches for a new
EMS building while making needed repairs to Fire House.
o They may be looking at alternative cost-sharing formulas for EMS since they are more
financially separate and they anticipate costs to increase as demand grows.
o Will begin scheduling joint town mtg re: Fire/EMS in mid-September unless early or
late August is significantly better.
o Agreed to add 2 more handicapped parking spots at Farmers Market.
o Seeking a member for Board of Zoning Appeals.
o Jules Burgevin suggested Village & Town create an advisory role to PRI re: Smith
Woods
• EMS- requested, received and discussed with Brian Snyder background, call data, and costs
related to two frequent EMS users in the Town.
Jacksonville
• Preparation for closing on the Exxon Mobil properties is underway. Attorney Geldenhuys will
provide an update at the meeting.
• Letters of inquiry from realtors are coming into the Clerk's office and will be reviewed by Rich
and Nancy prior to the July 11th meeting.
• Contacted Cornell's Historic Preservation program for help and they referred me to Historic
Ithaca, where they have an intern, for help with registering the old church as an historic
building. They are interested in helping.
• Gabe Altieri, WSKG is interested in doing a profile on the old church after we close and has
contacted Town Historian John Wertis Sr and other knowledgeable locals for background.
• Contacted Exxon Mobil to get grass mowed at the old church. Done.
Youth Commission/Recreation Partnership
• The Recreation Partnership is putting together their budget for 2018 and anticipate a overall 2%
increase will maintain nearly all of the services offered in 2017. The cost-sharing formula
results in a $109 increase for Ulysses which is 1.4 % more than 2017.
• The 5 year agreement to continue the Partnership is being updated for approval this fall.
(Since a new agreement is being created, perhaps this could be included in the county -wide
shared services plan- since it is an excellent example of shared services)
• The Commission will be reviewing funding requests for 2018 and will make recommendations
in early September for the Supervisor to include in our preliminary budget.
• During the fall, the Commission will also be considering strategies to plan and coordinate
locally sponsored programs on a part-time year round basis.
Union Negotiations
• Did some background research to prepare for first round of negotiations with Highway
employees represented by Teamsters. Joined Rich Goldman at first session July 6th. Upcoming
meetings set for July 19 and 26th to review draft of proposed contract.
14
MR. GOLDMAN reported:
The Health Consortium is still working on their governing re -structure.
MR. BOGGS reported:
Attended:
• Cayuga Lake Intermunicipal Organization (IO) meeting
• Fire company meeting
• ZUSC
• The Village's open house for water and sewer
Respectfully submitted by Carissa Parlato on 7/17/17.
15