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HomeMy WebLinkAbout2024-05-14-TB-FINAL-minutes1 TOWN BOARD MEETING Town of Ulysses May 14, 2024 The meeting was held in person at the Town Hall at 10 Elm St., Trumansburg NY as well as via Zoom videoconference. Notice of Town Board meetings are posted on the Town’s website and Clerk’s board. Video recordings of meetings are available on Youtube at https://www.youtube.com/channel/UCWVIs--g9CpHIxdk9YxZyPw. CALL TO ORDER: Ms. Olson called the meeting to order at 7pm. ATTENDANCE: TOWN OFFICIALS: Supervisor- Katelin Olson Board members- Mary Bouchard, Michael Boggs, Liz Weatherby Town Clerk- Carissa Parlato Absent: Rich Goldman MEMBERS OF THE PUBLIC: In person- Roxanne Marino, Delia Yarrow (Ithaca Neighborhood Housing Services (INHS)) Via Zoom- Linda Liddle, Anne Koreman APPROVAL OF AGENDA: Motion: Ms. Olson added discussion of Development District 8 under New Business and a resolution to Establishment of a Standard Workday. Ms. Weatherby requested to add 2 resolutions for the Health Insurance Consortium. Mr. Boggs moved to approve the agenda as amended. This was seconded by Ms. Weatherby and passed unanimously. PRIVILEGE OF THE FLOOR: (none) PUBLIC HEARING- POTENTIAL CONSOLIDATION OF TOWN JUSTICES FROM 2 TO 1: Ms. Olson noted that the hearing was duly advertised, that the town will not be taking action on this issue tonight, and the hearing is not a requirement for the board to make this change. The board is considering consolidation of Town Justice positions from two to one for various reasons previously discussed. 2 Mr. Boggs made a motion to open the hearing at 7:06pm. This was seconded by Ms. Bouchard and passed unanimously. Ms. Olson asked twice if anyone in-person or on-line who wanted to address the board on this topic. Ms. Parlato noted that comments were received from Ms. Thomas, Ms. Mannino, Judge Dresser, and Court Clerk Champion. Ms. Olson inquired again whether anyone in-person or on-line wanted to address the board. Hearing none, Mr. Boggs made a motion to close the hearing at 7:08pm. This was seconded by Ms. Bouchard and passed unanimously. PRESENTATION: ITHACA NEIGHBORHOOD HOUSING SERVICES: Ms. Yarrow noted that INHS engages in various home ownership improvement projects. In Ulysses, it owns the trailer park, Compass, and is part of the new housing project on South St. They also help homeowners with down payments and repair. She wanted to let the town know that they are working on state funding that would help folks who qualify with repair or construction on an accessory unit for long term rental or family. She noted that with the City of Ithaca’s new laws around short term rentals, it is hard to find viable projects in that area so she is looking to other municipalities who have laws that support this. She will share more information as she gets it and will need to know whether the town would be in support of this type of program. MUNICIPAL BOARD & STAFF REPORTS: Ms. Koreman said that she has worked with INHS and is grateful to have them in community. She further noted that the county is in favor of increased housing opportunities. She shared the following updates from the Tompkins County Legislature: • Budget retreat- shooting for 2% levy increase due to renegotiations with unions, materials costs increase, paying staff decent wages- will need to make some cuts to keep it at 2% increase • Rapid response- going well- got some funding for next year. Thinks it will be too cumbersome to figure out how to have munis pay into it. Will just need to keep providing service for various reasons. • Trying to find additional shelter for unhoused persons. 80-100 people don’t qualify for shelters • TC Parks grants open – up to $5K to be allotted • Security issues at county bldgs.- also Cayuga Med Health is seeing daily assaults • Programs to prevent/stop kids vaping • New assessment info • Sales tax down from last year Ms. Olson thanked Ms. Koreman for advocacy on the Rapid Response program. 3 Ms. Koreman- Historic Ithaca working on trying to preserve historic bldgs as much as makes sense. Ms. Olson inquired about the cause of assaults. Ms. Koreman thinks not enough support for homelessness, financial issues, mental health and drug/alcohol. Ms. Marino shared the following: • Attended TC EMC- discussed open space planning, railtrail • Qualified for CEC $60k grant, will need to make funding proposal within 90 days once we get confirmation. o Maybe something at the town barn? o Wants to encourage board to get an EV Ms. Liddle: • Staff changeover for NY Rural Water has slowed the Water Committee’s plan creation • DOH water testing in planning – over 100 homeowners were interested Ms. Weatherby: • CPSC- talked through consultant interviews. People seem split on which of the 2. Mr. Boggs: • The Barangus property is still for sale. Many of the town’s development districts are defunct. Ms. Olson: • Youth Commission considered insurance for skate park. There is not a viable location at this time. For it to be on Village land would require a contract with Village and skate park contact. • Camp Barton- still waiting on a closing date for the transfer from Boy Scouts to NYS. o Discussion of a planner/consultant to get programs up and running in the space. This will be in the town budget next year. o Has hired a bookkeeper, auditor, got 501c3 status so can fundraise. Will hire contractor for maintenance. OLD BUSINESS: RADIO METER OPT-OUT READING RESOLUTION #83 OF 2024: ESTABLISHMENT OF RADIO METER OPT OUT FEE WHEREAS, the Town of Ulysses has been undertaking the replacement of the water meters with radio water meters to improve efficiency, accuracy, and safety of meter reading in Water District 3; and WHEREAS, the significant majority of property owners have allowed the Town access to replace these radio heads; and WHEREAS, the Department of Public Works and Town Clerk’s Office has calculated the amount of time and expense needed to read the non-remote meters directly and import that data into the water billing software; and 4 WHEREAS, the Town of Ulysses has the ability to establish a reasonable fee and modify it periodically to cover the provision of these additional services to property owners who have opted not to switch to the radio meters; NOW, THEREFORE, BE IT RESOLVED, that the Ulysses Town Board establishes the Radio Meter Opt Out Fee; and be it FURTHER RESOLVED, that the Ulysses Town Board sets the 2024 fee at $18 per meter per quarterly reading; and be it FURTHER RESOLVED, that the Ulysses Town Board directs the Town Clerk to add these fees, as appropriate, to the Water District 3 water bills. Moved: Ms. Bouchard Seconded: Ms. Weatherby Mr. Boggs- doesn’t think fee is punitive enough because DPW staff could be spending time in other ways, and radio waves have been proven to be harmless. Olson aye Boggs nay Bouchard aye Goldman absent Weatherby aye Vote: 3-0 Date Adopted: 5/14/24 DEVELOPMENT DISTRICT 8 – RECOMMENDATION FROM THE PLANNING BOARD, TIMELINE The Planning Board has recommended a change to Development District 8 for Moore’s Marine project. Ms. Olson will introduce this language at the 5/28 Town Board mtg and schedule a Public Hearing for June 11 as this will require a local law change. YOUTH SERVICES – SPRING PROGRAMMING Ms. Olson announced the newly- hired Rec Specialist, Zak Kozlowski, started last Monday and will do a soft opening of progs in the next few weeks. In the Civics Engagement program, kids led focus groups in their classes. Rachel Kennedy has been doing college/ post highschool field trips. Mr. Kozlowski will focus on middle school programs. NEW BUSINESS: TOMPKINS COUNTY HEALTH CONSORTIUM RESOLUTIONS (moved and voted on together) RESOLUTION 2024-84: DESIGNATING REPRESENTATIVES TO THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE CONSORTIUM BOARD OF DIRECTORS WHEREAS, the Town of Ulysses having complied with all application requirements to become a Participant in the Greater Tompkins County Municipal Health Insurance Consortium has 5 been accepted as a Participant, and WHEREAS, in order to activate membership the {Municipal Corporation} must provide additional information to complete and activate its membership in the GTCMHIC, now therefore be it RESOLVED, That the following individual s are hereby designated to serve as the Director and Alternate to the GTCMHIC Board of Directors: Elizabeth Weatherby (Delegate), Rich Goldman (Alternate). RESOLUTION #85 of 2024: APPROVAL OF THE 2024 AMENDMENT TO THE MUNICIPAL COOPERATIVE AGREEMENT FOR THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE CONSORTIUM WHEREAS, the Town of Ulysses is a Participant in the Greater Tompkins County Municipal Health Insurance Consortium (the "Consortium"), a municipal cooperative organized under Article 47 of the New York Insurance Law, and WHEREAS, the municipal participants in the Consortium, including this body, have approved and executed a certain Municipal Cooperation Agreement (the "Agreement"; effective date of October 1, 2010), and WHEREAS, Article 47 of the New York Insurance Law (the "Insurance Law") and the rules and regulations of the New York State Department of Financial Services set forth certain requirements for governance of municipal cooperatives that offer self -insured municipal cooperative health insurance plans that requires any amendments or restatements thereto, shall be subject to Board review and upon acceptance of any new Participant her eafter, and WHEREAS, the Municipal Cooperative Agreement requires that amendments to the agreement be presented to each participant for review and adopted by a majority vote by its municipal board, and WHEREAS, the Town of Ulysses is in receipt of the proposed amended Agreement and has determined that it is in the best interest of its constituents who are served by the Consortium to amend the Agreement as set forth in the Amended Municipal Cooperative Agreement, now therefore be it RESOLVED, that upon receipt and review of the amended Agreement, the Town of Ulysses approves at a meeting of the governing body held on May 14, 2024 and authorizes the Chief Elected Official to sign the 2024 Amendment to the Municipal Cooperative Agreement of the Greater Tompkins County Municipal Health Insurance Consortium as recommended by the Board of Directors. Resolutions 84-85 Moved: Ms. Olson Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye Vote: 4-0 Date Adopted: 5/14/24 6 SALO HABITAT MAINTENANCE PLAN AND UPDATE Ms. Parlato shared that a meeting was held on 5/6 and the group began discussion of a maintenance plan. The spring guided walk will take place on Sunday at 1pm with Marc Devokaitis, bird expert, and Marvin Pritts, the plant expert. ESTABLISHMENT OF STANDARD WORKDAYS FOR TOWN SUPERVISOR AND TOWN COUNCILPERSON RESOLUTION # 85 OF 2024: ESTABLISHMENT OF STANDARD WORKDAYS FOR TOWN SUPERVISOR AND TOWN COUNCILPERSON RESOLVED, that the Ulysses Town Board hereby establishes the following standard workdays for these titles and will report the officials to the New York State and Local Retirement based on their record of activities. Name Title Standard Work Day Record of Activities result Katelin Olson Town Supervisor 6 hrs. 20.67 Elizabeth Weatherby Town Councilperson 6 hrs. 2.00 Moved: Mr. Boggs Seconded: Ms. Bouchard Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye Vote: 4-0 Date Adopted: 5/14/24 UPCOMING EVENTS May 27 – Town Buildings Closed for Memorial Day May 28 – Regular Meeting, 7pm @ Town Hall June 6 –Training (Public Officials/Staff mandatory training 8:30am-10:30am @ Town Hall and via Zoom) June 11 – Regular Meeting, 7pm @ Town Hall APPROVAL OF MINUTES: RESOLUTION #86 OF 2024: APPROVAL OF MINUTES: RESOLVED, that the Ulysses Town Board approve the meeting minutes as presented from 4/23/24 Regular Meeting. Moved: Mr. Boggs Seconded: Bouchard Olson aye Boggs aye 7 Bouchard aye Goldman absent Weatherby aye Vote: 4-0 Date Adopted: 5/14/24 PAYMENT OF CLAIMS: RESOLUTION #87 OF 2024: PAYMENT OF CLAIMS: RESOLVED that the Ulysses Town Board has reviewed and approves payment of claims for vouchers numbered 190-276 in the amount of $153,187.36. Moved: Ms. Olson Seconded: Bouchard Olson aye Boggs aye Bouchard aye Goldman absent Weatherby aye Vote: 4-0 Date Adopted: 5/14/24 PRIVILEGE OF THE FLOOR (3 min limit per person): Ms. Marino praised the expansion of youth services and wondered how to reach youth in the Ithaca School District who live in the town. ADJOURN: Ms. Bouchard made a motion to adjourn at 8:52pm. This was seconded by Ms. Weatherby and passed unanimously. Respectfully submitted by Carissa Parlato, Town Clerk 5/22/24 8 APPENDIX: (See the following pages) April 2024 Youth Services Report Civics Internship: Interns conducted focus groups in High School and Middle School, completed a series of employment trainings with TC Workforce, Mid State COSH, and my personal favorite was a public speaking workshop with Anne Bialke. Wrapped up program April 24. Interns presented to Comp Plan Steering Committee members and additional Village and Town reps, and we organically transitioned to a round table discussion on how to continue youth participation. Two of these interns were 2023 YEP employees, and so far two of these interns (and 3 from the fall program) have applied to the 2024 YEP program- which seems to mean something. I think it’s a good sign. Youth Employment: Applications went out late April with a May 18 deadline. As of May 7 I’ve received 21 applicantions, and have conducted 10 interviews. Minor adjustments I’ve made this year is to have Tompkins and Seneca County YEP applications on hand for distribution, and I’ve begun following up with teens with interview feedback. College Tours: Visited Onondaga Community College April 25 with four Tburg High School students. Met with Admissions advisor and toured campus. Consensus among the students was that OCC had a lot to offer and was much bigger and seemed to have more going on than they’d expected. DPW Report May 2024 REPAIRS: Loader tire new seal, F550 Spark Plugs, T21 Air Leak, T20 New Rear Tires, Battery Box and Greased, T22 Inspected, T23 Brakes Checked ROADS: Repair plow damage on shoulders in various spots, New 45 MPH signs on Garrett Road, New 50 MPH signs on Falls Road, Shoulders repaired on Colegrove, Cold Springs, Curry, and Van Dorn's Corners Roads. MISC: Fabricated shoulder box to use with truck to lay shoulders down, Hauled Item 4 for shoulders, Removed fallen Tree on Rabbit Run Rd. BAC Sample and Water Report done on May 1st, installed 3 Water Meters, Attended Training for (Work zone traffic control) and (UDIG NY Certification) pg 1 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No. 1020-0364 April 1 -April 30, 2024 Plan Reviews  6 discussions about upcoming projects  14 permit review  9 pre permit site visit Site Visits  Ongoing monitoring of Erosion Plan, visited 4 times no issues  6 Site meetings with contractors CEO Activity • 4 Foundation/Footer inspections/ 0 reinspection’s • 4 Framing inspections/ 1 Issue resolved during inspection • 5 Plumbing inspections/ 1 reinspection • 6 Final inspection/1 Reinspection • Code research for 1 different issues approximately 30 hours • CARS facility Plan review is complete. Waiting on SWP review to be completed. • CARS permit on hold for SWP review • Attended meeting with Zoning and Property owner regarding new home build • Investigation of DD violations Photos taken, building code violations letter written for • Investigated and reviewed Operating permit and Food truck regulations. • New operating permit and food vendor applications. Sent for Legal review pg 2 Building & Codes Monthly Report Building & Code Updates Mark Washburn, NYS CEO, Certification No 1020-0364 Reporting Period April 1 – April 30, 2024 SBL Violation Code Action Status Erosion control 4x Site visit No issues Ongoing Burned out house Safety Violation/ [NY] 108.1.1 Unsafe structure Clean up happening around house Possible Fire training Investigating owner 20.-3-9.22 Cars, Rubbish Multiple Property Maintenance code, Fire Code violations Clean up and comply with DD regulations New information Working with property owner Building & Code Enforcement Office 607-387-9778 ext. 231 Buildings & Code Enforcement Report for April 2024 Submitted at May 2024 Town Board Meeting Building Permits issued 9 Plan Reviews 12 Certificate of Occupancy issued 2 Cof O 4 C of C Permits Renewed 0 Complaints Received 0 Complaints Resolved 0 Inspections (Footers, Foundations, Plumbing, Insulation, roofing, Pools, Etc.) 19 New Site Inspections 9 Building Review Consultations (pre-plan meetings, Future Building/Remodeling) 12 Fire Safety Inspections Ongoing Code Training Seminars 4 Hours County Assessment, Town, DOS Reports 4 Open property in violation cases Ongoing outreach Property violations resolved 1 VALUE OF PERMITS ISSUED: 312,711.00 Building Permit fees collected for month: $3,039.00 Respectful Mark Washburn – Building & Fire Code Enforcement Officer Town of Ulysses Clerk’s Office MONTHLY REPORT for April 2024 Submitted by Carissa Parlato LICENSES/PERMITS issued: # Sporting licenses 5 Disabled parking permits 8 Dog licenses and renewals 34 Marriage licenses 2 Notarizations 7 FOIL requests-received 1 FOIL requests-completed 1 CLERK’s OFFICE TASKS: • General/routine tasks: o mail, answered inquiries on various topics, attended town board meetings and took minutes, kept website current, notary services, licensing (marriage, dog, sporting) and disabled parking permits, collect building & zoning fees, weekly Supervisor/Clerks office meetings, weekly e- newsletters, building use/equipment sign out, FOIL requests, ordered supplies, posted meetings & videos • Tax Collection: o Finish collections- $5.3 million. o $421,796.23 outstanding for Tompkins County to collect • Habitat Nature Preserve Committee mtg 4/22 at 5:30pm notes: o Bird/spring plant walk- May 19 at 9am o PR/communications- will share info on Salo & other hiking in Ulysses on town channels o Maintenance plan creation- made some progress. I will follow up with the DPW and let you know the next steps. o Signage- Kira is keeping an eye on the smaller, more overgrown path to the creek closer to the entrance to see if we need an additional sign in that area. o Discussion of getting a simple bench. o The entrance to Compass (trailer park) now has a fence and a pond. Do we need to work with them on a new entrance? o Tree planting- Andy Hillmann/Ulysses Tree Committee are planting a basswood tree near the entrance for Arbor Day. • Water: o Continued transition to new billing software and meter reader in coordination with DPW o Set up new bank acct to receive credit card payments for more efficient reconciling between Clerk & Bookkeeper • Social Media & website o Continue to build a Facebook following- up to 216 • IT: o Internal meetings to discuss project status & invoice discrepancies o Check spam filter weekly • Records Mgmt FINANCIAL REPORT: $6192.64 TOTAL fees collected $5235.48 stays in the town $957.16 goes to the state o Fulfill FOIL requests- coordination with other departments o Go through many boxes of old files, dispose/keep/organize what’s needed • Cross reconciliation of bank statements with Bookkeeper o Reviewed bookkeepers’ stmts Planning & Zoning April 2024 Report to Town Board Town Board Meeting Date, 05.14.2024 Submitted by Niels Tygesen, 05.07.2024 Planning Board The Planning Board held a meeting on April 2nd to discuss the following item: • The Board conducted sketch plan review of the ‘Nieuwendyk Accessory Structure’, a proposal to permit a new detached accessory building approximately 576sf with a covered 8’ deep patio , and requested additional information from the applicant. The Planning Board held a meeting on April 16th to discuss the following items: • The Board conducted a public hearing and granted approval for the final site plan review of the ‘Crossmore ADU’, a proposal to construct a new detached accessory dwelling unit. • The Board continued sketch plan review of the ‘Nieuwendyk Accessory Structure’ (proposal noted above) and scheduled a public hearing for May 7, 2024. • The Board conducted sketch plat review of the ‘Bartishevich 3 Lot Major Land Division’, a proposal to subdivide the existing lot into 3 lots, and scheduled a public hearing for preliminary plat review on May 7, 2024. • Upon referral from the Town Board, Resolution 2024-73, the Board heard a request to consider code amendments related to DD8, also known as Moore’s Marine, and requested additional information from the applicant. Comp Plan Steering Committee The Committee held a meeting on April 11th to discuss the following items: • The Committee discussed submission proposals from consultants related to the published RFQ and discussed upcoming interviews. • The Committee continued discussions related to public engagement. The Committee held a meeting on April 18th to discuss the following item: • The Committee interviewed two firms that submitted proposals related to the RF Q: CRRC and MRB. Board of Zoning Appeals The BZA did not conduct any business this month. Planning Projects • Youth Internship Program and Periodic Comp Plan Update outreach – youth input/engagement. • Students with the Youth Internship Program, CPSC members, and staff attended the Earth Day celebration at the Farmer’s Market on April 20th to engage the public on the Comp Plan update. Zoning Enforcement Ongoing research on code enforcement cases. Miscellaneous • Hazard Mitigation Meeting with Tompkins County and other local jurisdictions. • Stormwater Coalition Meeting with Tompkins County and other local jurisdictions. • Building, Planning, and Zoning permit reviews. • Customer support pertaining zoning information and permitting process . • Continued outreach for alternate members for the Planning Board and BZA. • Updates to webpages and applications. • Continued training with Office Project Assistant. 2024-03 Recreation Monthly Report May 9,2024 Created by:Will Glennon,Recreation Director Adult Recreation Programming ●The adult recreation spring program will come to an end the first week of June. ●Met with TCSD about potential fees beginning for recreation.These fees for space usage will only impact adult recreation and not youth recreation. Spring Recreation ●Tball and baseball programs started in April. ○Tball -34 participants ○Coach Pitch -25 participants ○Hybrid and Kid Pitch -25 combined participants. ●Numbers for the baseball programs are lower this spring.Many players are electing to play travel baseball this spring. ●We could not field a softball team for the fourth consecutive year. ○We held a four week softball clinic. ●Spring Track started on Tuesday,May 7th.The program currently has 90 participants with another 6 on the waitlist.These six will be added for next week. ●Tennis will begin on Saturday.We have the courts reserved as well as the HS gym in the event of inclement weather. General administration ●Attended the monthly youth commission meeting on May 7th. ●Summer camp begins July 1st. ○Hiring for summer camp is currently taking place.At this time I have 16 counselors either returning or on the verge of receiving hiring letters. ●The summer camp health department application and safety plan was submitted on April 30th. ●The annual report for the United Way funding is due May 22nd. Michelle E. Wright May 2024 Report - 2nd Deputy Supervisor & Budget Officer / Page 1 of 2 Report to Town Board Work between: 4/3 – 5/10/2024 Meeting date: 5/14/2024 Submitted by Michelle E. Wright (out of office 4/29-5/10) Work Activities Financially Related • Annual audit related tasks • ARPA (aka SLFRF) annual report submitted o Prior to submission: problem solve technical issues with account (resolved) • 2023 Financial Year in Review presentation preparation Finance Committee • Fund balance policy update • Data related communications in preparation for 2025 Budget Related • Voucher review • Budget Document and Department Budget Request Worksheet formatting improvements and updates Asset Management • Communications pertaining to debt payment and closeout of Mack Granite truck • IT update related work, see active projects section • Asset database annual data management update Stormwater Long Term Planning • Project estimate and scope related communications as part of ARPA use of funds investigation Water District 3 Related • Working group coordination and communications • Budget monitoring Bookkeeper Supervision • Review of monthly financial statements Miscellaneous/General Town Work • 2024 work plan development • Standing weekly meetings: Clerk, Supervisor, Bookkeeper, Project Assistant • Resolution drafting, agenda packet related work • Organization of once-a-month staff walk • Staff training prep • Climate Smart Communities Recertification process related activities • Contract related review, general support and related communications • Procurement related work • Insurance related communications • Contract related operational improvements General Water • No significant work activity for this period—place holder for future reports Transportation • No significant work activity for this period—place holder for future reports Procurement Related Updates • No significant work activity for this period—place holder for future reports Insurance Related • No significant work activity for this period—place holder for future reports Compliance Related • No significant work activity for this period—place holder for future reports Emergency Planning & Hazard Mitigation • No significant work activity for this period—place holder for future reports Safety Committee • No significant work activity for this period—place holder for future reports Recreation Department Administration • No significant work activity for this period—place holder for future reports Multi-year Planning • No significant work activity for this period—place holder for future reports Michelle E. Wright May 2024 Report - 2nd Deputy Supervisor & Budget Officer / Page 2 of 2 Active Projects Update • ARPA Use of Funds Decision Making Process o Proposed project scope and estimation related work and communications o Scoping and estimation administration and communications for the following projects:  Town Hall Safety Renovations • This included a Town Hall safety assessment on 4/12/24 with a representative from our Workers Comp carrier and Chief of Police Joe Nelson • Estimate work pending  Coordination with MRB on the following: • Parking lot renovation • Town Barn generator • Stormwater multiyear planning • IT Related: Modernization Strategic Plan Execution o Onsite IT related administration o Continued work with IT support provider and staff o Email security system “Barracuda” launch and related process documentation and communication o Billing and contract related communications • DEC NPS Planning Grant o See latest update in March report o Quarterly report related communications o Contract status: DEC contract fully executed • DEC Climate Smart Communities Comp Plan Update Grant o Quarterly report submitted o Contract status: DEC contract fully executed • BRIDGE NY Curry Road Culvert Replacement o Related communications with B&L o Update from B&L:  Site survey conducted and required soil boring samples in progress o Contract status: NYSDOT fully executed contract received 4/12/24 Upcoming • Preparation for June 6th staff training • Phone system upgrade • ARPA Use of Funds projects • 2024 Work Plan development and finalization • Budget process development • Grant Administration: o CSC DEC: admin and reporting o NPS DEC: contract making o BRIDGE NY: admin and initial action steps Meetings & Trainings Attended • Southern Tier Central Regional Planning & Development Board Leadership Conference o 4/4/24 o Hosted session on simple multiyear planning tools o Attended sessions • CHIPs meeting with Region 3 NYSDOT staff o 4/12/24 Town of Ulysses May 2024 Bookkeeper Board Report May 14, 2024, Town Board Meeting Prepared by Blixy Taetzsch, 5/9/24 1 Greetings Board Members: We have now completed the first quarter of the year, and I have included financial highlights from the April 2024 financial statements for my May board report. Balance Sheet As detailed in the Supervisor’s Report, total cash balances as of 4/30/2024 were $1,041,778.71, a decrease of $9,087.27 from the end of March. A few notable items to comment on for this month, and the first quarter of the year: • Sales tax payments are coming on a timelier basis, having received payments through March of the end of April. • We received our first of two mortgage tax payments. • As mentioned last month we invested $700,000 of additional funds as of the end of the first quarter – this includes additions to reserves from 2023, plus property tax cash that will be utilized in future months. • Normal cash outlays occurred for operating expenses, plus a $20,000 payment to Three Fall LDC. In addition to cash balances, the Town had investments valued at a total of $3,185,962.68 as of April 30, 2024. As of March 31, $25,565.64 was recorded in interest and earnings across funds, representing the first quarter 2024 realized and unrealized earnings on investments. Earnings will be updated again at the end of June. Other than cash, investments, and interfund transactions (due to/due from other funds), there are no significant assets and liabilities in the Town’s operational financial statements. Income Statement Revenues through April 2024 are as expected. You will primarily see tax revenue, with some revenue coming from the County and the Village for snow and ice and emergency services, respectively. Sales tax payments have been received through March, as well as our first mortgage tax payment. Expenditures through April 2024 are also as expected, with some spending being front loaded (such as payments for Fire and Ambulance services, and some insurance costs). The Town also made a payment to Three Falls LDC in the amount of $20,000. Town of Ulysses May 2024 Bookkeeper Board Report May 14, 2024, Town Board Meeting Prepared by Blixy Taetzsch, 5/9/24 2 Bookkeeper Activities Below are some highlights: • Audit: Fieldwork was conducted in mid-February, with some remote follow-up through late February and March. The audit is now finalized and the report issued. • AFR: As mentioned previously, I did file the AFR by the March 1 deadline. The Comptroller’s office has completed their review and accepted the report now that I have completed some minor changes they requested. A copy of the final AFR accompanies this report. • Personnel: I continue to support employees and retirees with benefit administration, employment, and civil services functions. We have one new hire – Zak Kozlowsi – a Recreation Activity Specialist. Positions for summer camp have been posted, and I plan to begin the hiring process in late May, once Will Glennon has finalized his employment roster. • Finance Committee: The Finance Committee has not met since our last meeting on 3/21/24 due to scheduling challenges. We are scheduled to meet again on May 22, 2024.