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HomeMy WebLinkAbout2025-01-09-TB-ORG-mtg-FINAL1 2025 ORGANIZATIONAL MEETING Town of Ulysses Jan. 9, 2025 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom videoconference. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. Video recordings of meetings are available on Youtube at https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw. CALL TO ORDER: Ms. Olson called the meeting to order at 8:15am. ATTENDANCE: TOWN OFFICIALS: In person- Supervisor- Katelin Olson Board members- Mary Bouchard, Liz Weatherby, Michael Boggs Town Clerk- Carissa Parlato Town Bookkeeper/Budget Officer- Blixy Taetzsch Highway/DPW Superintendent- Scott Stewart 2nd Deputy Supervisor- Teressa Naylor Via Zoom- Board member- Rich Goldman (due to extenuating circumstances) OTHERS: none RESOLUTION 2025-1: APPROVAL OF MEETING AGENDA BE IT RESOLVED that the Ulysses Town Board approves the agenda for Jan. 9, 2025 as presented. Moved: Mr. Boggs Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 PRIVILEGE OF FLOOR: (None) 2 RESOLUTION 2025-(2-6): HIGHWAY/DPW ITEMS RESOLUTION 2025-2: HIGHWAY- SHARED SERVICE AGREEMENTS WHEREAS, Highway Law #142-d allows co-operative agreements for highway services and sharing of labor, equipment and supplies; and WHEREAS, General Municipal Law Article 5-G allows and encourages municipal co-operations, by joint or contract basis, performance of powers and duties among themselves; and WHEREAS, it is deemed beneficial to the Town of Ulysses to allow for shared highway agreements of equipment and services with other nearby municipal highway departments; WHEREAS the Agreement for the Expenditure and Repair and Improvement of Highway Moneys is authorized by Highway Law #284, and an agreement to cover Custody of Highway Moneys is authorized by Highway Law #283. NOW THEREFORE BE IT RESOLVED that the Ulysses Town Board authorizes the Town Town’s Highway Superintendent pursuant to Highway Law #284 to take such action to implement said agreements consistent with Town highway needs and availability, and Supervisor pursuant to Highway Law #283 to enter into agreements for shared services and equipment with other municipalities and authorize, within existing budget constraints, the maintain sufficient liability coverage to protect the town in such joint efforts. RESOLUTION 2025-3: AUTHORIZING SPENDING OF HIGHWAY FUNDS WHEREAS, the Town Board must approve expenditures annually for the maintenance of the roads, and WHEREAS by law, the Town Board must approve these expenditures for highway maintenance, Therefore, be it RESOLVED that the Ulysses Town Board approves the attached Agreement for the Expenditure of Highway Moneys as presented by the Ulysses Highway Superintendent at the January 9, 2025 Town Board Organizational meeting. RESOLUTION 2025-4: SOLE SOURCE REPAIR VENDORS FOR HIGHWAY EQUIPMENT WHEREAS, the timely repairs of Highway equipment are vital to safe roads and Town operations, and WHEREAS, equipment repair services are considered sole-source vendors due to the nature of the repairs, which can be both highly specialized for a specific piece of equipment and/or under warranty through a specific vendor; therefore BE IT RESOLVED that the Ulysses Town Board recognizes that the Town Highway Superintendent is in adherence with the procurement policy to procure repair services as required from the following sole source vendors: Beam Mack, Caskey’s Garage, and Regional International Corp. RESOLUTION 2025-5: TOWN DEPARTMENT OF PUBLIC WORKS HOURS OF OPERATION 3 BE IT RESOLVED that the hours for the Town Dept. of Public Works (DPW) will be set by the Town Highway Superintendent/Department of Public Works at his discretion, and he will communicate these details to the Town Clerk and the Department of Public Works employees. RESOLUTION 2025-6: VEHICLE BENEFIT RESOLVED, that because the Highway Superintendent is on call 24 hours a day, seven days a week, the Ulysses Town Board authorizes the use of a town vehicle for travel to and from work, provided it is not used for more than incidental personal use. Mileage should be recorded and submitted to the Town Clerk annually by January 15th for the preceding year. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-7-10: MEETINGS, MEDIA and RECORDS ITEMS RESOLUTION 2025-7: DATES OF MEETINGS BE IT RESOLVED, the Regular Monthly Board meetings of the Ulysses Town Board will be held on the second and fourth Tuesdays of each month at 7pm at the Town Hall at 10 Elm Street. RESOLUTION 2025-8: MEDIA BE IT RESOLVED the designated news media is advised of the foregoing schedule and meeting notices will be posted, in accordance with the Open Meetings Law, on the Town Clerk’s bulletin board and the Town website; and FURTHER RESOLVED that the Ithaca Journal, a newspaper regularly published and having general circulation in the Town, is hereby designated as the official newspaper of the Town of Ulysses. RESOLUTION 2025-9: MINUTES & RELATED RECORDS BE IT RESOLVED, draft minutes of the Town Board meetings will be produced by the Town Clerk within 14 days of the date of the meeting and sent to Town Board members for approval, and further RESOLVED in accordance with the Open Meetings Law, draft meeting minutes will be available to the public through the Town Clerk’s Office and posted publicly with clear demarcation as “Draft” until approved by the Town Board and further RESOLVED that the digital versions are hereby designated as the official minutes, and further FURTHER RESOLVED that video records of meetings be posted online in an effort to expand public access to meetings, and otherwise in accordance with the Open Meetings Law. 4 RESOLUTION 2025-10: RECORDS MANAGEMENT OFFICER BE IT RESOLVED that the Town of Ulysses appoints the Town Clerk, Carissa Parlato as Records Management Officer and; FURTHER RESOLVED that the Town Board shall be notified of Freedom of Information Requests. Moved: Mr. Boggs Seconded: Ms. Weatherby Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-11-14: REIMBURSEMENT, PETTY CASH, and GIFT ITEMS RESOLUTION 2025-11: MILEAGE FOR PERSONAL VEHICLE USE FOR TOWN BUSINESS BE IT RESOLVED mileage at a rate of $.70 cents per mile, based on the 2025 IRS standard mileage rate, shall be paid to Town Officials and employees for use of their personal vehicles for Town Business and that such mileage shall be reported at least quarterly on the official town form (available from the Town Clerk). RESOLUTION 2025-12: CELL PHONE REIMBURSEMENT GUIDELINES WHEREAS carrying a cell phone is an important part of efficient communications and emergency response for Building/Code & Zoning Enforcement Officer, Highway Superintendent and Deputy Highway Superintendent, and WHEREAS this benefit must be claimed on the employees’ personal tax return as a taxable fringe benefit unless the employee provides bill documentation showing work use versus personal use; THEREFORE, BE IT RESOLVED that the Town of Ulysses hereby allows the positions of Code/Zoning Enforcement Officer, Highway Superintendent, and Deputy Highway Superintendent to be reimbursed for part of the cost of their personal cell phone at the rate of $40/month; and RESOLVED that the Town Clerk will provide a copy of this resolution to each person holding a position to which this resolution refers. RESOLUTION 2025-13: PETTY CASH BE IT RESOLVED that the petty cash amount for the Town Clerk/Tax Collector is $300 and the amount for the Court Clerk is $150. RESOLUTION 2025-14: GIFTS FROM TOWN TO OTHER PARTIES 5 BE IT RESOLVED that in accordance with the New York State Constitutional prohibition against gifts by municipalities as described in Article III, Section 1, the Town of Ulysses will not give donations, or other gifts of recognition for service (retirement, annual appreciation, or otherwise) to any organizations, volunteers, or other individuals in the employment of the Town or otherwise providing service to the Town or the community. The Town may, however, hold recognition events, issue proclamations of appreciation, and provide refreshments. Moved: Mr. Boggs Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-(15-17): INSURANCE ITEMS RESOLUTION 2025-15: INSURANCE RESOLVED the Town of Ulysses make the following insurance choices in 2025: Insurance type Carrier Town contribution Policy or rate exp. Health insurance Greater Tompkins County Health Insurance Consortium Platinum Plan through Excellus BCBS 90% for Class A employees 50% for Class B employees 12/31/25 Dental insurance Excellus BCBS 50% of the premium 12/31/25 Medicare insurance Excellus BCBS Dependent upon years of service and retirement date (see Personnel Policy for details) 12/31/25 Worker’s Compensation Comp Alliance 100% of premium 12/31/25 Short Term Disability Shelter Point 100% of premium 12/31/25 Long Term Disability Unum 100% of premium 12/31/25 General Liability Houston Casualty 100% of premium 12/31/25 Cyber & Data Security Hiscox 100% of premium 12/31/25 Accident Insurance Markel 100% of premium 7/7/25 6 RESOLVED that the following table presents the 2025 premiums for Health-related insurances: Plan Type Monthly Premium Health Insurance (Single Policy) $955.78 Health Insurance (Family Policy) $2,485.08 Dental Insurance (Single Policy) $52.99 Dental Insurance (Subscriber & Child Policy) $97.91 Dental Insurance (Subscriber & Spouse Policy) $105.17 Dental Insurance (Family Policy) $159.26 Medicare Policy $507.28 RESOLUTION 2025-16: CRIME COVERAGE BE IT RESOLVED that the following crime insurance coverage through US Specialty Insurance Company for Town officials, appointees and employees is hereby approved: • Forgery and alteration $100,000 ($1,000 deductible) • Theft $100,000/employee ($2,500 deductible) • Computer Fraud $100,000 ($1,000 deductible) • Employee Dishonesty ($2,500 deductible):  First Deputy Supervisor $650,000  Supervisor $650,000  Bookkeeper $650,000  Tax Collector/Town Clerk $650,000  Deputy Town Clerk $650,000  Court Clerk $650,000 RESOLUTION 2025-17: MANDATORY REVIEW OF ALL ACCIDENTS INVOLVING TOWN PROPERTY WHEREAS the Town’s insurance carrier has requested that a procedure be put in place to review all accidents involving Town-owned property; and WHEREAS the purpose of the purpose of this process is to document any health and safety events, including ‘near misses’, in order to better understand how the Town might improve health and safety conditions for its employees; therefore BE IT RESOLVED that any employee involved in an accident involving Town property will complete the incident report form provided by the Town Bookkeeper; and FURTHER RESOLVED that the Town Board delegates the procedural review of any accident involving Town property to the Town’s Safety Committee. Moved: Mr. Boggs Seconded: Ms. Bouchard 7 Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-(18-22): FINANCIAL ITEMS RESOLUTION 2025-18: FINANCIAL REPORTING: ANNUAL FINANCIAL REPORT (AFR) BE IT RESOLVED that an annual financial report must be presented to the Town Clerk within 30 days of the end of the fiscal year as required by Town Law Section 29(10), and further RESOLVED, in lieu of the financial report, the Supervisor is hereby required and authorized to submit an annual financial report (AFR) to the state comptroller and Town Clerk within 60 days after the close of the fiscal year, and further, RESOLVED, that the Town Clerk shall cause a summary thereof to be published in accordance with the law (Town Law Section 29(10-a)), and further RESOLVED that if the state comptroller approves a 60-day extension of the AUD, the Supervisor’s time for filing a copy of the AUD with the Town Clerk is also extended. RESOLUTION 2025-19: FINANCIAL RECONCILIATIONS BE IT RESOLVED the Town follow the 2013 recommendations of auditor Insero and Company to have the Supervisor or Bookkeeper review the reconciliation of the Town Clerk’s bank statements and the Town Clerk’s office review the reconciliation of the Supervisor’s bank statements to safeguard the town’s finances. This shall be done at least quarterly and reported to the Town Board. RESOLUTION 2025-20: FINANCIAL INSTITUTIONS BE IT RESOLVED that Tompkins Community Bank is designated as depository, in which the Supervisor, Town Clerk, Justices, and other employees by virtue of their offices, shall deposit all monies coming into their hands and, FURTHER RESOLVED the Town investments can be made at other banks and institutions as outlined in the Town’s investment policy. The Town investment policy shall be reviewed and approved by the Town Board periodically and revised as necessary. RESOLUTION 2025-21: COLLECTION OF BUILDING FEES WHEREAS building and zoning officers are prohibited from collecting cash payments when outside the office, and RESOLVED that the Town Clerk’s office will process fees associated with building, planning, and zoning applications. RESOLUTION 2025-22: TOWN BANK ACCOUNT SIGNATORIES, COUNTERSIGNING AND MAILING OF CHECKS 8 RESOLVED that the signatories for Town-wide bank accounts (i.e. not Clerk or Court accounts) are as follows: Katelin Olson, Carissa Parlato, Mary Bouchard; and RESOLVED that checks dispersed by the Town of Ulysses in the amount of $5,000 or more will be signed by both the Town Supervisor and Town Clerk or other designated signatory per Town Law Section 29, and further RESOLVED, that as an internal security policy, checks over $15,000 will be sent via certified mail. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-23: FINANCIAL AUDIT OF COURT OFFICE WHEREAS Town Law Section 123 requires that on or before the twentieth day of January an audit is performed for each Town department, or alternately, prior to the twentieth day of January the town may schedule an annual audit with a certified public accountant to take place within sixty days after the close of the town’s fiscal year; BE IT RESOLVED that the Town Board of Ulysses has scheduled its annual audit with a certified public accountant, Insero, to commence the week of February 17th, 2025. BE IT RESOLVED that the Town Board of Ulysses has scheduled the annual court audit for Jan. 17 at 8:15am by Ms. Olson & Ms. Weatherby. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-24: POLICY FOR APPLYING AND RECEIVING GRANTS AND ENGAGING IN CONTRACTS (Originally Adopted 6/26/2006 As The “Gatekeeper” Resolution), (Amended 1/4/2024) 9 WHEREAS the Town Board is the Executive body charged with speaking and acting on behalf of the Town (Town Law Section 64), unless such powers are specifically delegated by resolution to the Supervisor, as per Town Law Section 29(16), or to another individual, BE IT RESOLVED that any application (full or partial, new or revised) for grant funding or financing above $1000, or request for evaluation of funding potential, or any request for review or approval of any project proposed by the Town of Ulysses to any government agency or other entity external Ulysses Town government be approved by Town Board resolution before it is submitted to the appropriate agency, or any request that commits or obligates the Town in any way to an established timeline or schedule, or any request that commits the Town’s time or financial resources; and be it FURTHER RESOLVED that all applications of any amount shall be evaluated for future impact on Town staff time and resources by the Town Supervisor and any applicable staff before being submitted to the Town Board for approval and that feedback on these matters shall be considered by the Town Board in their deliberation process, and; FURTHER RESOLVED that all funding applications for capital or infrastructure projects will be evaluated for how they advance the goals of the Town, and; FURTHER RESOLVED that unless otherwise authorized, the Town Supervisor must also be given authority by the Town Board to accept grant funds on any successful grant applications, and; FURTHER RESOLVED that unless authorized in the Town of Ulysses Procurement Policy (or otherwise), the Town Supervisor and Highway Superintendent must also be authorized by the Town Board to make contractual commitments on behalf of the town, and; FURTHER RESOLVED, all Town Board members including the Supervisor shall identify whether they are speaking by authority of the Board or as an individual when talking with granting agencies, and FURTHER RESOLVED, that this resolution hereby supersedes all previous Town Board resolutions which may be interpreted as giving the Supervisor, any other member of the Town Board, Highway Superintendent, or any professional contracted with by the Town of Ulysses the authority to make applications (full or partial) for grants, loans, or any other type of project financing, make contractual commitments (verbal or written) on behalf of the Town, or otherwise act in any legal or official capacity on behalf of the Town of Ulysses. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 10 RESOLUTION 25-26: TOWN BOARD ACCESS TO PROFESSIONAL SERVICES ITEMS RESOLUTION 2025-25: TOWN BOARD ACCESS TO ATTORNEY SERVICES WHEREAS the Town of Ulysses has retained legal services that include attendance at monthly meetings of the Town Board as needed, as well as regular calls with the Town Supervisor to prioritize and discuss legal work, therefore be it RESOLVED that any work requested by Town Board members that will require more than 2 hours of attorney time to resolve shall be routed through the Town Supervisor or be authorized by the entire Town Board. RESOLUTION 2025-26: TOWN BOARD ACCESS TO ENGINEERING SERVICES WHEREAS the Town of Ulysses has contracted for engineering services, therefore be it RESOLVED that any work requested by Town Board members that will require more than 2 hours of engineering time to resolve shall be routed through the Town Supervisor or be authorized by the entire Town Board. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 11 RESOLUTION 2025-(27-29): PAY PERIODS, SALARIES, PAYRATE and TIME RECORD ITEMS RESOLUTION 2025-27: ESTABLISHMENT OF PAY PERIODS AND SALARIES BE IT RESOLVED the Town Board hereby establishes the following pay dates beginning on 1/9/2025, and going through 12/25/2025: P/R Start End Processing Date Pay Date 1 12/22/2025 1/4/2025 1/6/2025 1/9/2025 2 1/5/2025 1/18/2025 1/20/2025 1/23/2025 3 1/19/2025 2/1/2025 2/3/2025 2/6/2025 4 2/2/2025 2/15/2025 2/17/2025 2/20/2025 5 2/16/2025 3/1/2025 3/3/2025 3/6/2025 6 3/2/2025 3/15/2025 3/17/2025 3/20/2025 7 3/16/2025 3/29/2025 3/31/2025 4/3/2025 8 3/30/2025 4/12/2025 4/14/2025 4/17/2025 9 4/13/2025 4/26/2025 4/28/2025 5/1/2025 10 4/27/2025 5/10/2025 5/12/2025 5/15/2025 11 5/11/2025 5/24/2025 5/26/2025 5/29/2025 12 5/25/2025 6/7/2025 6/9/2025 6/12/2025 13 6/8/2025 6/21/2025 6/23/2025 6/26/2025 14 6/22/2025 7/5/2025 7/7/2025 7/10/2025 15 7/6/2025 7/19/2025 7/21/2025 7/24/2025 16 7/20/2025 8/2/2025 8/4/2025 8/7/2025 17 8/3/2025 8/16/2025 8/18/2025 8/21/2025 18 8/17/2025 8/30/2025 9/1/2025 9/4/2025 19 8/31/2025 9/13/2025 9/15/2025 9/18/2025 20 9/14/2025 9/27/2025 9/29/2025 10/2/2025 21 9/28/2025 10/11/2025 10/13/2025 10/16/2025 22 10/12/2025 10/25/2025 10/27/2025 10/30/2025 23 10/26/2025 11/8/2025 11/10/2025 11/13/2025 24 11/9/2025 11/22/2025 11/24/2025 11/27/2025 25 11/23/2025 12/6/2025 12/8/2025 12/11/2025 26 12/7/2025 12/20/2025 12/22/2025 12/25/2025 Monthly: Councilpersons Bi-weekly: Town Supervisor, Highway Superintendent, Town Clerk, Town Justice, and all other employees. 12 RESOLUTION 2025-28: 2025 PAY RATES Position 2025 Budgeted Appropriation Hourly rate, if applicable Town Board Town Supervisor $41,310 n/a Deputy Town Supervisor $34,944 $33.60 Budget Officer $10,000 n/a Bookkeeper to the Supervisor $40,000 n/a Councilperson ($5,588 each for 4 councilmembers) $22,352 n/a Clerk Town Clerk $65,236 n/a Deputy Town Clerk $28,704 $23.00 Second Deputy Clerk $500 $40 Court Town Justice $28,285 n/a Court Clerk $56,789 n/a Recreation/Youth Recreation Supervisor (Youth Development) $19,200 $25.00 Recreation Activity Specialist (Youth Programming) $17,490 $23.00 Director of Recreation (part-time or seasonal) $27,665 n/a Planning, Zoning, Building Enforcement Officer for Fire Inspections, Building, Code and Zoning $64,480 n/a Planner $82,750 n/a Planning/Zoning Admin Support $26,208 $24.00 Highway Highway Superintendent $77,500 n/a Highway Admin Support $8,736 $24.00 Water District 3 Supervisor $2,000 n/a Water District 3 Admin Support $2,496 $24.00 General Water Supervisor $2,000 n/a 13 Motor Equipment Operator (total for estimated 3 FT positions) $185,640 $29.75 per Union Contract Deputy Highway Superintendent $63,960 $30.75 per Union Contract RESOLUTION 2025-29: TIME RECORDS BE IT RESOLVED all hourly employees shall turn in a Town of Ulysses timecard through the end of the pay period no later than the following Monday at 10:00am, and be it FURTHER RESOLVED that salaried employees wishing to participate in the Town’s benefits programs according to the Personnel Policy shall report time used for vacation, sick time, holiday or other time off on a Town of Ulysses time card to maintain accurate records of benefit time used, and be it FURTHER RESOLVED that no pay will be issued without a time card that has been signed by the employee and the employee's supervisor and submitted to the Bookkeeper and be it FURTHER RESOLVED that the submission of electronic timecards, provided other obligations are met, is allowed and be it FURTHER RESOLVED that if the employee is submitting the time card electronically to the Bookkeeper, the Department Head /Employee Supervisor must give electronic approval as part of the time card submission and be it FURTHER RESOLVED that salaried and hourly employees (non-elected) should use this time card to submit sick, vacation, holiday and personal time off, and be it FURTHER RESOLVED that it is the responsibility of the employee’s supervisor to assure the time card is accurate, and be it FURTHER RESOLVED that to maintain accountability of all employees who work for the town, and to clarify supervisory roles, the following listing specifies employee supervisors. Each employee supervisor is responsible for approving time cards (if required), vacation, personal, sick days and compensation time used by each employee. Time off for each employee must be reported to the Bookkeeper who will maintain records. Employee Employee Supervisor Hours/ Wk Deputy Town Supervisor Town Supervisor 20 Deputy Town Clerk Town Clerk Up to 24 Court Clerk Town Justice 40 Bookkeeper/Budget Officer Town Supervisor 19 Enforcement Officer for Fire Inspections, Building, Code and Zoning Town Supervisor 40 Zoning Officer/Planner Town Supervisor 40 14 Administrative Assistant for Code/ Planning/Zoning/Highway/Water Zoning Officer/Planner; Highway Superintendent 30 Deputy Highway Superintendent Highway Superintendent 40 Motor Equipment Operators Highway Superintendent 40 Water District Operator Highway Superintendent Varies Recreation Director Town Supervisor 19 Recreation Department Employees Recreation Director Varies Recreation Supervisor (Youth Development) Town Supervisor 15 Recreation Activity Specialist Town Supervisor 15 Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-30: POLICIES RESOLVED that the Ulysses Town board acknowledges the following policies: (* indicates that policy is required by NYS) Policy Last updated Notes Required by Whom Advisory Committee Policy NEW New policy for 2025 Asset & Inventory Policy 1/5/2023 Diversity, Equity and Inclusion Policy 7/13/21 Revisions for 2025 Fund Balance & Reserves Policy 5/28/24 Personnel Policy 1/5/2023 Revisions for 2025 *Alcohol and Controlled Substance Testing 2015 (for Highway employees only) included in Personnel Policy; will NYS * Code of Ethics 2009 included in Personnel Policy NYS 15 * Workplace Violence 2015 included in Personnel Policy NYS * Harassment & Discrimination 2019 included in Personnel Policy NYS * Sexual Harassment Prevention 2019 included in Personnel Policy NYS * Sick, vacation, overtime, and leave 2019 included in Personnel Policy NYS * Expense reimbursements (for mileage, travel, food and lodging) 2017 included in Personnel Policy NYS * Procurement 1/5/2023 *must be reviewed annually NYS * Use of Municipal Equipment (town- owned vehicles; computer use; municipally-issued cell phones/smart phones/tablets/computers; social media) 2015 included in Personnel Policy NYS Claims 2012 * Computer System Security (aka IT Breach Notification) 2012 NYS * Information Technology Policies: • Use of and Access to Personal, Private and Sensitive Information • Wireless Security Policy • Password Security Policy • Internet, Email, and Personal Computer Use • Mobile Computing and Storage Device Policy • Online Banking 2015, 2017 Pieces included in both Personnel Policy and Records Mgmt policies with the exception of: • Wireless Security Policy • Mobile Computing and Storage Device Policy • Online Banking NYS Social Media Policy 2023 Meeting Rules and Procedures 2018, amended 2021 Flag Policy 2022 *Investment 1/5/2023 NYS Planning Board and Zoning Board Attendance and Training 2012 Records Management 2017 * Local Comprehensive Emergency Management Plans (Emergency Preparedness) 1993 NYS 16 EMS Ambulance Billing 2019 Mailbox Replacement for Highway Dept. 2019 *Title VI Anti-discrimination Plan (Civil Rights) 7/2023 NYS * Defense and Indemnification Town does not have this policy NYS * Capital Asset Policy 2023 Social Media 2023 Committee Policy 2024 Policy for Requesting Water District Creation or Extension 2023 Recycling policy BE IT RESOLVED that these documents shall be maintained on the town website, provided in print upon request, and further RESOLVED that each new employee and elected or appointed official (except the Town Court office) shall sign off that they have read and understand the following policies within one month of hire or taking office: • Personnel Policy • Alcohol and Controlled Substance Testing (for Highway employees only) • Code of Ethics • Workplace Violence • Sexual Harassment FURTHER RESOLVED that ANNUALLY all employees and elected or appointed officials shall sign off that they have read and understood the following policies: • Code of Ethics • Workplace Violence • Sexual Harassment Moved: Mr. Boggs Seconded: Ms. Weatherby Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 17 Date Adopted: 1/9/25 RESOLUTION 2025-31: MANDATORY ANNUAL TRAINING RESOLVED that all employees (including elected and appointed public officers) and members of the Comprehensive Plan Steering Committee are required to complete annual trainings in sexual harassment prevention, Civil Rights Title VI, and ethics; and be it FURTHER RESOLVED, that the Second Deputy Town Supervisor, Town Attorney and/or his designees, and the Town Bookkeeper are authorized to designate a date or dates between March 1, 2025 and June 30, 2025, for direct in-person training of said employees (including elected and appointed public officer and members of the Comprehensive Plan Steering Committee); and be it FURTHER RESOLVED that the Town Board, Planning Board and Board of Zoning Appeals are each further authorized to either attend any of the in-person trainings offered by the Town before June 30, 2025, or designate dates for separate, direct in-person training, in coordination with the following key personnel: Second Deputy Town Supervisor (for the Town Board), the Town Planner (for the Planning Board and Board of Zoning Appeals), the Town Attorney and/or his designees, and the Town Bookkeeper; and be it FURTHER RESOLVED that the Comprehensive Plan Steering Committee members are further authorized to attend any of the in-person trainings offered by the Town before June 30, 2025; FURTHER RESOLVED that if the Town Board, Planning Board and Board of Zoning Appeals elect to designate an alternate date, they must hold the in-person training required no later than September 30, 2025; and be it FURTHER RESOLVED that Town Board, Planning Board, Board of Zoning Appeals, and Comprehensive Plan Steering Committee members who do not complete in-person training by September 30, 2025 will be required to complete remote training substitutes by November 30, 2025; and be it FURTHER RESOLVED that these remote trainings substitutes include Sexual Harassment Training meeting New York State Regulations provided by another organization or employer, and/or viewing the video recording of Town in-person training(s) along with the completion of written materials documenting one’s understanding of the topic; and be it FURTHER RESOLVED that all employees (including elected and appointed officials and committee members), with the exception of the Town Court staff, also fulfill the requirements specified below as applicable to their various positions; and be it FURTHER RESOLVED that the Town Planner shall oversee the New York State Town Law Section 267 and Section 271 Zoning Board and Planning Board training fulfillment and documentation and provide these records to the Second Deputy Supervisor; and be it FURTHER RESOLVED that the Second Deputy Supervisor shall oversee the fulfillment of training requirements and documentation related to sexual harassment prevention, Title VI, and ethics trainings; and be it 18 FURTHER RESOLVED that the Second Deputy Supervisor shall maintain these records and coordinate with the Town Clerk and Town Planner to notify the Town Supervisor of anyone who has not complied with these requirements. Item Training Who must participate Code of Ethics policy Required by NYS All staff, appointed & elected public officials and anyone else req’d by TB resolution Workplace Violence policy Required by NYS All staff, appointed & elected public officials and anyone else req’d by TB resolution Harassment & Discrimination policy Required by NYS All staff, appointed & elected public officials and anyone else req’d by TB resolution Sexual Harassment Prevention policy Required by NYS All staff, appointed & elected public officials and anyone else req’d by TB resolution Planning Board and Zoning Board Training 4 hours/year as per Town policy & NYS law. Training provided by a municipality, regional or county planning office or commission, county planning federation, state agency, statewide municipal association, college, or similar entity, on topics covering planning and zoning issues, are approved to satisfy this requirement Planning & Zoning boards Emergency Preparedness Shall be held sometime before June 30th. All staff Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye 19 Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-32: APPOINTMENTS, ASSIGNMENTS & LIAISONS OF TOWN BOARD MEMBERS & STAFF BE IT RESOLVED that the Town Board makes the following appointments for Town liaisons and representatives and officers; and be it FURTHER RESOLVED, that the definitions of liaison and representatives are defined in the Personnel Policy; and be it FURTHER RESOLVED that the Town Board requests that each appointee report to the Town Board at least annually: 2024 2025 A. Highway Department Liaison Katelin Olson Katelin Olson B. Finance/Personnel Committee Representatives (internal committee) Rich Goldman, Mary Bouchard Rich Goldman, Mary Bouchard C. Planning Board Liaison Michael Boggs, Rich Goldman (alternate) Rich Goldman, Katelin Olson (alternate) D. Board of Zoning Appeals Liaison Rich Goldman, Mary Bouchard (alternate) Rich Goldman, Mary Bouchard (alternate) E. Fire Department Liaison Michael Boggs POSITION ELIMINATED F. Town Court Liaison Katelin Olson Katelin Olson G. Trumansburg/Ulysses Youth Commission- Rec. Department Representative Katelin Olson, Mary Bouchard (alternate) Katelin Olson, Mary Bouchard (alternate) H. Sustainability Committee Representative Mary Bouchard Mary Bouchard K. Trumansburg Village Board Liaison Mary Bouchard Mary Bouchard L. Records Advisory Board Representative Katelin Olson Katelin Olson M. Safety Committee Rep, (internal committee) Elizabeth Weatherby, Michael Boggs Elizabeth Weatherby, Katelin Olson N. Agricultural Committee Representatives Mary Bouchard, Elizabeth Weatherby Mary Bouchard, Elizabeth Weatherby 20 O. Infrastructure Committee Representative (internal committee) Katelin Olson Katelin Olson P. Cyber and IT Committee Member Katelin Olson, Mary Bouchard POSITION ELIMINATED; COMMITTEE ELIMINATED Q. Comprehensive Plan Committee Representative Katelin Olson, Elizabeth Weatherby Katelin Olson, Elizabeth Weatherby R. Bee Committee Representative Mary Bouchard (chair) Mary Bouchard (chair) S. Tree Advisory Committee Representative Mary Bouchard Mary Bouchard T. Voucher Review Assignment Rich Goldman and Mary Bouchard (January-June); Michael Boggs and Elizabeth Weatherby (July- December) Rich Goldman and Mary Bouchard (January-June); Michael Boggs and Elizabeth Weatherby (July- December) U. Diversity, Equity, and Inclusion Officer Katelin Olson Katelin Olson V. Trumansburg Chamber of Commerce Liaison Elizabeth Weatherby POSITION ELIMINATED W. Tompkins County Council of Governments Representative Katelin Olson, Michelle E. Wright (alternate) Katelin Olson, Teressa Naylor (alternate) X. Recreation Partnership Representative Mary Bouchard, Elizabeth Weatherby (alternate) Mary Bouchard, Elizabeth Weatherby (alternate) Y. Health Consortium Board Representative Elizabeth Weatherby, Rich Goldman (alternate) Elizabeth Weatherby, Rich Goldman (alternate) Z. Harassment & Discrimination Policy Compliance Officers Michelle E. Wright and Blixy Taetzsch Blixy Taetzsch and Teressa Naylor A.A. Three Falls LDC Katelin Olson, Rich Goldman Katelin Olson, Rich Goldman A.B. Water Source Protection Plan Committee Michael Boggs Michael Boggs A.C. Workplace Violence Officer n/a Blixy Taetzsch and Carissa Parlato BE IT FURTHER RESOLVED that the Town Board makes the following appointments and request that each appointee report to the Town Board at least annually: Position 2024 2025 B. Planning Board Chairperson Karl Klankowski Karl Klankowski 21 C. Board of Zoning Appeals Chair Steven Morreale Steven Morreale D. Clerk for Board of Zoning Appeals Mollie Duell Mollie Duell E. Clerk for Planning Board Mollie Duell Mollie Duell F. Tompkins County Environmental Mgmt Council Chris Collins Chris Collins G. Tompkins County Stormwater Coalition Town Planner Town Planner H. Stormwater Officer Town Planner Town Planner I. Trumansburg/Ulysses Youth Commission Reps. Elizabeth Weatherby, Molly Kraus (Town Rep) Elizabeth Weatherby, Vacant (Town Rep) K. Tompkins County Youth Services Board TBD TBD L. Ithaca/Tompkins County Trans. Council Policy Committee Niels Tygesen, Michelle E. Wright, (alternate) Niels Tygesen M. Ithaca/Tompkins County Trans. Council Planning Committee Michelle E. Wright, Katelin Olson (alternate) POSITION ELIMINATED N. Fair Board liaison Michelle E. Wright POSITION ELIMINATED O. Tompkins County Animal Control Carissa Parlato, Katelin Olson (alternate) Carissa Parlato, Katelin Olson (alternate) P. Cayuga Lake Watershed Intermun. Org. (CWIO) Elizabeth Thomas, Roxanne Marino (alternate) Elizabeth Thomas, Roxanne Marino (alternate) R. Safety Committee Niels Tygesen, Scott Stewart, Michelle E. Wright, Blixy Taetszch, Dave Snyder, Carissa Parlato, Michael Boggs, Elizabeth Weatherby Scott Stewart, Mark Dresser, Blixy Taetszch, Dave Snyder, Carissa Parlato, Niels Tygesen, Teressa Naylor (alternate) S. Finance/Personnel Committee (Internal Committee) Rich Goldman, Mary Bouchard, Blixy Taetszch, Michelle E. Wright Rich Goldman, Mary Bouchard, Blixy Taetzsch (Budget Officer), Mollie Duell (clerk) T. Infrastructure Committee (Internal committee) Michelle E. Wright, Scott Stewart Scott Stewart, Carissa Parlato, Teressa Naylor, Blixy Taetzsch U. Water Supervisor Scott Stewart Scott Stewart 22 V. Water District Billing & Collection Clerk Carissa Parlato Carissa Parlato W. Jacksonville Community Association Nancy Zahler Nancy Zahler Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION #2025-33: PLANNING BOARD AND BOARD OF ZONING APPEALS APPOINTMENTS BE IT RESOLVED that the Town Board has appointed the following to be members of the Planning Board and Board of Zoning Appeals with staggered annual appointments. Members whose terms expire in 2025 may be either replaced or reappointed. Chair appointments are for one year only. Name Date Appointed Term Expiration BOARD OF ZONING APPEALS STEPHEN MORREALE Chair (1-year term) Member (5-year term) 1/9/2025 1/5/2021 12/31/2024 12/31/2025 CHERYL THOMPSON 1/5/2023 12/31/2027 DAVID TYLER 1/5/2022 12/31/2026 ANDREW HILLMAN 1/9/2025 12/31/2028 KAREN MEADOR 1/9/2025 12/31/2029 KIM MOORE (alternate) 1/9/2025 12/31/2025 Vacant (2nd alternate) 12/31/2025 MOLLIE DUELL (clerk) 1/9/2025 12/31/2024 PLANNING BOARD KARL KLANKOWSKI Chair (1-year term) 1/9/2025 12/31/2025 23 Member (5-year term) 1/4/2024 12/31/2026 JEFF MCDONALD 2024 12/31/2028 LINDA LIDDLE 1/5/2023 12/31/2027 BART GRAGG 7/2023 12/31/2025 MORRIS KLEIN 1/9/2025 12/31/2029 SIMON BERNNARD (alternate) 1/9/2025 12/31/2025 Vacant (2nd alternate) 12/31/2025 MOLLIE DUELL (Clerk) 1/9/2025 12/31/2025 Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-34: COMMITTEES APPOINTED BY THE TOWN BOARD The following advisory committees are appointed by the Town Board for 2025: COMMITTEE MEMBERS TERM END NOTES CONSERVATION & SUSTAINABILITY ADVISORY (CSAC) Roxanne Marino 2025 Chair – appointment expires 12/31/25 Bara Hotchkiss 2025 Terry Carroll 2025 Andrew Hillmann 2025 Cait Darfler 2025 Christine Collins 2025 Marissa Nolan 2025 YOUTH COMMISSION (annual appointments) Paul Pennock (chair) 2025 School liaison Vacant 2025 Town rep Elizabeth Weatherby 2025 Town rep Katelin Olson 2025 Town board liaison 24 Rick Alvord 2025 County liaison Ben Carver 2025 Village board liaison Michael Darfler 2025 Village rep Vacant 2025 Village rep HABITAT NATURE PRESERVE COMMITTEE (annual appointment) Carissa Parlato (chair) 2025 Town liaison Marvin Pritts 2025 Aaron Rovitz 2025 Neighbor Kira Lallas 2025 Neighbor Marc Devokaitis 2025 Village resident Mary Bouchard 2025 Town board liaison TREE ADVISORY COMMITTEE Andy Hillmann 2025 Don Ellis 2025 Greg Peck 2025 Pamela Markham 2025 Marvin Pritts 2025 John Wertis 2025 BEE COMMITTEE (annual appointments) George Myers 2025 Joanna Lynch 2025 Tim Martinson 2025 Paul Rack 2025 Gunther Keil 2025 Bridget Brewer 2025 Mary Bouchard (chair) 2025 WATER SOURCE PROTECTION PLAN COMMITTEE Linda Liddle (chair) Through project completion Tim Martinson Through project completion Amy Panek Through project completion 25 Stephen Morreale Through project completion Rebecca Schneider Through project completion Liz Thomas Through project completion Roxanne Marino Through project completion Michael Boggs (liaison) 12/31/2025 COMPREHENSIVE PLAN UPDATE COMMITTEE Ann DiPetta (chair) Through project completion Community member Roxanne Marino Through project completion CSAC committee member Moe Klein Through project completion Planning Board/BZA committee member Katelin Olson 12/31/2025 Town Board committee member Elizabeth Weatherby 12/31/2025 Town Board committee member Allison Weaver Through project completion Business owner member Tai Basilius Through project completion Agricultural member Karl Klankowski Through project completion Lakeshore member VACANT Through project completion Community member 26 Diane Cohen Through project completion Community member VACANT Through project completion Village member SAFETY & EMERGENCY COMMITTEE (annual appointment) Carissa Parlato (chair) 2025 Clerk representative Katelin Olson (co-chair), Teressa Naylor (alternate) 2025 Town Supervisor representative Elizabeth Weatherby 2025 Town Board representative Dave Snyder 2025 Union representative Mark Dresser 2025 Court representative Scott Stewart 2025 DPW representative Blixy Taetzsch 2025 HR representative Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-35: 2025 FEES and PENALTIES RESOLVED that the Town Board practices fiscal prudence by reviewing fees annually; and be it further RESOLVED that staffing and other incurred costs associated with a project shall be deducted from any refund given due to the cancellation of the permit by the applicant, with a minimum of a $50 administrative fee deducted from the refund; and be it further RESOLVED that the Town Board approves the following fees and penalties for 2025: PLANNING & ZONING: *indicates fees that are subject to, by local law, charges associated with required specialized services, including, but not limited to, legal and engineering expenses. Plan/Project Review Fees 2024 2025 27 Consultation and Plan Review for Preliminary and Conceptual Design N/A 1-Hour provided per site per project as a courtesy; additional time is $100/hour REZONE 2024 2025 Rezone, up to 5 acres and compatible with Land Use Map $350* $385* Rezone, greater than 5 acres and compatible with Land Use Map $350 + $50 per acre* $385 + $55 per acre* Comp Plan Land Use Map Amendment $5,000 + rezone fees* $5,000 + rezone fees* VARIANCES AREA VARIANCES: Residential lot and/or uses with 1 - 2 dwelling units $175* $200* Residential lot and/or uses with 3 or more dwelling units $225 $250* Non-residential $300* $330* USE VARIANCES: Residential $250* $275* Non-residential $500* $550* Appeals of Zoning Code Officer Decision/Code Interpretations $150* $175* SUBDIVISIONS Sketch Plat Review $150* $207* Preliminary Plat Review (Major/Cluster Subs Only) $150 + $100 per lot* $200 + $150 per lot* Final Plat Review 50% of Preliminary Plat Review* 50% of sketch plat review for minor subs, 50% of preliminary plat review for major/cluster subs* Plat amendments/Re-plats if creating one or more new lots Same fees as listed above if creating one or more new lots Same fees as listed above Plat amendments/Re-plats for minor transfers of land and lot combinations not creating an increase in the number of lots 50% of fees listed above SITE PLAN REVIEWS Sketch Plan Review $125* $150* Final Plan Review (based on estimated project cost) $1 - $49,999.99 $250* $300* $50,000 - $99,999.99 $350* $400* $100,000 - $249,999.99 $400* $500* $250,000 - $499,999.99 $500* $600* $500,000 - $999,999.99 $750* $1,000* $1,000,000 - $2,499,999.99 $1,000* $3,000* $2,500,000 - $4,999,999.99 $1,500* $4,000* $5,000,000 - $9,999,999.99 $2,000* $5,000* 28 $10,000,000 - $19,999,999.99 $2,500* $6,000* $20,000,000 and over $3,000* $7,000* Projects With Interior Work Only/Change of Use $200* $250* Amendments to approved site plans 50% of Regular Fees* 50% of Fees listed above* Special Use Permit $300 + Site Plan Fees* $400 + Site Plan Fees* Other Planning & Zoning Lot Line Alteration $100 $200 Zoning Verification Letter $75 $78 Non-conforming certifications $100 $103 Floodplain Development $250 $300* ZONING CODE AMENDMENTS: Letter requesting initiation $100* $103* Fee if Town Board agrees to consider (Development District Modification) $500* $600* * Additional Costs As Required SPECIAL AND ENVIRONMENTAL STUDIES: Short Environmental Assessment Form Review $50 (included in site plan) Full Environmental Assessment Form Review $250 (included in site plan) Environmental Impact Statement or Addendum to EIS Cost Recovery Cost Recovery Special studies required, e.g. wetland delineations, geotechnical reports, traffic studies $200 per study $250 per study* Board agenda processing (non-refundable fee) $30 $50 Public Hearing processing $50 + cost of legal notice in paper $60 + cost of legal notice in paper Time extensions for any approved project $100 $103 Minor Stormwater Pollution Prevention Plan (SWPPP) Review w/ no engineered practice $110 + fees $150* Major Stormwater Pollution Prevention Plan (SWPPP) Review w/ engineered practice n/a $150* Printed copies of Comp Plan, etc. $17/copy $25/copy Legal, Engineering, and other professional fees incurred as part of project review to be borne by the applicant. BUILDING/CODE: Plan Review Fees 2024 2025 Consultation and Plan Review for Preliminary and Conceptual Design N/A 1-Hour provided per site per project as a courtesy; additional time is $75/hour 29 Building Permits 2024 2025 1 & 2 Family Residences, inc. finished basements $.40/sq ft or $4/thousand, whichever is greater $0.70/SF or $7/K, (greater #) Modular $.50/sq ft $0.55/SF Unfinished basements $.35/sq ft. $0.50/SF Multiple dwelling/multi-residential $325 + $7/K $400 + $8/K Commercial building $525 + $7/K $600 + $8/K Alterations, Renovations, Additions, (R) $175 + $4/K $250 + $5/K Alterations, Renovations, Additions, (C) $500 + $7/K $600 + $8/K Accessory Building - separate from main building $70 + $7/K $70 + $8/K Accessory Building - attached to 1 & 2 family res. $70 + $7/K $85 + $8/K Prefabricated Shed $70 + $7/K $85 + $8/K Pools $100 + $7/K $150 + $8/K Roof $90 + $7/K $100 + $8/K Deck $90 + $7/K $100 + $8/K Plumbing - Residential $100.00 $125 + $15 per fixture Plumbing – Non-residential N/A $200 + $15 per fixture Building permit renewal 1/2 original fee 1/2 original fee Building begun without valid permit 2x Fee 2x Fee Solar, wind, alt energy - residential $100 $200 (two trips included), addition trips $75/each Solar, wind, alt energy - commercial $500 if <1,000 SF, + $0.50/SF if >1,000SF $750 if <1,000 SF, + $0.50/SF if >1,000SF Sign Permit $100 per sign $125 per sign Fence $50 $100 Woodstove or heating unit $100 $125 Demolition $100 or $2/$1000 (project) $300 Other Building Operating Permit $75 $100 Fireworks Display $150 $200 Special Event Operating Permit - >2000 attendees $300 + Site Plan Fees + inspections $300 + Site Plan Fees + inspections @ $75/hour Special Event Operating Permit - <2000 attendees $150 + Site Plan Fees + inspections $200 + Site Plan Fees + inspections @ $75/hour Fire inspection $75/2, then $75/additional $85/2, then $75/additional Zoning Compliance Review N/A 10% of overall permit fees New address reflective sign $30 $40 Ms. Olson noted that the town cannot ban fireworks. EMERGENCY MEDICAL SERVICES: 30 SERVICE PROVIDED FEE Motor Vehicle Accident (MVA Surcharge), including non- transport $450 BLS Non-Emergency $500 BLS Emergency $1,050 *2024 new fee type* BLS Treat and Release $100 ALS 1 Non-Emergency $950 *2024 new fee type* ALS Treat and Release $850 ALS 1 Emergency $1,405 ALS 2 Emergency $1,612 Specialty Care Transport $500 Paramedic Intercept $1,200 Ground Transport per Mile $35.00 Ms. Olson noted that the village is re-evaluating its fees and it makes sense for the town fees to be consistent. EV CHARGING Item: Reference: $0.15/kwh for energy Res. #2021-65 $0.50/hour for the first 3 hours for parking to offset system costs & 10% handling fee Res. #2021-65 $1.50/hour for time after 3 hours Res. #2021-65 HIGHWAY/DPW Item: Fee: NOTES: New Driveway Culvert permit $200 New in 2025 CLERK: DOG FEES: NOTES: Dog license/renewal (spayed/neutered) $15.00 Updated 2024 Dog license/renewal (not spayed/neutered) $25.00 Updated 2024 New dog tag $5.00 Updated 2024 Purebred license (5-20 purebred dogs) $100.00 31 Purebred license (21 or more purebred dogs) $200.00 Dog impoundment fee $25 for 1st offense $50 for 2nd offense $75 for 3rd offense Per Town code §66-16 Unlicensed dog/Failure to renew license $25 for 1st offense $50 for 2nd offense $75 for 3rd offense Dog enumeration fee $25.00 OTHER FEES: NOTES: Certified Copy of Marriage Certificate $10.00 set by NYS Marriage license $40.00 set by NYS Marriage license for active-duty military no fee set by NYS Games of Chance license $50.00 set by NYS Hunting Licenses (varies by license) set by NYS Disabled Parking no fee set by NYS Returned check fee $20.00 Maximum allowed by NYS WATER: PERMITS & HOOK-UPS: NOTES: Plumbing permit application (up to 5 inspections) $260.00 Updated 2024 New contractor registration $25.00 Updated 2024 Engineering fees for out-of- district/extension requests (Based on engineer’s estimate) TAPS: Main tap (Standard household tap) (Billed by Bolton Point) >1" Tap (Billed by Bolton Point) METERS: Standard Household Based on market cost RF Radio Reader Based on market cost Meter: pit type Based on market cost Meter: >3/4” Based on market cost Frosted (frozen) meter replacement Cost of meter + 1 hr. labor 32 BACKFLOW/CROSS CONNECTION: Backflow application review (handled by Bolton Pt) WATER SALES: NOTES: Water sales to users in Districts 1 & 2 Set by the Village of Trumansburg with administrative fee added by Ulysses per contract (generally 1.5x the Village rate) Water sales to users in Districts 1 & 2- late fee 10% Added in 2023 Water sales to users in Districts 3 and 4 $11.95/1000 gallons Based on Town of Ithaca’s 2025 water price of $9.91/1000 gl with a percentage added to account for water loss Water District 3 Bulk User rate 1.1x Town of Ulysses rate ($13.15/1000gl) Water District 3 Out of District Users 1.1x the rate set for regular customers unless otherwise specified in a contract See contracts CODE AND PLANNING/ZONING PENALTIES: Activity Penalty Resolution/Law Notes OPERATING PERMITS Penalty for failure to apply for Special Permit- 1st offense $1,000.00 LL#1 of 2010 Penalty for failure to apply for Special Permit- 2nd offense $2,000.00 LL#1 of 2011 CODE (Building and Zoning) Code violation No less than $100/day and no greater than $250/day for each day of violation, in addition 33 to penalties prescribed by state law LL1 of 2016 PLANNING BOARD Non-Compliance $100/day and/or Stop Work Order Res. 2007-36 STORM WATER Storm sewers- 1st offense up to $500 and/or imprisonment up to 15 days LL1 of 2012 each day constitutes a new violation. GC 149- 14D Storm sewers- 2nd offense up to $1000 and/or imprisonment up to 15 days LL1 of 2012 Stormwater Mgmt and Erosion Sediment Control- 1st offense up to $350 and/or imprisonment up to 6 days LL1 of 2012 each week constitutes a new violation. GC 156-13D Stormwater Mgmt and Erosion Sediment Control- 2nd offense $350-700 and/or imprisonment up to 6 months LL1 of 2012 each week constitutes a new violation. GC 156-13D Stormwater Mgmt and Erosion Sediment Control- 3rd offense $700-1000 and/or imprisonment up to 6 months LL1 of 2012 each week constitutes a new violation. GC 156-13D OTHER Flood damage prevention: No structure shall hereafter be constructed, located, extended, converted, or altered and no land shall be excavated or filled without full compliance with the terms of this chapter and any other applicable regulations. up to $250; or imprisoned up to 15 days LL2 of 1987 GC 89-8 Radio communications protection: to prevent interference with the countywide public safety radio communications system which is used by LL2 of 2007 34 emergency service providers in this municipality and throughout Tompkins County. up to $250 GC 129 Watercraft 73-c of the New York State Navigation Law 4/13/2004 GC 205-7 Zoning No less than $100/day and no greater than $250/day for each day of violation, in addition to penalties prescribed by state law 2017-59 GC 212-4 E WATER DISTRICT 3 PENALTIES: Item Penalty Source Notes Water bill late fee (penalty) 10% Res. 2014-67 can also shut off water. Late fee for new water hookup fees 5% 2017-118 Any user who is found to have violated any provision of this article, or permit or administrative order up to $1000 LL1 of 2003 GC 200- 14A(4) CIVIL PENALTIES: Any person who violates any of the provisions of or who fails to perform any duty imposed by this article, or any administrative order or determination of the Superintendent promulgated under this article, or the terms of any permit up to $1000 LL1 of 2003 each day constitutes a new violation. GC 200- 14B(1) CRIMINAL PENALTIES: Any person who willfully violates any provision of this article or any final determination or administrative order of the Water District Operator made in accordance with this article shall be guilty of a Class A Misdemeanor and, upon conviction thereof not less than $500 nor more than $1,000, or imprisonment not to exceed one year, or both. Each offense shall be a separate and distinct offense, and, in the case of a continuing offense, each day's continuance thereof shall be deemed a separate and distinct offense LL1 of 2003 GC 200- 14B(3) CRIMINAL PENALTIES: Any user who knowingly makes any false statements, representations, or certifications in any application, record, report, plan or not more than $1,000 per violation per day or LL1 of 2003 35 other document filed or required to be maintained pursuant to this article, or permit, or who falsifies, tampers with, or knowingly renders inaccurate any monitoring device or method required under this article shall be guilty of a Class A Misdemeanor and, upon conviction, shall be punished by a fine of imprisonment for not more than one year, or both. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-36: CONTRACTS AND ANNUAL PAYMENTS RESOLVED that the Town Board authorizes the Supervisor to annually sign contracts and letters of agreement with the following entities: a. DIRECT SERVICE CONTRACTS Entity Contract Amt approved for 2025 budget Contract not to Exceed Amt for 2025 Notes Regarding Payment Armory Associates $2,400 $2,400 GASB 75 Reporting Advance 2000 IT Support Services $795/month See budget Bronze level Attorney for the Town– Nathan D. VanWhy, Coughlin and Gerhart, LLP $295/hr Partners $270/hr Special Counsel $240/hr Associate, $185/hr Paralegal See budget As invoiced BAS software annual agreement for clerk program $775.04 $775.04 Annually BAS software annual agreement for on-line dog module $434.11 $434.11 Annually Board of Zoning Appeals $350 – chair $225 - members n/a Annually in Dec. 36 Cayuga Lake Watershed Intermunicipal Organization $2,865 $2,865 Annual fee Charge Point Fees (EV charging station) $1,890 $1,890 1-year renewal plus cloud services Cleaning- Weekends $600/month + annual floor wax @ about $700 monthly Eldorado Water Billing Software $2,260 $2,260 Invoiced quarterly Engineering – MRB See Current rate schedule Not to exceed rate schedule As invoiced General Code $1,200 Annual fee Annual fee GTCMHIC (Health Consortium) No fee- just contract amendments to include new members, etc. n/a n/a Historian $1,826 n/a Position not currently filled Insero $19,500 $19,500 Annual Audit Computer Room (IT Services) $130/hour $13,520 Estimated 2 hours per week Planning Board $350 – chair $225- members n/a Annually in Dec. RecDesk Software Subscription $4,300 $4,300 Annually Stormwater Coalition $1,680 $1,680 Annually Neptune 360 Water Meter Reading Software subscription $1,356 $1,356 Annual Fee Tompkins County Animal Control $18,134 $18,134 Monthly Tompkins County Recreation Partnership $12,056 $12,056 Annual fee Tompkins County Soil & Water $65/hr n/a Final rate coming 1/8; As invoiced Village of Trumansburg Sidewalk Maintenance Based on Village hourly rates n/a As invoiced Williamson Law – Accounting Software $1,506 $1,506 Annually Williamson Law Book- Tax Glance software $125 n/a As invoiced 37 Williamson Law Book- Tax Collection software $720 $720 Annually beginning 2025 as TC will no longer pay for it Ixom Water Tank Aerator Service contract $7,280 $7,280 Annual Fee b. COMMUNITY ORGANIZATION FUNDING Entity Contract Amt approved for 2025 budget- to be vouchered in March of each year American Legion $475 Community Science Institute (CSI) $6,832 Foodnet Meals on Wheels $2,250 Gadabout $2,500 Lifelong $3,000 Tburg Chamber (Winterfest) $1,000 Trumansburg Afterschool Program $1,000 Trumansburg Conservatory of Fine Arts $5,000 Trumansburg Farmer's Market $3,000 Trumansburg Senior Citizens $1,000 Ulysses Historical society $500 Library $12,500 Jacksonville Park $5,000 Summer Reading Program (Library) $4,000 Trumansburg Food Pantry $1,000 Trumansburg Community Nursery School $1,250 Trumansburg Fish and Game $900 Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye 38 Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-37: DISTRIBUTION OF ORGANIZATIONAL MINUTES RESOLVED that once all resolutions of the Organizational Meeting are completed, the Town Board will make a motion to accept the minutes as a whole. These minutes shall be the final minutes of the meeting and a final version of the complete Organizational Meeting minutes will be shared by the Town Clerk with all employees and elected officials within 14 days of completion and posted to the website. Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 OTHER ANNUAL APPOINTMENTS, NOT SUBJECT TO TOWN BOARD APPROVAL: Job title: Name of appointee: Appointed by: Bookkeeper to the Supervisor Blixy Taetzsch Town Supervisor 1st Deputy Supervisor Richard Goldman Town Supervisor 2nd Deputy Supervisor Teressa Naylor Town Supervisor Budget Officer Blixy Taetzsch Town Supervisor Town Historian TBD Town Supervisor Court Clerk Angela Champion Town Justice Deputy Town Clerk Cassandra Beck Town Clerk Second Deputy Town Clerk Michelle E. Wright Town Clerk Deputy Highway Superintendent Dave Snyder Highway Superintendent RESOLUTION 2025-38: RECOGNITION FOR BOB HOWARTH: Whereas Robert Howarth served as a public official for twelve years on the Town of Ulysses Board of Zoning Appeals and held roles including chair and vice chair during that period; Now, therefore, be it 39 Resolved that the Ulysses Town Board thanks Dr. Howarth for his time, energy and environmental passion in service on the Board of Zoning Appeals. Moved: Ms. Olson Seconded: Mr. Goldman Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 RESOLUTION 2025-39: SUPPORT LETTER FOR TCFA/CONSERVATORY: Resolved that the Town Board authorizes the Supervisor to submit a letter of support for the Trumansburg Conservatory of Fine Arts Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 1/9/25 ADJOURN: Mr. Goldman made a motion to adjourn at 9:20am. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 1/9/25