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Home My WebLink About2026-01-07 ORG mtg-FINAL2026 ORG mtg-DRAFT 1 2026 ORGANIZATIONAL MEETING Town of Ulysses Jan. 7, 2026 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom videoconference. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. Video recordings of meetings are available on Youtube at https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw. CALL TO ORDER: Ms. Olson called the meeting to order at 3:30pm. ATTENDANCE: TOWN OFFICIALS: In person- Supervisor- Katelin Olson Board members- Liz Weatherby, Tom Knipe, Steve Manley, Michael Boggs Town Clerk- Carissa Parlato DPW director/Highway Superintendent- Scott Stewart Bookkeeper- Blixy Taetzsch Youth Services Manager- Rachel Kennedy Second Deputy Supervisor- Teressa Naylor OTHERS: None PRIVILEGE OF THE FLOOR: none RESOLUTION 2026-1: APPROVAL OF MEETING AGENDA BE IT RESOLVED that the Ulysses Town Board approves the agenda for Jan. 7,2026 as presented. Moved: Boggs Seconded: Knipe Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026- (#2-6): HIGHWAY/DPW ITEMS 2026 ORG mtg-DRAFT 2 RESOLUTION 2026-2: HIGHWAY- SHARED SERVICE AGREEMENTS WHEREAS, Highway Law #142-d allows co-operative agreements for highway services and sharing of labor, equipment and supplies; and WHEREAS, General Municipal Law Article 5-G allows and encourages municipal co-operations, by joint or contract basis, performance of powers and duties among themselves; and WHEREAS, it is deemed beneficial to the Town of Ulysses to allow for shared highway agreements of equipment and services with other nearby municipal highway departments; WHEREAS the Agreement for the Expenditure and Repair and Improvement of Highway Moneys is authorized by Highway Law #284, and an agreement to cover Custody of Highway Moneys is authorized by Highway Law #283. NOW THEREFORE BE IT RESOLVED that the Ulysses Town Board authorizes the Town Town’s Highway Superintendent pursuant to Highway Law #284 to take such action to implement said agreements consistent with Town highway needs and availability, and Supervisor pursuant to Highway Law #283 to enter into agreements for shared services and equipment with other municipalities and authorize, within existing budget constraints, the maintain sufficient liability coverage to protect the town in such joint efforts. RESOLUTION 2026-3: AUTHORIZING SPENDING OF HIGHWAY FUNDS/284 AGREEMENT WHEREAS, the Town Board must approve expenditures annually for the maintenance of the roads, and WHEREAS by law, the Town Board must approve these expenditures for highway maintenance, Therefore, be it RESOLVED that the Ulysses Town Board approves the attached Agreement for the Expenditure of Highway Moneys as presented by the Ulysses Highway Superintendent at the January 7, 2026 Town Board Organizational meeting. RESOLUTION 2026-4: SOLE SOURCE REPAIR VENDORS FOR HIGHWAY EQUIPMENT WHEREAS, the timely repairs of Highway equipment are vital to safe roads and Town operations, and WHEREAS, equipment repair services are considered sole-source vendors due to the nature of the repairs, which can be both highly specialized for a specific piece of equipment and/or under warranty through a specific vendor; therefore BE IT RESOLVED that the Ulysses Town Board recognizes that the Town Highway Superintendent is in adherence with the procurement policy to procure repair services as required from the following sole source vendors: Beam Mack, Caskey’s Garage, and Regional International Corp. RESOLUTION 2026-5: DEPARTMENT OF PUBLIC WORKS/HIGHWAY DEPT. HOURS OF OPERATION BE IT RESOLVED that the hours for the Dept. of Public Works (DPW) will be set by the Town Highway Superintendent/Department of Public Works at his discretion, and he will communicate these details to the Town Clerk and the Department of Public Works employees. RESOLUTION 2026-6: VEHICLE BENEFIT 2026 ORG mtg-DRAFT 3 RESOLVED, that because the Highway Superintendent is on call 24 hours a day, seven days a week, the Ulysses Town Board authorizes the use of a town vehicle for travel to and from work, provided it is not used for more than incidental personal use. Mileage should be recorded and submitted to the Town Clerk annually by January 15th for the preceding year. DISCUSSION: The board asked questions about limits as to how long CHIPS funds can carry over; whether there is a def for incidental Moved: Weatherby Seconded: Manley Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026- (#7-10): MEETINGS, MEDIA and RECORDS ITEMS RESOLUTION 2026-7: DATES OF MEETINGS BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held on the second and fourth Tuesdays of each month at 7pm at the Town Hall at 10 Elm Street. RESOLUTION 2026-8: MEDIA BE IT RESOLVED the designated news media is advised of the foregoing schedule and meeting notices will be posted, in accordance with the Open Meetings Law, on the Town Clerk’s bulletin board and the Town website; and FURTHER RESOLVED that the Ithaca Journal, a newspaper regularly published and having general circulation in the Town, is hereby designated as the official newspaper of the Town of Ulysses. RESOLUTION 2026-9: MINUTES & RELATED RECORDS BE IT RESOLVED, draft minutes of the Town Board meetings will be produced by the Town Clerk within 14 days of the date of the meeting and sent to Town Board members for approval, and further RESOLVED in accordance with the Open Meetings Law, draft meeting minutes will be available to the public through the Town Clerk’s Office and posted publicly with clear demarcation as “Draft” until approved by the Town Board and further RESOLVED that the digital versions are hereby designated as the official minutes, and further FURTHER RESOLVED that video records of meetings be posted online in an effort to expand public access to meetings, in accordance with the Open Meetings Law. RESOLUTION 2026-10: RECORDS MANAGEMENT OFFICER BE IT RESOLVED that the Town of Ulysses appoints the Town Clerk, Carissa Parlato as Records Management Officer and; 2026 ORG mtg-DRAFT 4 FURTHER RESOLVED that the Town Board shall be notified of Freedom of Information Requests. Moved: Knipe Seconded: Weatherby Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-11-14: REIMBURSEMENT, PETTY CASH, and GIFT ITEMS RESOLUTION 2026-11: MILEAGE FOR PERSONAL VEHICLE USE FOR TOWN BUSINESS BE IT RESOLVED mileage at a rate of $0.725 cents per mile, based on the 2026 IRS standard mileage rate, shall be paid to Town Officials and employees for use of their personal vehicles for Town Business and that such mileage shall be reported at least quarterly on the official town form (available from the Town Clerk). RESOLUTION 2026-12: CELL PHONE REIMBURSEMENT GUIDELINES WHEREAS carrying a cell phone is an important part of efficient communications and emergency response for Building/Code & Zoning Enforcement Officer, Highway Superintendent and Deputy Highway Superintendent, and WHEREAS this benefit must be claimed on the employees’ personal tax return as a taxable fringe benefit unless the employee provides bill documentation showing work use versus personal use; THEREFORE, BE IT RESOLVED that the Town of Ulysses hereby allows the positions of Code/Zoning Enforcement Officer, Highway Superintendent, and Deputy Highway Superintendent to be reimbursed for part of the cost of their personal cell phone at the rate of $40/month; and RESOLVED that the Town Clerk will provide a copy of this resolution to each person holding a position to which this resolution refers. RESOLUTION 2026-13: PETTY CASH BE IT RESOLVED that the petty cash amount for the Town Clerk/Tax Collector is $300 and the amount for the Court Clerk is $150. RESOLUTION 2026-14: GIFTS FROM TOWN TO OTHER PARTIES BE IT RESOLVED that in accordance with the New York State Constitutional prohibition against gifts by municipalities as described in Article III, Section 1, the Town of Ulysses will not give donations, or other gifts of recognition for service (retirement, annual appreciation, or otherwise) to any organizations, volunteers, or other individuals in the employment of the 2026 ORG mtg-DRAFT 5 Town or otherwise providing service to the Town or the community. The Town may, however, hold recognition events, issue proclamations of appreciation, and provide refreshments. Moved: Weatherby Seconded: Knipe Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026- (#15-17): INSURANCE ITEMS RESOLUTION 2026-15: INSURANCE RESOLVED the Town of Ulysses make the following insurance choices in 2026: Insurance type Carrier Town contribution Policy or rate exp. Health insurance Greater Tompkins County Health Insurance Consortium Platinum Plan through Excellus BCBS RESOLVED that the following table presents the 2026 premiums for health-related insurances: 2026 ORG mtg-DRAFT 6 RESOLUTION 2026-16: CRIME COVERAGE BE IT RESOLVED that the following crime insurance coverage through US Specialty Insurance Company for Town officials, appointees and employees is hereby approved: • Forgery and alteration $100,000 ($1,000 deductible) • Theft $100,000/employee ($2,500 deductible) • Computer Fraud $100,000 ($1,000 deductible) • Employee Dishonesty ($2,500 deductible):  First Deputy Supervisor $650,000  Supervisor $650,000  Bookkeeper $650,000  Tax Collector/Town Clerk $650,000  Deputy Town Clerk $650,000  Court Clerk $650,000 RESOLUTION 2026-17: MANDATORY REVIEW OF ALL ACCIDENTS INVOLVING TOWN PROPERTY WHEREAS the Town’s insurance carrier has requested that a procedure be put in place to review all accidents involving Town-owned property; and WHEREAS the purpose of the purpose of this process is to document any health and safety events, including ‘near misses’, in order to better understand how the Town might improve health and safety conditions for its employees; therefore BE IT RESOLVED that any employee involved in an accident involving Town property will complete the incident report form provided by the Town Bookkeeper; and FURTHER RESOLVED that the Town Board delegates the procedural review of any accident involving Town property to the Town’s Safety Committee. Moved: Manley Seconded: Knipe Olson aye Boggs aye Knipe aye Manley aye Weatherby aye 2026 ORG mtg-DRAFT 7 Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-(#18-22): FINANCIAL ITEMS RESOLUTION 2026-18: FINANCIAL REPORTING: ANNUAL FINANCIAL REPORT (AFR) BE IT RESOLVED that an annual financial report must be presented to the Town Clerk within 30 days of the end of the fiscal year as required by Town Law Section 29(10), and further RESOLVED, in lieu of the financial report, the Supervisor is hereby required and authorized to submit an annual financial report (AFR) to the state comptroller and Town Clerk within 60 days after the close of the fiscal year, and further, RESOLVED, that the Town Clerk shall cause a summary thereof to be published in accordance with the law (Town Law Section 29(10-a)), and further RESOLVED that if the state comptroller approves a 60-day extension of the AFR, the Supervisor’s time for filing a copy of the AFR with the Town Clerk is also extended. RESOLUTION 2026-19: FINANCIAL RECONCILIATIONS BE IT RESOLVED the Town follow the 2013 recommendations of auditor Insero and Company to have the Supervisor or Bookkeeper review the reconciliation of the Town Clerk’s bank statements and the Town Clerk’s office review the reconciliation of the Supervisor’s bank statements to safeguard the town’s finances. This shall be done at least quarterly and reported to the Town Board. RESOLUTION 2026-20: FINANCIAL INSTITUTIONS BE IT RESOLVED that Tompkins Community Bank is designated as depository, in which the Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit all monies coming into their hands and, FURTHER RESOLVED the Town investments can be made at other banks and institutions as outlined in the Town’s investment policy. The Town investment policy shall be reviewed and approved by the Town Board periodically and revised as necessary. RESOLUTION 2026-21: COLLECTION OF BUILDING FEES WHEREAS building and zoning officers are prohibited from collecting cash payments when outside the office, and RESOLVED that the Town Clerk’s office will process fees associated with building, planning, and zoning applications. RESOLUTION 2026-22: TOWN BANK ACCOUNT SIGNATORIES, COUNTERSIGNING AND MAILING OF CHECKS RESOLVED that the signatories for Town-wide bank accounts (i.e. not Clerk or Court accounts) are as follows: Katelin Olson, Carissa Parlato, Elizabeth Weatherby; and 2026 ORG mtg-DRAFT 8 RESOLVED that checks dispersed by the Town of Ulysses in the amount of $5,000 or more will be signed by both the Town Supervisor and Town Clerk or other designated signatory per Town Law Section 29, and further RESOLVED, that as an internal security policy, checks over $15,000 will be sent via certified mail. Moved: Boggs Seconded: Manley Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-23: FINANCIAL AUDIT OF TOWN AND COURT OFFICE WHEREAS Town Law Section 123 requires that on or before the twentieth day of January an audit is performed for each Town department, or alternately, prior to the twentieth day of January the town may schedule an annual audit with a certified public accountant to take place within sixty days after the close of the Town’s fiscal year; BE IT RESOLVED that the Town Board of Ulysses has scheduled its annual audit with a certified public accountant, Insero, to commence the week of February 16, 2026, and BE IT FURTHER RESOLVED that the Town Board of Ulysses has scheduled the annual court audit for Jan. 29 at 8:15am by Mr. Knipe and Ms. Olson. Moved: Boggs Seconded: Knipe Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-24: POLICY FOR APPLYING AND RECEIVING GRANTS AND ENGAGING IN CONTRACTS (Originally Adopted 6/26/2006 As The “Gatekeeper” Resolution), (Amended 1/4/2024) WHEREAS the Town Board is the Executive body charged with speaking and acting on behalf of the Town (Town Law Section 64), unless such powers are specifically delegated by resolution to the Supervisor, as per Town Law Section 29(16), or to another individual; BE IT RESOLVED that any application (full or partial, new or revised) for grant funding or financing above $1000, or request for evaluation of funding potential, or any request for 2026 ORG mtg-DRAFT 9 review or approval of any project proposed by the Town of Ulysses to any government agency or other entity external Ulysses Town government be approved by Town Board resolution before it is submitted to the appropriate agency, or any request that commits or obligates the Town in any way to an established timeline or schedule, or any request that commits the Town’s time or financial resources; and be it FURTHER RESOLVED that all applications of any amount shall be evaluated for future impact on Town staff time and resources by the Town Supervisor and any applicable staff before being submitted to the Town Board for approval and that feedback on these matters shall be considered by the Town Board in their deliberation process, and; FURTHER RESOLVED that all funding applications for capital or infrastructure projects will be evaluated for how they advance the goals of the Town, and; FURTHER RESOLVED that unless otherwise authorized, the Town Supervisor must also be given authority by the Town Board to accept grant funds on any successful grant applications, and; FURTHER RESOLVED that unless authorized in the Town of Ulysses Procurement Policy (or otherwise), the Town Supervisor and Highway Superintendent must also be authorized by the Town Board to make contractual commitments on behalf of the town, and; FURTHER RESOLVED, all Town Board members including the Supervisor shall identify whether they are speaking by authority of the Board or as an individual when talking with granting agencies, and FURTHER RESOLVED, that this resolution hereby supersedes all previous Town Board resolutions which may be interpreted as giving the Supervisor, any other member of the Town Board, Highway Superintendent, or any professional contracted with by the Town of Ulysses the authority to make applications (full or partial) for grants, loans, or any other type of project financing, make contractual commitments (verbal or written) on behalf of the Town, or otherwise act in any legal or official capacity on behalf of the Town of Ulysses. Moved: Boggs Seconded: Manley Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-(#25-26): TOWN BOARD ACCESS TO PROFESSIONAL SERVICES RESOLUTION 2026-25: TOWN BOARD ACCESS TO ATTORNEY SERVICES WHEREAS the Town of Ulysses has retained legal services that include attendance at monthly meetings of the Town Board as needed, as well as regular calls with the Town Supervisor to prioritize and discuss legal work, therefore be it 2026 ORG mtg-DRAFT 10 RESOLVED that any work requested by Town Board members that will require more than 2 hours of attorney time to resolve shall be routed through the Town Supervisor or be authorized by the entire Town Board. RESOLUTION 2026-26: TOWN BOARD ACCESS TO ENGINEERING SERVICES WHEREAS the Town of Ulysses has contracted for engineering services, therefore be it RESOLVED that any work requested by Town Board members that will require more than 2 hours of engineering time to resolve shall be routed through the Town Supervisor or be authorized by the entire Town Board. Moved: Olson Seconded: Knipe Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-#(27-28): PAY PERIODS, SALARIES, PAYRATE and TIME RECORD ITEMS RESOLUTION 2026-27: ESTABLISHMENT OF PAY PERIODS AND SALARIES BE IT RESOLVED the Town Board hereby establishes the following pay dates beginning on 1/8/2026, and going through 12/24/2026: 2026 ORG mtg-DRAFT 11 Monthly: Councilpersons Bi-weekly: Town Supervisor, Highway Superintendent, Town Clerk, Town Justice, and all other employees. 2026 ORG mtg-DRAFT 12 RESOLUTION 2026-28: 2026 PAY RATES Appropriation applicable Town Supervisor $42,550 n/a Deputy Town Supervisor $35,995 $34.61 Budget Officer $10,300 n/a Bookkeeper to the Supervisor $41,200 n/a Councilperson ($5,755 each for 4 councilmembers) $23,020 n/a Town Clerk $67,195 n/a Deputy Town Clerk $29,570 $23.69 Second Deputy Clerk $500 n/a Town Justice $29,135 n/a Court Clerk $58,495 n/a Recreation Supervisor (Youth Development) $20,085 $25.75 Recreation Activity Specialist (Youth Programming) $18,480 $23.69 Director of Recreation (part-time or seasonal) $28,495 n/a Enforcement Officer for Fire Inspections, Building, Code and Zoning Highway 2026 ORG mtg-DRAFT 13 Moved: Olson Seconded: Boggs Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-29: TIME RECORDS BE IT RESOLVED all hourly employees shall turn in a Town of Ulysses timecard through the end of the pay period no later than the following Monday at 10:00am, and be it FURTHER RESOLVED that salaried employees wishing to participate in the Town’s benefits programs according to the Personnel Policy shall report time used for vacation, sick time, holiday or other time off on a Town of Ulysses timecard to maintain accurate records of benefit time used, and be it FURTHER RESOLVED that no pay will be issued without a timecard that has been signed by the employee and the employee's supervisor and submitted to the Bookkeeper and be it FURTHER RESOLVED that the submission of electronic timecards, provided other obligations are met, is allowed and be it FURTHER RESOLVED that if the employee is submitting the timecard electronically to the Bookkeeper, the Department Head /Employee Supervisor must give electronic approval as part of the timecard submission and be it FURTHER RESOLVED that salaried and hourly employees (non-elected) should use this timecard to submit sick, vacation, holiday and personal time off, and be it FURTHER RESOLVED that it is the responsibility of the employee’s supervisor to assure the timecard is accurate, and be it FURTHER RESOLVED that to maintain accountability of all employees who work for the town, and to clarify supervisory roles, the following listing specifies employee supervisors. Each employee supervisor is responsible for approving timecards (if required), vacation, personal, sick days and compensation time used by each employee. Time off for each employee must be reported to the Bookkeeper who will maintain records. Employee Employee Supervisor Hours/ Wk 2026 ORG mtg-DRAFT 14 , Code and Zoning Moved: Olson Seconded: Boggs Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2025-30: ADOPTION OF TOWN OF ULYSSES POLICY ON FUND BALANCE AND RESERVE FUNDS WHEREAS, the Town of Ulysses Finance Committee underwent an analysis of all Town funds to inform the previously adopted fund balance policy; and WHEREAS, the goal of the analysis was to establish target fund balance levels based on the proportion to the operational expense budget of individual funds; and WHEREAS, the State of New York and the Governmental Accounting Standards Board has established by Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions for fund balance reporting; and 2026 ORG mtg-DRAFT 15 WHEREAS, reserve funds, essentially a legally authorized savings account for particular specific purposes, are an important component in the Towns financial planning for specific expenses, future projects, acquisitions and other lawful purposes, and WHEREAS, the Town may establish and maintain fund balances in accordance with New York State laws, and the Town will also consider rules and/or opinions issued by the New York State Comptroller when they are not in conflict with law; and WHEREAS, the Town of Ulysses Finance Committee has proposed an update to the Town Fund Balance and Reserve Fund policy, in the form attached hereto as Exhibit A; and NOW, THEREFORE BE IT RESOLVED by the Town Board of the Town Ulysses that the proposed Town Fund Balance and Reserve Fund Policy is hereby adopted as proposed; and be it FURTHER RESOLVED, that all prior inconsistent policies are hereby repealed. Moved: Weatherby Seconded: Manley Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-31: POLICIES RESOLVED that the Ulysses Town board acknowledges the following policies: (* indicates that policy is required by NYS) Policy Last updated by Whom Advisory Committee Policy 1/9/25 Ulysses policy Asset & Inventory Policy 1/5/23 Diversity, Equity and Inclusion Policy 1/9/25 Fund Balance & Reserves Policy 1/7/26 Originally 5/28/25 Personnel Policy 1/9/25 *Alcohol and Controlled Substance Testing NYS * Code of Ethics 2009 included in Personnel Policy NYS * Workplace Violence 2015 included in Personnel Policy NYS 2026 ORG mtg-DRAFT 16 -issued cell phones/smart • Use of and Access to Personal, Private and Sensitive Information • Wireless Security Policy • Password Security Policy • Internet, Email, and Personal Computer Use • Mobile Computing and Storage Device Policy • Online Banking • Wireless Security Policy • Mobile Computing and Storage Device Policy • Online Banking 2026 ORG mtg-DRAFT 17 Town does not have this policy BE IT RESOLVED that these documents shall be maintained on the town website, provided in print upon request, and further RESOLVED that each new employee and elected or appointed official (except the Town Court office) shall sign off that they have read and understand the following policies within one month of hire or taking office: • Personnel Policy • Alcohol and Controlled Substance Testing (for Highway employees only) • Code of Ethics • Workplace Violence • Sexual Harassment FURTHER RESOLVED that ANNUALLY all employees and elected or appointed officials shall sign off that they have read and understood the following policies: • Code of Ethics • Workplace Violence • Sexual Harassment Moved: Weatherby Seconded: Manley Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-32: MANDATORY ANNUAL TRAINING RESOLVED that all employees (including elected and appointed public officers) are required to complete annual trainings in sexual harassment prevention, Civil Rights Title VI, and ethics; and be it 2026 ORG mtg-DRAFT 18 FURTHER RESOLVED, that the Second Deputy Town Supervisor, Town Attorney and/or his designees, and the Town Bookkeeper are authorized to designate a date or dates between March 1, 2026 and June 30, 2026, for direct in-person training of said employees (including elected and appointed public officers); and be it FURTHER RESOLVED that the Town Board, Planning Board and Board of Zoning Appeals are each further authorized to either attend any of the in-person trainings offered by the Town before June 30, 2026, or designate dates for separate, direct in-person training, in coordination with the following key personnel: Second Deputy Town Supervisor (for the Town Board), the Town Planner (for the Planning Board and Board of Zoning Appeals), the Town Attorney and/or his designees, and the Town Bookkeeper; and be it FURTHER RESOLVED that if the Town Board, Planning Board and Board of Zoning Appeals elect to designate an alternate date, they must hold the in-person training required no later than September 30, 2026; and be it FURTHER RESOLVED that Town Board, Planning Board and Board of Zoning Appeals members who do not complete in-person training by September 30, 2026, will be required to complete remote training substitutes by November 30, 2026; and be it FURTHER RESOLVED that these remote trainings substitutes include Sexual Harassment Training meeting New York State Regulations provided by another organization or employer, and/or viewing the video recording of Town in-person training(s) along with the completion of written materials documenting one’s understanding of the topic; and be it FURTHER RESOLVED that all employees (including elected and appointed officials), with the exception of the Town Court staff, also fulfill the requirements specified below as applicable to their various positions; and be it FURTHER RESOLVED that the Town Planner shall oversee the New York State Town Law Section 267 and Section 271 Zoning Board and Planning Board training fulfillment and documentation and provide these records to the Second Deputy Supervisor; and be it FURTHER RESOLVED that the Second Deputy Supervisor shall oversee the fulfillment of training requirements and documentation related to sexual harassment prevention, Title VI, and ethics trainings; and be it FURTHER RESOLVED that the Second Deputy Supervisor shall maintain these records and coordinate with the Town Clerk and Town Planner to notify the Town Supervisor of anyone who has not complied with these requirements. Item Training Who must participate elected public officials and anyone else req’d by TB resolution 2026 ORG mtg-DRAFT 19 TB resolution elected public officials and anyone else req’d by TB resolution elected public officials and anyone else req’d by TB resolution ning and zoning issues, 30th. Moved: Knipe Seconded: Boggs Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-33: APPOINTMENTS, ASSIGNMENTS & LIAISONS OF TOWN BOARD MEMBERS & STAFF BE IT RESOLVED that the Town Board makes the following appointments for Town liaisons and representatives and officers; and be it FURTHER RESOLVED, that the definitions of liaison and representatives are defined in the Personnel Policy; and be it 2026 ORG mtg-DRAFT 20 FURTHER RESOLVED that the Town Board requests that each appointee report to the Town Board at least annually: 2025 2026 Goldman, Steve Manley (Previously combined with Finance) Katelin Olson, Blixy Taetzsch, Scott Stewart, Carissa Parlato, Tom Knipe (alternate) (alternate) - Rec. Department Katelin Olson (alternate) (CSAC) Representative Olson Weatherby Asperschlager 2026 ORG mtg-DRAFT 21 - December) December) (alternate) Weatherby (alternate) Representative Olson (alternate) Naylor non- alternate) Weatherby, Tom Knipe (non- voting alternate) Position/Committee concluded in 2025 A.C. Workplace Violence Officer Blixy Taetzsch and Carissa Parlato Parlato BE IT FURTHER RESOLVED that the Town Board makes the following appointments and request that each appointee report to the Town Board at least annually: Position 2025 2026 Steve Manley (Town Rep) 2026 ORG mtg-DRAFT 22 Vacant Lori (clerk) Moved: Olson Seconded: Manley Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION #2026-34: PLANNING BOARD AND BOARD OF ZONING APPEALS APPOINTMENTS BE IT RESOLVED that the Town Board has appointed the following to be members of the Planning Board and Board of Zoning Appeals with staggered annual appointments. Members 2026 ORG mtg-DRAFT 23 whose terms expire in 2026 may be either replaced or reappointed. Chair appointments are for one year only. Name Date Appointed Term Expiration BOARD OF ZONING APPEALS 1-year term) 7/2026 6 Vacant (1st alternate) Vacant (2nd alternate) PLANNING BOARD 1-year term) 9/2026 6 Vacant Vacant (alternate) Vacant (2nd alternate) Moved: Olson Seconded: Knipe Olson aye Boggs aye Knipe aye Manley aye Weatherby aye 2026 ORG mtg-DRAFT 24 Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-35: COMMITTEES APPOINTED BY THE TOWN BOARD The following advisory committees are appointed by the Town Board for 2026: COMMITTEE MEMBERS TERM END NOTES CONSERVATION & SUSTAINABILITY ADVISORY (CSAC) Roxanne Marino 2026 Chair – appointment expires 12/31/26 YOUTH COMMISSION (annual appointments) Paul Pennock (chair) 2026 School liaison Vacant 2026 Town rep Steve Manley 2026 Town rep Liz Weatherby 2026 Town board liaison Rick Alvord 2026 County liaison Ben Carver 2026 Village board liaison Michael Darfler 2026 Village rep Vacant 2026 Village rep PRESERVE COMMITTEE (annual appointment) Carissa Parlato (chair) 2026 Town liaison Marvin Pritts 2026 Aaron Rovitz 2026 Neighbor Kira Lallas 2026 Neighbor Marc Devokaitis 2026 Village resident 2026 Town board liaison COMMITTEE Andy Hillmann 2026 Don Ellis 2026 Greg Peck 2026 Pamela Markham 2026 2026 ORG mtg-DRAFT 25 BEE COMMITTEE (annual appointments) COMPREHENSIVE PLAN UPDATE COMMITTEE Ann DiPetta (chair) Through project completion project completion project completion committee member member member project completion project completion project completion project completion project completion 2026 ORG mtg-DRAFT 26 project completion SAFETY & EMERGENCY COMMITTEE (annual appointment) Teressa Naylor (alternate) representative representative Moved: Olson Seconded: Knipe Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2026-36: 2026 FEES and PENALTIES RESOLVED that the Town Board practices fiscal prudence by reviewing fees annually; and be it further RESOLVED that staffing and other incurred costs associated with a project shall be deducted from any refund given due to the cancellation of the permit by the applicant, with a minimum of a $50 administrative fee deducted from the refund; and be it further RESOLVED that the Town Board approves the following fees and penalties for 2026: PLANNING & ZONING: *indicates fees that are subject to, by local law, charges associated with required specialized services, including, but not limited to, legal and engineering expenses. Plan/Project Review Fees 2025 2026 Consultation and Plan Review for Preliminary and project as a courtesy; courtesy; additional time is $105/hour 2026 ORG mtg-DRAFT 27 REZONE 2025 2026 Comp Plan Land Use Map Amendment VARIANCES AREA VARIANCES: USE VARIANCES: SUBDIVISIONS Preliminary Plat Review (Major/Cluster Subs Only) $210 + $155 per lot* Final Plat Review plat review for minor subs, 50% of preliminary plat review for major/cluster 50% of sketch plat review for minor subs, 50% of preliminary plat review for major/cluster subs* Plat amendments/Re-plats if creating one or more new lots SITE PLAN REVIEWS 2026 ORG mtg-DRAFT 28 Amendments to approved site plans Special Use Permit Other Planning & Zoning ZONING CODE AMENDMENTS: $600* $620* SPECIAL AND ENVIRONMENTAL STUDIES: Short Environmental Assessment Form Review $100* Full Environmental Assessment Form Review $300* geotechnical reports, traffic studies $250 per study* $260 per study* Public Hearing processing legal notice in $63 + cost of legal notice in paper $150* $155* $150* $155** Legal, Engineering, and other professional fees incurred as part of project review to be borne by the applicant. BUILDING/CODE: Consultation and Plan Review for 1-Hour provided per site per project as a courtesy; site per project as a courtesy; additional 2026 ORG mtg-DRAFT 29 Building Permits 2025 2026 Other Building EMERGENCY MEDICAL SERVICES: SERVICE PROVIDED FEE 2026 ORG mtg-DRAFT 30 EV CHARGING Item: Reference: $0.15/kwh for energy Res. #2021-65 $0.50/hour for the first 3 hours for parking to offset system costs & 10% handling fee Res. #2021-65 $1.50/hour for time after 3 hours Res. #2021-65 HIGHWAY/DPW Fee: New Driveway Culvert permit $200 New in 2025 CLERK: DOG FEES: NOTES: 2026 ORG mtg-DRAFT 31 OTHER FEES: NOTES: no fee (varies by license) no fee WATER: PERMITS & HOOK-UPS: NOTES: ) TAPS: METERS: BACKFLOW/CROSS CONNECTION: 2026 ORG mtg-DRAFT 32 WATER SALES: NOTES: 6 water price of 1000gl + water loss 4.19/1000gl) CODE AND PLANNING/ZONING PENALTIES: Activity Penalty Resolution/Law Notes OPERATING PERMITS Penalty for failure to apply for Special Permit- 1st - 2nd CODE (Building and Zoning) PLANNING BOARD 2026 ORG mtg-DRAFT 33 -Compliance -36 STORM WATER - - -13D - -13D - violation. GC -13D OTHER -8 2026 ORG mtg-DRAFT 34 WATER DISTRICT 3 PENALTIES: Item Penalty Source Notes off water. any provision of this article, or permit or administrative order violates any of the provisions of or by this article, or any administrative order or determination of the Superintendent promulgated under this article, or the terms of any permit up to $1000 LL1 of 2003 constitutes a GC 200- 14B(1) who willfully violates any provision of this article or any final determination or administrative order of the Water District Operator made in accordance with this article shall be guilty of a Class A Misdemeanor and, upon conviction thereof more than $1,000, or imprisonment not to exceed one year, or both. Each offense shall be a separate and distinct a continuing offense, each day's continuance thereof and distinct offense representations, or certifications in permit, or who falsifies, t violation per day or than one year, or both. 2026 ORG mtg-DRAFT 35 under this article shall be guilty of a Class A Misdemeanor and, upon of Moved: Olson Seconded: Knipe Olson aye Boggs aye Knipe aye Manley aye Weatherby aye Vote: 5-0 Date Adopted: 1/7/26 RESOLUTION 2025-37: CONTRACTS AND ANNUAL PAYMENTS RESOLVED that the Town Board authorizes the Supervisor to annually sign contracts and letters of agreement with the following entities: a. DIRECT SERVICE CONTRACTS Entity approved for 2026 budget 6 Armory Associates $2,475 2,475 -year contract – PMV Legal $220/hr Associate, $850 850 -line dog module $450 450 $2,866 866 $1,190 ,190 2026 ORG mtg-DRAFT 36 - Weekends $7,200 – MRB MHIC (Health Consortium) No fee- just contract amendments to include new members, etc. $1,800 Position not currently filled Insero $21,000 $20,300 Annual Audit Computer Room (IT Services) $130/hour 7,500 $215 - members $4,500 subscription $1,400 400 $18,134 $12,650 2,650 hourly rates $1,600 ,600 $180 - Tax $950 950 $7,550 550 2026 ORG mtg-DRAFT 37 b. COMMUNITY ORGANIZATION FUNDING American Legion $475 Community Science Institute (CSI) $6,968 Foodnet Meals on Wheels $2,250 Gadabout $2,500 Lifelong $3,000 Tburg Chamber (Winterfest) $1,000 Trumansburg Afterschool Program $1,000 Moved: Olson Seconded: Weatherby Olson aye Boggs nay Knipe aye Manley aye Weatherby aye Vote: 4-1 Date Adopted: 1/7/26 OTHER ANNUAL APPOINTMENTS, NOT SUBJECT TO TOWN BOARD APPROVAL: 2026 ORG mtg-DRAFT 38 Job title: Name of appointee: Appointed by: PRIVILEGE OF THE FLOOR: none UPCOMING EVENTS: • January 13 – Regular Town Board Meeting, 7pm @ Town Hall • January 19 – Town Facilities Closed for MLK Day • January 27 – Regular Town Board Meeting, 7pm @ Town Hall ADJOURN: Mr. Manley moved to adjourn at 6:43pm. This was seconded by Mr. Knipe and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 1/13/26