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Home My WebLink About2016-01-07-ORG-FINAL-minutesORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Audio of the minutes are available on the website at ulysses.ny.us. The meeting was held at the Ulysses Town Hall at 10 Elm Street, Trumansburg. Notice of Town Board meetings are posted on the town's website and clerk's board. PRESENT: Supervisor- Liz Thomas Pt Deputy Supervisor- Nancy Zahler 2nd Deputy Supervisor- Michelle Wright Board members- John Hertzler, Rich Goldman Town Clerk- Carissa Parlato ABSENT: Board member- Michael Boggs OTHERS PRESENT: (none) CALL TO ORDER: Ms. Thomas called the meeting to order at 8:03 a.m. RESOLUTION 2016-1: Dates of meetings BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held on the second Tuesday of each month at 7:00 p.m. at the Ulysses Town Hall at 10 Elm Street, Trumansburg, NY. A second monthly meeting will be held on the 4th Tuesday of each month at 7:00 p.m. Moved: Mr. Hertzler Seconded: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 RESOLUTION 2016-2: Media BE IT RESOLVED the designated news media is advised of the foregoing schedule and meeting notices will be posted, in accordance with the Open Meetings Law, on the Town Clerk's bulletin board and the Town Website. ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 FURTHER RESOLVED the Ithaca Journal, a newspaper regularly published and having general circulation in the Town, is hereby designated as the official newspaper of Town of Ulysses. Moved: Mr. Hertzler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Mr. Goldman RESOLUTION 2016-3: Minutes BE IT RESOLVED, Draft minutes of the Town Board meetings will be produced by the Town Clerk within 14 days of the date of the meeting and sent to Town Board members for approval. FURTHER RESOLVED in accordance with the Open Meetings Law, draft meeting minutes, clearly labeled with the date and "DRAFT, not yet approved" will be available to the public through the Town Clerk's Office, but not posted on the web site until approved by the Town Board. Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler RESOLUTION 2016-4: Mileage BE IT RESOLVED mileage at a rate of $0.54 cents per mile, based on the IRS standard mileage rate, shall be paid to Town Officials and employees for use of their personal vehicles for Town Business and that such mileage shall be reported on the form provided by the Town Clerk. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Seconded: Ms. Zahler 2 Mr. Goldman Vote: 4-0 Date Adopted: 1/7/16 aye ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 RESOLUTION 2016-5: Petty Cash BE IT RESOLVED that the Town Clerk and the Court Clerk's petty cash funds are each $300 for 2016. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Mr. Hertzler RESOLUTION 2016-6: Crime Coverage BE IT RESOLVED that the following crime coverage through NYMIR for Town officials, appointees and employees is hereby approved: Money inside premises $100,000 ($1,000 deductible) Money outside premises $100,000 ($1,000 deductible) Forgery and alteration $100,000 ($1,000 deductible) Employee Theft - Per Loss $50,000 ($2,500 deductible) Excess Coverage: Deputy Supervisor $650,000 Supervisor $650,000 Tax Collector/Town Clerk $650,000 Includes Faithful Performance Moved: Ms. Zahler Seconded: Mr. Goldman Discussion: The board discussed whether the Deputy Clerk and Court Clerk are or should be included. Ms. Thomas plans to find out. Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye 3 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Vote: 4-0 Date Adopted: 1/7/16 RESOLUTION 2016-7: Financial report BE IT RESOLVED that an annual financial report be presented to the Town Clerk within 30 days of the end of the fiscal year as required by Town Law Section 29(10). In lieu of the financial report, the Supervisor is hereby authorized to submit to the Town Clerk, within 60 days after the close of the fiscal year, a copy of the annual update document (AUD) to the State Comptroller, and that the Town Clerk shall cause a summary thereof to be published in accordance with the law (Town Law Section 29(10-a)). If the time for filing the AUD is extended 60 days by the State Comptroller, the Supervisor's time for filing a copy of the AUD with the Town Clerk is extended for a like period. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler RESOLUTION 2016-8: Financial reconciliations BE IT RESOLVED the Town follow the 2013 recommendation of auditor Ciaschi, Dietershagen, Little, Mickleson and Company and have the Supervisor or Bookkeeper review the reconciliation of the Town Clerk's bank statements and the Town Clerk's office review the reconciliation of the Supervisor's bank statements in order to safeguard the town's finances. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Mr. Hertzler 4 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 RESOLUTION 2016-9: Financial institutions BE IT RESOLVED the Tompkins Trust Company is designated as depository in which the Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit all monies coming into their hands and, FURTHER RESOLVED the Town investments can be made at other banks and institutions as outlined in the Towns investment policy. The Town investment policy shall be reviewed and approved by the Town Board during the year and revised as necessary. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Mr. Goldman RESOLUTION 2016-10: Financial audit BE IT RESOLVED that the Town Board of Ulysses will contract with Ciaschi, Dietershagen, Little, Mickleson and Company to perform an audit of the 2015 financials. This audit is tentatively scheduled in April 2016. Moved: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Mr. Goldman RESOLUTION 2016-11: Procurement policy BE IT RESOLVED that the Town Procurement policy as adopted on November 17, 2010 is the ruling document for purchases. Moved: Ms. Zahler Seconded: Mr. Goldman Discussion- Mr. Hertzler inquired whether this policy was appropriate for highway purchases. 5 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 RESOLUTION 2016-12: Establishment of pay periods and salaries BE IT RESOLVED the Town Board hereby establishes the following payroll periods: Bi -weekly: Town Supervisor, Highway Superintendent, Town Clerk, Justices, Deputy Town Clerk, Deputy Highway Superintendent, Deputy Supervisor, Highway Department Staff, Bookkeeper, Code Enforcement Officer, Zoning Officer, Planning and Zoning Staff, Court Clerk, Temporary student and other employees, part-time Clerical, Administrative, and Support staff, Water Department staff Monthly: Councilpersons Annually: Historian, Planning Board, Board of Zoning Appeals Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler RESOLUTION 2016-13: Pay rates BE IT RESOLVED that the Town Board hereby establishes the following pay rates for employees and elected officials in 2016. If necessary to appoint a new employee or replace an elected official during the year of 2016, the Town Board will establish a salary commensurate with the experience and availability of funds: 0 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Position 2016 Budgeted Appropriation Hourly rate if a licable Town Board Mr. Hertzler aye Supervisor $17,186 Mr. Goldman Budget Officer $15,895 - Second Deputy Supervisor $20,894 $20.50 Bookkeeper $16,416 $20.50 Councilperson $4,369 each - Clerk Town Clerk $50,998 - Deputy Town Clerk $16,640 $16 Court Town Justice $16,931 each - Court Clerk $41,281 - Planning, Zoning, Building Enforcement Officer for Building Code Up to $32,195 $20.00 Deputy Enforcement Officer Up to $15,000 $19.18 Zoning Officer $28,656 - Planner $28,656 - Planning and Zoning Clerk $5,900 $16.32 Planning and BZA Chairs $200 each Planning and BZA Members $100 each Highway Highway Superintendent Up to $62,492 - Deputy Highway Superintendent multiple budget lines $23.28 Highway Machine Equipment Operator multiple budget lines $18.39 - $20.49 Highway Laborer multiple budget lines $13.70 Water Water Dist. & Maint. Operator Trainee $15,137 $19.41 Water District Laborer $2,000 $19.41 History Historian $1500 - Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler fd ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 RESOLUTION 2016-14: Time records BE IT RESOLVED all hourly employees shall turn in a Town of Ulysses time card by the end of the last day of the pay period. Salaried employees, and elected officials wishing to participate in the town's benefits programs, shall report time used for vacation, sick time, holiday or other time off on a Town of Ulysses time card to maintain accurate records of benefit time used. No pay will be issued without a time card that has been signed by the employee and employee's supervisor and submitted to the Bookkeeper. If the employee is submitting electronically to the Bookkeeper, the Department Head / Employee Supervisor must give electronic approval as part of the time card submission. Salaried and hourly employees (non- elected) should use this time card to submit sick, vacation, holiday and personal time off. It is the responsibility of the employee's supervisor to assure the time card is accurate. FURTHER RESOLVED that to maintain accountability of all employees who work for the town, and to clarify supervisory roles, the following listing specifies employee supervisors. Each employee supervisor is responsible for approving time cards (if required), vacation, personal, sick days and compensation time used by each employee. Time off for each employee must be reported to Bookkeeper who will maintain records. Elected officials must have the Town Supervisor or other Town Board member sign their time card. Employee Em to ee Supervisor Deputy Supervisor Town Supervisor Bookkeeper Town Supervisor Deputy Town Clerk Town Clerk Court Clerk Town Justices Enforcement Officer for Building Code Town Supervisor Deputy Enforcement Officer Enforcement Officer Zoning Officer/Planner Town Supervisor Planning and Zoning Clerk Zoning Officer/Planner Deputy Highway Superintendent Highway Superintendent Highway Machine Equip. O erators Highway Superintendent Highway Laborer Highway Superintendent Water Dist. & Maint. Operator Highway Superintendent Water District Laborer Water Dist. and Maintenance Operator Moved: Mr. Goldman Seconded: Mr. Hertzler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 RESOLUTION 2016-15: Town Board Member Liaisons BE IT RESOLVED that the Town Board makes the following liaison appointments and requests that each annointee report to the Town Board at least annuallv: Moved: Mr. Goldman Ms. Thomas 2015 2016 A. Highway Department Mr. Kerness Mr. Boggs B. Personnel Mr. Kerness Ms. Thomas C. Planning Board and Board of Zoning Appeals Mr. Goldman, Mr. Kerness (rotating) Mr. Goldman, Ms. Zahler (alternate) D. Fire Department Mr. Hertzler Mr. Hertzler E. Town Court Mr. Kerness Ms. Thomas F. Trumansburg Ulysses Youth Commission Ms. Zahler Ms. Zahler G. Village EMS & EMS Billing Oversight Committee Ms. Zahler, Mr. Hertzler Mr. Boggs, Ms. Zahler H. Joint Sidewalk Committee Ms. Thomas, Ms. Wright Ms. Thomas, Ms. Wright I. Zoning Update Committee Ms. Zahler, Ms. Thomas J. Agricultural Committee K. Town Hall Maintenance - Mr. Boggs Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler RESOLUTION 2016-16: Town Board appointments BE IT RESOLVED that the Town Board makes the following appointments and request that each appointee report to the Town Board at least annually: 9 2015 2016 A. Trumansburg Village Board of Trustees Ms. Zahler Ms. Zahler B. Health Insurance Consortium Board Ms. Zahler Mr. Hertzler, Ms. Zahler (alternate) C. County and other Emergency Management Ms. Wright Ms. Wright 9 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 D. Planning Board Chairperson John Wertis David Blake E. Board of Zoning Appeals Chairperson George Tselekis George Tselekis F. Clerk for Planning Board & Board of Zoning Appeals Louis DiPietro Louis DiPietro G. Board of Assessment Review C. Thompson, David Means C. Thompson, David Means H. Tompkins County Environmental Management Council Mr. Hertzler Mr. Hertzler I. Tompkins County Water Resources Council (WRC) Bill George & Darby Kiley Bill George & Darby Kiley J. Tompkins County Stormwater Coalition Darby Kiley Darby Kiley K. Stormwater Officer Darby Kiley Darby Kiley L. Trumansburg Ulysses Youth Commission Reps Sharon Bilotta, Andrea Murray Sharon Bilotta, Heidi Dawes M. Recreation Partnership representative Durand VanDoren Durand VanDoren N. Tompkins County Youth Services Board (vacant) (vacant) O. Ithaca/Tompkins County Transportation P. Council Planning Committee Darby Kiley Darby Kiley Q. Tompkins County Council of Governments Ms. Thomas & Ms. Zahler (alternate) Ms. Thomas & Ms. Zahler (alternate) R. Tompkins County Area Development (vacant) Mr. Goldman S. Fair Board liaison Mr. Hertzler Mr. Hertzler T. Historian John Wertis John Wertis U. TTHM Working Group Ms. Zahler, Ms. Thomas Stan Seltzer, Ann DiPetta, Diane Hillmann, Ms. Thomas, Mr. Boggs V. Tompkins County Animal Control Ms. Thomas Ms. Thomas W. Cayuga Lake Water Shed Intermu. Org. Darby Kiley Mr. Boggs, Darby Kiley X. Chamber of Commerce Ms. Zahler/ Mr. Goldman (alternate) Ms. Zahler/ Mr. Goldman (alternate) Moved: Mr. Goldman Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye 10 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Vote: 4-0 Date Adopted: 1/7/16 Amended 1/12/16 RESOLUTION 2016-17: Planning Board and Board of Zoning Appeals BE IT RESOLVED that the Town Board has appointed the following Planning Board and Board of Zoning Anneals with staeeered annual appointments. Members whose terms expire in 2015 may be either replaced or reappomtea. t ne tonowmg members being reappomtea for 2u i b: ZONING BOARD OF APPEALS (5 year terms) Name/phone%mail Address Date Date of Term Appointed Oath Expiration GEORGE TSELEKIS, Chair 1575 Trumansburg Road 1/3/2013 2/16/2013 12/31/2017 Phone: 272-1808 Ithaca, NY 14850 12/31/2020 Phone: 274-5308 Trumansburg, NY 14886 GTSELEK1@Lwcny.rr.com Peteangie5342@yahoo.com ROBERT HOWARTH 4124 Reynolds road 1/7/2015 2/18/2015 12/31/2019 Phone: 387-3318 Trumansburg NY 14886 12/31/2017 Phone: 220-3046 Trumansburg NY 14886 howarthkcornell.edu Dmdiaz73 khotmail. c om STEPHEN MORREALE 5360 Pine Ridge Road 12/9/2014 1/28/2015 12/31/2020 Phone: 387-3816 Trumansburg NY 14886 12/31/2016 Phone: 387-5428 Trumansburg NY 14886 Siml l kcornell. edu Davidb lake73 kfzmail. com DAVID MEANS 26 Prospect St. 12/9/2014 6/4/2014 12/31/2016 Phone: 387-5011 Trumansburg NY 14886 12/31/2018 Phone: (607)387-3816 Trumansburg, NY 14886 bobmeanskyahoo.com rls 11 gcornell. edu ANDREW HILLMAN 3315 Swamp College Road 1/28/2015 2/6/2015 12/31/2018 Phone: 351-7085 Trumansburg NY 14886 andrew.hillmankdavey. com CHERYL THOMPSON (alternate) 3112 Perry City Road 12/9/2014 12/17/2014 12/31/2016 Phone: 387-4123 Trumansburg NY 14886 cherylthompsonarchitect@.gmail.com PLANNING BOARD (5 year term) JOHN WERTIS 8144 Searsburg Rd. 12/9/2014 1/8/2015 12/31/2019 Phone: 387- 4331 Trumansburg, NY 14886 BWWFarmtoday@aol.com PETE ANGIE 3188 Swamp College Rd. 2/8/2011 2/2011 12/31/2020 Phone: 274-5308 Trumansburg, NY 14886 Peteangie5342@yahoo.com DAVID DIAZ 35 Elm St., Apt. 2 12/9/2015 12/15/2014 12/31/2017 Phone: 220-3046 Trumansburg NY 14886 Dmdiaz73 khotmail. c om DAVID BLAKE 2057 Trumansburg Rd 5/13/2014 5/14/2014 12/31/2016 Phone: 387-5428 Trumansburg NY 14886 Davidb lake73 kfzmail. com REBECCA SCHNEIDER 5630 Pine Ridge Rd 9/1/2015 9/1/2015 12/31/2018 Phone: (607)387-3816 Trumansburg, NY 14886 rls 11 gcornell. edu ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 ALTERNATE (vacant) aye Ms. Zahler aye 12/31/2016 LOUIS DIPIETRO (Clerk) 88 W. Main St. 11/12/2014 11/25/2014 12/31/2016 Phone: (716)307-2096 Trumansburg NY 14886 Dipietro.louis(a�pmail. com Darby Kiley, Environmental N/A N/A N/A Planner/Zoning Officer Ulysses.plannerklzmail. com Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Mr. Hertzler RESOLUTION 2016-18: Attorney BE IT RESOLVED that the Attorney for the Town be Mariette Geldenhuys, Esq. and that she and her associates be consulted in accordance with the Retainer Agreement with the Town of Ulysses signed April 20, 2009 and Further Resolved that the 2016 Addendum to Retainer Agreement which sets hourly fees for billing at $200 (Attorney) and $130, (Paralegals) is adopted. All other provisions for the 2009 Retainer Agreement shall remain in full force and effect subject to revision. Further Resolved that the Town Board authorizes the Town Supervisor to sign the Addendum to the Retainer Agreement for 2016. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler 12 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 RESOLUTION 2016-19: Information Tech services BE IT RESOLVED that the Town Board authorizes the Town Supervisor to sign the Information Technologies 2016 contract with Jeff Burns at the rate of $45/hour. Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Mr. Goldman RESOLUTION 2016-20: Cleaning Be it resolved that the Town of Ulysses enter into a cleaning contract between the Town of Ulysses and Radhika "Vanessa" Zavatski for the purpose of cleaning the town hall on a weekly basis for a period from January 1St through December 31St in the amount of $440 per month. Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler RESOLUTION 2016-21: Maintenance BE IT RESOLVED that the Town Board authorizes the Town Supervisor to sign the Town Hall maintenance contract with Mainstay Builders, LLC at a rate of $42.50/hour for carpentry and $65/hour for mechanicals as specified in the 2016 contract. Moved: Mr. Goldman Seconded: Mr. Hertzler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye 13 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Vote: 4-0 Date Adopted: 1/7/16 RESOLUTION 2016-22: Policies - general BE IT RESOLVED that the Town of Ulysses has adopted policies for a Code of Ethics, Personnel and Benefits, Procurement, Claims, Meeting Rules and Procedures, Investment, Alcohol and Controlled Substance Testing, Planning Board and Zoning Board Attendance and Training, and Emergency Preparedness. The Town Clerk shall provide to each newly elected official and to any other elected or appointed official or employee these policies, and any other planning documents or local laws upon request and these documents shall be also be maintained on the internal part of the town website. Each employee or elected official shall sign the Code of Ethics form within a month of taking office to document that they have reviewed and understand the policy. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler RESOLUTION 2016-23: Americans with Disabilities Act (ADA) BE IT RESOLVED any individual having any special needs and wishing to attend a meeting advise the Town Clerk of the special requirements at least one week prior to the meeting. Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler RESOLUTION 2016-24: Records Access Officer BE IT RESOLVED that the Town of Ulysses appoints the Town Clerk, Carissa Parlato as Records Access Officer with the backup Records Access Officer of Sarah Koski. 14 Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Seconded: Ms. Zahler RESOLUTION 2016-25: Gifts BE IT RESOLVED that in accordance with the New York State Constitutional prohibition against gifts by municipalities as described in Article III, Section 1, the Town of Ulysses will not give donations, or other gifts of recognition for service (retirement, annual appreciation, or otherwise) to any organizations, volunteers, or other individuals in the employment of the Town or otherwise providing service to the Town or the community. The Town may, however, hold recognition events and provide refreshments. Moved: Mr. Goldman Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 RESOLUTION 2016-26: Approval of the Medicare Plan WHEREAS the Town of Ulysses Personnel Policy states that Medicare eligible employees and retirees may be entitled to a Medicare Supplemental plan AND WHEREAS the Town Board will determine that plan on an annual basis THEREFORE BE IT RESOLVED that the Town Board names Excellus Medicare Blue PPO Small Group Option 2 (PPO) as the plan for the 2016 year. Moved: Ms. Thomas Seconded: Ms. Zahler Discussion - Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye 15 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Vote: 4-0 Date Adopted: 1/7/16 RESOLUTION 2016-27: Highway- shared service agreements WHEREAS, Highway Law #142-d allows co-operative agreements for highway services and sharing of labor, equipment and supplies; and WHEREAS, General Municipal Law Article 5-G allows and encourages municipal co -operations, by joint or contract basis, performance of powers and duties among themselves; and WHEREAS, it is deemed beneficial to the Town of Ulysses to allow for shared highway agreements of equipment and services with other nearby municipal highway departments; NOW THEREFORE BE IT RESOLVED that the Ulysses Town Board authorizes the Town Supervisor pursuant to Highway Law #283 to enter into agreements for shared services and equipment with other municipalities and authorize, within existing budget constraints, the Town's Highway Superintendent pursuant to Highway Law #284 to take such action to implement said agreements consistent with Town highway needs and availability, and maintain sufficient liability coverage to protect the town in such joint efforts. Moved: Mr. Goldman Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 RESOLUTION 28: Payment of contracts WHEREAS the Town Board has budgeted funds for services, therefore be it RESOLVED, that the Town Board authorizes the Town Supervisor to sign contracts and make payments in 2016 for the following services Entity Estimated Contract Amount for 2016 Contract not to Exceed Amount for 2016 Tompkins County Animal Control $18,134 $19,000 Gadabout $2,000 $2,500 Foodnet $2,250 $2,500 Trumansburg Senior Citizens $850 $850 Ulysses Philomathic Library $14,000 $14,000 Tompkins County Recreation Partnership $7,124 $8,000 16 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Ulysses Historical Society $700 $750 Community Science Institute $5,832 $6000 American Legion (Assistance for Veterans) $475 $500 Cooperative Extension (Youth Programming) $45,491 $46,000 Lifelong PLANNING BOARD: reference $1000 Trumansburg Conservatory of Fine Arts $1,500 $1,500 Williamson Law — Accounting Software $998 $1,200 Williamson Law Book- Tax Glance software program $125 Up to $200 BAS software annual agreement for water billing and clerk program $485 Up to $525 Landscaping Up to $2,500 Town Hall — Plumbing, electric and heating (As needed) Stormwater Coalition $900 $1000 Winterfest $1,000 $1,000 Mohawk Valley GIS $13,000 Cemetery Mowing $2,700 $3,000 Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler RESOLUTION 2016-29: Approval of 2016 Fee Schedule RESOLVED that the Town Board approves the following fees for 2016: PLANNING & ZONING: ZONING: reference Development District $250 + costs Res. 2007-36 Re -zoning $250 + costs Res. 2007-36 BOARD OF ZONING APPEALS: reference Variance 1 $150. (includes legal ad) LL 2 of 2015 PLANNING BOARD: reference Subdivison- Simple $50.00 Res. 2007-36 Subdivison- Minor (3 lots) $150.00 Res. 2007-36 Subdivison- Major (4 or more lots) $300.00 Res. 2007-36 Site Plan Review- Residential $100 + costs LL 2 of 2015 Site Plan Review- Commercial $200. + costs LL 2 of 2015 Site Plan requiring Special Permit $250.00 LL 2 of 2015 17 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 OTHER PLANNING & ZONING: reference SWPPP Review 3 $100+ engineering and Soil & Water Res. 2007-36 Special Event Operating Permit $50.00 LL 1 of 2010 Conservation Service Fees fee Copies of Comprehensive Plan, Zoning $25/copy LL 2 of 2015 Local Law, Farmland Protection Plan, etc. Multiple dwelling/Multi-residential $225 + $3/K SWPPP Review 3 $100+ engineering and Soil & Water Res. 2007-36 Res. 2007-36 Conservation Service Fees $75 + 3/K BUILDING/CODE: OPERATING PERMITS fee reference reference Operating Permit $75.00 LL 2 of 2015 Fireworks display $150.00 Res. 8/18/10 Special Event Operating Permit $50.00 LL 1 of 2010 BUILDING PERMITS fee reference 1 & 2 Family Residences: $.30/sq ft LL 2 of 2015 Multiple dwelling/Multi-residential $225 + $3/K Res. 2007-36 Commercial bldgs., bridges, tanks, and towers $425 + $4/K Res. 2007-36 Alterations, renovations, additions $75 + 3/K LL 2 of 2015 Accessory Building $55 + $3/K Res. 2007-36 Solar, wind or alt. energy permit- RESIDENTIAL $75.00 LL 3 of 2015 Solar, wind or alt. energy permit- COMMERCIAL $75 + 3/K LL 3 of 2015 Pool, in ground $75.00 LL 2 of 2015 Pool, above ground $55.00 LL 2 of 2015 Sign permit $50.00 LL 2 of 2015 Woodstove or heating unit $50.00 LL 2 of 2015 Demolition $2/K ($65 min) Res. 2007-36 CLERK: DOG FEES: reference Dog license/renewal (spayed/neutered) $13.50 Res. 12/14/10 (LL3 of 2010) Dog license/renewal (not spayed/neutered) $20.50 Res. 12/14/10 (LL3 of 2010) New dog to $3.00 Res. 12/14/10 (LL3 of 2010) Purebred license (5-20 purebred dogs) $100.00 Res. 12/14/10 (LL3 of 2010) Purebred license (21 or more purebred dogs) $200.00 Res. 12/14/10 (LL3 of 2010) Dog impoundment fee $30.00 Res. 12/14/10 (LL3 of 2010) Dog enumeration fee $5.00 Res. 12/14/10 (LL3 of 2010) OTHER FEES: reference Certified Copy of Marriage Certificate $10.00 set by NYS Marriage license $40.00 LL1 of 1980 Games of Chance license $50.00 set by NYS Hunting Licenses (varies by license) set by NYS Handicap Parking nofee set by NYS Returned check fee $20.00 The maximum allowed by NYS ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 WATER: PERMITS: aye reference aye Plumbing permit (up to 5 inspections) $240.00 LL 2 of 2015 absent New contractor registration aye $15.00 Res. 9/15/03 TAPS: 3/4" Main tap (Standard household tap)= $$183.00 LL 2 of 2015 >3/4" main tap current cost + 2 hrs. labor LL 2 of 2015 METERS: Meter: 3/4" local (Std. household) $108. + 1 hr. labor LL 2 of 2015 Meter: pit type $128. + 1 hr. labor LL 2 of 2015 Meter: pit type >3/4" current cost + 2 hrs. labor LL 2 of 2015 Frosted meter replacement cost of meter + 1 hr. labor LL 2 of 2015 BACKFLOW/CROSS CONNECTION: reference Annual backflow admin fee $32/first device; $16/add. Based on contract with Bolton Point Backflow application review $80.00 Res. 9/15/03 Backflow certification inspection $72.00 Based on contract with Bolton Point Backflow Inspection $72.00 Res. 2007-36 WATER SALES: reference Water sales $6.55/1000 gallons Based on Town of Ithaca's water price Bulk water sales from facility $6.55/1000 gallons Based on Town of Ithaca's water price Moved: Ms. Thomas Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 Seconded: Ms. Zahler RESOLUTION 2016-30: MANDATORY JUSTICE SCHOOLING RESOLVED, that the Justices be authorized to attend training schools during the year and will be reimbursed for approved expenses. Moved: Mr. Goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Seconded: Ms. Zahler 19 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 RESOLUTION 2016-31: Vehicle benefit: RESOLVED, that because the Highway Superintendent and Water District Operator are on call 24 hours a day, seven days a week, the Ulysses Town Board authorizes the use of town vehicles for travel to and from work, provided they are not used for more than incidental personal use. Mileage should be submitted to the Town Clerk annually. Moved: Ms. Zahler Seconded: Mr. goldman Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 RESOLUTION 2016-32: Distribution of Minutes RESOLVED that a certified version of the Organizational Meeting minutes be distributed to all employees and elected officials upon completion. Moved: Ms. Thomas Seconded: Ms. Zahler Ms. Thomas aye Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 RESOLUTION 2016-33: Appointment of Hi2hway Superintendent RESOLVED that the Ulysses Town Board appoints Dave Reynolds as the Acting Highway Superintendent, effective Jan. 1, until the reorganization of the highway department is completed. Moved: Ms. Zahler Seconded: Mr. Goldman Ms. Thomas aye 20 ORGANIZATIONAL MEETING Town of Ulysses January 7, 2016 Ms. Zahler aye Mr. Hertzler aye Mr. Boggs absent Mr. Goldman aye Vote: 4-0 Date Adopted: 1/7/16 ADJOURN Ms. Zahler made a motion to adjourn the meeting at 10:02am, seconded by Mr. Hertzler, and passed unanimously. 21