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HomeMy WebLinkAbout2024-12-10-TB-FINAL-minutes1
TOWN BOARD MEETING
Town of Ulysses
Dec. 10, 2024
The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom
videoconference. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
Video recordings of meetings are available on Youtube at
https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw.
CALL TO ORDER:
Ms. Olson called the meeting to order at 7:04pm.
ATTENDANCE:
TOWN OFFICIALS:
In person-
Supervisor- Katelin Olson
Board members- Mary Bouchard, Liz Weatherby, Rich Goldman, Michael Boggs
Town Clerk- Carissa Parlato
Town Bookkeeper/Budget Officer- Blixy Taetzsch
WSPPC (Water Source Protection Plan Committee) member & CSAC (Conservation &
Sustainability Advisory Committee) chair- Roxanne Marino
OTHERS:
Via Zoom-
Krys Cail, Vermeer, Anne Koreman
APPROVAL OF AGENDA:
Motion:
Mr. Boggs moved to approve the agenda with the addition of a resolution related to heat pumps at
the highway dept. and a discussion to request that the DEC reverse their negative declaration on
Cargill’s Salt Mine permit. This was seconded by Ms. Bouchard and passed unanimously.
PRIVILEGE OF THE FLOOR (3 minutes per person):
Ms. Marino said that the last-minute agenda item on Cargill/DEC came from CLEAN.
Ms. Cail wanted to mention again that there are issues with drainage along Dubois and Perry City
Road. The fact that drainage tiles are being installed indicates that the amount of water coming
through the soil has increased markedly, probably as a result of climate change. In coordination with
the comp plan update and for the purpose of correctly sizing new culverts and roadways, she
suggests that the town have a hydrology study done.
MUNICIPAL BOARD & STAFF REPORTS:
Ms. Koreman shared the following updates:
• Budget finalized- an increase
• Sheltering:
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o Code Blue shelter- for when overnight temps drop below freezing- opened on 11/25.
13-15 people/night are utilizing it
o Contracted with motels to help with sheltering families since St. John closed
o 227 Cherry St was purchased to construct a 100 bed emergency shelter
• Sales tax for October was down .71% and 6.93% for the year. For municipalities, it is down
2.25% for Oct and 2.08% for year
Committee reports:
Ms. Marino gave the following updates:
• CSAC-
o last meeting of the year was held on Thurs.
o the group attended a CPSC meeting on resources
• WSPPC-
o NYRW rep is working on draft maps; the committee is working on text
o DOH hopes to host public workshop on septic/sewer in April
• The town has qualified for $100k from NYSERDA
Ms. Weatherby gave updates on the CPSC (Comprehensive Plan Steering Committee)
• 2 focus groups have been completed, others on community services and infrastructure/
transportation upcoming
• Had a table at Winterfest to get community feedback
• Next meeting on 1/9. The town board is invited for a visioning session
• Community survey is ready
Ms. Olson gave the following updates:
• Youth Commission-new job for Recreation Activity Specialist
• The Youth Development program is offering field trips and doing class presentations
CONSENT AGENDA OF RESOLUTIONS # 172-176:
• SCHEDULE PUBLIC HEARING FOR 2025 FIRE CONTRACT
• 2025 EMERGENCY MEDICAL SERVICES CONTRACT WITH VILLAGE OF TRUMANSBURG
• 2025 TOWN BUDGET SUMMARY IN THE 2025 TAX BILL
• PRE-PAY FOR GENERAL LIABILITY AND CYBER INSURANCE COVERAGE
• REQUEST TO DEPARTMENT OF ENVIRONMENTAL CONSERVATION (DEC) TO EXTEND PERIOD
OF PUBLIC COMMENT ON CAYUGA LAKE SALT MINE
RESOLUTION #172 OF 2024: SCHEDULE PUBLIC HEARING FOR 2025 FIRE CONTRACT
RESOLVED that the Ulysses Town Board schedules the public hearing for the 2025 Fire
Contract for January 14, 2024 at 7:00pm; and be it
FURTHER RESOLVED that the Ulysses Town Board directs the Town Clerk to undertake the
necessary public notification processes for the public hearing.
RESOLUTION # 173 OF 2024: APPROVAL OF THE 2025 AMBULANCE DISTRICT AGREEMENT
WHEREAS, an ambulance district has been duly established in the Ulysses town; and
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WHEREAS, the ambulance district the following territory in the Town of Ulysses: All of the
Town of Ulysses, excepting the area within the limits of the incorporated Village of
Trumansburg; and
WHEREAS, the Village of Trumansburg (hereafter referred to as “the Village”) maintains an
ambulance department, with adequate and suitable apparatus, equipment and training for
the furnishing emergency medical services within ambulance district; and
WHEREAS, Town Law §184 permits a town to contract with a village which maintains
adequate and suitable apparatus and appliances for the emergency medical services in such
ambulance district; and
WHEREAS, the Town wishes to contract with the Village to provide ambulance services in the
ambulance district;
NOW, THEREFORE, BE IT
RESOLVED that the Town Board of the Town of Ulysses hereby approves and authorizes
execution of the attached Agreement between the Village and the Town, whereby the Village
will provide the Town with ambulance service capable of responding to medical emergencies
on an ongoing basis within the ambulance district, for the period from January 1, 2025 until
December 31, 2025; and be it further
RESOLVED that, pursuant to the Agreement, the Town shall pay the Village the sum of
$487,854 for such services and the bill will be paid no later than February 15, 2025; and be it
further
RESOLVED that, the Supervisor of the Town of Ulysses is hereby authorized to execute the
Agreement on behalf of the Town of Ulysses.
RESOLUTION #174 OF 2024: AUTHORIZATION TO INCLUDE A 2025 TOWN BUDGET
SUMMARY IN THE 2025 TAX BILL
WHEREAS, the Real Property Tax Law section 922 (1) (d) permits municipalities to include a
summary of the 2025 adopted budget with the tax bills if the Town Board approves such
action by resolution; and
WHEREAS, all taxpayers deserve a clear and transparent explanation of how their taxes are
used and the structure and changes in the Town of Ulysses 2025 budget;
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board authorizes the Supervisor and Clerk to prepare a brief
summary of the 2025 Town Budget for inclusion with the 2025 tax bill.
RESOLUTION #175 OF 2024: AUTHORIZATION TO SECURE GENERAL LIABILITY AND CYBER
INSURANCE FOR 2025
RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor to sign documents to
secure general liability and cyber insurance; and be it
FURTHER RESOLVED, that the Ulysses Town Board authorizes the pre-payment of general
liability and cyber insurance coverage for 2025.
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RESOLUTION # 176 OF 2024: REQUEST TO DEPARTMENT OF ENVIRONMENTAL
CONSERVATION (DEC) TO EXTEND PERIOD OF PUBLIC COMMENT ON MINE LAND
RECLAMATION PERMIT FOR CAYUGA LAKE
WHEREAS, the NY Department of Environmental (NYDEC) determined on November 19, 2024
that Cargill, Inc. has submitted a complete Mined Land Reclamation permit application to
amend the water storage location within Cayuga Salt Mine’s currently permitted Life-of-Mine
area; and
WHEREAS, the Town of Ulysses passed a resolution on November 12, 2024 requesting a
thorough environmental review of the project and submitted a letter to the NY DEC to that
effect; and
WHEREAS, the comment period on the permit ends December 20, 2024; and
WHEREAS, this is a comment period that falls during the Thanksgiving holiday and during a
busy time of year for citizens and governmental organizations;
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board requests that the comment period be extended a
minimum of 45 days to enable the public, interested organizations, and local governing bodies
sufficient time to review and provide comment on the permit; and be it
FURTHER RESOLVED, that the Town Supervisor is authorized to sign a letter requesting a
permit extension and accompanying rationale; and be it
FURTHER RESOLVED, that the Town Clerk is directed to submit this letter to the NY DEC and
any interested parties that were included on the letter authorized on November 12, 2024.
VOTE FOR RESOLUTIONS # 172-176:
Moved: Ms. Weatherby Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
OLD BUSINESS:
REVIEW OF BIDS AND CONTRACT AUTHORIZATION FOR PARKING LOT PROJECT
The group discussed what would be covered by ARPA funds, how the remainder would be paid for,
and discrepancies between costs in the various bids, especially with the electrical estimates.
AUTHORIZATION TO ENTER INTO CONTRACT FOR THE RECONSTRUCTION OF THE PARKING LOT AT
TOWN HALL
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RESOLUTION # 177 OF 2024: AUTHORIZATION TO ENTER INTO CONTRACT FOR THE
RECONSTRUCTION OF THE PARKING LOT AT TOWN HALL
WHEREAS, the Town conducted a request for quote process for the reconstruction of the
parking lot at Town Hall; and
WHEREAS, the Town followed the procurement policy including wide distribution of the bid
opportunity, including posting the opportunity on the New York State Contract Reporter; and
WHEREAS, the Town held a public bid opening on December 4th with the recording and results
posted on the Town website;
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board selects JMR Excavation, the lowest bidder, to
reconstruct the parking lot at Town Hall; and be it
FURTHER RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor to enter
into contract negotiations with JMR Excavation not to exceed $188,720; and be it
FURTHER RESOLVED that the Town will allocate $179,202.38 out of the Town’s allotment of its
American Recovery Plan Act (ARPA) funds; and be it
FURTHER RESOLVED that the balance of $9517.72 will be paid for out of the Town’s A Fund
Contingency.
Moved: Ms. Olson Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
AUTHORIZATION TO SIGN CONTRACT AMENDMENT FOR FINAL DESIGN AND CONSTRUCTION
OVERSIGHT SERVICES FOR THE TOWN HALL PARKING LOT
RESOLUTION # 178 OF 2024: AUTHORIZATION TO SIGN CONTRACT AMENDMENT FOR FINAL
DESIGN AND CONSTRUCTION OVERSIGHT SERVICES FOR THE TOWN HALL PARKING LOT
WHEREAS, the Town conducted a request for quote process for engineering services for the
renovation of the parking lot located at Town Hall; and
WHEREAS, the Town followed the procurement policy including wide distribution of the bid
opportunity, including posting the opportunity on the New York State Contract Reporter; and
WHEREAS, the Town held a public bid opening on June 28th with the recording and results
posted on the Town website; and
WHEREAS, Barton and Loguidice was selected by the Town Board on July 9, 2024 to provide
Conceptual Design services as outlined in the bid packet; and
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WHEREAS, the bid packet allows the Town to enter into an contract amendment with Barton
and Loguidice for final design and construction oversight services; and
WHEREAS, it is the intention of the Town Board to pay for these services out of the Town’s
allotment of its American Recovery Plan Act (ARPA) funds;
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor to sign the contract
amendment with Barton and Loguidice for professional services for the parking lot project for
$50,000, to be paid for out of the Town’s allotment of ARPA funds.
Moved: Ms. Olson Seconded: Ms. Weatherby
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
USE OF THE AMERICAN RECOVERY FUND ACT (ARPA) FUNDS FOR IT MODERNIZATION & PARKING
LOT PROJECT
RESOLUTION #179 OF 2024: 2024 USE OF THE AMERICAN RECOVERY FUND ACT (ARPA)
FUNDS FOR IT MODERNIZATION
WHEREAS, the Town of Ulysses received a 2021 audit by the NY Comptroller’s Office that
found that the Town systems were deficient and in need for overhauling to bring them into
compliance; and
WHEREAS, the Ulysses Town Board prioritized rectifying these issues in 2022-2024, forming an
IT/Cyber Committee, conducting a search for service providers, and implementing a range of
projects to correct deficiencies; and
WHEREAS, the Ulysses Town Board discussed over many meetings in 2022-2024 the use of
ARPA funds to bring the Town’s IT environment up to acceptable standards per the
Comptroller’s report; and
WHEREAS the Ulysses Town Board authorized the expenditure of ARPA funds for the Town’s
IT/Cyber Modernization at the July 23, 2024 meeting; and
WHEREAS, there are an additional $3,633.14 in expenditures that have been approved and
approved by the Town Board in the vouchering process since July 23, 2024 that are
appropriately classified under the IT Modernization; and
WHEREAS, the inclusion of these expenditures does not exceed the original amount allocated
by the Town Board for the modernization project; and
WHEREAS this resolution is for the purpose of documentation and reporting;
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NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board authorizes $3,633.14 of ARPA funds to be used for
this purpose.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
RESOLUTION # 180 OF 2024: 2024 USE OF THE AMERICAN RECOVERY FUND ACT (ARPA)
FUNDS FOR TOWN HALL PARKING LOT ENGINEERING SERVICES
WHEREAS, the Ulysses Town Board undertook a robust public engagement process in 2024 to
best determine how to use the Town’s remaining ARPA funds; and
WHEREAS, the deficiencies and structural deterioration of the Town Hall Parking lot has been
noted and discussed as a potential use of ARPA funds dating back to 2021; and
WHEREAS, a prioritization of projects was reviewed and assessed by the Town Board, Highway
Superintendent/Commissions of the Department of Public Works, Town Clerk, Town
Supervisor, and Second Deputy Town Supervisor; and
WHEREAS, a rating and review process determined that replacing the Town Hall parking lot,
which provides accessible parking spaces to the public and which has been identified as an
insurance liability to the Town, was the highest priority in expending ARPA funds; and
WHEREAS, the Town undertook a competitive bidding process for engineering services related
the initial design, final design and construction oversight; and
WHEREAS, the Ulysses Town Board accepted a bid of $72,500 for engineering services from
Barton and Loguidice, and authorized contracts for said services on July 7, 2024 and December
10, 2024;
WHEREAS this resolution is for the purpose of documentation and reporting;
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board authorizes $72,500 of ARPA funds to be used for this
purpose.
Moved: Ms. Olson Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
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Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
RESOLUTION # 181 OF 2024: 2024 USE OF THE AMERICAN RECOVERY FUND ACT (ARPA)
FUNDS FOR TOWN HALL PARKING LOT CONSTRUCTION/PAVING
WHEREAS, the Ulysses Town Board undertook a robust public engagement process in 2024 to
best determine how to use the Town’s remaining ARPA funds; and
WHEREAS, the deficiencies and structural deterioration of the Town Hall Parking lot has been
noted and discussed as a potential use of ARPA funds dating back to 2021; and
WHEREAS, a prioritization of projects was reviewed and assessed by the Town Board, Highway
Superintendent/Commissions of the Department of Public Works, Town Clerk, Town
Supervisor, and Second Deputy Town Supervisor; and
WHEREAS, a rating and review process determined that replacing the Town Hall parking lot,
which provides accessible parking spaces to the public and which has been identified as an
insurance liability to the Town, was the highest priority in expending ARPA funds; and
WHEREAS, the Town undertook a competitive bidding process for construction and paving
services; and
WHEREAS, the Ulysses Town Board accepted a bid of $188,716 from JMR Excavating and
WHEREAS, the Town has $179,202.38 in unallocated ARPA funds; and
WHEREAS this resolution is for the purpose of documentation and reporting;
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board authorizes $179,202.38 of ARPA funds to be used for
this purpose.
Moved: Ms. Olson Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
REQUESTS REGARDING CAR4GILL’S PERMIT APPLICATION TO THE DEC FOR SALT MINE
RESOLUTION # 182 OF 2024: REQUESTS REGARDING CARGILL’S APPLICATION TO DEC FOR
SALT MINE
WHEREAS, Cargill Inc. has submitted a permit application (0-9999-00075/00001) to renew and
modify its Mined Land Reclamation Permit for the Cayuga Salt Mine, which includes plans to
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flood the abandoned S3 Zone of the mine beneath Cayuga Lake with wastewater, potentially
impacting the environment and the community; and
WHEREAS, the NYS Dept. of Environmental Conservation (DEC) has declared itself the lead
agency under the State Environmental Quality Review Act (SEQRA), and issued a Negative
Declaration despite the application being classified as a Type I action, which typically requires
a more thorough environmental review; and
WHEREAS, significant concerns have been raised regarding the adequacy of Cargill’s
application, including compliance with the Mined Land Reclamation Law, monitoring
treatment of waste materials, the potential for ground water pollution, the stability of the
mine, and the long-term reclamation of the affected areas; and
WHEREAS, the proposed flooding of the S3 Zone raised serious questions about the safety and
environmental integrity of Cayuga Lake, particularly in light of prior instability noted in this
area and the implications of storing not-fully-saturated brine beneath the lake; and
WHEREAS, various stakeholders, including environmental groups and local officials, have
expressed concerns regarding the potential adverse impacts of Cargill’s proposed activities,
highlighting the need for a more comprehensive environmental impact statement and public
engagement; and
NOW, THEREFORE, BE IT RESOLVED, that the Town of Ulysses formally requests the DEC:
1. Deny Cargill’s permit application, or, alternatively, rescind the Negative Declaration
and require the preparation of a comprehensive Environmental Impact Statement to
assess all the potential environmental risks associated with the proposed activities.
2. Conduct a public hearing to allow for community input and address the substantive
concerns raised by residents and stakeholders regarding the application.
BE IT FURTHER RESOLVED that copies of this resolution be sent to the following to ensure that
voices of the Town of Ulysses’ residents are heard in this critical decision-making process:
• Comment.cayugasaltmine2023@dec.ny.gov
• DEC Commissioner Dereth Glance (dereth.glance@dec.ny.gov)
• OGS Commissioner Jeanette Moy (officeofthecommissioner@ogs.ny.gov)
• DEC Permit Administrator Jonathan Stercho@dec.ny.gov)
Moved: Ms. Olson Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
PERSONNEL POLICY UPDATES- discussion
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Ms. Taetzsch shared several updates to the policy, including:
• The addition of a committee policy
• Gender neutralization
• Updated appendices (and references to them)
• Updated definitions
SHORT-TERM FINANCING FOR CAPITAL PROJECT:
Ms. Taetzsch recommends that the board use Municipal Solutions to get bids for short-term financing
for the Curry Road bridge project. The town has received a grant and will get reimbursed but will
need to have money available until then. The board will need to act on this in the spring.
NEW BUSINESS:
APPRECIATION FOR APPOINTED TOWN BOARDS AND ADVISORY COMMITTEE MEMBERS
RESOLUTION #183 OF 2024: APPRECIATION FOR APPOINTED TOWN BOARDS AND ADVISORY
COMMITTEE MEMBERS
WHEREAS, the Town of Ulysses is supported by a variety of appointed boards and
committees; and
WHEREAS, the Ulysses Town Board recognizes the combined thousands of hours of work that
these groups dedicate to the town on an annual basis;
NOW, THEREFORE, BE IT
RESOLVED that the Ulysses Town Board expresses appreciation for the hard work and
dedication of all town boards and committees:
• Bee Friendly Community Committee
• Board of Zoning Appeals
• Comprehensive Plan Steering Committee
• Conservation and Sustainability Advisory Council
• Habitat Nature Preserve Committee
• Planning Board
• Tree Advisory Council
• Water Source Protection Plan Committee
• Youth Commission
Moved: Ms. Olson Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
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Date Adopted: 12/10/24
RESOLUTION #184 OF 2024: APPROVAL OF HEAT PUMP QUOTE FOR HIGHWAY DEPT
Whereas, the Town has been allocated two grants from NYSERDA totally $15,000 for climate-
smart projects; and
Whereas, the Highway Superintendent has acquired three bids for a heat pump project for the
highway barn in accordance with the Town's procurement policy;
Now, therefore, be it
RESOLVED that the Ulysses Town Board approves the Town Supervisor to enter into a contact
with Switzer Services for the installation of the heat pump system for $10,463.24, which was
the lowest of the three estimates provided by area contractors.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
UPCOMING EVENTS
December 24-25 and December 31-January 1– Town Buildings Closed
January 9 – Organizational Meeting, 8:15am @ Town Hall
January 14 – Regular Town Board Meeting, 7pm @ Town Hall
APPROVAL OF MINUTES:
RESOLUTION #185 OF 2024: APPROVAL OF MINUTES
RESOLVED, that the Ulysses Town Board approve the meeting minutes as presented from
November 12, 2024 (regular meeting).
Moved: Mr. Goldman Seconded: Ms. Weatherby
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
Ms. Weatherby was excused at this time (8:50pm).
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BOARD NOTIFICATIONS:
Ms. Olson notified the board that she approved new computer upgrades for several staff totaling
$5075.
BUDGET MODIFICATIONS
RESOLUTION #186 OF 2024: BUDGET MODIFICATIONS:
RESOLVED that the Ulysses Town Board approves the 2024 budget modifications as
presented. (See Appendix)
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
PAYMENT OF AUDITED CLAIMS:
RESOLUTION #187 of 2024: PAYMENT OF CLAIMS
RESOLVED that the Town board approves payment of audited claims #564-638 in the A-SW
funds totaling $128,342.60.
Moved: Ms. Olson Seconded: Mr. Goldman
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 12/10/24
PRIVILEGE OF THE FLOOR (3 min limit per person):
(None)
ADJOURN:
Mr. Goldman made a motion to adjourn at 8:57pm. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Carissa Parlato, Town Clerk
12/12/24
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APPENDIX:
Please find these documents on the following pages:
• Staff reports
• Budget modification
pg 1 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No. 1020-0364 November 1 -November 30, 2024
Plan Reviews
5 discussions about upcoming projects
14 permit review
12 pre permit site visit
Site Visits
Ongoing monitoring of Erosion Plan, visited 4 times no issues
6 Site meetings with contractors
Multiple Site visit for the CARS project
CEO Activity
• 12 Permits issued/ Projects Cost= $972,088/ Fees collected= $5,138.
• 6 Foundation/Footer inspections/ Slab / Backfill 0 reinspection’s
• 3 Framing inspections/ 0 Issue resolved during inspection
• 2 Plumbing inspections/ 0 reinspection
• 4 Final inspection/0 Reinspection
• 12 Pre-site inspections
• Code research for 15 different issues approximately 8 hours
• 4 Fire inspections completed Status is Current
• Outreach regarding Fire inspections ongoing and multiple appointments scheduled
• Multiple erosion control inspection site visits to the CARS project
• Ongoing monitoring of erosion controls at
• Enforcement action 2 properties -1 no show to court – working with second resident and legal on
remedies
Town of Ulysses Clerk’s Office
MONTHLY REPORT for Nov. 2024
Submitted by Carissa Parlato
LICENSES/PERMITS issued: #
Sporting licenses 34
Disabled parking permits 7
Dog licenses and renewals 36
Marriage licenses 1
Notarizations 4
FOIL requests-received 0
FOIL requests-completed 0
CLERK’s OFFICE TASKS:
General/routine tasks:
• mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website
current, notary services, licensing (marriage, dog, sporting) and disabled parking permits, collect building &
zoning fees, weekly Supervisor/Clerks office meetings, building use/equipment sign out, FOIL requests, ordered
supplies, posted meetings & videos
• hunting license sales
• Town Hall facilities:
o Work with Hwy/DPW to install Knox box
• Water:
o Troubleshoot water loss
o Qrtrly meter read & billing
• Social media & website
o Continue to share town updates on FB
o Create weekly e-newsletter
o Outreach & publicity for parking lot RFB
• IT:
o Check spam filter weekly
o Interface with IT consultant on upgrades and issues
• Records Mgmt
o Continue to go through old boxes from past Supervisors to either retain or dispose of records.
o Support other staff with retention
• Cross reconciliation of bank statements with Bookkeeper
• Safety Committee
o Meeting held on 11/4
FINANCIAL REPORT:
$5597.10 TOTAL fees collected
$4231.55 stays in the town
$1365.55 goes to the state
Planning & Zoning November 2024 Report to Town Board
Town Board Meeting Date, 12.10.2024
Submitted by Niels Tygesen, 12.03.2024
Planning Board
The Planning Board held a meeting on November 5 to discuss the following items:
• The Board conducted sketch plan review of the ‘Lex Site Plan’, a proposal to construct a new detached
dwelling unit on a vacant lot.
• Board members continued discussions related to potential zoning code amendments related to streams.
• Minutes link; recorded meeting video link.
The Planning Board held a meeting on November 19 to discuss the following items:
• The Board continued sketch plan review of the ‘Lex Site Plan’ noted above.
• The Board conducted sketch plan review of the ‘Friedman Site Plan’, a proposal of a change of use from
residential to retail in an existing building in a Business zone.
• Board members continued discussions related to potential zoning code amendments related to streams
and training.
• Draft minutes link; recorded meeting video link.
Comp Plan Steering Committee
The Committee held a meeting on November 6 to discuss the following items:
• Results of Focus Group #1: Economic Development, Historic Presentation & Built Environment , and
Housing.
• The committee conducted their own SWOT analysis (strengths, weaknesses, opportunities, and challenges)
for Economic Development, Historic Presentation & Built Environment, and Housing.
• Results of interviews with local leadership.
• Outreach efforts for Focus Group #2: Environment & Natural Resources and Climate Change & Resilience
• Outreach efforts for Focus Group #3: Capital Facilities & Utilities, Transportation, and Community
• Well-Being; and for Focus Group #4: Rural Issues and Land Use.
• 2009 Comp Plan audit, economic base report, and planning foundations memo.
• Draft minutes link; recorded meeting video link.
Board of Zoning Appeals
The BZA did not conduct any business this month.
Planning Projects
• 2025-45 Comp Plan Update
o 2024 4Q report tracking to DEC for CSC grant.
o Coordination and ongoing work with Consultant .
Zoning Enforcement
• Ongoing research on code enforcement cases.
• Town Court on November 26 for orders to appear related to two accusatory instruments filed for two code
violators:
o Joseph Allen, 6200 & 6211 Brook Road (parcels 23.-1-12 and 23.-2-4 respectively) and parcels 23.-1-
14.4 and 23.-2-5.2. 39 Counts of violations against the Fire Code of New York State, New York State
Property Maintenance Code, Ulysses Zoning Code, and breaches of Board of Zoning Appeals Special
Permit Determination and Use Variance Determination.
o Keith Dodge, 1942 Trumansburg Road (parcel 20.-3-9.22). 35 Counts of violations against the Fire Code
of New York State, New York State Property Maintenance Code, and Ulysses Zoning Code.
Miscellaneous
• Hazard Mitigation Meeting:
o Tompkin County's new plan, ‘Navigating Electrical Outages: Proactive Steps for Today and Tomorrow's
Electrified World’.
• Building, Planning, and Zoning permit reviews.
• Customer support pertaining zoning information and permitting process.
• Continued outreach for alternate members for the Planning Board and BZA.
• Updates to webpages and applications.
• Continued training with Office Project Assistant.
2024-11 Recreation Monthly Report
December 5, 2024
Created by: Will Glennon, Recreation Director
Adult Recreation Programming
● Registration for the January-June adult programs are now open (December 2nd)
● Winter programs include all the same activities. Pickleball, volleyball, basketball, and
soccer.
● Two of the volleyball programs sold out within one day of opening.
● An adult volleyball clinic is going to be offered for interested players in January.
Driver’s Education
● A 5-hour course has opened for registration as of December 6th. The course will take
place on January 23rd.
Winter Programming (3 programs with 7 teams)
● The recreation department is helping to promote a novice wrestling meet held by the
Ithaca wrestling club in January. Our clinic volunteers have offered to provide a couple
of practices leading up to the event.
● The youth basketball clinic will begin on Saturday, December 7th. The clinic has
slightly changed this winter. There will be three 55 minute sessions for children in
grades K-3. In the past there were two sessions. The sessions will be 9-9:55 for
kindergarten, 10-10:55 for first grade, and 11-11:55 for 2nd/3rd grade.
○ Currently we have a total of 57 participants registered in the program.
● This winter there will be seven basketball teams for the local travel basketball program.
There will be two 3rd/4th grade boys teams, two 3rd/4th grade girls teams, a 5th grade
boys team, a 5th/6th grade boys team, and a 5th/6th grade girls team. This is the most
teams we have had since Covid. A total of 66 participants have registered for the
programs this season.
● Winter track will be offered again in conjunction with the Finger Lakes Runners winter
running events. The program currently has 20 runners registered. The program begins
January 4th.
General administration
● Scheduling and coordinating team practice spaces and times.
● Scheduling games
● Reserving space and coordinating activities for adult recreation programs for the
January-June session.
● Coaches meetings for all seven local-travel basketball programs.
● Hired basketball clinic director and two assistants for the youth basketball clinic.
● Ordered basketball jerseys for the teams.
Report to Town Board
Work between: 11/7 – 12/5/2024
Submission date: 12/5/2024
Submitted by Teressa Naylor
Work Activities
Transition into 2nd Deputy Supervisor position
•Weekly meetings w/predecessor, Supervisor, Clerk/Supervisor, and Bookkeeper/Supervisor include ongoing
assessment/involvement/guidance with participating in existing projects and taking on new projects and tasks
•Ongoing efforts to learn technology, reviewing tech/software and determining additional needs
Miscellaneous/General Town Work
•Performed and documented staff exit interview: Zak K.
•Assisting with ensuring use of ARPA funds
•Ongoing:
o Project and general communications, inquiries/researching projects/issues as needed, attending
meetings, reading source materials, exploring file server, etc.
o Developing further personal work protocols and project management documentation
system/structure and tools
o Standing weekly meetings: Supervisor, Supervisor/Clerk, Supervisor/Bookkeeper
Active Projects Update
Town Hall Parking Lot
•Meetings and ongoing communication w/project engineers, Supervisor, Clerk, Bookkeeper, others to move
project forward and keep on fast track
•Implemented and managed construction bid process; created and maintained working doc for associated
tasks/procedure
o Worked with project engineers (B&L) to refine/clarify RFQ, etc.
o Advertised invitation to bid: handled submission to NYS Contract Reporter, wrote/created/submitted
print ad, wrote/created/posted fliers, researched and sent email invitations to bid and list to B&L
o Dec 4 bid opening: 4 bids received and contract in development w/B&L
Comprehensive Plan/DEC Grant (Climate Smart Communities)
•Follow-up submissions/corrections for quarterly report and reimbursement request
BRIDGE NY Curry Road Culvert Replacement
•Ongoing communication w/project engineers, Supervisor, others to process paperwork and otherwise move
project forward
NYSERDA Electric Car Acquisition and other NYSERDA/CEC grants:
•Communications regarding contracts and processes
•Meetings and communication with CEC Coordinators, CSAC Chair, Town Supervisor and staff to learn about
projects, address issues, and move projects forward
2025 Organizational Meeting
•Meetings and communication w/Supervisor, Clerk, Bookkeeper to work on updates
BRIDGE NY Maplewood Road Hairpin Turn Culvert Rehabilitation
•No updates
Upcoming
•New NYSERDA ad other projects
•Assist with 3 Falls LDC transition support
•Assist Continue to meet w/previous 2nd DS, Supervisor, Clerk, Bookkeeper, others
•Procurement training w/Supervisor and Bookkeeper
•Continue to read through project documentation: contracts, grants, emails, other docs