HomeMy WebLinkAbout2024-08-13-TB-FINAL-minutes1
TOWN BOARD MEETING
Town of Ulysses
August 13, 2024
The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom
videoconference. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board.
Video recordings of meetings are available on Youtube at
https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw.
CALL TO ORDER:
Ms. Olson called the meeting to order at 7pm.
ATTENDANCE:
TOWN OFFICIALS:
In person-
Board members- Mary Bouchard, Rich Goldman, Michael Boggs
Town Clerk- Carissa Parlato (until 7:40pm)
Deputy Town Clerk- Casey Beck
CSAC (Conservation & Sustainability Advisory Committee) Chair- Roxanne Marino
Via Zoom-
Supervisor- Katelin Olson (due to extenuating circumstances)
Board member- Liz Weatherby (due to extenuating circumstances)
OTHERS:
In person-
Cornell Cooperative Extension- Chris Skawski
Vivien Rose (at 7:30pm)
Via Zoom:
Melissa, Nicholas Amodeo (at 7:11pm) (assistant to Chris Skawski)
APPROVAL OF AGENDA:
Motion:
Ms. Bouchard moved to approve the agenda as presented. This was seconded by Ms. Weatherby and
passed unanimously.
PRIVILEGE OF THE FLOOR:
none
BOARD NOTIFICATIONS:
Ms. Olson noted that Ms. Koreman could not attend but will send her information.
OLD BUSINESS:
2025 BUDGET - DEPARTMENT LINE-BY-LINE SCHEDULE
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Ms. Olson noted that budget materials have been provided and all of the meetings will be presumed
to be public meetings. If less than 3 board members attend, it will cease to be a public meeting.
ACKNOWLEDGEMENT OF APPOINTMENT OF BUDGET OFFICER AND STIPEND
RESOLUTION #133 OF 2024: ESTABLISH A STIPEND FOR THE BUDGET OFFICER
WHEREAS, the Town Supervisor has appointed Blixy Taetzsch as the Budget Officer as of
August 12, 2024 through December 31, 2024;
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board authorizes the payment of a stipend of $5000 to be
paid to Blixy Taetzsch for her additional Budget Officer duties for 2024.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 8/13/24
INTRODUCTION OF “A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED IN GENERAL
MUNICIPAL LAW § 3-C” AND SCHEDULE PUBLIC HEARING
Ms. Olson explained that to her knowledge, Ulysses has never overridden a tax cap but it is routine
procedure to pass this law just in case so that the town has the ability to override should future
circumstances require it.
The tax cap limit is below 3% which is less than inflation. There are costs that the town cannot control
related to Fire and EMS that have significant impacts on the budget. The board intends to present a
budget which lowers the tax rate and continues to provide services that constituents need.
RESOLUTION #134 of 2024: INTRODUCING A PROPOSED LOCAL LAW TO OVERRIDE THE TAX
LEVY LIMIT
WHEREAS, a local law entitled “A LOCAL LAW TO OVERRIDE THE TAX LEVY LIMIT ESTABLISHED
IN GENERAL MUNICIPAL LAW § 3-C” was introduced at this meeting, and
WHEREAS, the Town Board desires to hold a public hearing with respect to the adoption of
said Local Law.
NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held by the Town Board of
the Town of Ulysses with respect to the adoption of the aforesaid Local Law on September 10,
2024 at 7:05 p.m. at Town Hall, 10 Elm Street, Trumansburg, New York; and it is further
RESOLVED, that the Town Clerk is hereby authorized and directed to cause public notice of
said hearing to be given as provided by law.
Moved: Mr. Goldman Seconded: Mr. Boggs
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Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 8/13/24
NEW BUSINESS:
ESTABLISH PAY RATE FOR 2ND DEPUTY CLERK
Mr. Boggs expressed concern that the pay rate is much higher than other Town Hall staff. Mr.
Goldman explained that for only 5 hours per week and no additional benefits, this is a fair wage and
should be approved as we wish to retain Michelle’s Wright’s services and assistance with the budget.
RESOLUTION #135 OF 2024: ESTABLISH A RATE OF PAY FOR 2ND DEPUTY CLERK
RESOLVED, that the Ulysses Town Board acknowledges the Town Clerk’s appointment of
Michelle E. Wright as 2nd Deputy Clerk and establishes the rate of pay at $40/hour, effective
September 1, 2024.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Bouchard aye
Goldman aye
Weatherby aye
Boggs nay
Vote: 4-1
Date Adopted: 8/13/24
SURPLUS OLD PHONE EQUIPMENT
RESOLUTION #136 OF 2024: SURPLUS OF PHONE EQUIPMENT
WHEREAS, all phones in the Town Hall were updated as part of the IT Modernization project
NOW, THEREFORE, BE IT
RESOLVED, that the Ulysses Town Board declares the seventeen Nortel phones from the old
system as surplus and can be donated for reuse or recycling.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
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Vote: 5-0
Date Adopted: 8/13/24
APPROVAL OF MINUTES:
RESOLUTION #137 OF 2024: APPROVAL OF MINUTES
RESOLVED, that the Ulysses Town Board approve the 7/23/24 meeting minutes as presented.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 8/13/24
PAYMENT OF AUDITED CLAIMS:
RESOLUTION #138 OF 2024: PAYMENT OF CLAIMS
RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for:
• A-SW funds- vouchers # 376-424 in the amount of $206,155.36
• HA fund- voucher #2 in the amount of $29,598.20
Moved: Mr. Goldman Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date Adopted: 8/13/24
CLEAN ENERGY COMMUNITIES
Conservation & Sustainability Advisory Committee (CSAC) member Roxanne Marino explained that
the committee needs approval from the board in order to submit a proposal by August 26th to receive
$10,000 and $50,000 in funding.
Ms. Marino noted that the DPW barn does not have insulation in the ceiling. If the town would like
that to be done in addition to the HVAC system, that would likely need to come out of Town’s money
versus the Clean Energy Grant(s) available.
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Mr. Goldman asked if the CSAC could have all of the workbooks and information ready for the Town
Board to review at their next meeting on September 10th. Mr. Skawski assured the board that they
would be ready by that time.
RESOLUTION # 139 OF 2024: APPROVE PROJECT PROPOSALS FOR SUBMISSION FOR $10K
AND $50K ALLOCATIONS
RESOLVED, that the Ulysses Town Board approves the Clean Energy Community project
proposals for HVAC system at the DPW offices and EV vehicles as presented by CSAC chair
Roxanne Marino; and
Further Resolved that the Town Board approves the Town Supervisor to sign letters of
commitment on Town letterhead for each grant application; and
Further Resolved that the Ulysses Town Board gives permission for the CSAC Chair, Roxanne
Marino, to submit completed workbooks to Salesforce as a representative of the town; and
Further Resolved that all application materials will be provided to the Town Clerk for proper
records retention.
Moved: Mr. Goldman Seconded: Ms. Bouchard
Olson aye
Boggs aye
Bouchard aye
Goldman aye
Weatherby aye
Vote: 5-0
Date: 8/13/24
Timeline and Approval Process for Future Documentation Submission for $100k Allocation
Ms. Olson recommended that the board be ready to do any associated action items once they
approve the submission of the grant application. The group discussed timelines and agreed that they
would take action this evening.
RESOLUTION #140 OF 2024: AUTHORIZING THE SUBMISSION OF FINAL DOCUMENTATION
TO QUALIFY FOR $100K ALLOCATION FOR THE CLEAN ENERGY COMMUNITY PROJECT
Resolved, the Ulysses Town Board approves a gatekeeper resolution to authorize the
submission of the final documentation to qualify for $100k allocation for the Clean Energy
Community Project.
Moved: Ms. Olson Seconded: Mr. Boggs
Olson aye
Boggs aye
Bouchard aye
Goldman aye
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Weatherby aye
Vote: 5-0
Date: 8/13/24
PRIVILEGE OF THE FLOOR (3 min limit per person):
Ms. Rose addressed the Town Board regarding the Comprehensive Plan and recreational land
opportunities. (see appendix)
ADJOURN:
Mr. Goldman made a motion to adjourn at 7:46pm. This was seconded by Ms. Bouchard and passed
unanimously.
Respectfully submitted by Casey Beck & Carissa Parlato
9/18/24
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APPENDIX:
On the following pages, please find:
• Staff reports
• Comments/documents from Vivien Rose
Mobile Food Vendor Operating Permits - Fire Inspections
Town of Ulysses Code Enforcement
Business name Permit Number Date of Inspection Permit Expiration
American Legion Post 770 OPM2407-22 7/17/2024 7/17/2025
Antlers Restaurant OPM2407-05 7/17/2024 7/17/2025
Caribbean Patty World OPM2407-01 7/17/2024 7/17/2025
Festibowls, LLC OPM2407-06 7/17/2024 7/17/2025
Gola Osteria OPM2407-03 7/17/2024 7/17/2025
Hospitality Kitchen OPM2407-20 7/17/2024 7/17/2025
Kiley's cooking OPM2407-17 7/17/2024 7/17/2025
Mama Said OPM2407-02 7/17/2024 7/17/2025
New Delhi Diamonds OPM2407-07 7/17/2024 7/17/2025
New York Pizzeria OPM2407-19 7/17/2024 7/17/2025
On the Street Pitas OPM2407-18 7/17/2024 7/17/2025
Outback Kate OPM2407-15 7/17/2024 7/17/2025
PDR OPM2407-16 7/17/2024 7/17/2025
Pork & tot's OPM2407-08 7/17/2024 7/17/2025
Silo Food Truck OPM2407-09 7/17/2024 7/17/2025
Solaz OPM2407-10 7/17/2024 7/17/2025
Thai Basil OPM2407-11 7/17/2024 7/17/2025
The Grasshopper OPM2407-21 7/17/2024 7/17/2025
Tibetan Momo bar OPM2407-12 7/17/2024 7/17/2025
Travelers Kitchen, LLC.OPM2407-13 7/17/2024 7/17/2025
Trini Style OPM2407-14 7/17/2024 7/17/2025
Yxi's Arepas & Gordito OPM2407-04 7/17/2024 7/17/2025
August 2024 Fire Inspec�on Report
Updated August 5, 2024
See spreadsheet for list of all inspec�ons.
Contacted Proper�es
• 7000 Route 227 Apartments: First no�ce mailed 6/27, second no�ce 7/30
• Cayuga Nature Center: First no�ce mailed 6/27, second no�ce 7/10, third no�ce 7/30
• Williams Insurance Agency: First no�ce mailed 6/13, second no�ce 6/27, third no�ce 7/10
• Stover Lumber: Responded to no�ce. Will follow up later in August to schedule.
Mobile Food Vendor Opera�ng Permits
• A no�ce was included in the last Town Clerk’s Newsleter.
• These opera�ng permits will be valid for one year and can be used at other events on the fairgrounds, or
elsewhere in Ulysses.
• Only mobile food vendors requiring fire inspec�ons will need to obtain an opera�ng permit.
Upcoming
• Newly established proper�es that require inspec�ons will con�nue to be researched and added to the
inspec�on schedule.
2024 Fire Inspections
Town of Ulysses Code Enforcement
Business Name Address Parcel #Date of Inspection Annual/Bi-annual
2024 Completed Inspections
May
New Park Event Venue 1500 Taughannock Blvd 18.-4.2 5/16/2024 annual
Brookside Apartments 6561-6581 Brook Rd 23.-2-1.22 5/23/2024 bi-annual
Mikes Marine 1616 Trumansburg RD 33.-5-3.1 5/28/2024 bi-annual
Church Of The Latter Day Saints 319 Pennsylvania Ave 12.-2-9.4 5/30/2024 annual
June
Subway 2078 Trumansburg Rd 12.-3-21.1 6/4/2024 bi-annual
Trumansburg Shur Save/Wine & Spirits 2081-2085 Trumansburg Rd 13.-3-2.1 6/4/2024 bi-annual
Jacksonville Mirabito #58 1854 Trumansburg Rd 25.-5-1 6/5/2024 annual
Quick Apartments 1860 Trumansburg Rd 25.-6-16 6/5/2024 bi-annual
Ithaca Society of Friends/Hector Meeting House 5066 Perry City Rd 24.-3-9 6/7/2024 bi-annual
Mama Said Hand Pies 1710 Trumansburg Rd 34.-1-9 6/11/2024 annual
Finger Lakes Fire and Casualty 6905 Rt. 227 22.-1-5.3 6/13/2024 bi-annual
Flo-Tech 7325 Halseyville Rd 12.-4-15.23 6/13/2024 bi-annual
Glenwood Apartments 1 Maplewood Rd 30.-3-1.2 6/20/2024 bi-annual
Jacksonville Methodist Church 1869 Trumansburg Rd 25.-3-1 6/20/2024 annual
Ithaca Antiques/Overbaugh Realty 2289 Trumansburg Rd 11.-3-1 6/24/2024
Girl Scouts (Camp Comstock)1419 Taughannock Blvd 18.-2-1 6/24/2024 annual
Trumansburg Veterinary 2088 Trumansburg Rd 12.-3-19 6/25/2024 bi-annual
Bet the Farm Winery 4204 Krums Corners Rd 27.-2-18.11 6/26/2024 annual
Trumansburg Fish and Game Club 7227 Searsburg Rd 11.-2-28 6/27/2024 annual
July
Country View Apartments 6042 Mayo Rd 22.-4-24.3 7/1/2024 bi-annual
Ithaca Yacht Club 1090 Glenwood Rd 30.-3-3.2 7/10/2024 annual
Brownies Produce 1901 Trumansburg Rd 25.-2-1.52 7/11/2024 bi-annual
Ithaca Pools/Ithaca Wholesale Furniture 1575 Trumansburg Rd 33.-3-1.3 7/11/2024 bi-annual
Grassroots on site - Fairgrounds 2150 Trumansburg Rd 12.-3-17 7/17/2024 annual
Beauty Barn 7305 Halseyville Rd 12.-4-15.21 7/22/2024
Trumansburg Acupuncture 1859 Trumansburg Rd 25.-3-9 7/23/2024 bi-annual
Seedway 2059 Trumansburg Rd 13.-4-2.4 7/25/2024 bi-annual
Cayuga Addiction Recovery 6621 Rt 227 22.-2-4 7/29/2024 annual
Weidberg Apartments 1516-1518 Trumansburg Rd 33.-4-5.7 7/30/2024 bi-annual
August
Vanek Apartments 1519 Trumansburg Rd 33.-3-23.22 8/1/2024 bi-annual
Due 2024 Due Date
ATC-NY 1610 Trumansburg Rd 33.-5-3.2 12/7/2024 bi-annual
Cayuga Compost/P&S Excavating 3225 Agard Rd 20.-2-3 overdue no prior inspections bi-annual
Cayuga Nature Center 1420 Taughannock Blvd 18.-4-11 overdue 6/20/2022 annual
7000 Route 227 Apartments 7000 Rt 227 22.-4-25.5 overdue 7/22/2024 bi-annual
Glenwood Pines 1213 Taughannock Blvd 30.-2-1 12/4/2024 annual
Halsey House B&B 2057 Trumansburg RD 13.-4-2.3 overdue no prior inspections bi-annual
Inn at Taughannock 2030 Gorge Rd 14.-1-11 12/4/2024 annual
Franziska Racker Center 3226 Wilkins Rd 33.-2-11 11/1/2024 annual
Inn at Taughannock - Taughannock Farms Motel 2031 Gorge Rd 14.-3-18.2 12/4/2024 annual
West Hill Community Church 3049 VanDorns Corners Rd 34.-1-27 12/4/2024 annual
Stover Lumber 1974 Trumansburg Rd 22.-2-2.2 overdue 7/26/2020 annual
Due 2025 Due Date
Regional Access 1609 Trumansburg Rd 33.-1-8.2 3/14/2025 bi-annual
Moore's Marine Inc 3052 DuBois Rd 32.-2-8.22 3/23/2025 bi-annual
Evergreen House 4461 Jacksonville Rd 25.-6-20 4/14/2025 bi-annual
Gimme Coffee Roasting 3201 Krums Corners Rd 33.-3.4 4/14/2025 bi-annual
Howl Studios 1607a Trumansburg Rd 33.-1-8.14 4/14/2025 bi-annual
Kinney Drugs 2100 Trumansburg Rd 12.-3-18.1 4/14/2025 bi-annual
Maguire Chevorlet Complex 2073-2071 Trumansburg Rd 13.-3-3.1 4/14/2025 bi-annual
Renovus Solar 1520 Trumansburg Rd 33.-4-3.6 4/14/2025 bi-annual
Martin Apartments 4346 Cold Springs Rd 20.-3-5.12 11/1/2025 bi-annual
(And also all properties with annual inspection schedules)
July 2024 TOU Youth Services Report
Youth Employment:
15 youth currently employed.
In the interest of keeping demographic records for our programs -for County records,
and/or TOU, depending on what records the Youth Commission would like to keep:
6 M, 9 F, 0 NB / 13 white, 1 Black, 1 Latinx
8 employers: 4 women-owned businesses, 1 POC owned business
Positive Youth Development:
Zak used info collected via community/middle school survey to develop summer
programming options. Landed on two options: Brunch Club (cooking class), Art Club (drop-
in.)
Outreach/recruitment via posters, website, Town RecDesk listserv.
Unfortunately, and disppointingly- the programs did not fly.
Much of the month spent networking and strengthening community connections,
assessing best approaches, and developing concepts for afterschool club for fall.
Professional Development:
Rachel completed online Mandated Reporter training.
Other:
August 2024
Road work :
Shoulders on Glenwood Hts, Gorge Road.
Cold patched edges on Durling Rd.
Replaced Cross Pipe on Agard Rd.
Put up temporary NO Parking signs for the Grassroots festival
Tree clean up on Maplewood and Indian Fort Roads
Repair :
T20 inspected
T21 U-joints
MISC :
Helped Town of Enfield with shoulders
Haul Crusher Run for Tburg Village
Haul Stone dust for the Fair
Haul Item 4 for shoulders
BAC Sample and Report for Water
Located Gate Valves and Hydrant Valves for WD3
pg 1 Building & Codes Monthly Report
Building & Code Updates
Mark Washburn, NYS CEO, Certification No. 1020-0364 July 1 -July 31, 2024
Plan Reviews
5 discussions about upcoming projects
7 permit review
13 pre permit site visit
Site Visits
Ongoing monitoring of Erosion Plan, visited 4 times no issues
4 Site meetings with contractors
(2) ATW/Fairgrounds prior to Grassroots Special Event Permit
(2) Shady Grove Camp Ground Prior to Special Event Permit
CEO Activity
• 7 Permits issued/ Projects Cost= $179,472/ Fees collected= $2,137
• 4 Foundation/Footer inspections/ Slab / 1 reinspection’s
• 4 Framing inspections/ 0 Issue resolved during inspection
• 1 Plumbing inspections/ 0 reinspection
• 4 Final inspection/0 Reinspection
• 7 Pre-site inspections
• Code research for 8 different issues approximately 10 hours
• 9 Fire inspections completed (See Attached report)
• Outreach regarding Fire inspections ongoing and multiple appointments scheduled
• Review of Grassroots Special Event Permit
• 4 ERP Meeting with grassroots, Sheriff, Health Dept, On-site security (T, F,S,S)
• Performed safety walk through at Grassroots, Thursday, Friday, Saturday, Sunday 10 am, 2 pm, 9 pm
and 2 am Each Day
• 22 Food vendors inspected, and Operating permits issued, monitored on safety walks (see attached
report)
• Meeting with Health Department Post grassroots, Discussion and brainstorm for next year.
Town of Ulysses Clerk’s Office
MONTHLY REPORT for July 2024
Submitted by Carissa Parlato
LICENSES/PERMITS issued: #
Sporting licenses 18
Disabled parking permits 13
Dog licenses and renewals 74
Marriage licenses 5
Notarizations 8
FOIL requests-received 0
FOIL requests-completed 0
CLERK’s OFFICE TASKS:
Its marriage license season. Hunting license season begins 8/1.
General/routine tasks:
o mail, answered inquiries on various topics, attended town board meetings and took minutes, kept
website current, notary services, licensing (marriage, dog, sporting) and disabled parking permits, collect
building & zoning fees, weekly Supervisor/Clerks office meetings, weekly e-newsletters, building
use/equipment sign out, FOIL requests, ordered supplies, posted meetings & videos
• Habitat Nature Preserve Committee:
o Applied for and received Tompkins County grant for boardwalk/bridge maintenance/construction
• Water:
o Uptick in requests for final reads due to property transfers
o Begin 2025 budget work
• Social media & website
o Continue to share town updates
• IT:
o Check spam filter weekly
• Records Mgmt
o Go through boxes of old files, dispose/keep/organize what’s needed
o Work with departments on retention schedules
o Scan permanent files
• Cross reconciliation of bank statements with Bookkeeper
o Reviewed bookkeepers’ stmts
• Safety Committee
o Next mtg 8/5/24 at 8am (reschedule)
FINANCIAL REPORT:
$8113.35 TOTAL fees collected
7388.88 stays in the town
724.47 goes to the state
Town of Ulysses
August 2024 Bookkeeper Board Report
August 13, 2024, 2024, Town Board Meeting
Prepared by Blixy Taetzsch, 8/5/2024
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Greetings Board Members: Accompanying this report are the July 2024 financial statements,
which are referenced in my narrative.
Balance Sheet
As detailed in the Supervisor’s Report, total cash balances as of 7/31/2024 were $1,064,607.04, a
decrease of $25,807.77 from the end of June. A few notable items to comment on for this month:
• Sales tax payments continue to come on a timely basis, having received payments
through June at the end of July.
• Cash receipts were routine, including normal monthly operations.
• Typical cash outlays occurred for operating expenses. In addition, this month’s payroll
increased by about $33,000 for our summer youth employment and recreation programs.
In addition to cash balances, the Town had investments valued at a total of $2,972,887.62 as of
July 31, 2024. As of June 30, $62,516.57 was recorded in interest and earnings across funds,
representing the first and second quarter 2024 realized and unrealized earnings on investments.
Other than cash, investments, and interfund transactions (due to/due from other funds), there are
no significant assets and liabilities in the Town’s operational financial statements.
Income Statement
Revenues through July 2024 are as expected. Sales tax payments have been received through
June, as have fees collected through the Clerk’s Office. Justice Court Revenue has only been
recorded through April, as we have not received billings yet from the Comptroller’s Office for
May and June.
Expenditures through July 2024 are also as expected, with some spending being front loaded
(such as payments for Fire and Ambulance services, and some insurance costs). As noted earlier,
spending for summer programs has now started, reflected primarily in A fund salary for
recreation and youth employment programs. In addition, you will see that we have made our
first disbursement for engineering for the Curry Road Culvert capital project.
Town of Ulysses
August 2024 Bookkeeper Board Report
August 13, 2024, 2024, Town Board Meeting
Prepared by Blixy Taetzsch, 8/5/2024
2
Bookkeeper Activities
Below are some highlights of my activities:
• Personnel: I continue to support employees and retirees with benefit administration,
human resources support, employment, and civil services functions. I continue to be
busy with summer camp and youth employment programs, with over 40 seasonal
employees.
• Finance Committee: I continue to support the work of the finance committee. Notes from
these meetings are available in SharePoint.
• General Accounting and Budget Support: Maintaining accurate, up to date, financial data
is a priority for me. This allows me to provide data in support of budget development,
which is in full swing right now. Most recently, I have reviewed draft budget documents
and provided data for preliminary budget calculations.
• Collective Bargaining: I provided administrative support for the collective bargaining
process, this year sitting in on the negotiating sessions with the Union.
Planning & Zoning July 2024 Report to Town Board
Town Board Meeting Date, 08.13.2024
Submitted by Niels Tygesen, 08.06.2024
Planning Board
The Planning Board held a meeting on July 2 to discuss the following items:
• The Board conducted final site plan review and approved the ‘Woodring Site Plan’, a proposal to construct
a new deck and walkway adjacent to an existing dwelling unit and concreate patio.
• Board members continued discussions related to training.
• Board members continued discussions related to zoning code amendments.
• Approved minutes link; recorded meeting video link.
The Planning Board held a meeting on July 16 to discuss the following items:
• The Board conducted final site plan review with a public hearing and approved the ‘Moore’s Marine Lean-
To’, a proposal to construct a 24’ x 40’ covered lean-to attached to the existing building.
• Board members continued discussions related to training.
• Board members continued discussions related to zoning code amendments.
• Draft minutes link; recorded meeting video link.
Comp Plan Steering Committee
The Committee did not conduct any business this month.
Board of Zoning Appeals
The BZA held a meeting on July 17 to discuss the following items:
• The Board discussed the ‘Hamilton Area Variance’, a request for an area variance to reduce the minimum
lot width at the front lot line associated with a subdivision, and scheduled a public hearing for August 7.
• Board members discussed the proposed amendment to zoning code 212-16 related to signage for notices
of hearings.
• Draft minutes link; recorded meeting video link.
Planning Projects
• 2025-45 Comp Plan Update
o 2024 2Q report to DEC for CSC grant
o Contract with MRB
Zoning Projects
• Zoning Code Amendments
o The Town Board approved the zoning code amendment to 212-118.H at their July 9 meeting.
o The BZA discussed and provided no further amendments to the proposed zoning code amendment to
212-16 at their July 17 meeting.
Zoning Enforcement
Ongoing research on code enforcement cases.
Miscellaneous
• 2024 end of year budget and proposed 2025 budget.
• E-code training.
• Discussions with NYS Parks, DEC, and Town Legal on governmental exemptions from State SWPPP
requirements.
• Building, Planning, and Zoning permit reviews.
• Customer support pertaining zoning information and permitting process.
• Continued outreach for alternate members for the Planning Board and BZA.
• Updates to webpages and applications.
• Continued training with Office Project Assistant.
2024-08 Recreation Monthly Report
August 2024
Created by: Will Glennon, Recreation Director
Adult Recreation Programming
● Registration for the fall adult programs opened on August 1st.
○ Nine individual adult recreation programs.
■ Volleyball (3), Pickleball (2), Soccer (2), Basketball (1), and Yoga (1)
○ There is a proposal for an adult touch/flag football program.
○ I will be meeting with the superintendent and new financial officer on September
19th to discuss adult recreation usage fees moving forward.
Summer Camp
● The 2024 summer camp will end on August 9th.
○ Camp equipment/supply breakdown will take place on August 9th.
● The camp has participated in three field trips this summer with near full participation for
all three trips. Staff feedback on the trips was positive.
● This summer, the camp employed 25 total staff. Many of the staff only worked four days
per week. This change in employee schedule has proved successful. The staff have
been fresher each week and for the first time, we didn’t need to add employees due to
attrition.
● The camp was sold out for all six weeks.
● The camp served 161 individual campers in 2024. This is the highest number of
individual campers attending the summer camp since I took over the position.
Basketball camp:
● The summer basketball camp began on July 24th. The camp will end in August on the
21st. The camp has 14 participants.
Driver’s Education
● The summer driver’s education program concluded at the end of July. The course held
10 participants.
General administration
● General summer camp administrative support.
● The 2025 recreation budget has been submitted.
● The recreation department will participate in the United Way required community impact
obligations beginning with a series of three pledge emails in early August.
● Registration for fall youth programs will open August 19th for cross-country, tennis, and
soccer.
● Met with Zac Kozlowski about creating a formal counselor-in-training (CIT) program for
2025 summer camp. This will be a fee based pilot program for twelve 7th & 8th grade
level students for two-week durations. The objective of the program will be to provide
initial work experience (unpaid) and an opportunity for families to have programming for
middle school aged children. The program will be half-day mornings and provide
additional programming support for the counselors. The CIT’s will not have a
supervisory role, but more of a supercamper assistant role.
● Recruitment emails have been sent to club sports organizations at Cornell, Ithaca, and
SUNY Cortland for staffing coaching and support positions for cross-country and soccer.
Michelle E. Wright July 2024 Report - 2nd Deputy Supervisor & Budget Officer / Page 1 of 2
Report to Town Board
Work between: 7/3 – 8/6/2024
Meeting date: 8/13/2024
Submitted by Michelle E. Wright
Work Activities
Finance Committee
Local Government Finance Monthly Meeting: last one prior to transition
7/18 meeting
Budget Related
Voucher review
Personnel related budget modeling
2025 Budget
o Communications with department heads
o 2025 pre-tentative budget development
Includes department requests
Asset Management
WQIP DEC funding program
o Communications related to Garrett Road culvert application completed by MRB
o Application review and edit communications
Clean Energy Communities Program: use of funds planning related communications
Capital plan continued development
Project planning: see active projects section
Stormwater Long Term Planning
Presentation at TCCOG re: culvert asset data management and storm water planning
Water District 3 Related
Working group coordination and communications
Budget monitoring
2025 budget prep
Bookkeeper Supervision
Review of monthly financial statements
Miscellaneous/General Town Work
Transition planning
o Project management communications and documentation
Standing weekly meetings: Clerk, Supervisor, Bookkeeper, Project Assistant
Resolution drafting, agenda packet related work
Contract related review, general support and related communications
Procurement related work
Insurance related communications
Active Projects Update
Town Hall Parking Lot Conceptual, Final and other Engineer Services RFQ process
o RFQ rating process
o Reference checks
o Contract development
IT Related: Modernization Strategic Plan Execution
o Continued work with IT support provider and staff
DEC NPS Planning Grant
o Communications with MRB regarding draft report
o Contract status: DEC contract fully executed
DEC Climate Smart Communities Comp Plan Update Grant
o Quarterly report submission
Michelle E. Wright July 2024 Report - 2nd Deputy Supervisor & Budget Officer / Page 2 of 2
o Contract status: DEC contract fully executed
BRIDGE NY Curry Road Culvert Replacement
o Communications with B&L
o Contract status: NYSDOT fully executed contract received 4/12/24
BRIDGE NY Maplewood Road Hairpin Turn Culvert Rehabilitation
o Notification of funding received from NYSDOT
o Contract status: NYSDOT will send contract on an unknown timeline
Upcoming
Transition to very part time work with Town
Continuity support for budget making process, active project administration, etc.
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Documents submitted by Vivien Rose during the final privilege of the floor:
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