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HomeMy WebLinkAbout2024-11-12-TB-FINAL-minutes1 TOWN BOARD MEETING Town of Ulysses Nov. 12, 2024 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom videoconference. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. Video recordings of meetings are available on Youtube at https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw. CALL TO ORDER: Ms. Olson called the meeting to order at 7:13pm. ATTENDANCE: TOWN OFFICIALS: In person- Supervisor- Katelin Olson Board members- Mary Bouchard, Liz Weatherby, Rich Goldman, Michael Boggs Town Clerk- Carissa Parlato Town Bookkeeper/Budget Officer- Blixy Taetzsch WSPPC (Water Source Protection Plan Committee) member & CSAC (Conservation & Sustainability Advisory Committee) chair- Roxanne Marino Via Zoom- WSPPC chair and Planning Board member- Linda Liddle OTHERS: Via Zoom- Nancy, Anne Koreman In person- Burke Carson APPROVAL OF AGENDA: Motion: Mr. Boggs moved to approve the agenda with the addition of a resolution to approve submission to NYSERDA for funding. This was seconded by Ms. Weatherby and passed unanimously. PRIVILEGE OF THE FLOOR (3 minutes per person): Mr. Carson of Willow Point Rd presented a petition signed by (primarily) lakeshore residents demanding action against Cargill for illegal mining in the town. He said that attempts toward getting the NYS DEC to take action have not been productive. He expressed concern at the chance of catastrophic damage should the brine storage seep into Cayuga Lake and requested that the Ulysses Town Board should direct an inquiry and conduct a hearing. Nancy spoke, saying that she applauds taking action against Cargill. 2 MUNICIPAL BOARD & STAFF REPORTS: Ms. Koreman shared the following updates: • Sept. sales tax is down a bit • The new County Administrator will start in Jan. • Working on budget- the tentative has been finalized with a tax increase $130 for $249k home • Following brush fires in Lansing and drought conditions/lack of rain, a burn ban was put in place on 11/2 for 30 days • Renovations are happening for Key Bank to become a code blue shelter. Homeless persons will be housed at hotels (when temperatures are below freezing) until the shelter is completed Committee reports: Ms. Marino gave the following updates: • CSAC discussed the letter to DEC that the board will discuss this evening • The committee will have a joint meeting with the CPSC Ms. Liddle shared the following updates: • WSPPC meets next week and hopefully will have final well-testing report • Will participate in a workshop in new year by RCAP and NYSBOH to educate the public on well-water and septic mgmt. • Hope to have a WSPP by the end of this year Ms. Weatherby said that the CPSC (Comprehensive Plan Steering Committee) will hold a focus group this Friday and would like to schedule a visioning workshop with the Town Board in Dec. Ms. Olson gave the following updates: • Youth Commission discussed how best to fill Zak’s position and talked about the many youth who hang out at the library • The final walkthrough for Camp Barton is tomorrow so the official change of hands is imminent. Ms. Olson suggested that the board take up the DEC letter at this time. APPROVAL OF LETTER TO NY DEPARTMENT OF ENVIRONMENTAL CONSERVATION REGARDING SALT MINE PERMITTING Ms. Olson said that the Attorney for the Town said that the town cannot upzone- i.e., town zoning laws do not apply to governments above it (like the county or the state). She added that the DEC will be making a determination soon. The letter requests that Cargill be subjected to a full Environmental Impact Statement (EIS) with the town being able to weigh in as a concerned neighbor. Ms. Olson noted that the Attorney for the Town made slight amendments to the letter. 3 RESOLUTION # 164 OF 2024: APPROVAL OF LETTER TO NY DEPARTMENT OF ENVIRONMENTAL CONSERVATION REGARDING SALT MINE PERMITTING WHEREAS, New York State owns Cayuga Lake, which is a vital natural resource within the Town of Ulysses, and New York has historically permitted underground salt mining in the land beneath Cayuga Lake within the boundaries of the Town of Ulysses; and WHEREAS, the Town of Ulysses has a substantial vested interest in the ecological health of Cayuga Lake; and WHEREAS, the Town of Ulysses has significant concerns about the safety of the salt mining and brine storage under Cayuga Lake, which is currently under review by the NY Department of Environmental Conservation (DEC); and WHEREAS, the DEC has not consulted the Town of Ulysses on its current review and permitting process of the salt mines; and WHEREAS, the Town’s Conservation and Sustainability Advisory Committee drafted and endorsed a letter on October 24, 2024 that requests, among other points, that the Town is included as part of the State Environmental Quality Review Act (SEQRA) process; NOW, THEREFORE, BE IT RESOLVED, that the Ulysses Town Board adopts the letter as presented and authorizes the Town Supervisor to sign it, and be it FURTHER RESOLVED, that the Town Clerk is directed to submit the letter to the NY Department of Environmental Conservation and all of the additional individuals/agencies cc’ed within the letter. Moved: Ms. Olson Seconded: Mr. Goldman Olson aye Boggs nay Bouchard aye Goldman aye Weatherby aye Vote: 4-0 Date Adopted: 11/12/24 OLD BUSINESS: ESTABLISHMENT OF BID OPENING DATE PROCESS FOR THE PARKING LOT PROJECT (CONTRACT DOCUMENTS FOR TOWN OF ULYSSES TOWN HALL PARKING LOT IMPROVEMENTS CONTRACT NO.1. – GENERAL CONSTRUCTION) RESOLUTION #165 OF 2024: ESTABLISHMENT OF BID OPENING DATE PROCESS FOR THE PARKING LOT PROJECT (CONTRACT DOCUMENTS FOR TOWN OF ULYSSES TOWN HALL PARKING LOT IMPROVEMENTS CONTRACT NO.1. – GENERAL CONSTRUCTION) WHEREAS, advertisement for bids the Parking Lot project, known as the Contract Documents for Town of Ulysses Town Hall Parking Lot Improvements Contract No.1. – General Construction, has been posted per Town Procurement Policy and New York State law; 4 NOW, THEREFORE, BE IT RESOLVED, that the Ulysses Town Board sets a public bid opening date of December 4, 2024 at 1:00pm at Ulysses Town Hall; and be it FURTHER RESOLVED, that the Ulysses Town Clerk will advertise the bid opening in adherence to New York State law and relevant New York State Executive Orders regarding public meetings; and be it FURTHER RESOLVED, that the Ulysses Town Board designates the Town Clerk or the Second Deputy Supervisor to open and read out the bids at the December 4, 2024 public meeting. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 11/12/24 MESSAGE OF APPRECIATION FOR RECENTLY ELECTED TOWN JUSTICE RESOLUTION #166 OF 2024: MESSAGE OF APPRECIATION FOR RECENTLY ELECTED TOWN JUSTICE WHEREAS, Mr. Harvey Shapiro was elected on November 5, 2024 for a Town Court Justice position; and WHEREAS, the Town adopted Local Law #2 of 2024 that consolidated the Ulysses Town Court from two justice position and reduced them to one effective January 1, 2025; and WHEREAS, the position to which Mr. Shapiro was elected will not exist effective January 1, 2025, meaning that Mr. Shapiro will be unable to hold office; and WHEREAS, the Tompkins County Board of Elections was provided by a certified resolution on the court consolidation by the Town Clerk in advance of the election, and acknowledged to the Town Supervisor that they were aware of the court consolidation; NOW, THEREFORE, BE IT RESOLVED, that the Ulysses Town Board authorizes the Town Supervisor to send a note of appreciation to Mr. Shapiro for his willingness to have served in this position and thank him for his participation in the democratic process. Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye 5 Weatherby aye Vote: 5-0 Date Adopted: 11/12/24 ROXANNE- NYSERDA FUNDING Ms. Marino shared that the town has qualified for $100K through the Clean Energy Communities program and will need to submit its plans for spending the funds sooner than anticipated. She proposed that additional solar panels for highway will be the fastest and easiest project. Battery storage is also a possibility. Ms. Olson asked whether there were financial estimates on the cost of the panels. Ms. Marino said that they would only get as many panels as was covered by the grant. Ms. Marino added that said that the town will have 3 years to complete the project once it is approved, and the town needs to cover 75% of the total and then be reimbursed for the full amount. The town’s solar panel lease ends in 2026. The highway department could consider ground solar mount panels as well. Ms. Olson said that the town needs to consider whether it will be better to extend the lease with current panels or consider newer ones, as well as battery storage. RESOLUTION #167 OF 2024: APPROVAL TO APPLY FOR NYSERDA CEC FUNDING Whereas the town is pending authorization to be eligible got $100,000 in funding through NYSERDA; and Whereas Ms. Marino, Climate Smart Communities (CSC) Task Force chair, working with the Clean Energy Communities (CEC) Coordinator has worked with staff to develop a draft proposal of funding ideas; and Whereas it is a benefit to the town to move expeditiously to apply for funding once notice of eligibility is received; Now therefore be it resolved that the Ulysses Town Board authorizes Ms. Marino CSC Task Force chair to work with the CEC Coordinator to submit funding on behalf of the town. Moved: Mr. Goldman Seconded: Ms. Weatherby Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 11/12/24 6 NEW BUSINESS APPROVAL OF LABOR AGREEMENT BETWEEN TOWN OF ULYSSES, NEW YORK AND TEAMSTERS LOCAL UNION 317, JANUARY 1, 2025 – DECEMBER 31, 2027 Ms. Olson noted that this contract will result in changes to the personnel policy- mainly the chart illustrating retirement benefits. RESOLUTION #168 OF 2024: APPROVAL OF LABOR AGREEMENT BETWEEN TOWN OF ULYSSES, NEW YORK AND TEAMSTERS LOCAL UNION 317, JANUARY 1, 2025 – DECEMBER 31, 2027 WHEREAS, the employees of the Town of Ulysses Department of Public Works, formerly the Highway Department, voted to affiliate with the Teamsters and form Local Union 317; and WHEREAS, the current labor agreement will expire on December 31, 2024; and WHEREAS, Town Supervisor Katelin Olson and Deputy Town Supervisor Rich Goldman were appointed at the January 4, 2024 Organizational Meeting as the Town Board’s representatives to negotiate a new contract; and WHEREAS, the Town’s Budget Officer conducted a wage study of comparable positions throughout Tompkins County and the wages in the contract are in keeping with other municipalities in the area; and WHEREAS, Supervisor Olson and Deputy Supervisor Goldman presented draft proposals in multiple executive sessions held during Town Board meetings in order to receive feedback from all Town Board members; and WHEREAS, the Ulysses Town appreciates and values the members of Teamsters Local Union 317; NOW, THEREFORE, BE IT RESOLVED, that the Ulysses Town Board approves the Labor Agreement between Town of Ulysses, New York and Teamsters Local Union 317, January 1, 2025 – December 31, 2027. Moved: Mr. Goldman Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 11/12/24 SCHEDULING DATE OF 2025 ORGANIZATIONAL MEETING RESOLUTION # 169 OF 2024: SCHEDULING DATE OF 2025 ORGANIZATIONAL MEETING RESOLVED, that the Ulysses Town Board sets January 9, 2025 at 8:15am for the 2025 Organizational Meeting. 7 Moved: Mr. Goldman Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 11/12/24 UPCOMING EVENTS November 27 and 28 – Town Buildings Closed for Thanksgiving December 10 – Regular Town Board Meeting, 7pm @ Town Hall PAYMENT OF AUDITED CLAIMS: RESOLUTION #170 of 2024: PAYMENT OF CLAIMS: RESOLVED that the Town board approves payment of the following audited claims: • Vouchers #514-563 in A-SW funds totaling $252,419.48 • Voucher #5 in the HA fund for $3009.00 Moved: Ms. Olson Seconded: Mr. Boggs Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 Date Adopted: 11/12/24 APPROVAL OF MINUTES: RESOLUTION #171 of 2024: APPROVAL OF MINUTES RESOLVED, that the Ulysses Town Board approve the meeting minutes October 22, 2024 (regular meeting) and the November 6, 2024 (special meeting) as amended. Moved: Mr. Boggs Seconded: Ms. Weatherby Olson aye Boggs aye Bouchard aye Goldman aye Weatherby aye Vote: 5-0 8 Date Adopted: 11/12/24 PRIVILEGE OF THE FLOOR (3 min limit per person): Ms. Marino thanked the board for entertaining the motion on short notice. She will submit and follow up. ADJOURN: Mr. Goldman made a motion to adjourn at 8:23pm. This was seconded by Ms. Bouchard and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 12/4/24 9 APPENDIX: pg 1 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No. 1020-0364 October 1 -October 31, 2024 Plan Reviews  3 discussions about upcoming projects  11 permit review  11 pre permit site visit Site Visits  Ongoing monitoring of Erosion Plan, visited 4 times no issues  6 Site meetings with contractors  Multiple Site visit for the CARS project Site work has begun CEO Activity • 11 Permits issued/ Projects Cost= $199,866/ Fees collected= $2,420. • 4 Foundation/Footer inspections/ Slab / 0 reinspection’s • 6 Framing inspections/ 0 Issue resolved during inspection • 2 Plumbing inspections/ 0 reinspection • 8 Final inspection/0 Reinspection • 11 Pre-site inspections • Code research for 10 different issues approximately 4 hours • 6 Fire inspections completed (See Attached report) • Outreach regarding Fire inspections ongoing and multiple appointments scheduled • 11 Fire inspections and safety walks • 1 Fireworks Inspections CARS project • Ongoing monitoring of erosion controls at Town of Ulysses Clerk’s Office MONTHLY REPORT for Oct. 2024 Submitted by Carissa Parlato LICENSES/PERMITS issued: # Sporting licenses 24 Disabled parking permits 17 Dog licenses and renewals 56 Marriage licenses 2 Notarizations 7 FOIL requests-received 0 FOIL requests-completed 0 CLERK’s OFFICE TASKS: General/routine tasks: • mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website current, notary services, licensing (marriage, dog, sporting) and disabled parking permits, collect building & zoning fees, weekly Supervisor/Clerks office meetings, building use/equipment sign out, FOIL requests, ordered supplies, posted meetings & videos • Town Hall facilities: o Research for security cameras & knox box • Water: o Troubleshoot water loss • Social media & website o Continue to share town updates on FB o Create weekly e-newsletter • IT: o Check spam filter weekly o Interface with IT consultant • Records Mgmt o Continue to go through old boxes from past Supervisors to either retain or dispose of records. o Support other staff with retention • Cross reconciliation of bank statements with Bookkeeper • Safety Committee o Meeting held on 11/4 FINANCIAL REPORT: $8945.68 TOTAL fees collected $8394.39 stays in the town $551.29 goes to the state Planning & Zoning October 2024 Report to Town Board Town Board Meeting Date, 11.12.2024 Submitted by Niels Tygesen, 11.01.2024 Planning Board The Planning Board held a meeting on October 1 to discuss the following items: • The Board conducted final plat review with a public hearing and conditionally approved the ‘Bennett Subdivision’, a proposal to subdivide the existing 1.56 acre lot into two lots. • Board members continued discussions related to potential zoning code amendments related to streams. • Draft minutes link; recorded meeting video link. Comp Plan Steering Committee The Committee held a meeting on October 2 to discuss the following items: • Town Board’s adoption of the PIP and authorization to establish an independent website and other apps for the project. • 2009 Comp Plan audit. • Environmental review process. • Economic base report on demographic and market data. • Planning foundations memo cataloguing previous relevant local and regional planning documents. • Outreach efforts for Focus Group #1: Economic Development, Historic Presentation & Built Environment, and Housing; and Focus Group #2: Environment &Natural Resources and Climate Change &Resilience. • Local leadership interviews. • Draft minutes link; recorded meeting video link. Board of Zoning Appeals The BZA held a meeting on October 23 to discuss the following items: • The Board conducted a public hearing and granted all requ ested area variances related to the ‘Bennett Subdivision’ noted above. • Setting the regular meeting schedule for 2025. • Draft minutes link; recorded meeting video link. Planning Projects • 2025-45 Comp Plan Update o Focus Group #1 Economic Development, Historic Presentation & Built Environment, and Housing outreach held at Trumansburg Fire Hall. o Local leadership interviews held at Town Hall. o Environmental review process planning. o 2024 3Q report tracking to DEC for CSC grant. o Coordination and ongoing work with Consultant . Zoning Enforcement Ongoing research on code enforcement cases. Miscellaneous • Stormwater Coalition Meeting: o SPDES DEC reporting o Ongoing GIS mapping project • 2024 end of year budget and proposed 2025 budget. • Building, Planning, and Zoning permit reviews. • Customer support pertaining zoning information and permitting process. • Continued outreach for alternate members for the Planning Board and BZA. • Updates to webpages and applications. • Continued training with Office Project Assistant. 2024-10 Recreation Monthly Report November 6,2024 Created by:Will Glennon,Recreation Director Adult Recreation Programming ●Total of 178 participants across seven individual programs.Registration for the January-June program will open on December 1st. ●The program will need to recruit a new yoga teacher to continue offering yoga based programming. Driver’s Education ●The 5-hour course occurred on October 17th.Twenty-one participants. ○Our role is to help with registration,print rosters,and provide the information for the students to the instructor at the school. ●Another program is planned to open for December. Fall Programming (3 programs) ●Soccer clinic for grades K-3 concluded on October 16th.Twenty-two participants. ●Cross-country running/team program concluded on October 26th with the final meet. The meet was staffed by the two coaches with the help of the high school and middle school cross-country runners,their coaches,and parents.Total of 17 participants. ●The tennis clinic wrapped up on October 19th.There were two sessions with a total of 21 participants. Winter Programming (4 programs with 7 teams) ●Two wrestling clinics have been scheduled for November (11/1-11/2 &11/8-11/9). These clinics are coordinated and coached by volunteers.The program is offered for free to the community to create interest in wrestling in the community and as a future team program for the recreation department. ●Total of 22 participants for each clinic. ●The youth basketball clinic and youth basketball team programs opened registration in October and closed registration as of November 3rd. ●The basketball clinic will have a new director this winter,Quin Demarest,who is local to Trumansburg/Ulysses and has worked for the recreation department before as a camp counselor.Currently there are 53 players registered for the three levels of the clinic (kindergarten,first grade,and 2nd/3rd grade).The program begins December 7th and will end on February 8th. ●This winter there will be seven basketball teams for the local travel basketball program. There will be two 3rd/4th grade boys teams,two 3rd/4th grade girls teams,a 5th grade boys team,a 5th/6th grade boys team,and a 5th/6th grade girls team.This is the most teams we have had since Covid.A total of 62 participants have registered for the programs this season. ●Currently there are nine coaches that have been recruited for coaching.Three are returning coaches and the remainder will be new basketball coaches.However,some have coached other sports in the past. ●Winter track will be offered again in conjunction with the Finger Lakes Runners winter running events.The program currently has 14 runners registered.The program does not begin until January 4th. General administration ●Coach recruitment and background checks. ●Creation of programs for the winter programming. ●Coordinating with the basketball league for schedules and teams that will be included in the schedule. ●Submission of payment vouchers. Report to Town Board Work between: 10/3 – 11/6/2024 Submission date: 11/6/2024 Submitted by Teressa Naylor Work Activities Transition into 2nd Deputy Supervisor position • Maintaining weekly meeting schedule w/predecessor o Delving into more specific information and resources to manage projects • Supervisor: continued involvement/assistance with taking on management/tracking of active projects, guidance in assessing and prioritizing tasks • Added weekly meeting with Bookkeeper/Supervisor to assist with changes to job scope for both 2nd DS and Bookkeeper positions o Ongoing assessment of which tasks will stay with Bookkeeper and which will revert to 2nd DS, and when • Continuing efforts to learn technology, reviewing tech/software and determining additional needs Miscellaneous/General Town Work • Facilitated Town Hall’s first Halloween outreach effort o Organized tasks and to-dos for event o Created bookmark as give-away for Halloween and beyond  Included content from Clerk’s Office, Youth Services, and Comp Plan o Decorated Town Hall, oversight/staffed table for trick-or-treating • Performed Exit Interview for resigning Youth Services staff member, along with Liz W. • Continuing efforts to get “lay of the land” o Asking questions, attending meetings, reading source materials, exploring file server, etc. • Continuing to establish personal work protocols and project management documentation system/structure and tools o Set up email filing structure, task list spreadsheet • Project and general communications • Standing weekly meetings: Supervisor, Supervisor/Clerk, Supervisor/Bookkeeper Active Projects Update Town Hall Parking Lot • Meetings and ongoing communication w/project engineers, Supervisor, Clerk, Bookkeeper, others to move project forward and keep on fast track • Continued review of documentation and clarification of issues • RFQ received/approved; established action plan w/Clerk to broadly advertise to construction contractors and maximize potential bids Comprehensive Plan/DEC Grant (Climate Smart Communities) • Preparation/submission of quarterly report and first reimbursement request • Created Comp Plan-focused bookmark for distribution at Town Hall trick-or-treating and beyond • Continued review of documentation and clarification of issues BRIDGE NY Curry Road Culvert Replacement • Attended/participated in 10/9 public info meeting • Ongoing communication w/project engineers, Supervisor, others to process paperwork and otherwise move project forward • Continued review of documentation and clarification of issues NYSERDA Electric Car Acquisition • Met w/Terry C. from Tompkins County about procurement process and constraints • Communications regarding contract and process 2025 Organizational Meeting • Review of previous document and notes • Meetings and communication w/Supervisor, Clerk, Bookkeeper to delegate and work on updates BRIDGE NY Maplewood Road Hairpin Turn Culvert Rehabilitation • No updates Upcoming • Continue to meet w/previous 2nd DS, Supervisor, Clerk, Bookkeeper, others • Procurement training w/Supervisor and Bookkeeper • Continue to read through project documentation: contracts, grants, emails, other docs 2024 Town of Ulysses Fire Inspection Schedule BUSINESS INFORMATION INSPECTION DATES NOTICES CERTIFICATE Business Name Business Address Inspection Frequency Last Inspection Inspection Due Notice Sent 2nd Notice 3rd Notice Draft in Folder Final Sent OP/COC Date ATC-NY (Architecture Technology Corporation)1610 Trumansburg Rd bi-annual 12/7/2022 12/7/2024 10/23/2024 10/30/2024 12/7/2022 Beauty Barn 7305 Halseyville Rd 7/22/2024 7/22/2026 mailed 7/10/2024 emailed 8/6/2024 Bet the Farm Winery 4204 Krums Corners Rd annual 6/26/2024 6/26/2025 mailed 6/13/2024 6/26/2024 emailed 8/6/2024 Brookside Apartments 6561-6581 Brook Rd bi-annual 5/23/2024 5/23/2026 emailed 5/15/2024 - 5/30/2024 emailed 8/6/2024 1/13/2022 Brownies Produce 1901 Trumansburg Rd bi-annual 7/11/2024 7/11/2026 mailed 6/13/2024 7/8/2024 8/29/2024 9/30/2020 Cayuga Addiction Recovery 6621 Rt 227 annual 7/29/2024 7/29/2025 mailed 7/10/2024 7/15/2024 12/28/2022 Cayuga Compost/P&S Excavating 3225 Agard Rd bi-annual 12/31/1901 Cayuga Nature Center 1420 Taughannock Blvd annual 12/31/1900 mailed 6/27/2024 mailed 7/10/2024 8/29/2024 needs reinspection Church Of The Latter Day Saints 319 Pennsylvania Ave annual 5/30/2024 5/30/2025 emailed Barbara 5/30/2024 emailed 6/13/2024 5/30/2024 Country View Apartments 6042 Mayo Rd bi-annual 7/1/2024 7/1/2026 emailed 5/14/2024 - MD mailed 5/21/2024 scheduled 7/1 5/30/2024 emailed 8/6/2024 3/28/2021 7000 Route 227 Apartments 7000 Rt 227 bi-annual 8/28/2024 8/28/2026 mailed 6/27 mailed 7/30 mailed 8/14/2024 8/29/2024 7/22/2022 Evergreen House 4461 Jacksonville Rd bi-annual 4/14/2023 4/14/2025 4/14/2023 Finger Lakes Fire and Casualty 6905 Rt. 227 bi-annual 6/13/2024 6/13/2026 mail 5/30/2024 6/12/2024 emailed 8/13 1/13/2022 Flo-Tech 7325 Halseyville Rd bi-annual 6/13/2024 6/13/2026 emailed 5/23/2024 6/12/2024 emailed 8/13 Gimme Coffee Roasting 3201 Krums Corners Rd bi-annual 4/14/2023 4/14/2025 4/14/2023 Glenwood Apartments 1 Maplewood Rd bi-annual 6/20/2024 6/20/2026 mailed to owner unit at address 5/30/2024 6/12/2024 emailed 8/6/2024 1/13/2022 Glenwood Pines 1213 Taughannock Blvd annual 12/4/2023 12/4/2024 10/23/2024 10/29/2024 5/20/2022 Grassroots off site - Across the Way8669 Falls Rd annual 7/17/2024 7/17/2025 7/19/2023 Grassroots off site - Agard 7107 Jacksonville Rd annual keep for reference. inspections currently not needed- nothing happening at this site Grassroots on site - Fairgrounds 2150 Trumansburg Rd annual 7/17/2024 7/17/2025 7/19/2023 bi-annual 12/31/1901 bi-annual 12/31/1901 Halsey House B&B 2057 Trumansburg RD bi-annual 12/31/1901 emailed 5/14/2024 MD 10/30/2024 Howl Studios 1607a Trumansburg Rd bi-annual 4/14/2023 4/14/2025 10/23/2024 4/14/2023 Inn at Taughannock - Victorian Inn 2030 Gorge Rd annual 12/4/2023 12/4/2024 10/23/2024 10/30/2024 12/4/2023 Inn at Taughannock - 2031 Gorge Rd annual 12/4/2023 12/4/2024 10/23/2024 10/30/2024 12/4/2023 Inn at Taughannock 2051 Gorge Rd annual added to list 8/14/2024 10/30/2024 Ithaca Society of Friends/Hector Meeting House5066 Perry City Rd 6/7/2024 6/7/2025 mailed to 3rd st address 5/14/2024 - called 5/23/2024 - MD 5/30/2024 mailed 8/5 none Ithaca Yacht Club 1090 Glenwood Rd annual 7/10/2024 7/10/2025 emailed 6/12/2024 7/8/2024 emailed 8/6/2024 6/15/2022 Jacksonville Methodist Church 1869 Trumansburg Rd annual 6/20/2024 6/20/2025 mailed to PO Box 5/14/2024 - called 6/5/2024 6/27/2024 emailed 8/20/2024 3/28/2021 Jacksonville Mirabito #58 1854 Trumansburg Rd annual 6/5/2024 6/5/2025 mailed to PO box 5/30/2024 6/12/2024 emailed 8/6/2024 Kinney Drugs 2100 Trumansburg Rd bi-annual 4/14/2023 4/14/2025 4/14/2023 Quick Apartments 1860 Trumansburg Rd bi-annual 6/5/2024 6/5/2026 mailed to owner called 5/28/2024 5/30/2024 8/29/2024 Maguire Chevrolet Complex 2073-2071 Trumansburg Rd bi-annual 4/14/2023 4/14/2025 4/14/2023 Mama Said Hand Pies 1710 Trumansburg Rd annual 6/11/2024 6/11/2025 6/12/2024 8/6/2024 1/25/2023 Martin Apartments 4346 Cold Springs Rd bi-annual 11/1/2023 11/1/2025 12/8/2020 Mikes Marine 1616 Trumansburg RD annual 5/28/2024 5/28/2026 5/23/2024 5/30/2024 8/29/2024 5/28/2024 Moore's Marine Inc 3052 DuBois Rd bi-annual 3/23/2023 3/23/2025 3/24/2021 Namaste Montessori school 1608 Trumansburg Rd annual 10/25/2023 10/25/2024 10/30/2024 10/25/2023 Namaste Montessori school 1872 Trumansburg RD annual 10/25/2023 10/25/2024 10/30/2024 10/25/2023 New Park Event Venue 1500 Taughannock Blvd annual 5/16/2024 5/16/2025 5/14/2024 6/12/2024 8/6/2024 5/16/2025 Overbaugh Realty 2289 Trumansburg Rd bi-annual 6/24/2024 6/24/2026 emailed 5/16/2024 - mailed 6/13/2024 6/27/2024 8/29/2024 Franziska Racker Center 3226 Wilkins Rd annual 10/17/2024 10/17/2025 10/1/2024 10/30/2024 10/25/2023 Regional Access 1609 Trumansburg Rd bi-annual 3/14/2023 3/14/2025 4/14/2023 Renovus Solar 1520 Trumansburg Rd bi-annual 4/14/2023 4/14/2025 2/26/2023 4/14/2023 Ithaca Pools/Ithaca Wholesale Furniture1575 Trumansburg Rd bi-annual 7/11/2024 7/11/2026 mailed 6/13/2024 mailed 6/27/2024 7/8/2024 8/29/2024 12/8/2020 Seedway 2059 Trumansburg Rd bi-annual 7/25/2024 7/25/2026 mailed 6/13/2024 mailed 6/27/2024 mailed 7/10/2024 8/29/2024 11/21/2019 Girl Scouts (Camp Comstock) 1419 Taughannock Blvd annual 6/24/2024 6/24/2025 mailed 6/13/2024 payment reminder sent 07/11/2024 6/26/2024 emailed 8/6/2024 6/15/2022 Smart Start 1966 Trumansburg Rd annual 8/6/2024 8/6/2025 sent 6/15/2023 Smart Start 2 1954 Trumansburg Rd annual 8/6/2024 8/6/2025 sent 6/15/2023 Spruce Row 2271 Kraft Rd Stover Lumber 1974 Trumansburg Rd annual 12/31/1900 mailed 6/13/2024 mailed 6/27/2024 mailed 7/10/2024 9/2/2019 Subway 2078 Trumansburg Rd bi-annual 6/4/2024 6/4/2026 phone 5/28/2024 scheduled 6/4 5/30/2024 mailed 6/13 1/13/2022 FKA Trumansburg Acupuncture 1859 Trumansburg Rd bi-annual 7/23/2024 7/23/2026 mailed 6/13/2024 mailed 6/27/2024 8/29/2024 Trumansburg Fair Grounds 2150 Trumansburg Rd annual 7/17/2023 7/17/2024 7/19/2023 bi-annual 12/31/1901 Trumansburg Fish and Game Club 7227 Searsburg Rd annual 6/27/2024 6/27/2025 mailed 6/13/2024 6/27/2024 8/6/024 3/18/2022 Trumansburg Shur Save 2081-2085 Trumansburg Rd bi-annual 6/4/2024 6/4/2026 phone 5/23/2024 scheduled 6/4 5/30/2024 needs reinspection before 6/3/2022 Trumansburg Veterinary 2088 Trumansburg Rd bi-annual 6/25/2024 6/25/2026 phoned business line 6/12 and scheduled 6/12/2024 8/29/2024 9/30/2020 Trumansburg Wine and Spirits 2081 Trumansburg Rd bi-annual 6/4/2024 6/4/2026 2024 merged with shur save 6/3/2022 Vanek Apartments 1519 Trumansburg Rd bi-annual 8/1/2024 8/1/2026 mailed to owner address 5/14/2024 - mailed owner 6/4 6/12/2024 8/29/2024 8/1/2026 Weidberg Apartments 1516-1518 Trumansburg Rd bi-annual 7/30/2024 7/30/2026 mailed 7/8/2024 8/29/2024 West Hill Community Church 3049 VanDorns Corners Rd annual 12/4/2023 12/4/2024 1/1/2024 Williams insurance 1850 Trumansburg Rd bi-annual 1/7/2020 1/7/2022 Mailed 6/13/2022 mailed 6/27/2024 mailed 7/10/2024 10/30/2024 9/30/2020 Color Meanings by Column Priority Inspection to be completed. Draft in folder scheduled or not due Inspection completed. Certificate needs completion Final Notice sent Needs to be sent Town of Ulysses November 2024 Bookkeeper Board Report November 12, 2024, Town Board Meeting Prepared by Blixy Taetzsch, 11/6/2024 1 Greetings Board Members: Accompanying my November report are the financial statements for October 2024. The following is a brief overview of the October financials. Balance Sheet As detailed in the Supervisor’s Report, total cash balances as of 10/31/2024 were $1,087,481.87 a decrease of $43,435.10 from the end of September. A few notable items to comment on for this month: • Sales tax and EMS payments are current, having received payments through September at the end of October. • Cash receipts were routine, including normal monthly operations. • The month of October had three payrolls, making the cash outlays higher than typical for the month. In addition to cash balances, the Town had investments valued at a total of $2,758,765.91 as of October 31, 2024. Of the total investments, about 40% represents reserve funds and 60% represents a combination of fund balance, property tax revenue, and ARPA funds (about $285,000). As of September 30, $107,682.60 was recorded in interest and earnings from investments across funds, representing the first three quarters of 2024 realized and unrealized earnings on investments. Other than cash, investments, and interfund transactions (due to/due from other funds), there are no significant assets and liabilities in the Town’s operational financial statements. Income Statement Revenues through October 2024 are as expected. Sales tax and EMS payments have been received through September, as have fees collected through the Clerk’s Office. Sales tax revenue is projected to come in about 3% over budget ($30,0000) as of the end of October. On the other hand, EMS revenue is still on track to be under budget by about $10,000, or 12%. Justice Court Revenue has been recorded through August, totaling $15,708. We are still awaiting our second mortgage tax payment for the year. Expenditures through October 2024 are also as expected, with some spending being front loaded for the year (such as payments for Fire and Ambulance services, and some insurance costs). As noted earlier, personnel expenditures for October were a little higher due to three payrolls in the month. This is reflected in most of our personnel lines showing 15.4% budget remaining, while 16.7% of the budget year remains. Town of Ulysses November 2024 Bookkeeper Board Report November 12, 2024, Town Board Meeting Prepared by Blixy Taetzsch, 11/6/2024 2 Bookkeeper/Budget Officer Activities Below are some highlights of monthly activities: • Personnel: I continue to support employees and retirees with benefit administration, human resources support, employment, and civil services functions. I have communicated with eligible staff and retirees regarding the open enrollment period for making changes in benefits and am working with folks who would like to make changes. • Finance Committee: The Finance Committee has not met since the last meeting in August, due to the many budget meetings in the last couple of months. I expect that the committee will resume meeting later this year to develop a work plan for 2025. • General Accounting and Budget Support: Maintaining accurate, up to date, financial data is a priority for me. I continue to prepare monthly financial statements on a timely basis, providing detailed reports to the Board and staff to inform their work. • Budget Officer: I have supported the budget process for 2025 through the adoption of the annual budget. I look forward to hearing any input about ways to improve the budget process in future years. • Other Administrative Support: I coordinated the completion of our insurance applications for 2025, and will continue to interface with our agent, Tompkins Insurance, on behalf of the Town. I also support various grant administration needs, particularly with financial reporting and recording and cash flow. October 2024 REPAIR: T23, T1 and Water Truck Inspected Bearings, New Chain for T1 Salt Spreader T21 New Grease Fittings and Shocks T5 New Brake Pads, Oil Change Installed spreader in T1 ROADS: Micro paved Frontenac, Durling and Parke Ln Cold Patched various areas Cross Pipe on Cold Springs Road fixed (Partial Collapse of Pipe) Mowed Back side of ditch on Pine Ridge Road Roadside mow in various spots MISC: Haul Item 4 and Crusher Run for stock BAC Sample / Water Report to TCHD 2 DPW employees received their class D certification to operate WD3 Attended Town of Ulysses Safety Committee Meeting SCADA system power adapter replaced Attended training at Bolton Point for Kennedy Valve and Fire Hydrant Installation, Repair and Maintenance, Kennedy I-Hydrant Installation and Operations